HomeMy WebLinkAboutA082713 BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
August 27, 2013
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County Supervisors
Bill Connelly, District 1
Larry Wahl, District 2
Maureen Kirk, District 3
Steve Lambert, District 4
Doug Teeter, District 5
Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel
and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 27,2013
Butte County Department Heads
Agricultural Commissioner Richard Price
Assessor* Fred Holland
Auditor-Controller* Dave Houser
Behavioral Health Director Anne Robin
Chief Administrative Officer Paul Hahn
Chief Probation Officer Steve Bordin
Child Support Services Director Sharon A. Stone
Clerk-Recorder-Registrar of Voters* Candace Grubbs
County Counsel Bruce S. Alpert
Development Services Director Tim Snellings
District Attorney* Mike Ramsey
Employment and Social Services Director Cathi Grams
Farm, Home & 4-H Advisory Joseph Connell
Fire Chief George Morris
General Services Director Grant Hunsicker
Human Resources Director Brian Ring
Information Systems Director Robert Barnes
Library Director Melanie Lightbody
Public Health Director Cathy Raevsky
Public Works Director Mike Crump
Sheriff-Coroner* Jerry Smith
Treasurer-Tax Collector* C. Linda Barnes
Water and Resource Conservation Paul H. Gosselin
* Elected Official
PAGE 1 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
9:00 A.M. 1.00 CALL TO ORDER
1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County
Center Drive, Oroville.
1.02 Pledge of Allegiance to the Flag of the United States of America.
1.03 Observation of a Moment of Silence.
2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA.
3.00 CONSENTAGENDA
BEHAVIORAL 3.01* Budget Adjustment - The Substance Abuse and Mental Health Services Administration
HEALTH (SAMHSA) grant revenue funds the Family Enrichment and Support Team Project. This
project provides family-centered support to children, their parents and caregivers. The
target populations served are families participating in Butte County's Dependency Drug
Court Program whose children are between the ages of 0-3 who are affected by
methamphetamine or other substance abuse. Specifically, the Nurturing Parenting
Programs' curriculum is provided to parents in the classroom setting and in the home.
Participants receive parenting information, one-on-one parent modeling and coaching. In
late fiscal year (FY) 2012-13, the grantors approved a funding carryover request of
unspent funds in the amount of$175,989 to be spent by September 30, 2013. Approval is
requested for a budget adjustment for FY 2013-14 in SAMHSA funding to be utilized as
required by the grant — action requested - APPROVE BUDGET ADJUSTMENT. (4/5 vote
required)
CHIEF 3.02* Consolidated FY 2013-14 Budget Adjustment - In order to comply with Governmental
ADMINISTRATIVE Accounting Standards and generally accepted accounting practices, the County changed
OFFICE its year-end process at the end of FY 2011-12 so that contracts and purchase orders
encumbered in one fiscal year did not automatically roll-over and create new
appropriations in the new fiscal year. The change in the process required departments to
estimate what they might spend from their contracts or purchase orders in FY 2012-13
and then include the balance needed in their FY 2013-14 requested budget. Now that FY
2012-13 has ended, departments have more precise estimates for FY 2013-14, which are
consolidated into this single item. In addition, some new grant funds and associated
appropriations are included. The adjustments are summarized as follows: 1) General
Fund - increase appropriations by $106,792, offset by increased revenue of $62,792,
$44,000 in restricted cash, and $9,879 from Appropriation for Contingencies.This includes
capital asset authority to purchase a server, a truck, and outfitting for two new vans
included in the Adopted Budget; 2) Behavioral Health Fund - increase appropriations by
$245,618, offset by increased revenues; and 3) ISF Equipment Replacement Fund -
increase appropriations by$23,097, offset by use of fund balance. This includes providing
capital asset authority to purchase a vehicle. The memo included within the staff report
details the requested budget adjustments and related capital assets by department —
action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 vote required); AND 2)
AUTHORIZE PURCHASE OF CAPITAL ASSETS.
PAGE 2 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
DISTRICT 3.03* United States Department of Justice (DOJ) - Organized Crime Drug Enforcement Task
ATTORNEY Force -The Butte County District Attorney's Office, Butte Interagency Narcotic Task Force
(BINTF), applied to the DOJ for funds from the Organized Crime Drug Enforcement Task
Force (OCDETF) for an overtime agreement. The agreement in the amount of$2,500 was
awarded to BINTF. The funds are specifically to be used for overtime and are limited to
cases that have been designated as OCDETF investigation cases. The agreement period is
May 1, 2013 through September 30, 2013. Chief Investigator West signed the agreement
with DOJ. On July 13, 2013, an amendment to the agreement with the DOJ was approved
to add an additional investigator. This increased the award received by the District
Attorney's Office to $5,000. A portion of the $5,000 was expended in May and June for a
total of$1,417.29, leaving a balance of$3,582.71 to be utilized from July 1, 2013 through
September 30, 2013 — action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote
required); AND RATIFY CHIEF INVESTIGATOR WEST'S SIGNATURE ON AGREEMENT.
GENERAL 3.04* Budget Adjustment and Approval to Acquire the Forest Ranch and Bobbies Blue Ledge
SERVICES Communication Sites - The Federal Communication Commission (FCC) adopted new
changes to communication tower regulations on January 1, 2013. The County
commissioned an analysis in 2002 to evaluate compliance issues and it was estimated that
County costs necessary to achieve compliance could exceed $23,000,000. However, the
County was able to secure the first right to acquire specific communication towers from
Comcast that, once they became surplus to the needs of Comcast, would improve the
County's communication sites and reduce costs in gaining compliance. Comcast has now
deemed their Forest Ranch communication site (APN 056-050-047) and their Bobbies Blue
Ledge communication site (APN 072-230-057) to be surplus. Staff recommends the
acquisition of both sites to enhance Butte County's communications capabilities now as
well as to reduce costs associated with FCC compliance.The acquisitions, with a combined
purchase price of$60,050 are well below market value. Together with the purchase price
and inspection/escrow fees of $7,050, the acquisitions require a budget adjustment of
$67,100 from the General Fund Appropriation for Contingencies. To complete the
acquisition, staff is requesting that the General Services Director be authorized to take
actions necessary to close escrow and to execute the Certificate of Acceptance — action
requested — 1) APPROVE THE BUDGET ADJUSTMENTS (4/5 vote required); 2) APPROVE
THE CAPITAL ACQUISITIONS; 3) AUTHORIZE THE DIRECTOR OF GENERAL SERVICES TO
SIGN NECESSARY DOCUMENTATION TO CLOSE ESCROW; AND 4) ACCEPT THE PROPERTIES
AND AUTHORIZE THE DIRECTOR OF GENERAL SERVICES TO SIGN THE CERTIFICATES OF
ACCEPTANCE.
3.05* Chico Veterans Memorial Hall Committee -The Chico Veterans Memorial Hall Committee
on behalf of the Veterans Organizations using the Chico Veterans Memorial Hall, submit
the following nominations for appointment to serve on the Chico Veterans Memorial Hall
Committee for the term ending June 30, 2014: Veterans Of Foreign Wars Post 1555 - Ken
Harmer, Delegate and Mike Bennett, Alternate — action requested - APPOINT NOMINEES
TO TERMS ENDING JUNE 30, 2014.
PAGE 3 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
3.06* Award of Contracts for Solid Waste and Recycling Collection Services At County Facilities -
The contract for solid waste and recycling collection services for Butte County facilities
expires on August 31, 2013. Invitation for Bids (IFB) 05-14 was issued to solicit
competitive bids for a three year period with an option to extend for one additional year
of service. For this service, Butte County facilities are divided into three service area
locations:Zone 1-Chico and Durham; Zone 2- Paradise and Magalia; and Zone 3 -Oroville,
Richvale, Biggs and Gridley. The companies have the option to propose on any or all
locations. IFB 05-14 was sent to seven companies qualified to provide the service and
three companies responded. The competitive solicitation resulted in the following awards
and contracts: The contract with Northern Recycling & Waste Services includes a regular
monthly charge of $545.83 for Zone 1 and $164.31 for Zone 2, plus approximately 10%
contingencies, in the event the County requires additional services, bringing the total not-
to-exceed price of the contract to $28,119.30. The contract with Recology Butte Colusa
Counties includes a regular monthly charge of$1,831.00 for Zone 3, plus an approximate
10% contingency bringing the total not-to- exceed price of the contract to $72,507. The
terms of the contracts are September 1, 2013 through August 31, 2016. The combined
three year cost for the two agreements is $100,626.30 — action requested - APPROVE
AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER.
HUMAN 3.07* Request for Board Approval of Side Letter with the Butte County Employee's Association-
RESOURCES Social Services Workers Unit - The Human Resource Department requests approval for a
side letter agreement with the Butte County Employee's Association-Social Services
Workers Unit (BCEA-SSW) on behalf of Nichole Nava. Ms. Nava is employed by the
Department of Employment & Social Services as an Employment Case Manager, Senior.
Ms. Nava has been working in a temporary position on the ISAWS Migration Program (C-
IV) Team to provide services to the State, while maintaining her employment status with
the County of Butte. This assignment has been extended and is consistent with the
Memorandum of Understanding between The California Statewide Automated Welfare
System Consortium IV and the County of Butte signed by the Board of Supervisors on June
9, 2009. The side letter agreement, included within the staff report, provides for County
classification salary adjustments which may take place during the time period Ms. Nava is
on the C-IV Team. Ms. Nava shall retain permanent status in her current position with
DESS and seniority shall continue to accrue. County will submit expenses incurred by Ms.
Nava to the State for full reimbursement, which is in accordance with the County's
existing claiming procedures—action requested -APPROVE THE SIDE LETTER AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN.
3.08* Introduction of 2013-2014 Fiscal Year Salary Ordinance - The Department of Human
Resources has prepared the Salary Ordinance for FY 2013-14, which includes details on
allocated positions, and the salary plans for classified positions and elected and appointed
officials.The effective date of the ordinance is September 10, 2013. Further details of the
proposed ordinance are included in the staff report—action requested -WAIVE THE FIRST
READING OF THE ORDINANCE.
PAGE 4 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
INFORMATION 3.09* LYNC Architectural Design Session Agreement — Butte County Information Systems
SYSTEMS requests approval for a contract with AT&T for an Architectural Design Session (ADS)
review of the County's current and future voice and data networks as they relate to the
implementation of the LYNC Unified Messaging System. The LYNC Unified Messaging
system leverages the County's data network and will transition the County's analog voice
network to the County's existing data network. This allows Information Systems to
introduce and rollout newer technologies to County departments as they become
available. Butte County Information Systems is actively upgrading and improving the
data/voice networks to handle the increased network traffic the Unified Messaging
System will create. A review of existing systems at this juncture will identify potential
areas of improvement and will focus resources where most appropriate. The ADS will be
guided by specialists in the field of data and voice convergence. The outcome of this
review will be a rollout plan, with recommendations and project phases, to validate and
complete the project implementation. The ADS will be conducted and the results
document delivered within the 180-day term. The cost for this effort is not-to-exceed
$35,400—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PUBLIC WORKS 3.10* Budget Adjustment - On December 11, 2012, the Board of Supervisors awarded a
$66,040.20 contract to Geo Logic Associates Inc. for construction quality assurance (CQA)
monitoring during the construction of Module 4, Phase E, at the Neal Road Recycling and
Waste Facility (NRRWF). The Phase E construction was completed in June 2013, and the
CQA monitoring report was completed and submitted by Geologic to the Central Valley
Regional Water Quality Control Board in July 2013. The department received the
GeoLogic's invoice for the the entire project in August 2013. There is no General Fund
impact. A budget adjustment of $25,745.24 is requested using NRRWF Enterprise Fund
Balance -action requested -APPROVE BUDGET ADJUSTMENT. (4/5 vote required)
TREASURER 3.11* Manzanita Elementary School District 2013 General Obligation Refunding - On May 2,
TAX COLLECTOR 2000, there was a bond measure pertaining to the Manzanita Elementary School District,
approved by the requisite two-thirds vote of the qualified electors of the District, for the
issuance and sale of general obligation bonds of the District for various purposes set forth
in the ballot submitted to the voters, in the maximum principal amount of $1,000,000,
payable from the levy of an ad valorem tax against the taxable property in the District.
The District previously issued under the Authorization $940,000 Manzanita Elementary
School District (County of Butte, California) General Obligation Bonds, Election of 2000,
Series 2000 (the "Prior Bonds"),for which the County of Butte will levy taxes on the 2012-
13 tax roll in an amount sufficient to fulfill the requirements of the debt service schedule
for the Prior Bonds. The District has determined to issue and sell its General Obligation
Refunding Note (the "Note") in an amount not-to-exceed $800,000 to refund all of the
outstanding Prior Bonds pursuant to Articles 9 and 11 of Chapter 3 of Part 1 of Division 2
of Title 5 of the California Government Code, and accordingly, request the Board of
Supervisors direct the County Auditor-Controller to levy taxes in an amount sufficient to
pay the principal of and interest on the Note for current and future tax rolls. A copy of the
District Resolution signed August 14, 2013 is included in the staff report — action
requested - ADOPT RESOLUTION AND DIRECT THE AUDITOR-CONTROLLER TO LEVY AD
VALOREM TAXES IN AN AMOUNT SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST
ON THE MANZANITA ELEMENTARY SCHOOL DISTRICT 2013 GENERAL OBLIGATION
REFUNDING NOTE.
PAGE 5 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
WATER AND 3.12* Resolution in Recognition of Lynne Pillus Upon her Retirement - Lynne Pillus,
RESOURCE Administrative Assistant, Senior is retiring from Butte County on August 29, 2013 after 25
CONSERVATION Years of service — action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN.
4.00 REGULAR AGENDA
4.01* Boards, Commissions and Committees
1. Appointments to Listed Vacancies
2. Board Member/Committee Reports and Board Member Comments
(Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer.
4.03 Items Removed from the Consent Agenda for Board Consideration and Action.
5.00 PUBLIC HEARINGS AND TIMED ITEMS
9:30 A.M. 5.01* Public Hearing — Updates to the Master Fee Schedule for Agriculture, Library, and Public
Health Animal Control Division—
The Agricultural Commissioner recommends an increase in the fee to issue a Phytosanitary
certificate from $50 to $65. Certificate issuance validates for another state or country that
local growers' produce meet the pest cleanliness requirements of that destination. The
new fee includes a subsidy of approximately $45 per certificate issued according to results
published in the 2009 Countywide Cost of Service study. The Finance Office reviewed and
agrees with the cost of service calculations (Exhibit B in agenda report).
The Library Director recommends adding new fines to the Master Fee Schedule for
overdue audiovisual materials, DVD's and electronic devices such as the Kindle E-readers
recently entered into circulation. In place of charging the standard overdue fine for books
of $0.25 per day, the Library Director has requested an electronic hardware overdue fine
of $1.00 per day to assure that the devices are returned on time. Overdue limits will be
reached sooner thus alerting Library staff to contact the borrower in a timely manner.
The Public Health Director recommends adding language to the Fee Waiver Clause under
Animal Control Fees to include cats as well as dogs. If approved, the waiver of up to $60
that may be applied to impound, transport and boarding fees when the owner agrees to
spay/neuter their dog may also be applied when the owner agrees to spay/neuter their cat
action requested - ADOPT THE RESOLUTION AMENDING THE BUTTE COUNTY MASTER FEE
SCHEDULE EFFECTIVE SEPTEMBER 29, 2013 AND AUTHORIZE THE CHAIR TO SIGN.
(Administration)
PAGE 6 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 27,2013
9:40 A.M. 5.02* Timed Item - Presentation on Volunteer Fire Fighter and First Responder Recruitments -
The Butte County Fire Department is beginning a vigorous effort to recruit volunteer fire
fighters and first responders within our communities. This effort will include media
outreach and direct mailing to reach as many potential volunteers as possible — action
requested -ACCEPT FOR INFORMATION. (Fire)
10:00 A.M. 5.03* Timed Item -Approval of the Butte County Community Wildfire Protection Plan -The Butte
County Community Wildfire Protection Plan (CWPP)/CAL FIRE Butte Unit Strategic Fire Plan
has been updated for 2013. The CWPP enables a community to plan how it will reduce the
risk of wildfire. The plan identifies strategic sites and methods for fuel reduction projects
across the landscape and jurisdictional boundaries. One of the benefits of having a CWPP
include National Fire Plan funding priority for identified projects - action requested -
APPROVE THE BUTTE COUNTY COMMUNITY WILDFIRE PROTECTION PLAN AND AUTHORIZE
THE CHAIR TO SIGN. (Fire)
10:30 A.M. 5.04* Public Hearing - Butte County Zoning Ordinance and Map Amendments -The Butte County
Board of Supervisors will consider various amendments to the Butte County Zoning
Ordinance and Map summarized as follows: 1) Article 6. Residential Zones -changes in the
Butte Valley area to include new Rural Country Residential and Foothill Country Residential
zones in place of the previous Rural Residential and Foothill Residential zones on the
Zoning Map and other related changes in the Zoning Ordinance; 2) Article 7. Commercial
and Mixed Use Zones - changes to permit processes for pre-existing vacation cabins and
restrictions on commercial uses in the Recreation Commercial zone in the Jonesville area;
3) Article 7. Commercial and Mixed Use Zones — amendments to the Mixed Use Zone to
allow the "Commercial Recreation, Outdoor" use; 4) Article 10. Section 24-40 Recreation
Commercial Overlay Zone — amendment to the Recreation Commercial Overlay Zone's
application; 5) Article 18. Clustered Development — reduction of open space requirements
from 50 to 40 percent for clustered developments; 6) Article 25. Section 24-157
Alternative Energy Structures - various changes concerning height, setback and type; 7)
Article 30. Site Development Permits - deletion of Article 30; 8) Article 42. Glossary -
amendments, including various definitions and uses for Firewood Storage, Processing and
Sales; 9) Minor Amendments necessary to conform the Zoning Ordinance to Butte County
Code Section 41A. Noise Control; 10) Minor Amendments to the Zoning Ordinance
involving various corrections and edits; and 11) Minor Corrections to the Zoning Ordinance
Map. An Addendum to the previously Certified General Plan 2030 Environmental Impact
Report (EIR) and Supplemental EIR has been prepared for this project consistent with the
requirements of the California Environmental Quality Act -action requested -
1) APPROVE THE AMENDMENTS TO THE ZONING ORDINANCE AS SET FORTH UNDER THE
ORDINANCE (ATTACHMENT A OF STAFF REPORT);
2) APPROVE THE RESOLUTION APPROVING THE EIR ADDENDUM (ATTACHMENT C) TO THE
GENERAL PLAN 2030 EIR AND SUPPLEMENTAL EIR FOR THE ZONING ORDINANCE
AMENDMENTS PREPARED IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT(CEQA). (Development Services)
PAGE 7 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 27,2013
6.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be
limited to five minutes. Please note that pursuant to California state law, the Board of
Supervisors is prohibited from taking action on any item not listed on the agenda.
7.00 CLOSED SESSION
7.01 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS,
PURSUANT TO GOVERNMENT CODE SECTION 54957:
1. AGRICULTURAL COMMISSIONER
2. BEHAVIORAL HEALTH DIRECTOR
3. CHIEF ADMINISTRATIVE OFFICER
4. CHIEF PROBATION OFFICER
5. CHILD SUPPORT SERVICES DIRECTOR
6. COUNTY COUNSEL
7. DEVELOPMENT SERVICES DIRECTOR
8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR
9. HUMAN RESOURCES DIRECTOR
10. INFORMATION SERVICES DIRECTOR
11. LIBRARY DIRECTOR
12. PUBLIC HEALTH DIRECTOR
13. PUBLIC WORKS DIRECTOR
14.WATER AND RESOURCE CONSERVATION DIRECTOR
7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION
54957.6:
LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA,
DSA- MANAGEMENT/SUPERVISORY UNIT,
DSA-GENERAL UNIT,
BCCOA-SUPERVISORY UNIT,
BCCOA-GENERAL UNIT
7.03 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(d)(1) -7 CASES
a. COUNTY OF BUTTE V. LORIN DOWNING AND SEAIRA BROOKE - BCSC CASE NO.
160070;
b. COUNTY OF BUTTE V. RYAN BUCKNER- BCSC CASE NO. 160071;
c. COUNTY OF BUTTE V. LLL RANCH LLC-BCSC CASE NO. 160072;
d. COUNTY OF BUTTE V. RONALD BRUMFIELD-BCSC CASE NO. 160073;
e. COUNTY OF BUTTE V. STEPHEN BURGESS- BCSC CASE NO. 160074;
f. COUNTY OF BUTTE V.JOSHUA JACKSON-BCSC CASE NO. 160075;AND
g. COUNTY OF BUTTE V. MATTHEW BURGESS-BCSC CASE NO. 160076
PAGE 8 August 27, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 27,2013
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.
and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center
Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year.
Meeting dates can be changed as a result of holidays or other events so please check the meeting
calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County
Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob.
Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at
least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the
Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of
Supervisors members to explain each agenda item (excluding documents that are not a public record
within the meaning of the Public Records Act) are available for your review at the County Administrative
Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at
the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover
costs. The list of communications included with the agenda packages is not comprehensive. Additional
communications to the Board of Supervisors may have been received but not included in the agenda
supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act)are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has
been provided to the Board of Supervisors members to explain that item.
Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following
Meeting Order: order:
1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of
the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card
(located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the
Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed,but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda,but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to
allow members of the public the opportunity to comment on all matters before the Board. Public
participation is limited to matters within the subject matter jurisdiction of the Board pursuant to
Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the
meeting process and conduct. A complete listing of these policies and procedures can be found in the
printed booklet agenda,obtained at the County Administrative Office,or viewed at the Clerk of the Board
website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.
to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in
alternate formats. All requests for special accommodations and/or alternative format documents must be
made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive,Suite 200,Oroville,CA 95965
530-538-7631
www.buttecounty.net/cob
PAGE 9 August 27, 2013