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HomeMy WebLinkAboutA091019CALIFORNIA o SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA SEPTEMBER 10, 2019 9:00 AM MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAMI RITTER, DISTRICT 3 DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Resolution Fixing Tax Rates in the County of Butte for Fiscal Year (FY) 2019-20 - In accordance with Government Code section 29100, the Board of Supervisors is required to adopt by resolution the rates of taxes on the secured roll. State law requires that the tax rate not exceed the 1% limit specified in the Constitution except for the voter -approved indebtedness. For voter - approved indebtedness, the Board is also required to adopt the rates necessary to support the annual debt requirement within each specific school district on or before October 3 of each year. The Board of Supervisors approved each voter approved school bond at the time of the issuance of each series — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor -Controller) 3.02 Resolution Reco2nizin2 September 8. 2019 through September 14. 2019 as Suicide Prevention Week - The Department of Behavioral Health recommends the Board of Supervisors adopt a resolution recognizing September 8, 2019 through September 14, 2019 as "Suicide Prevention Week" — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Contract with Jerrold Weiner, D.O. for Psychiatry Services - Jerrold Weiner is a licensed medical doctor who provides services in the specialized field of psychiatry, including medication support services. This contract assists the Department of Behavioral Health in meeting the required level of mental health services available to the County. The Department recommends entering into a contract with Dr. Weiner for the provision of on-site psychiatric services for adult clients of the Department. The term of this contract is date of execution through June 30, 2020, not -to -exceed $197,120 — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.04 Contract Amendment with Dominion Voting Systems for Additional Electronic Voting System Components - In 2018, the Clerk -Recorder's Office purchased a new voting system from Dominion Voting Systems to replace the previously outdated system. Because of the Department's decision to adopt the Voter's Choice Act (VCA) model and implement vote centers, there is a need for 24 ballot -on -demand printers and six additional accessible ballot marking devices to fulfill the VCA requirements. The Department recommends amending the contract with Dominion Voting Systems for the additional purchases and to update the annual payment schedule. The amendment increases the maximum payable amount by $149,000, not -to -exceed $1,042,000. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk -Recorder/ Registrar of Voters) 3.05 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the August 27, 2019, Board of Supervisors Regular Meeting — action requested - APPROVE THE AUGUST 27, 2019, BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.06 Contract Amendment with Granicus, LLC (Granicus) for the Boards & Commissions Platform - Granicus is a cloud -based software for government entities that offers a platform where residents can access information such as agendas, minutes, and meeting videos, and provides an interactive platform for civic engagement by allowing residents to review and apply for boards and commissions, and submit public comment through a government agency's website. The County has contracted with Granicus since 2011 for public meeting management services, agenda management tools, minute management, and a repository for live -streamed and archived video of the Butte County Board of Supervisors meetings. Currently, the County's system for managing boards, committees, and commissions (collectively, "BCC") is outdated and does not allow for a web -based interface with the County's Boards and Commissions web page. Granicus offers a Boards & Commissions Platform, a cloud -based solution, which acts not only as a repository for the County's historical BCC information, but also allows an interactive experience for residents to research, review, and apply for BCCs by enabling them to view Board appointments, open and vacant seats, and apply to serve on BCCs directly through the County's website. County Administration recommends amending the contract with Granicus for the Boards & Commission Platform. This amendment increases the maximum payable amount by $58,203 not -to -exceed $224,006, for the five year contract that ends July 31, 2022. All other terms remain the same—action requested -APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.07 Agency Response to Grand Jury — To comply with Penal Code sections 933 and 933.05, staff prepared a draft Board of Supervisors response to the findings and recommendations contained in the 2018-19 Grand Jury Report. It is recommended that the Board review, consider, and approve the attached response for submittal to the Presiding Judge. Alternatively, the Board can direct staff to make specified changes to the draft response, and a revised response can be submitted to the Presiding Judge — action requested - APPROVE AGENCY RESPONSE TO GRAND JURY REPORT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.08 Adoption of Ordinance Creating Article XXIII to Chapter 2 of the Butte County Code Authorizing the Implementation of a Community Choice Aggregation Program - Pursuant to California Public Utilities Code section 366.2(c)(12), County Administration proposes the adoption of an ordinance which adds Article XXIII to Chapter 2 of the Butte County Code. The addition of Article XXIII authorizes Butte County to implement a community choice aggregation program. The ordinance was introduced at the regular Board meeting held on August 27, 2019, and becomes effective 30 days after adoption — action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09 Grant Agreement with the Department of Forestry and Fire Protection for the Volunteer Fire Assistance Program and Resolution Approving Grant Award - In FY 2019-20 the Fire Department applied for and budgeted for the Volunteer Fire Assistance Grant. The Fire Department received notice that the Grant was awarded in the amount of $20,000 and requires a $20,000 match. The Grant provides for Wildland Personal Protective Equipment (PPE) to replace PPE for Volunteer Firefighters. The Department recommends entering into a grant agreement with the California Department of Forestry and Fire Protection for the Volunteer Fire Assistance Program, and adopting a resolution authorizing the acceptance of the grant agreement. The term of the grant agreement is upon date of execution through June 30, 2020. The grant and matching funds are included in the FY 2019-20 Budget - action requested - 1) APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.10 Contract with Campbell Keller for System Furniture Services for Public Projects —Periodical IV, the County has the need for the purchase and installation of systems furniture (cubicles), which is considered a Public Project. Public Projects are the construction, alteration, demolition, maintenance or repair of facilities performed under contract and paid with public funds. In order to efficiently procure systems furniture the Department of General Services conducted a Request for Proposals to identify and contract with firms qualified to provide such services so they are available to the County when needed. The County received four proposals. The Department recommends entering into a contract with Campbell Keller for systems furniture services. The term of the contract is September 10, 2019 through September 9, 2024, not -to -exceed $500,000. A contract with Esplanade Office for systems furniture services was approved at the August 27, 2019 Board of Supervisors meeting, and over the next few months it is the intent of the Department to negotiate contracts with the other two respondents to provide flexibility and best pricing options. Funding will be included in various project budgets as they are approved — action requested -APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.11 Notice of Completion and Ratify Change Orders for 2445 Carmichael Drive, Chico, Facility Decommission Project - On July 23, 2019, the Board of Supervisors approved a budget adjustment of $290,000 to establish a project and ratified a $232,400 contract with AFM Environmental, Inc. for interior demolition services of 2445 Carmichael Drive in Chico for the decommissioning of the old Department of Employment and Social Services facility in Chico. During demolition, a total of two change orders were necessary to complete the project. The change orders total a credit amount of $2,231 bringing the total cost for the contract to $230,169. The work completed by AFM Environmental, Inc. has been inspected and approved by the Department of General Services and the City of Chico Building Division. The Department recommends the Board ratify the change orders and accept the work as complete — action requested - 1) RATIFY THE CHANGE ORDERS; 2) ACCEPT THE WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (General Services) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.12 Adoption of an Ordinance Repealing Chapter 51 of the Butte County Code Entitled "Temporary Retention of the Purchasing Manual During Transition to New Policies and Procedures" - On March 22, 2016, the Board of Supervisors approved Chapter 51 of Butte County Code known as the "Temporary Retention of the Purchasing Manual During Transition to New Policies and Procedures" as well as Chapter 46 of Butte County Code known as "Purchasing" and the Center - Led Contracts/Procurement Policies and Procedures Manual (Center -Led Manual) effective May 12, 2016. The Department of General Services has provided training to all County departments and has transitioned all departments to the Center -Led Manual effective July 1, 2018. The Department recommends that the Board repeal the old Purchasing Manual and that Butte County Code be amended by removing Chapter 51. The ordinance repealing Chapter 51 of the Butte County Code was introduced to the Board at the August 27, 2019 Board meeting. The Department recommends the Board adopt the ordinance and authorize the Chair to sign. The ordinance becomes effective 30 days after adoption — action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.13 Resolution to Amend the Salary Ordinance -The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance the Department of Behavioral Health as follows: Add 1 Certified Nurse Practitioner position. The position will provide medication support services within multiple programs. With the recent hire of a Medical Director, the Department now has the capacity for supervision of a Certified Nurse Practitioner who may act as a medication prescriber within the Department's programs. The position is funded with State and federal revenues. Total allocations to increase by one. There will be no impact on the County General Fund Budget - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.14 Grant Agreement with California Department of Public Health (CDPH) for Women, Infants and Children (WIC) Program -The Department of Public Health has received grant funding from CDPH to participate in the WIC program. WIC is a federally -funded program under the United States Department of Agriculture (USDA) which provides nutrition education, vouchers for nutritious foods, breastfeeding support, and healthcare referrals for income -eligible women who are pregnant or postpartum, infants, and children up to age five who are at nutritional risk. WIC provides healthy foods to supplement the dietary needs of participants to ensure good health and development. WIC is budgeted to carry an average monthly caseload of 5,210 clients. In FY 2018-19, 170,898 vouchers were redeemed for food with a total value of $3,300,206. The monetary value of the vouchers is paid directly by the State to food vendors and is not included in the grant maximum amount receivable. Butte County has 20 food vendors authorized through the State to participate in the WIC program. Additionally, WIC participates in the annual Farmers' Market Nutrition Program to distribute vouchers totaling over $13,000 to support Butte County's local farmers and provide participants with an opportunity to purchase local fresh fruits and vegetables. Butte County has seven authorized farmers' markets and 35 authorized farmers that participate in the program. Funding from the grant is utilized to pay costs associated with providing the WIC program, such as staff time, facility costs, and educational and outreach materials. The Department recommends entering into a grant agreement with CDPH to provide services through the WIC Program. The term of the grant agreement is October 1, 2019 through September 30, 2022, with a maximum amount receivable of $4,629,057 — action requested - APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.15 Blanket Purchase Agreement (BPA) with Owen Equipment for Equipment Rental - The Department of Public Works rents specialized or infrequently used equipment. The Department utilizes approximately five agreements with local and regional rental yards for obtaining additional or specialized equipment necessary to supplement County -owned equipment, such as water trucks, bulldozers, compactors, and excavators. Specialized equipment may not be readily available with existing rental agreements. In this case, the Department is primarily seeking to rent a specialized street sweeper that is not readily available locally. This BPA will be utilized by both the Road Maintenance Division and the Neal Road Recycling and Waste Facility. State Law and the County's procurement policies allow the Department to enter into an agreement with all available rental yards in the area. The Department recommends entering into a BPA with Owen Equipment. Owen Equipment serves the West Coast with a regional office based in Fairfield. The term of the agreement is September 10, 2019 through September 10, 2020, not -to -exceed $140,000 — action requested - APPROVE BPA AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.16 Resolution Declaring an All -Way Stop Controlled Intersection on Autrey Lane at Via Canela - Palermo School District officials and the Department of Public Works reviewed interactions between pedestrians and vehicle traffic on Autrey Lane at Via Canella for the past year. Placing an all -way stop, commonly known as a four-way stop, at this intersection provides more control than currently exists. Upon completion of an all -way controlled stop intersection, all four legs of the intersection will be marked with pedestrian crosswalks pursuant to the Manual on Uniform Traffic Control devices standards. The Department recommends the Board adopt a resolution declaring an all -way stop controlled intersection on Autrey Lane at Via Canela and authorizes the Director of the Department of Public Works to place stop sign hardware and markings at the intersection — action requested - ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) 3.17 Resolution Authorizing Execution of a Program Supplement Agreement with Caltrans for the Active Transportation Program (ATP) — On June 19, 2009, the Board of Supervisors approved Administering Agency -State Master Agreement No. 002485 with the State Department of Transportation (Caltrans) for County projects receiving State funding in order to incorporate and conform to changes in state statutes, regulations, and policies, including Caltrans Local Program procedures relating to State funded programs. Pursuant to Caltrans policies, individual resolutions authorizing the Director of Public Works to sign Program Supplement Agreements for each individual project are required. The Department of Public Works recently received Program Supplement Agreement No. S77 for the ATP Non -Infrastructure Program - Countywide Safe Routes to Schools Program, Federal Project Number ATPSBINI-5912(117). The project will establish a Countywide Safe -Routes to School Program. The Department recommends the Board adopt a resolution authorizing the Director of the Department of Public Works to execute the Program Supplement and all future Program Supplements for this project in order to meet the Caltrans requirements and retain funding for this project — action requested - ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.18 Resolution Authorizing Execution of a Program Sup plementAgreementwith Caltrans for the Glen Drive Project — On May 9, 2017, the Board of Supervisors approved Master Agreement, Administering Agency -State Agreement No. 03-5912F15 for State and Federal -Aid Projects with the State Department of Transportation (Caltrans) for County projects receiving federal -aid from the Federal Highways Administration (FHWA) in order to incorporate and conform to changes in state and federal statutes, regulations, and policies, including Caltrans Local Assistance procedures relating to the federal -aid funded programs. Pursuant to Caltrans and FHWA policies, individual resolutions authorizing the Director of Public Works to sign Program Supplement Agreements for each individual project are required. The Department of Public Works recently received Program Supplement Agreement No. 059-F for the Emergency Response Program Glen Drive Project, Federal Project Number ER-36PO(006). The project will repair damage to Glen Drive due to the Oroville Spillway Incident and California Department of Water Resources operations at their headquarters on Glen Drive. The Department recommends the Board adopt a resolution authorizing the Director of the Department of Public Works to execute the Program Supplement and all future Program Supplements for this project in order to meet the Caltrans and FHWA requirements — action requested - ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) 3.19 Resolution Authorizing Execution of a Program Supplement Agreement with Caltrans for the Kelly Ridge Road Rehabilitation Project — On May 9, 2017, the Board of Supervisors approved Master Agreement, Administering Agency -State Agreement No. 03-5912F15 for State and Federal -Aid Projects with the State Department of Transportation (Caltrans) for County projects receiving federal -aid from the Federal Highways Administration (FHWA) in order to incorporate and conform to changes in state and federal statutes, regulations, and policies, including Caltrans Local Assistance procedures relating to the federal -aid funded programs. Pursuant to Caltrans and FHWA policies, individual resolutions authorizing the Director of Public Works to sign Program Supplement Agreements for each individual project are required. The Department of Public Works recently received Program Supplement Agreement No. 059-F for the Emergency Response Program Kelly Ridge Road Rehabilitation Project, Federal Project Number ER- 36PO(007). The project will repair damage to Kelly Ridge Road due to the Oroville Spillway Incident and DWR operations traversing to and from the DWR facilities. The Department recommends the Board adopt a resolution authorizing the Director of the Department of Public Works to execute the Program Supplement and all future Program Supplements for this project in order to meet the Caltrans and FHWA requirements — action requested -ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.20 Budget Adjustment, Contract with Bennett Engineering Services (Bennett) to Prepare a Rehabilitation Planning Study, and Resolution Authorizing a Cash Advance for County Service Area (CSA) 82 - Stirling City Sewer - The Department of Public Works was awarded a planning grant from the California State Water Resources Control Board (CSWRCB) funding the Stirling City Sewer System Rehabilitation Planning and Design Project. The grant was awarded to Butte County in 2018 in the amount of $202,125. Implementation of the grant was delayed due to the Camp Fire. CSWRCB agreed to extend the grant deadline to December 31, 2021 and increase the grant amount to $232,325. The objective of the study is to support an application for funding to the CSWRCB to complete construction rehabilitation of a portion of the wastewater collection system. The County issued a Request for Qualifications for professional engineering and planning services and received three responses. The qualifications were reviewed and Bennett was selected. The Department recommends entering into a contract with Bennett for preparation of a rehabilitation planning study for Stirling City Sewer. The term of the contract is upon date of execution through December 31, 2021, not -to -exceed $232,325. CSA 82 does not have adequate cash balances to manage a reimbursement -based grant. The Board of Supervisors may authorize a loan to the CSA to assist with cash flow for the contract expense. The Department recommends the Board adopt a resolution authorizing a cash advance up to $100,000 for CSA 82 — action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 3) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN (4/5 VOTE REQUIRED). (Public Works) 3.21 Budget Adjustment and Contract with NorthStar for Monitoring and Reporting of Wastewater Treatment for County Service Area (CSA) 21 Oakridge Sewer — CSA 21 Zone of Benefit 1 (Skansen Subdivision) and Zone of Benefit 4 (Rocky Bluffs Subdivision) are located on lower Skyway and provide onsite wastewater treatment services. Each Zone has its own treatment system, but both discharge in the same vicinity and are covered by one discharge permit with the Regional Water Quality Control Board (RWQCB). The Butte County Environmental Health Division is listed as the discharger for this permit. The new permit was issued in 2018 and requires enhanced sampling, monitoring, and reporting that was not fully understood at the time of budget development. The RWQCB has recently communicated with the County to better understand the requirements and critical time line to comply with the permit. To be responsive to the discharge permit, the CSA is required to implement and complywith the discharge permit monitoring, sampling and reporting regulations, which requires specialized and technical services to perform. NorthStar developed much of the design for CSA 21 and has the technical resources, capacity, and ability to perform these services efficiently and effectively. The contract amount is under the County threshold for solicitation, and the Department of Public Works selected NorthStar for the monitoring and reporting services. The Department recommends the Board enter into a contract with NorthStar for monitoring and reporting services. The term of the agreement is September 10, 2019 through September 20, 2020, not -to -exceed $24,500 — action requested - 1) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) 3.22 Budget Adjustment and Capital Asset Purchase of Two Light Towers —The Department of Public Works has identified a need to purchase two new light towers for the equipment inventory. These light towers are used for night construction operations, traffic control, and staging locations. The total estimated cost for both light towers is approximately $20,000. The Department recommends the Board of Supervisors approve the capital asset purchase and budget adjustment for the purchase of two light towers — action requested — 1) APPROVE CAPITAL ASSET PURCHASES (2); AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.23 Letter of Support - Petition to Amend the 2005 Travel Management Rule - The Board of Supervisors and the Federal/State Land Use Coordinating Committee (Committee) has actively coordinated with a group of five local counties (Butte, Lassen, Plumas, Tehama and Shasta) since 2008 in an effort to effect an amended Travel Management Plan. This effort has included numerous meetings with U. S. Forest Service (USFS) personnel, State and federal legislators, support and participation by the Butte County Forest Advisory Committee and a number of recreation groups, such as the Sierra Access coalition. Additionally, the Board has written several letters asking for revisions to the Travel Management Plan in response to public outcry over the restrictions to access of public lands and use of recreational routes long favored and utilized by residents and visitors to the USFS lands in and adjacent to Butte County. Engineering studies and discussions with USFS management personnel have ensued with little change over the years. Recently a Plumas County resident initiated a legal petition to the USFS entitled "Administrative Petition Seeking Revision of the 2005 Travel Management Rule". A number of recreation groups and local governments have signed onto the Petition, and the Coordinating Committee was asked to review and recommend Board support of the Petition. At its meeting of August 2, 2019, the Committee voted to recommend the Board send a letter of support for the Petition — action requested -APPROVE LETTER OF SUPPORT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.24 Contract Amendment with Employers Investigative Services for Pre -Employment Background Investigation Services—The Sheriff's Office recommends amending the contract with Employers Investigative Services for pre-employment background investigation services. The increase is needed due to unexpectedly high volume of position vacancies and recruitment needs. The amendment increases the maximum payable amount of the contract by $85,001, not -to -exceed $110,000. The amount is included in the FY 2019-20 Budget. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) 3.25 Agreement with California Department of Health Care Services (DHCS) for Inmate Medical Expenses — When an inmate requires medical care outside County Jail, the Sheriff's Office and California Forensics Medical Group (CFMG) share the costs of the inmate's hospital stay. DHCS is administering a Medi -Cal Inmate Program (MCIP), a program for Medi -Cal eligible inmates housed in County Jail. MCIP allows hospitals to invoice the State for medical services provided to inmates admitted to the hospital. MCIP then pays the hospital directly at Medi -Cal rates, and invoices the County for the required match funds. Under MCIP, DHCS requires an agreement stating the maximum payable for the fiscal year. The Sheriff's Office recommends entering into an agreement with DHCS for inmate medical expenses. The term of the contract is July 1, 2019 through June 30, 2020, not -to -exceed $478,277 ($475,000 for reimbursement costs, and $3,277 in administrative costs). Participating counties are required to pay the full administrative charge regardless of MCIP payments made to medical service providers. The maximum payable amount is an estimate based on possible claims and the County Jail's history of hospital expenses — action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 3.26 Budget Adjustment, Capital Asset Purchase, and Resolution Amending the Salary Ordinance -The Sheriff's Office recommends appropriating a $500,000 grant from North Valley Community Foundation to fund an additional Sheriff's Deputy position to help mitigate impacts of the Camp Fire. The Department will use the grant money to fund salary and benefits for one additional Sheriff's Deputy position for the next three years (or as long as the funds will allow), including start-up costs for hiring, training, service equipment, and a patrol vehicle. The Department recommends the Board of Supervisors appropriate $246,620 in FY 2019-20. The remaining funds will be appropriated in future years, not to exceed $500,000 — action requested - 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); 2) APPROVE CAPITAL ASSET PURCHASE; AND 3) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) 3.27 Memorandum of Understanding (MOU) between Butte County, Plumas County, Pacific Gas & Electric (PG&E) and Others Regarding the Recreational Technical Review Group (RTRG) for the Poe Hydroelectic Project (Project) — On December 17, 2018, the Federal Energy Regulatory Commission (FERC) issued a new license (Order) to PG&E for the Project, FERC No. 2107. Appendix A to the Order includes the State Water Resources Control Board (SWRCB) Quality Certification Conditions. Condition six requires PG&E to establish within six months of license issuance, a RTRG that consists of representatives from the SWRCB, U.S. Forest Service, California Department of Fish and Wildlife, American Whitewater, California Sportsfishing Protection Alliance, Butte County, Plumas County and PG&E. An MOU was drafted to establish the goals and participant's roles of the RTRG for the Poe Hydroelectric Project (FERC 2107). The primary role of the RTRG will be to provide advisc on the schedule and method of recreational flows consistent with the Order. The Department of Water and Resource Conservation recommends entering into the MOU with the SWRCB, U.S. Forest Service, California Department of Fish and Wildlife, American Whitewater, California Sportsfishing Protection Alliance, Plumas County and PG&E to establish the goals and participant roles of the RTRG for the Project — action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.28 Resolution Reco2nizin2 the Annual Court Appointed Special Advocate (CASA) Superhero Run on September 14, 2019 -The CASA support agency is hosting a fundraiser for the benefit of the CASA program by sponsoring a Little Heroes Dash, 5K run/walk and 10K CASA SUPERHERO RUN event on Saturday, September 14, 2019, in Bidwell Park. More information can be found at www.run4casa.com — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other — CASA Superhero Run) 4. REGULAR AGENDA 4.01 Items Removed from the Consent Agenda for Board Consideration and Action Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 4.02 Boards, Commissions, and Committees (List available at http://www.buttecountV.net/clerkoftheboard/AppointmentsList.aspx) A. Appointments to Listed Vacancies 1. Appointment to the Butte County Fair Association (Association) - The Butte County Fair Association Board of Directors consists of eight members appointed by the Board of Supervisors composed of the following: four members who are residents of the Fourth Supervisorial District, appointed by the District 4 Supervisor; and one resident from each of the remaining supervisorial districts, appointed by the respective District Supervisor. The purpose of the Association is to act in an advisory capacity to the Board of Supervisors concerning the conduct and management of the Butte County Fairgrounds. Supervisor Lucero nominates Charlotte Hall to the Association as the District 2 Director with a term ending January 9, 2023 — action requested - APPOINT CHARLOTTE HALL TO THE BUTTE COUNTY FAIR ASSOCIATION AS THE DISTRICT 2 DIRECTOR WITH A TERM ENDING JANUARY 9, 2023. (Supervisor Lucero, District 2) 2. Appointment to the Butte County Library Advisory Board (LAB) - The LAB is an 11 member board appointed by the Board of Supervisors composed of the following: two members from each supervisorial district, who shall reside in the nominating Supervisor's district boundaries; and the Butte County Librarian who serves as a non- voting member of the Board. The purpose of the LAB is to update and maintain a strategic plan for the Butte County Library; provide an annual report to the Board; develop fundraising plans for the Board of Supervisors' approval; provide oversight of the funds deposited with the North Valley Community Foundation on behalf of the Butte County Libraries; oversee relationships with community partners; and advise the Board of Supervisors on issues and trends impacting the Butte County Library. Supervisor Lucero nominates Vince Haynie to the LAB as the District 2 Member with a term ending January 9, 2023 — action requested - APPOINT VINCE HAYNIE TO THE BUTTE COUNTY LIBRARYADVISORY BOARD AS THE DISTRICT 2 MEMBER WITH ATERM ENDING JANUARY 9, 2023. (Supervisor Lucero, District 2) 3. Appointment to the Surface Mining Aggregate Operations Committee (SMAOC) - The SMAOC consists of five members appointed by the Board of Supervisors, with each District Supervisor nominating one member. The SMAOC advises the Board of Supervisors on all matters pertaining to surface mining including, but not limited to, mining permit and reclamation plan applications, financial assurances, and mining operation compliance with Butte County Surface Mining and Reclamation Ordinance, pursuant to Chapter 13, Article II of the Butte County Code. Supervisor Lucero nominates Fred Spenger to the SMAOC as the District 2 Committee Member with a term ending January 9, 2023 — action requested - APPOINT FRED SPENGER TO THE SURFACE MINING AGGREGATE OPERATIONS COMMITTEE AS THE DISTRICT 2 COMMITTEE MEMBER WITH A TERM ENDING JANUARY 9, 2023. (Supervisor Lucero, District 2) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 4. Appointments to the Biggs -West Gridley Water District in Lieu of Election - In the Biggs - West Gridley Water District, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the office Director in lieu of election. The Biggs -West Gridley Water District requests that the Board of Supervisors appoint Michael Farr, Thomas Coleman, and Dominic Nevis, each to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT MICHAEL FARR, THOMAS COLEMAN, AND DOMINIC NEVIS, TO BIGGS-WEST GRIDLEY WATER DISTRICT, EACH TO A TERM OF FOUR YEARS. (Other — Biggs -West Gridley Water District) 5. Appointments to Drainage District 100 in Lieu of Election - In Drainage District 100, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the office Director in lieu of election. Drainage District 100 requests that the Board of Supervisors appoint Dennis Thengvall and Michael Lundberg, each to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT DENNIS THENGVALL AND MICHAEL LUNDBERG TO DRAINAGE DISTRICT 100, EACH TO A TERM OF FOUR YEARS. (Other — Drainage District 100) 6. Appointment to Drainage District 200 in Lieu of Election - In Drainage District 200, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint a nominee to the office Director in lieu of election. Drainage District 200 requests that the Board of Supervisors appoint Sherry LaMalfa-Smith, to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT SHERRY LAMALFA-SMITH TO DRAINAGE DISTRICT 200 TO A TERM OF FOUR YEARS. (Other— Drainage District 200) 7. Appointments to the Lake Madrone Water District in Lieu of Election — In the Lake Madrone Water District, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the office Director in lieu of election. The Lake Madrone Water District requests that the Board of Supervisors appoint Jess Vickery, Tim Beers, and Roger Williams, each to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT JESS VICKERY, TIM BEERS, AND ROGER WILLIAMS TO THE LAKE MADRONE WATER DISTRICT, EACH TO A FOUR YEAR TERM. (Other — Lake Madrone Water District) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — SEPTEMBER 10, 2019 8. Appointments to the Richvale Irrigation District in Lieu of Election - In the Richvale Irrigation District, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the office Director in lieu of election. The Richvale Irrigation District requests that the Board of Supervisors appoint Lyle Job and Gary Stone, each to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT LYLE JOB AND GARY STONE TO THE RICHVALE IRRIGATION DISTRICT, EACH TO A TERM OF FOUR YEARS. (Other — Richvale Irrigation District) 9. Appointments to the Western Canal Water District in Lieu of Election - In the Western Canal Water District, the number of qualified candidates filing for the office of Director did not exceed the number of positions to be filled and no petition calling for election was submitted. Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the office Director in lieu of election. The Western Canal Water District requests that the Board of Supervisors appoint Eric Larrabee, Bryce Lundberg, and Daniel Robinson, each to a term of four years, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT ERIC LARRABEE, BRYCE LUNDBERG, AND DANIEL ROBINSON TO WESTERN CANAL WATER DISTRICT, EACH TO A TERM OF FOUR YEARS. (Other— Western Canal Water District) 10. Appointments to the Butte County Water Commission (Commission) —The Commission is a nine member commission appointed by the Board of Supervisors composed of the following: one member from each supervisorial district; two landowners served by district water; and two landowners served by private wells. The purpose of the Commission is to provide advice to the Board on water matters, assist in the development of water policies, and perform all tasks delegated to the Commission. The terms for David Skinner as the Commission Member, Landowner - Private Well, and Matthew Tennis as Commission Member, Landowner - District Water expired on March 1, 2019. Staff recommends that the Board of Supervisors reappoint Mr. Skinner and Mr. Tennis to their respective positions on the Butte County Water Commission with terms ending on March 1, 2023 — action requested - 1) APPOINT DAVID SKINNER TO THE WATER COMMISSION AS THE COMMISSION MEMBER, LANDOWNER - PRIVATE WELL WITH A TERM ENDING ON MARCH 1, 2023; AND 2) APPOINT MATTHEW TENNIS TO THE WATER COMMISSION AS THE COMMISSION MEMBER, LANDOWNER -DISTRICT WATER WITH A TERM ENDING ON MARCH 1, 2023. (Water and Resource Conservation) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.03 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 4.04 General Plan and Zoning Amendment Update by the Director of Development Services - The Department of Development Services develops an Annual Advance Planning Work Program to provide an opportunity for the Board of Supervisors to review the work being undertaken by the Department, provide direction, and set priorities. The work program was reviewed by the Board on August 13, 2019. During the meeting the Board instructed staff to provide additional information and review concerning the following three items: 1) Magalia Community Plan Scope of Work; 2) Child Care Facilities and the Zoning Ordinance; and 3) Kennels and Animal Rescue Facilities and the Butte County Zoning Ordinance - action requested - PROVIDE DIRECTION TO STAFF. (Development Services) 4.05 Resolution Adopting Rules of Notice and Procedure (Rules) for the Assessment Appeals Board AAB -The AAB is an independent Board established to decide disputes between the Assessor's Office and property owners over assessed property values. County Administration is responsible for processing Assessment Appeals Applications, noticing taxpayers of Butte County who appeal their property tax assessments of hearing dates and decisions made by the AAB, and clerking the Assessment Appeals Hearings. Pursuant to Article XIII, Section 16 of the California Constitution, the Rules for the AAB are adopted by the County Board of Supervisors. These Rules, in large part, are a compilation of the statutory law and rules adopted by the State Board of Equalization, relevant to assessment appeal proceedings. Since last adoption by the Board of Supervisors in 1984, there have been changes in State law and the rules adopted by the State Board of Equalization that necessitate an update of the County's Rules. County Administration, County Counsel, and the Assessor's Office have revised the Rules and recommend the Board of Supervisors adopt a resolution approving the updated Rules — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.06 Introduction and Adoption of an Urgency Ordinance Amending Chapter 53 to Expand the Location of Recreational Vehicle Parks to the VLDCR — Pursuant to California Constitution Article XI, section 7 and Government Code sections 25123(d) and 25131, the Department of Development Services, following up on Board of Supervisors direction provided on August 27, 2019, proposes the adoption of an urgency ordinance which amends Chapter 53. Camp Fire Disaster Recovery Ordinance, Article III, entitled Emergency Interim Housing Outside the Camp Fire Area to expand the location of temporary recreational vehicle parks to the VLDCR (Very Low Density Country Residential) zone, subject to a temporary administrative permit — action requested — 1) WAIVE THE READING OF THE URGENCY ORDINANCE ENTITLED ORDINANCE AMENDING ARTICLE III, ENTITLED "EMERGENCY INTERIM HOUSING OUTSIDE THE CAMP FIRE AREA," OF CHAPTER 53, ENTITLED "CAMP FIRE DISASTER RECOVERY ORDINANCE," TO EXPAND THE LOCATION OF TEMPORARY RECREATIONAL VEHICLE PARKS"; AND 2) ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN (4/5 VOTE REQUIRED). (Development Services) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:45 am - Resolution Adopting Guidelines for the Housing Rehabilitation Assistance Program - On November 6, 2018, the Board of Supervisors adopted the current Community Development Block Grant (CDBG) Housing Rehabilitation Program Guidelines (Guidelines). Since the last update to the Guidelines, County staff has been working with CDBG staff to prepare a Disaster Addendum to the Guidelines. The intent of the Disaster Addendum is to allow the County to utilize its non -disaster CDBG funds to repair or reconstruct homes damaged or destroyed by State or federally declared disasters. The County experienced two fires in 2017 (Wall and Ponderosa) that were State -declared disasters but not federally -declared. There is no public assistance available to residents for rebuilding homes that were lost in those fires. The County plans to utilize 2017 CDBG grant funds to assist those residents who are eligible under the Guidelines, once the Disaster Addendum is adopted. Assistance will be provided in the form of 10 -year forgivable loans at 0% interest with deferred payments — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 5.02 10:30 am—Camp Fire Recovery Update—The Camp Fire burned unincorporated communities in Butte County and the Town of Paradise on November 8, 2018, taking the lives of 86 people, leaving nearly 19,000 structures destroyed and displacing more than 14,000 families. The Camp Fire recovery is an ongoing effort in coordination with local jurisdictions and organizations, as well as State and federal agencies. Staff from the County, the Governor's Office of Emergency Services, and the Federal Emergency Management Agency will be available to answer questions about recovery activities. A brief update of recovery activities and statistics will be added to this web page, https://buttecountyrecovers.org/butte-county-weekly-recovery-statistics/, on Monday prior to the Board Meeting. In addition, staff have prepared a letter requesting the Department of Housing and Urban Development (HUD) expedite the release of the Federal Register Notice for CDBG-DR funds and a letter requesting the State Department of Housing and Community Development (HCD) expedite the creation of the Action Plan for CDBG-DR funds — action requested — 1) ACCEPT FOR INFORMATION; AND 2) APPROVE LETTERS OF REQUEST TO HUD AND HCD AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 5.03 11:15 am - Resolution Adopting and Implementing Coordinated Agency Status in Accordance with Federal and State Laws—The Board of Supervisors established the Federal/State Land Use Coordinating Committee (Committee) by Resolution No. 10-002 on January 12, 2010. The purpose of the Resolution was to establish Coordinated Agency Status with all federal and State agencies maintaining jurisdiction over lands or resources located within Butte County, especially for matters related to fire prevention, watersheds, land use, and natural resources. The Committee is charged with making recommendations to the Board when appropriate. Three Butte County officials were initially designated as permanent members of the Committee: Director, Department of Development Services; Director, Department of Public Works; and Director, Department of Water and Resource Conservation. The Board has the authority to appoint additional representatives to the Committee from time to time, including themselves. Committee members serve at the pleasure of the Board and may be removed from the Committee at any time by Board action. Resolution No. 14-043 appointed the Treasurer -Tax Collector as a member on April 22, 2014; however, this appointment no longer serves the needs of the Committee. The Department of Public Works recommends the Chief Administrative Officer serve on the Committee. The proposed resolution will supersede and replace Resolution No. 10-002 to reaffirm the goals of coordination with public land managers, remove the Treasurer -Tax Collector as a Committee member, add the Chief Administrative Officer as a Committee member, provides that the members may assign a designee as needed, and add the categories of recreation and economic impacts to those areas of focus in coordination with public land managers — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 5.04 11:30 am - Budget Adjustment, Contract with West Yost Associates, and Revenue Agreement with Paradise Irrigation District (PID) - California Water Service (CWS) Chico for a Feasibility Study on the PID -CWS Intertie Project -The Department of Water and Resource Conservation has been investigating recharge projects that could meet locally defined sustainability goals required under the Sustainable Groundwater Management Act (SGMA). In 2018, the Department completed a study to identify recharge opportunities that could be part of a Groundwater Sustainability Plan (GSP) (https://www.buttecountV.net/waterresourceconservation/Special- Projects/Groundwater-Recharge-Opportunities). The report identified the PID -CWS Intertie Project as a potentially viable recharge project. Additionally, the Camp Fire created an enormous challenge for PID since it lost over 90% of its customers. The PID -CWS Intertie Project would not only be critical to groundwater sustainability, it would provide a means for PID to utilize their water right and be ready to serve the Town of Paradise as it rebuilds. The feasibility study will address study design, costs and long term plans. The contract, not to exceed $143,800, will be funded from a Proposition 1 grant ($72,000) and from a revenue agreement with PID and CWS, not to exceed $71,800. Under the revenue agreement, PID will provide to the County $35,900 and CWS will provide to the County $35,900 for a total of $71,800. The County, PID and CWS will jointly manage the feasibility study. The Department recommends entering into a contract with West Yost Associates for a feasibility study on the PID -CWS Intertie Project. The term of the contract is September 10, 2019 through June 30, 2020, not -to -exceed $143,800. The Department recommends entering into a revenue agreement with PID and CWS for each agency to fund 25% of the cost of the feasibility study — action requested — 1) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVED REVENUE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Water and Resource Conversation) Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - SEPTEMBER 10, 2019 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7. BOARD OF SUPERVISORS CLOSED SESSION 7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. Human Resources Director J. Information Services Director K. Library Director L. Public Health Director M. Public Works Director N. Water and Resources Conservation Director 7.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Meegan Jessee Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented Unit; Board of Supervisors Executive Assistants Page 16 Butte CountV Department Heads Agricultural Commissioner: Luis Mendoza Assessor*: Diane Brown Auditor -Controller*: Graciela Gutierrez Interim Behavioral Health: Scott Kennelly Chief Administrative Officer: Shari McCracken Chief Probation Officer: Wayne Barley Child Support Services: Sean Farrell Clerk -Recorder/ Registrar of Voters*: Candace Grubbs County Counsel: Bruce Alpert Development Services: Tim Snellings District Attorney*: Mike Ramsey Employment & Social Services: Shelby Boston Fire Chief: David Hawks General Services: Grant Hunsicker Interim Human Resources: Sheri Waters Information Systems: Art Robison Library: Melanie Lightbody Public Health: Danette York Public Works: Dennis Schmidt Sheriff -Coroner*: Kory Honea Treasurer -Tax Collector* Troy Kidd LIC Cooperative Extension Advisor: Luis Espino Water & Resource Conservation: Paul Gosselin *Elected Official Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the County Administrative Office upon request. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530.552.3300 Page 17