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HomeMy WebLinkAboutA082316 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BC,C,D1 ILL ONNELLY HAIR ISTRICT RMA LW,D2 ARRY AHL ISTRICT EGULAR EETING GENDA MK,D3 AUREEN IRK ISTRICT A23,2016 UGUST SL,D4 TEVE AMBERT ISTRICT DT,D5 OUG EETER ISTRICT 9:00 AM PH AUL AHN ML EETING OCATION CAO/ HIEF DMINISTRATIVE FFICER BA,CC BOSC RUCE LPERT OUNTY OUNSEL OARD F UPERVISOR HAMBERS CB LERK OF THE OARD 25CCD,S205 OUNTY ENTER RIVE UITE O,C95965-3380 ROVILLE ALIFORNIA 1.CO ALL TO RDER Pledge of Allegiance Observation of a Moment of Silence 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA 3.CA ONSENT GENDA 3.01Agreement and Resolution with the State Department of Health Care Services - The State Department of Health Care Services (DHCS) standard agreement provides State and federal funding for a majority of the Department of Behavioral Health's substance use disorder programs. Approval is requested to amend the agreement with DHCS to decrease overall funding and to update the language. The term of this agreement remains July 1, 2014, through June 30, 2017. The maximum financial obligation under this multi-year agreement shall not exceed $11,794,950 (which is an overall decrease of $149,529), broken down as follows: $3,679,206 for Fiscal Year (FY) 2014-15 (this is an increase of $3,626); $4,025,627 for FY 2015-16 (this is a decrease of $152,727); and $4,090,117 for FY 2016-17 (this is a decrease of $428) action requested 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE DIRECTOR OF BEHAVIORAL HEALTH AND THE CHAIR TO SIGN; 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02Amendment A to Agreement with Casa Serenity - Casa Serenity is an adult residential care facility serving mental health clients. Casa Serenity provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested to amend the agreement with Casa Serenity to provide additional 24-hour board and care services. This amendment adds two additional private beds at a new facility. The addition of the private rooms will offer a less restrictive placement option for clients that have behaviors potentially disturbing to roommates, which is often a barrier for some clients. The rate for semi-private room remains unchanged at $60/day. The private room rate is $90/day. The term of this agreement will remain July 1, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $78,060 (an increase of $56,160 for FY 2016- 17) action requested APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.03Behavioral Health Budget Adjustment - In order to comply with governmental accounting standards and generally accepted accounting practices, the County's year-end process does not automatically roll over appropriations for contracts and purchase orders encumbered in one fiscal year to the next fiscal year. Now that FY 2015-16 has ended, the Behavioral Health Department has estimates for FY 2016-17 of prior year contract or purchase order appropriations that are necessary. Additionally, the Community Corrections Partnership (CCP) has approved $150,000 of prior year AB109 funding carryover/fund balance for use by the Department of Behavioral Health. This additional appropriation will be used to support the AB109 program services in FY 2016-17. Approval is requested for budget adjustments including an increase in appropriations in the amount of $2,765,606 offset by $1,809,392 in revenue, $806,214 in Mental Health Services Act fund balance usage, and $150,000 in CCP fund balance usage action requested APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Behavioral Health) 3.04Capital Asset Surplus - The Department of Behavioral Health (DBH) requests the Board of Supervisors to declare surplus the following capital assets: Server Storage - acquired 6/30/1998; Line Software - acquired 5/14/1999; Caminar Single Site License - acquired 3/7/2001; and, Pentasafe - VPC Subscription License - acquired 3/20/2002. As each of these items are in excess of 10 years old, the technology is no longer functional or useful to the department in any capacity. Additionally, DBH requests the Board to approve the removal of capital asset #27617 from the certified asset ledger. This consists of 26 individual networking switches that are standalone devices and should not be classified as a single asset action requested 1) DECLARE CAPITAL ASSET ITEMS SURPLUS TO THE NEEDS OF THE COUNTY; 2) DIRECT THE ITEMS TO BE REMOVED FROM THE CAPITAL ASSETS LEDGER; AND, 3) AUTHORIZE DISPOSAL IN ACCORDANCE WITH COUNTY POLICY. (Behavioral Health) 3.05Housing Grant Agreement with the Department of Housing and Urban Development - LINK Permanent Housing - Butte County Department of Behavioral Health (DBH) has been awarded the LINK Permanent Housing Bonus Grant from the U.S. Department of Housing and Urban Development (HUD) for FY 2016-17. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2017. The maximum amount receivable for this term is $27,015 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06Housing Grant Agreement with the Department of Housing and Urban Development - SEARCH Samaritan Housing - DBH has been awarded the SEARCH Samaritan Bonus Housing Program grant from HUD for FY 2016-17. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease four (4) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2017. The maximum amount receivable for this term is $35,849 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.07Housing Grant Agreement with the Department of Housing and Urban Development - SEARCH II Permanent Housing - DBH has been awarded the SEARCH II Permanent Housing Bonus Program grant from HUD for FY 2016-17. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2017. The maximum amount receivable for this term is $27,214 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.08Housing Grant Agreement with the Department of Housing and Urban Development - SEARCH II Supportive Housing - DBH has been awarded the SEARCH II Supportive Housing Program grant from HUD for FY 2016-17. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease five (5) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2017. The maximum amount receivable for this term is $45,493 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.09Housing Grant Agreement with the Department of Housing and Urban Development - SEARCH III Supportive Housing - DBH has been awarded the SEARCH III Supportive Housing Program grant from HUD for FY 2016-17. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2017. The maximum amount receivable for this term is $27,296 action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.10Amendment A to Agreement with Skyway House, LLC - Skyway House, LLC, is a drug rehabilitation facility where persons suffering from chemical dependency can reestablish their lives in a structured, private residential facility. Skyway House, LLC, specializes in residential, short-term (30 days or less) and residential, long-term (over 30 days) substance abuse treatment program. Approval is requested to amend the agreement with Skyway House, LLC, to increase residential housing needed for client placements through FY 2016-17. There is no change in rates. The term of this agreement will remain July 1, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $139,481.65 (this is an increase of $114,684.20) action requested APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 3 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.11Contract Amendment with Access Information Protected - The County Clerk-Recorder requests a ten-month extension of the contract with Access Information Protected for off-site storage for all official records, allowing the department sufficient time to issue a Request for Proposal and review competitive proposals for services. The contract will be extended to June 30, 2017, and the contract maximum increased by $5,000, for a total not-to-exceed cost of $25,000 action requested APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk- Recorder) 3.12Employment Contract - Director, Public Works - The Board of Supervisors is requested to approve the Employment Contract with Dennis Schmidt, Director, Public Works. The salary of the position is $150,000 annually, with a 2% increase effective February 11, 2017, per the currently adopted Salary Ordinance. The term of the contract is August 29, 2016, through August 28, 2019 action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.13Agency Response to the 2015-16 Grand Jury Final Report - To comply with Penal Code §§ 933 and 933.05, staff has prepared a draft Board of Supervisors response to the findings and recommendations contained in the 2015-16 Grand Jury Final Report. For the Board of Supervisors information, responses from both elected and appointed department heads prepared for the Presiding Judge of the Butte County Superior Court are also provided. It is requested that the Board approve the attached response for submittal to the Presiding Judge. Alternatively, the Board can direct staff to make specified changes to the draft response, and a revised response can be submitted to the Presiding Judge action requested APPROVE AGENCY RESPONSE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.14Approval of Minutes action requested APPROVE AUGUST 9, 2016, BOARD OF SUPERVISORS MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.15Consolidated FY 2016-17 Budget Adjustment - This item consolidates a number of budget adjustments for multiple departments into a single action. The item includes adjustments related to contracts that need to be rebudgeted from the prior year, adjustments related to available grant revenues, and clean-up actions for items inadvertently left out of the budget. Additionally, an urgent, unanticipated project to rebuild a failing walk-in cooler in the jail is being added to the budget. Two of the adjustments include transfers from the General Fund Appropriation for Contingencies. The first is a $172,000 rebudget of funds for the Library RFID project. The second is $67,600 to fund a portion of the work required to rebuild the failing walk- in cooler in the jail. The remaining adjustments are offset by the use of restricted fund balance or increased revenue. In summary, the adjustments include: General Fund: Increase appropriations by $471,995, offset by $232,395 in additional revenue, and $239,600 in General Fund Appropriation for Contingencies; Social Services Fund: Increase appropriations by $173,107, offset by additional revenue and restricted fund balance; Fish & Game Fund: Increase appropriations by $10,250, offset by restricted fund balance; and, CSA 179 Fund: Increase appropriations by $56, offset by additional revenue action requested APPROVE THE BUDGET ADJUSTMENT, INCLUDING GENERAL FUND APPROPRIATIONS FOR CONTINGENCIES (4/5 VOTE REQUIRED). (County Administration) Page 4 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.16Real Estate Fraud Report for FY 2015-16 - Pursuant to Government Code § 27388, the District Attorney is to file an annual report with the Board of Supervisors and the State Legislative Analyst's Office regarding the effectiveness of the Real Estate Fraud Investigation and Prosecution Program action requested ACCEPT FOR INFORMATION ONLY. (District Attorney) 3.17Agreement with California Department of Forestry and Fire Protection - The County of Butte annually contracts with the California Department of Forestry and Fire Protection for fire protection services in the unincorporated areas of Butte County. The term of the agreement is July 1, 2016 through June 30, 2017 with a maximum payable amount of $15,336,804 which reflects the amount approved by the Board of Supervisors during the Final Budget Hearings in June 2016 action requested ADOPT RESOLUTION, APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.18Volunteer Fire Assistance Grant - In Fiscal Year 2016-17 the Fire Department applied for and budgeted for the Volunteer Fire Assistance Grant. The Fire Department received notice that the Grant has been awarded in the amount of $39,912, which includes a $19,956 match. The Grant provides for Wildland Personal Protective Equipment (PPE) to replace old and worn out PPE for our Volunteer Firefighters action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.19Agreement with Access Information Protected for Document Shredding - In February 2016, General Services published a Request for Proposals for document shredding services. Two companies responded with proposals. Access Information Protected, of Chico, submitted the highest scoring and lowest price proposal for confidential document shredding services. Approval is requested to contract with Access Information Protected for the provision of intermittent confidential shredding services. The term of the agreement is August 23, 2016, through August 22, 2019, and the contract maximum is $50,000 action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.20Lease Agreement with Enloe Medical Center for a portion of 560 Cohasset Rd., Chico, for the Behavioral Health Department - The Behavioral Health Department desires to relocate the Chico Adult Treatment Court Services from 564 Rio Lindo Avenue to 560 Cohasset Road. The existing lease of 564 Rio Lindo Avenue will be terminated on December 31, 2016. The new location for this program is approximately 2,200 square feet, has a fixed monthly rate of $1.14 per square foot, including utilities and maintenance expenses. The lease term begins on September 1, 2016, and all rent payments are waived until December 31, 2016. Beginning January 1, 2017, monthly rent payments of $2,508 are required through August 31, 2026. For the balance of the lease term, the monthly rate will escalate to $1.29 per square foot for a total monthly lease payment of $2,838 through August 31, 2036. The County has the ability to terminate this lease early due to lack of funding, and the 20 year term will allow the Department to utilize State funding sources only available to these long term leases. Enloe offers the County very competitive lease rates and for this building the rates include utility costs which provides the Department additional significant savings. This lease includes the option to extend for an additional 120 month period. Funding for this lease is identified within the Department budget. Minor tenant infill modifications will be necessary and will require a budget adjustment of $50,000 to transfer funds from the Department to General Services to complete the project. These modifications include data and communication wiring installation, alarms, access control, and signage modifications action requested 1) APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) Page 5 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.21Lease Agreement with Jon B. Chaney Trust for 82 Table Mountain Blvd., Oroville, for Occupancy by Department of Public Health - The Butte County Department of Public Health currently leases the 8,335 square foot facility located at 82 Table Mountain Blvd. Oroville, under a lease that is in hold over, with a base rent rate of $1.402279 per square foot. In addition to the rent payments, the County has been responsible for utilities and maintenance of the building which runs approximately $0.082 per square foot per month, not including a large maintenance expense to replace the air conditioner last year. The base rent and utilities / maintenance costs, combined, run approximately $12,542 per month rounded. Staff recommends the Board approve a new lease with a base rent of $1.36 per square foot along with Common Area Maintenance (CAM) charges of $0.13197 per square foot for a total rate of $1.49197 per rate. This will result in a net payment of $12,435.60 and will relieve the County from being responsible for exterior maintenance. The base rate will escalate $0.05 in year three and has a planned termination date of August 31, 2021, with the option to extend for an additional sixty month period and the ability to terminate due to lack of funding. Funding for this lease is identified within the Department of Public Health budget, and no additional appropriation is required action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.22Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: BEHAVIORAL HEALTH: Behavioral Health requests to delete one (1) vacant flexibly staffed Administrative Analyst. The department requests to add one (1) Account Clerk, Senior/Account Clerk/Accounting Specialist and add one (1) Medical Records Technician, Senior/Medical Records Technician. These changes better suit the administrative and clerical needs of the department. These changes will increase the total allocations by one (1). There will be no impact to the General Fund. HUMAN RESOURCES: Human Resources requests to increase the salary range of the classification County Counsel effective 08/27/2016. In response to the above mentioned increase, Human Resources also requests to change the salary range for Assistant County Counsel (Section 28, Reference L (Effective 1/2/16-2% and Effective 12/31/16-2%)) of the Salary --180 section 1.6 a. The updated salary range shall be set at 91 and also effective 08/27/2016 action requested ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.23Justice Assistance Grant Program Memorandum of Understanding (MOU) - The Probation Department has been notified that grant funds in the amount of $24,570 are available from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Disparate jurisdictions are required to submit joint applications for the aggregate of funds allocated under the JAG program. The City of Chico and the County of Butte have been designated as disparate jurisdictions, which agreed to apply jointly for funding. The City of Chico will receive $24,570 of the allocation and the County of Butte has deferred interest in the 2016 allocation in order for the City of Chico to receive the maximum impact of the award. The City of Chico and the County of Butte desire to enter into an MOU for the JAG program. The term of the MOU is October 1, 2015, to September 30, 2017 action requested APPROVE THE MEMORANDUM OF UNDERSTANDING. (Probation) Page 6 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.24Resolution in Appreciation of Mike Crump Upon His Retirement from Butte County - After 22 years of service in the Department of Public Works, Mike Crump, Director, has announced his retirement as of August 26, 2016. The County wishes to recognize Mike for his years of dedicated service action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.25Budget Adjustment for Unanticipated Expenses in County Service Areas - The Department of Public Works performs various maintenance activities within County Service Areas (CSAs) and the expenses for these services are included in the recommended budget for the CSA each fiscal year. Occasionally unanticipated repairs or services exceed the approved budget for the CSA and fund balance reserves for the CSA are needed to cover expenses for the work performed. Each of the CSAs listed below exceeded their budget appropriation because of unanticipated expenses and require appropriation in FY 2016-17 to use fund balances to reimburse the Road Fund for the services provided in FY 2015-16: CSA 82 - Stirling City Sewer - $7,520 for unanticipated sewer main service; CSA 97 - Stoney Brook Drainage - $1,390 for unanticipated service to drainage pump; CSA 102 - Meadowlark Acres Drainage - $6,735 for unanticipated service to drainage pump; and, CSA 128 - Wildflower Estates Drainage - $2,940 for unanticipated service to drainage pump action requested APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) 3.26Authorization to Award Knife River Construction a Contract for the Phase I Neal Road Bike Lane Improvement Project - The Department of Public Works was granted authorization by the Board of Supervisors on June 14, 2016, to advertise for bids for Phase I of the Neal Road Bike Lane Improvement Project. The project will include the construction of widened shoulders and the striping and signage for Class II Bike Lanes. The project was advertised beginning July 14, 2016. Three bids were received and opened on August 9, 2016. The lowest bidder was Knife River Construction, of Chico, CA. The low bid amount was $1,272,403, which is 33.5% above the Engineers Estimate for the project of $953,084. The available grant funding is $1,440,000. The Department has reviewed the bid and other required documents that were submitted with the bid, and has determined Knife River Construction's bid is responsible and responsive to the bid request action requested 1) AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER; AND, 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works) 3.27Contract Change Order No. 1 and Notice of Completion for Module 4, Phase F at the Neal Road Recycling and Waste Facility - Ford Construction Company, Inc., of Lodi, CA was awarded a contract for the Module 4, Phase F Project at the Neal Road Recycling and Waste Facility on March 8, 2016, in the amount of $692,800. Module 4, Phase F, is the final phase of landfill liner construction within Module 4. Contract Change Order No. 1 modifies the engineers estimate to reflect the actual quantities of materials used during construction. The total amount of Contract Change No. 1 is a decrease to the contract of $2,388.78. Contract work generally consisted of preparing the subgrade for the construction of the landfill liner; furnishing and installing the landfill liner components and related items; removing and installing minor drainage components; and, screening and placing operations layer soil within the limits of Module 4, Phase F. All contract work has been completed in accordance with the plans and specifications action requested 1) APPROVE CONTRACT CHANGE ORDER NO. 1 AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) Page 7 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.28Contract Change Order No. 2 and Notice of Completion for the Durham Pentz Road HSIP Cycle 5 Safety Project - American Pavement Systems, Inc., of Modesto, CA, was awarded a contract for the Durham Pentz Highway Safety Improvement/High Risk Rural Roads Cycle 5 (HSIP/HR3) Safety project on May 10, 2016, in the amount of $346,574.59. The department executed Contract Change Order No. 1, which revised the times of work and allowed a different material for the yellow thermoplastic rumble strip along the road center line, but did not change to the amount of the contract. Contract Change Order No. 2 modifies the engineers estimate to reflect the actual quantities of materials used during construction. The total change in Contract Change Order No. 2 is a decrease of $855.42. The project provided for certain safety enhancements to Durham-Pentz Road to increase driver awareness. The work included microsurfacing (slurry sealing) the roadway, applying a profiled (rumbled) thermoplastic traffic stripe on the white edge lines and the yellow centerline stripe, and applying other thermoplastic pavement markings. All contract work has been completed in accordance with the plans and specifications action requested 1) APPROVE CONTRACT CHANGE ORDER NO. 2 AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.29Sheriff's Annual Inmate Welfare Fund Report Pursuant to Penal Code § 4025(e), the Sheriff shall report annually on Inmate Welfare Fund expenditures. In FY 2015-16, $245,316 was expended to benefit the inmates of the Butte County Jail. The Inmate Welfare Fund purchases many items and services to benefit inmates thus providing items or services that inmates may not otherwise receive. The fund augments General Fund expenditures for basic operation of the jail. Included in the staff report is a register listing the itemized purchases/expenditures action requested ACCEPT FOR INFORMATION ONLY. (Sheriff-Coroner) 3.30Federal Equitable Sharing Agreement and Certification - The offices of the Butte County Sheriff and District Attorney participate in the Federal Equitable Sharing Program and each office is required to submit a Federal Annual Certification Report to the U.S. Department of Justice. The report for FY 2015-16 has been prepared by each office and is a summary of equitable sharing activity for Justice Funds and Treasury Funds action requested AUTHORIZE THE SHERIFF'S OFFICE AND THE DISTRICT ATTORNEY'S OFFICE TO ELECTRONICALLY SIGN THE EQUITABLE SHARING AGREEMENT AND CERTIFICATION. (Sheriff / District Attorney) 3.31Appointment to Technical Advisory Committee for Todd Greene - The Groundwater Conservation ordinance (Chapter 33 of the Butte County Code) has provisions regarding the membership of the Technical Advisory Committee (TAC) and how its members are appointed. The ordinance defines the TAC as a seven person committee nominated by the Butte County Water Commission and appointed by the Board. TAC members must have substantial expertise in water management or hydrology. A vacancy on the TAC resulted from the resignation of one of its members, Ian Pietz. On August 3, 2016, the Butte County Water Commission voted unanimously to recommend that the Board of Supervisors appoint Todd Greene to the TAC action requested MAKE APPOINTMENT. (Water and Resource Conservation) Page 8 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 3.32Water Advisory Committee Appointment - Butte Sink - The Water Advisory Committee (WAC) is mandated by the Basin Management Objectives (BMO) ordinance, also known as Butte County Code Chapter 33-A. Members are appointed by the Board of Supervisors. The WAC is an advisory committee comprised of area-specific members, with one member appointed from each of the 16 defined sub-inventory units within the Sacramento Valley Groundwater Basin portion of the county, and one each from the Foothill and Mountain inventory units, as defined in the 2001 Butte County Water Inventory/Analysis report. Additional at-large, non-voting members shall be appointed, one from each incorporated municipality in the County: Chico, Oroville, Paradise, Gridley and Biggs, one from the agricultural community, one from the environmental community and one from each organized watershed group in the County. Members serve a 4-year term. The Butte Sink sub-inventory unit has not had a representative on the WAC since October 2012 when Gary Kerhoulas resigned. On July 19, 2016, J.P. Stover submitted a letter of interest to serve as the WAC representative. He is the manager of the Wild Goose Club located in the Butte Sink sub-inventory unit action requested APPOINT J.P. STOVER TO THE WATER ADVISORY COMMITTEE AS THE BUTTE SINK SUB-INVENTORY UNIT REPRESENTATIVE FOR A TERM ENDING DECEMBER 31, 2016. (Water and Resource Conservation) 3.33Resolution Recognizing Hmong History Month action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other) 3.34Resolution Recognizing the 4 th Annual CASA (Court Appointed Special Advocate) Superhero Run on September 17, 2016 action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other) 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies B.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer A.Update on Enforcement of Medical Marijuana Cultivation Restrictions 4.03Items Removed from the Consent Agenda for Board Consideration and Action Page 9 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 4.04Presentation on Assisted Outpatient Treatment or Laura's Law - Assisted Outpatient Treatment Nevada County by an individual suffering from mental illness. The law allows for counties to implement court-ordered outpatient mental health treatment for certain individuals who have a serious mental disorder. The coordination of AOT requires collaboration between multiple local agencies throughout the process of initial request, investigation and evaluation, petition filing and hearing, and the implementation of treatment. On April 12, 2016, the Butte County Department of Behavioral Health ( of Supervisors. After the presentation, the Board directed DBH to form a working group of the return to the Board with a recommendation. DBH subsequently met with staff from: County Administration, County Counsel, Public Defender, Public Guardian, District Attorney, Sheriff, is that Laura for the future. Additionally, Butte County will monitor the counties that have implemented Laura's Law in order to learn from success and challenges action requested ACCEPT FOR INFORMATION ONLY. (Behavioral Health) 4.05Resolution to Amend the Salary Ordinance - The Butte County Department of Public Health is experiencing difficulty recruiting and retaining experienced staff who provide nursing and other health related services to the community. Over the last three and a half years, the department has had twenty (20) out of thirty-five (35) currently allocated positions turnover due to retirement and voluntary terminations. Additionally, with the recent salary increases to the nursing and medical classifications in other departments, the department will likely lose additional staff as there is now a significant inequity in salary between nursing classifications that have similar minimum qualifications. Despite continued and ongoing recruitment efforts, the department continues to experience long-term vacancies and turnover in Certified Nurse classifications. The majority of these vacancies exist in direct service delivery, clinical supervision, and oversight positions. The inability to hire and retain qualified staff is creating ongoing Increases to the medical classifications in Public Health averaging 12% are recommended. The requested range changes have been agreed to by the Butte County Management Employees Association and Professional Employees Association. The Non-Represented employee group has also been notified of the changes. The classifications to be changed are: Supervisor, Public Health Nursing; Public Health Nurse, Senior; Public Health Nurse; Public Health Nurse, Associate; Supervisor, Nurse; Staff Nurse, Senior; Staff Nurse; Staff Nurse, Associate; Clinic Manager; Certified Nurse Practitioner; Physicians Assistant; Supervisor, Therapist; Physical Therapist, Senior; Physical Therapist; Occupational Therapist, Senior; Occupational Therapist; and Health Officer action requested ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 10 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 4.06Resolution to Remove Reduced Fee for Recycling Green and Wood Waste at the Neal Road Recycling and Waste Facility - On July 26, 2016, the Board of Supervisors directed the Department of Public Works to bring forward a plan for the Board's consideration to discontinue accepting source separated green and wood waste for recycling at a reduced rate of $12 per ton at the Neal Road Recycling and Waste Facility (NRRWF). The department prepared a plan to phase out accepting source separated green and wood waste for recycling effective December 1, 2016. The plan includes a public outreach campaign for informing customers about the change. The department will begin the public outreach campaign on September 1, 2016 and provide customers with details for using alternate facilities in Butte County. The NRRWF will continue accepting source separated green and wood waste for recycling at the stratified rate of $12 per ton until December 1, 2016 and will grind the material into Alternative Daily Cover and incorporate it into landfill operations. The Board must adopt a resolution amending the master fee schedule to eliminate the reduced rate for recycling green and wood waste effective December 1, 2016. The solid waste fee is $42.11 per ton. After December 1, 2016, customers will have the choice to recycle green and wood waste at an alternative facility or directly dispose of their material into the NRRWF's landfill until such time as State law may ban the disposal of organic materials action requested ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 4.07Butte County 2016 Water Inventory and Analysis Report - In 2013 the Butte County Board of Supervisors approved the Water Resource Management and Protection Project. The Project, capabilities by developing comprehensive water resource analyses and analytical tools. The 2016 Water Inventory and Analysis Report, released in June, and the update of the Butte Basin Groundwater Model (BBGM) were the first phase of the Project. The 2016 Water Inventory and Analysis Report details trends in land use and land surface water budgets over the past 15 years (2000-2014) for the county as a whole and for the four Inventory Units (Vina, West Butte, East Butte and North Yuba) that roughly correspond to Bulletin 118 groundwater sub-basins subject to the Sustainable Groundwater Management Act. In addition, the report describes surface water features in the county and diversions used for urban and agricultural demands. It also describes groundwater conditions including groundwater levels, estimates of groundwater pumping, and an update on the number of wells in the county by well type (irrigation, monitoring, domestic, municipal/industrial). It serves as an update to the 2001 Water Inventory and Analysis Report. The results and upcoming analyses of changed conditions will provide the framework to continue the local dialogue on sustainable groundwater management. A couple of key findings include: 1) Total irrigated agricultural acreage has been remarkably stable since 2000 with land use changes characterized largely by shifts in crop types; 2) Water budgets reported through 2014 account for estimated changes in groundwater pumping, surface water deliveries, and precipitation available for irrigation; and, 3) Wet and dry years have a big impact on the water budgets and seem to drive annual variations in groundwater demand and deep percolation (an important contributor to recharge). The full report is available at: http://www.buttecounty.net/waterresourceconservation/WaterInventoryandAnalysis - action requested - ACCEPT FOR INFORMATION ONLY. (Water and Resource Conservation) Page 11 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 5.PHTI UBLIC EARINGS AND IMES TEMS 5.0110:00 am - Opening of Bids for the Almond Avenue Pit - On July 26, 2016, the Board of Supervisors adopted a Resolution of Intent to Lease the Almond Avenue Pit. This resolution set the minimum terms and conditions that are acceptable to the County to lease the Almond Avenue Pit and provided that written bids would be opened and read during the Board of Supervisors meeting on August 23, 2016, at 10:00 a.m. Before accepting any written bid, the Chair must call for any oral bids in accordance with the provisions of California Government Code Section 25531. In accordance with these provisions, oral bidding shall commence in an amount at least five percent higher than the highest written bid submitted action requested 1) OPEN WRITTEN BIDS TO LEASE THE PROPERTY KNOWN AS THE ALMOND AVENUE PIT (APN 025-130-047, 025-130-048, AND 025-130-035); 2) CALL FOR ORAL BIDS TO LEASE THE PROPERTY KNOWN AS THE ALMOND AVENUE PIT; 3) CONTINUE ITEM UNTIL LATER IN THE SAME MEETING; AND, 4) AUTHORIZE STAFF TO NEGOTIATE AN AGREEMENT WITH THE SUCCESSFUL BIDDER, OR NEXT HIGHEST BIDDER, SHOULD THE FIRST BIDDER FAIL OR REFUSE TO EXECUTE THE COUNTY'S AGREEMENT. (Public Works) 6.BSPC OARD OF UPERVISORS UBLIC OMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1.Michael Sam Murray III, through his Guardian Ad Litem, Michael Sam Murray, Jr. v. Ronald George Cox, County of Butte, City of Oroville, and DOES 1-50; Butte County Superior Court Case No. 16CV00206; 2.Keisha McGlothan v. Butte County; Workers' Compensation Appeals Board Legacy Case No. ADJ10027957 (Claim No. BUAK-550152); 3.Karla Aznoe v. Butte County; Workers' Compensation Appeals Board Legacy Case No. ADJ7460370 (Claim no. BUAE-481916); 4.Eric Christopher v. Butte County; Workers' Compensation Appeals Board Legacy Case No. ADJ6909468 (Claim Number: BUAE-503596); 5.John Ryan v. Butte County; Workers' Compensation Appeals Board Legacy Case No. ADJ9922714 (Claim No.: BUAJ-550197); 6.Sharion Wilton v. Butte County; Workers' Compensation Appeals Board Legacy Case No: ADJ2920247 (Claim No. CBTE-66196); 7.Ronald Prock v. Butte County; Workers' Compensation Appeals Board Legacy Case No: ADJ8172168 (Claim No. CBTE-554448); and 8.Jacqueline Devlin v. Butte County; Workers' Compensation Appeals Board Legacy Case No: ADJ9453411 (Claim No. BUAJ-550016) Page 12 BCBSAA23,2016 UTTE OUNTY OARD OF UPERVISORS GENDA UGUST 7.02Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: - General Unit; Butte County - County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Em- General - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non-Represented Unit Page 13 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk-Recorder-Registrar been received but not included in the agenda supporting material. Copies of all communications received by the of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Cathi Grams removed from the Consent Agenda are discussed under this section. Farm, Home & 4-H 3.Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Randall Mutters listed, but will never start before the time listed. 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any Fire Chief: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Darren Read but may respond to statements or questions and provide staff direction. General Services: 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Public Participation: Brian Ring It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Information Systems: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Art Robison to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. Public Health: Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. Mike Crump to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Sheriff-Coroner*: meeting. Kory Honea Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water & Resource County Administration Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official Page 14