HomeMy WebLinkAboutA092314 BUTTE COUNTY
MEMBERS OF THE BOARD
BOARD OF SUPERVISORS
BILL CONNELLY,DISTRICT 1
LARRY WAHL,DISTRICT 2
REGULAR MEETING AGENDA MAUREEN KIRK,DISTRICT 3
SEPTEMBER 23, 2014 STEVE LAMBERT,DISTRICT 4
DOUG TEETER,CHAIR,DISTRICT 5
F0R'LN. A m
MEETING LOCATION
BOARD OF SUPERVISOR CHAMBERS
PAUL HAHN, 25 COUNTY CENTER DRIVE,SUITE 205
CHIEF ADMINISTRATIVE OFFICER/ OROVILLE,CALIFORNIA 95965-3380 BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD
1. 9:00 a.m.-Call to Order
Pledge of Allegiance
Observation of a Moment of Silence
2. Corrections and/or Changes to the Agenda
3. Consent Agenda
3.01* Resolution for California Health Facilities Financing Authority (CHFFA) -The CHFFA grant is a result of
the Investment in Mental Health Wellness Act of 2013 and provides funding to counties for crisis
residential programs throughout the State. Butte County Department of Behavioral Health has been
awarded funding for the purchase and startup of a new Crisis Residential Treatment (CRT) facility
within the County. The CRT facility offers additional voluntary psychiatric treatment beds and
services to keep the currently compounded system flowing and provides an alternative to costly and
traumatic psychiatric hospitalization whenever possible. The CRT facility will provide a 24-hour crisis
residential care program for adults with mental illness experiencing a psychiatric crisis or other
qualified mental health condition. The Butte County Board of Supervisors approved Resolution
Number 14-070 and the grant agreement on June 24, 2014. CHFFA has requested approval to grant
the Butte County Behavioral Health Director additional authorization and designations under the
CHFFA grant project. There are no changes to the term of the agreement or the maximum amount
receivable from the grant— action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN. (Behavioral Health)
3.02* Agreement Between California Department of Health Care Services (DHCS) and Butte County
Department of Behavioral Health (BCDBH) —The DHCS administers mental health care plans for the
counties of California and requires BCDBH to enter into an agreement which describes the terms and
conditions BCDBH is required to follow in order to remain in compliance with the regulations of
providing specialty mental health services to Medi-Cal beneficiaries. The term of this agreement is
July 1, 2014 to June 30, 2015 — action requested — 1) APPROVE THE AGREEMENT AND AUTHORIZE
THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2)
ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
SEPTEMBER 23,2014-BOARD OF SUPERVISORS AGENDA PAGE 1 OF 14
3.03* Amendment 3 to Agreement with First 5 Butte County Children & Families Commission - Perinatal
Anxiety and Mood Disorder (PAMD)_-The First 5 Children & Families Commission (Commission) was
developed out of Proposition 10, creating funding for early childhood development, health care,
parent education, and other programs that improve services for families with children from a
prenatal stage through age five. Approval is requested for an amendment with the Commission for
services related to PAMD counseling. The Commission currently reimburses the Department for non-
reimbursable Medi-Cal services for PAMD counseling, which is conducted by Northern Valley Catholic
Social Service.The amendment adds additional funding for fiscal Year(FY) 2014-15.The total amount
of the agreement is $264,000 ($71,000 for FY 2012-13; $74,000 for FY 2013-14; and $119,000 for FY
2014-15, which is an increase of $45,000) — action requested — 1) APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER; AND 2) APPROVE BUDGET ADJUSTMENT. (4/5 vote required) (Behavioral
Health)
3.04* Agreement with Shaw/Yoder/Antwih, Inc. for State Legislative Advocacy Services - Strategic Local
Government Services, LLC (SLGS) has provided State legislative advocacy services for the County
since 2003.The current agreement with SLGS expires on September 30, 2014. Paul Yoder, a founder,
has indicated that business for the partnering firms of Peterson Consulting and SLGS is now
conducted under the corporate name of Shaw/Yoder/Antwih, Inc. A new agreement is proposed for
consideration with the successor firm for SLGS under the same terms and conditions reached
following a Request for Proposals in 2011. The agreement covers advocacy services from October 1,
2014 through September 30, 2016 with a not-to-exceed price of $80,000 — action requested -
APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW OF COUNTY
COUNSEL AND AUDITOR-CONTROLLER. (Chief Administrative Office)
3.05* Revisions to the County's Privacy Policy and Health Insurance Portability and Accountability Act
(HIPAA) Program - In April 2003 the Board adopted a Privacy Policy for health information as one of
the necessary steps in establishing a County Health Insurance Portability and Accountability Act
(HIPAA) program. In 2009 the Health Information Technology for Economic and Clinical Health Act
(HITECH Act) was adopted and significantly amended HIPAA. In 2013 the HIPAA/HITECH final
regulations were published, and those regulations require HIPAA Covered Entities, like the County, to
incorporate the changes into their policies. Proposed for Board consideration is a revised Health
Information Privacy Policy which incorporates the changes required by law, and incorporates
programmatic changes to the County's HIPAA program which are intended to strengthen and
improve the overall program. The major revisions to the policy include: 1) additions or amendments
to definitions added or changed by the HITECH Act; 2) addition of the new requirements for breaches
of unsecured protected health information; 3) clarification of the rights of patients to health
information maintained in electronic format; 4) inclusion of the new requirements for business
associates and business associates' agreements; 5) inclusion of the new requirements and
restrictions regarding marketing with protected health information or selling protected health
information; 6) clarification of the roles, duties, and responsibilities of the Chief Administrative
Officer, HIPAA Privacy Officer, HIPAA Security Officer, and department heads of the affected
departments; and 7) revision of the HIPAA covered component departments to include the General
Services Department. The proposed policy has been reviewed by the department heads of the HIPAA
departments and the HIPAA Privacy and Security officers—action requested -APPROVE THE REVISED
HEALTH INFORMATION PRIVACY POLICY AND AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER TO
TAKE THE ACTIONS NECESSARY TO IMPLEMENT THE REVISED POLICY. (Chief Administrative Office)
3.06* Approval of Minutes — action requested — APPROVE SEPTEMBER 9, 2014 BOARD OF SUPERVISORS
MINUTES. (Chief Administrative Office)
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 2 OF 14
3.07* Special District - Appointment of Insufficient Nominees in Lieu of Election - Under provisions of the
Uniform District Election Law, California Elections Code section 10500 et seq., requires a General
District Election to be held on November 4, 2014 for the purpose of electing directors to various
special district boards, whose terms of office expire on December 5, 2014. The last day to file a
declaration of candidacy was August 8, 2014. In those districts where an incumbent did not file, this
period was extended to the 83rd day before the election (August 13, 2014). In the districts where no
one filed a declaration of candidacy, California Elections Code section 10515(a) (b), provides that the
Board of Supervisors appoint a qualified person, at a regular or special meeting held prior to the
Monday before the first Friday in December (December 1, 2014). The last Board meeting held prior
to this date is November 18, 2014. The appointee shall take office at noon, December 5, 2014 and
serve exactly as if elected. Candace J. Grubbs, Butte County Clerk-Recorder/Registrar of Voters
submits a Certificate of Facts and requests the Board of Supervisors to appoint any qualified person
to the office no later than November 18, 2014. In the event that the Board of Supervisors do not
make said appointment(s) by November 18, 2014, a vacancy will occur, and the District shall fill that
vacancy as provided in Government Code section 1780. The Clerk of the Board will issue the
Certificate of Appointment and Oath of Office to the appointees — action requested — ACCEPT FOR
INFORMATION. THE BOARD MAY APPOINT ANY QUALIFIED PERSON TO THE OFFICE OF DIRECTOR, AS
INDICATED ON THE CERTIFICATE OF FACTS, ON OR BEFORE NOVEMBER 18, 2014. (Clerk-
Recorder/Registrar of Voters)
3.08* Various Special Districts - Appointment of Nominees in Lieu of Election - Under provisions of the
Uniform District Election Law, California Elections Code section 10500 et seq. requires that a General
District Election be held on November 4, 2014, for the purpose of electing Directors to various
special district boards, whose term of office expire on December 5, 2014. An election is held when
the number of qualified candidates exceeds the number of positions that have terms expiring, or
when a petition is filed requesting that an election be held (no petition was filed). In the districts
where candidate(s) filed a declaration of candidacy for an office that did not exceed the number of
positions to be filled, California Elections Code section 10515(a), provides that the Board of
Supervisors appoint the nominees who filed, rather than requiring an election. Nominees who are
appointed will take office at noon on December 5, 2014, and serve exactly as if elected. The County
Clerk-Recorder/Registrar of Voters submits the Certificate of Facts (Exhibit A in the staff report) and
requests that the Board of Supervisors appoint the nominees as listed. After the appointment is
made, the County Clerk-Recorder/Registrar of Voters will issue the Certificate of Appointment in Lieu
of Election and Oath of Office to each appointee — action requested - APPOINT THE NOMINEES
LISTED ON THE CERTIFICATE OF FACTS (EXHIBIT A) TO THE OFFICE OF DIRECTOR IN THE VARIOUS
SPECIAL DISTRICTS. (Clerk-Recorder/Registrar of Voters)
3.09* Fiscal Year 2014-15 Budget Adjustments - Following approval of the State of California's FY 2014-15
budget, the Department of Employment and Social Services (DESS) has re-evaluated its operational
needs and demands for mandated services. To be fiscally responsible, the DESS used conservative
revenue estimates when preparing its FY 2014-15 budget request. The department has determined
that unanticipated revenue is available to provide for additional staffing resources and facility needs.
The DESS is now requesting the Board of Supervisors to approve budget adjustments to
accommodate the department's operational needs in the current fiscal year. The requested budget
adjustments will provide for a total net increase of five (5) positions and two (2)facility modifications
as described in the staff report — action requested - APPROVE BUDGET ADJUSTMENT. (4/5 vote
required) (Employment and Social Services)
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 3 OF 14
3.10* Lease Origination: 592 Rio Lindo Ave., Chico with BTD Properties LLC for Occupancy by Department
of Behavioral Health - The Butte County Department of Behavioral Health operates the Psychiatric
Health Facility/23 Hour Crisis Center program from 592 Rio Lindo Ave., Chico. The existing rate runs
$1.105244 per square foot for the 13,192 square foot facility, with a total monthly lease payment of
$14,580.38. Under the new lease agreement, the rate will be $1.03 for the first 24 months and
$1.0506 for the final 36 months. Over the five year period, this will result in a reduction of
approximately$49,773.94 in lease payments compared to the current rate and payment. In addition,
a majority of the major maintenance responsibilities will shift from the County to the landlord for
additional savings of roughly $50,000 over the 5 year term. The planned termination date for the
agreement is September 30, 2019, and includes the option to extend for an additional 60 month
period. Funding is included in the FY 2014-15 budget and requires no additional appropriation —
action requested -APPROVE THE LEASE AND AUTHORIZE CHAIR TO SIGN. (General Services)
3.11* Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a
resolution to amend the Salary Ordinance for the following departments: Human Resources,
Department of Employment and Social Services and Information Systems. These changes will
increase the total allocations in the Department of Employment and Social Services by five (5)
positions.The following are the sections of the Salary Ordinance to be amended:
Human Resources: The Human Resources Department requests to add the classification of Revenue
Recovery Specialist, Senior to Section 57, Reference C (Effective 02/01/14-2%) and Section 57,
Reference C (Effective 12/20/14-2%) of the Salary Ordinance titled, "BCEA-General Unit
Classifications. This addition has been agreed to by Human Resources and the applicable employee
group.
Employment & Social Services: In conjunction with the Human Resources request above, the
Employment & Social Services Department is requesting to allocate four (4) existing Revenue
Recovery Specialist positions to include the newly created Revenue Recovery Specialist, Senior
classification. This change will allow the department greater flexibility when filling positions and
provide better work flow in the department. Only two (2) of these positions will be filled at the
Senior level at any given time. Any increase in costs associated with this change will be covered in the
department's budget. This change will leave the total allocations in the department unchanged and
have no fiscal impact on the County General Fund.
In addition, the department requests to delete one (1) vacant position of Supervisor, Employment
Services and add two (2) limited term positions of Employment Case Manager, Senior/Employment
Case Manager to end August 10, 2017. These positions are needed to backfill for two current
Employment Case Manager, Seniors on loan to the State working on the ISAWS Migration Program
(C-IV) for the next three years.The State reimburses these employees' full salary and benefit costs to
the County. These savings will be used to fund these new limited term positions. These changes will
increase the total allocations in the department by one (1) position and have no fiscal impact on the
County General Fund.
The department also requests to add one (1) position of Supervisor, Administrative Analyst due to
increased operational need in Children's Services. There are four Administrative Analyst, Senior
positions assigned to Children's Services, under the direct supervision of the Assistant Director. In
August 2012, the US Department of Health and Human Services (Children's Bureau) released an
informational Memorandum for State Title IV-B and IV-E child welfare agencies regarding the
requirement to establish and maintain Continuous Quality Improvement(CQI) systems. As part of the
new CQI mandates, Children's Services is implementing a new Quality Assurance Unit.The new
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 4 OF 14
Supervior, Administrative Analyst position will ensure that program oversight; contract development
and monitoring; and policy and procedure development are aligned within all social service
programs. As a result of the addition of staff assigned to the new Quality Assurance Unit, the span of
supervisory control has changed. The addition of a Supervisor, Administrative Analyst position will
provide the management and direction of activities of the Analyst work group through appropriate
delegation, managerial support and work supervision. The Supervisor, Administrative Analyst will be
a direct report to the Assistant Director which will allow the continued administrative oversight. This
change will increase the allocations in the department by one (1) position and have no fiscal impact
on the County General Fund.
Additionally, the department is requesting to add two (2) positions of Social Worker, Senior/Social
Worker. One position is being added to the IHSS program based on operational needs of the
department. The other position is being added to the Adult Protective Services program also based
on operational needs of the department. These changes will increase the total allocations in the
department by two (2) positions and have no fiscal impact on the County General Fund.
The department is also requesting to delete one (1) vacant position of Office Specialist, Senior/Office
Specialist/Office Assistant and add one (1) position of Account Clerk, Senior/Account Clerk and one
(1) position of Social Services Aide. These positions are needed to manage increased workloads as a
result of recent changes in FLSA requirements under California Senate Bill 855 requiring In Home
Supportive Services providers to be paid overtime. This change will increase the total allocations in
the department by one (1) position and have no fiscal impact on the County General Fund.
Combined, all of these changes will increase the total allocations in the department by five (5)
positions and have no fiscal impact on the County General Fund.
Information Systems: The Information Systems Department is requesting to delete one (1) vacant
position of Telecommunications Coordinator and add one (1) position of Information Systems
Technician, Senior. The Information Systems resource requirements are changing as technology
continues to advance. This change will better meet the current and future organizational needs of
the department. This change will leave the total allocations in the department unchanged and have
no fiscal impact on the County General Fund — action requested - ADOPT THE RESOLUTION
AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.12* Contract Amendment with Decade Software Company, LLC -The Public Health Department currently
contracts with Decade Software Company, LLC (Decade) for the licensed use, support and
maintenance of the EnvisionConnect Suite software. The software is utilized by the Environmental
Health Division for billing and project tracking. Requested is approval of contract amendment no. 2
with Decade. The term of this contract will remain May 31, 2012 through May 30, 2015. The
maximum financial obligation under this amendment is $105,129, which is an increase of $11,754.
The increased cost of the contract will add the additional service of Decade serving as the host of
data within the software. Currently, the department serves as the hosting agent of the data
associated with the software program. Hosting the data requires Public Health's Information Systems
(IS) staff to provide several hours of product support weekly and also utilizes valuable department
server space. As the hosting agent, Decade will store data in two or more geographically distant
locations. This will allow for quick recovery of data in case of a disaster. Also, updates and software
revisions will be received in a more timely manner without requiring department IS staff to spend
many hours in the preparation and deployment of upgrades and revisions within the department—
action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Health)
SEPTEMBER 23,2014-BOARD OF SUPERVISORS AGENDA PAGE 5 OF 14
3.13* Contract Change Order No. 1 and Notice of Completion for Durham Dayton Highway Sidewalk
Rehabilitation - In June of 2014, Franklin Construction, Inc. of Chico, CA was awarded the Durham
Dayton Highway Sidewalk Rehabilitation contract in the amount of$46,631. Contract Change Order
No. 1 increases the engineer's estimate to reflect the actual quantities of concrete and asphalt used
during construction in the amount of $6,520.65. In general, the work consisted of clearing and
grubbing, stump removal, concrete removal, constructing curb, gutter, sidewalk, pedestrian ramps,
hot mix asphalt paving, thermoplastic striping, and signage. All contract work has been completed in
accordance with the project's plans and specifications — action requested — 1) APPROVE CONTRACT
CHANGE ORDER NO. 1 FOR AN INCREASED AMOUNT OF $6,520.65 AND AUTHORIZE THE CHAIR TO
SIGN; AND 2) ACCEPTTHE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE
NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. (Public
Works)
3.14* Durham Dayton Highway Sidewalk Rehabilitation Community Donation - The Durham Rotary Club
initiated the Durham Dayton Highway Sidewalk Rehabilitation project last year by suggesting a
community project to replace a section of sidewalk that flooded during winter rains. After the Public
Works Department investigated, it was determined that new curb gutter would be required to
control the drainage as well as a new sidewalk and ADA compliant ramps. Durham Rotary then
solicited the help of Jay Lowe from Northstar Engineering to volunteer his time to design the project.
The department then took over the project and completed it this summer with the project's Notice
of Completion (Item 3.13 on this agenda). In addition to the volunteer design work from Northstar
Engineering, Durham Rotary Club has donated $3,000 towards the project and raised an additional
$3,000 from other community members who wished to support the project — action requested -
ACCEPT DONATION OF $6,000 FROM THE DURHAM ROTARY CLUB AND OTHER COMMUNITY
MEMBERS. (Public Works)
3.15* Resolution Appropriating Monies to County Service Area (CSA) 82 - Stirling City Sewer From the CSA
Revolving Loan Fund -CSA 82 -Stirling City Sewer owns and operates the sanitary sewage system for
96 parcels in the community of Stirling City. The original system was constructed in the 1930's by
Sierra Pacific Industries when Stirling City was a company town supporting the logging activities in
the region. The CSA was formed in 1981 when the Stirling City Sewer Maintenance District was
dissolved. Over the years the system has had numerous problems due to its age and lack of
resources to make significant improvements to the system. Recently Public Works and CAO staff
have been looking into outside grant sources to fund needed improvements to the system. The
Federal Community Development Block Grant (CDBG) funds administered through the California
Department of Housing and Community Development and Water Bond funding through the State
Water Board offer potential opportunities. These funds are made available for communities that
have predominantly lower to moderate income households. Based on the 2010 Census the median
household income for Stirling City is well above the maximum that would allow the CSA to be eligible
for such funding. Staff believes that the Census number is based on an area that is larger than the
boundaries of the CSA and are therefore higher than the actual. An Income Survey is required to
document the true household income level within the CSA. Staff has been in contact with Chico
State University Political Science Department which can conduct an Income Survey of the County
Service Area's residents to determine the income level in the CSA. Cost for this survey is $5,000.
Staff believes that the results of the survey will show a lower median income than the current
Census result show and thus improve the CSA's eligibility to secure grant funding and low interest
loans. Since this is a loan that will be paid back with interest there is no impact to the General Fund —
action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE
BUDGET ADJUSTMENT(4/5 vote required). (Public Works)
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 6 OF 14
3.16* Resolution Making Application to the Local Agency Formation Commission (LAFCO) for Expansion of
Powers within County Service Area (CSA) 4— CSA 4 was established by Butte County in 1964 during
the development of Paradise Pines to address drainage and water quality concerns in the area. At
that time, a property assessment rate was established and placed on the tax bills for properties
located within the CSA's boundary. In 1998, Butte County went through the process to expand the
powers of CSA 4 to include street lighting at all the major intersections on the Skywaym, which was
approved by the voters. Now all the street lights along the Skyway within the CSA 4 boundaries are
funded through the CSA as well as the areas drainage needs. The Public Works Department is
proposing to again request the expansion of the powers of CSA 4 to include road maintenance.
Specifically, to allow for CSA 4 funding to be used to place asphalt concrete overlays (instead of chip
sealing) on the primary roads in Paradise Pines which are as follows; South Park Drive, West Park
Drive, Ponderosa Way, Creston Road, WVcliff Way, Coulter Way, Carnegie Way, Lakeridge Circle,
Columbine Road, a portion of Steiffer Road and a portion Skyway. These overlay projects will be
planned based on pavement condition and available CSA funding. The Public Works Department is
not proposing to increase the current CSA assessment to cover the cost for these new powers. Staff
believes that based on current activity in the CSA, the current assessment is sufficient to cover the
costs for the existing activities and these new ones. In order to provide road maintenance services
within the current CSA boundaries, an application to the Local Agency Formation Commission
(LAFCo) for an expansion of powers to include road maintenance must be submitted — action
requested — 1) FIND THAT THE APPLICATION TO EXPAND THE POWERS IS CATEGORICALLY EXEMPT
FROM CEQA (CEQA EXEMPTION 15301); AND 2) ADOPT A RESOLUTION AUTHORIZING THE
FOLLOWING: A) SUBMIT AN APPLICATION FOR AN EXPANSION OF POWERS FOR ROAD
MAINTENANCE TO BUTTE LAFCO; B) AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN ALL
NECESSARY LAFCO DOCUMENTS; C) DIRECT RECORDING OF A CERTIFICATE OF COMPLETION UPON
MEETING ALL LAFCO REQUIREMENTS; AND D) DIRECT THE CLERK OF THE BOARD TO FILE A
CERTIFIED COPY OF THIS RESOLUTION WITH BUTTE LAFCO. (Public Works)
3.17* Agreement with Waste Recovery West for Removal and Recycling of Waste Tires at Neal Road
Recycling & Waste Facility - Approval is requested for an agreement with Waste Recovery West for
the removal and recycling of waste tires received at the Neal Road Recycling & Waste Facility. The
term of the agreement is from October 1, 2014 to September 30, 2016 with the maximum amount of
$80,000. After searching the CalRecycle waste tire database and inquiries to other landfills in the
region, Waste Recovery West, out of Redding, was found to be the only provider of tire hauling and
recycling for the volume the Neal Road Facility produces - action requested - APPROVE AGREEMENT
AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL
AND AUDITOR-CONTROLLER. (Public Works)
3.18* Sheriff's Annual Inmate Welfare Fund Report- Per Penal Code section 4025(e) the Sheriff shall report
annually on Inmate Welfare Fund expenditures. In FY 2013-14, $1,668,485 was expended to benefit
the inmates of the Butte County Jail. The largest single expense was $760,000 committed to future
construction and modernization of the Butte County Jail, including the addition of programming
space for inmates. Included in the staff report is a register report listing the itemized
purchases/expenditures - action requested - ACCEPT THE ANNUAL INMATE WELFARE FUND
EXPENDITURE REPORT. (Sheriff-Coroner)
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 7 OF 14
3.19* Fiscal Year 2014-15 Budget Adjustment - To comply with Governmental Accounting Standards, the
County's year-end process does not automatically roll over appropriations for contracts and
purchase orders encumbered in one fiscal year but spent in the next fiscal year. During FY 2014-15
budget preparation, the Sheriff's Office estimated costs anticipated due to contracts and purchases
not completed in FY 2013-14. With the closing of FY 2013-14, the Sheriff's Office has a more precise
estimate for costs anticipated in FY 2014-15. In summary the adjustments include: Sheriff's Office
increase in appropriations by$239,630, offset by$40,940 in new funding, $189,634 in restricted cash
and $9,056 in restricted fund balance. These changes include capital asset authority to continue to
purchase the Jail Management System (JMS) software, in year three of a contract for purchase,
installation and training. The Sheriff's Office has already paid three milestone payments on the JMS
system and should have the final payment next quarter. An adjustment to the District Attorney's
Office budget funded with Sheriff funds is included in the action — action requested — 1) APPROVE
BUDGET ADJUSTMENT (4/5 vote required); AND 2) AUTHORIZE CONTINUED PURCHASE OF CAPITAL
ASSET. (Sheriff-Coroner)
3.20* Donation - Cellular Telephone Lockers - For security reasons, County staff assigned to the Butte
County Jail are prohibited from bringing personal cellular telephones into the jail facility. Many staff
desire to have their cellular telephones in their possession before and after work and are compelled
to leave their telephones in their vehicles in the parking lot. Due to the fact that cellular telephones
are heat sensitive, many personal telephones have been damaged while stowed. The Butte County
Correctional Officers Association (BCCOA) requested permission of the Sheriff to purchase and
donate to the County cellular telephone lockers for staff assigned to the jail. The Sheriff's Office
discussed the proposal with General Services and gained approval to install the lockers in the jail for
staff use. The Sheriff elected to accept the donated lockers to maintain authority over the
permissible use of the lockers. The value of the cellular telephone lockers is $2,500 — action
requested -ACCEPT DONATION. (Sheriff-Coroner)
3.21* Amendment 1 to Water Supply Agreement Between County of Butte and California Water Service
Company -On January 1, 2011, the County entered into an agreement with California Water Service,
Oroville (CWS) for the delivery of 2,000 acre feet of State Water Project (SWP) Table A water. As a
result of the County securing the delivery of PG&E water through SWP facilities at Lake Oroville, CWS
now wishes to amend the agreement reducing the annual amount of Table A water delivery to 150
acre feet for the term beginning January 1, 2015 and ending December 30, 2020—action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Water and Resource Conservation)
3.22* Amendment 1 to Water Supply Agreement Between County of Butte and Del Oro Water Company -
On January 1, 2011, the County entered into an agreement with Del Oro Water Company(DOWC)for
the delivery of 667.63 acre feet of State Water Project (SWP)Table A water. As a result of the County
securing a settlement under the Area of Origin lawsuit, DOWC now wishes to amend the agreement
reducing the annual amount of Table A water delivery to 300 acre feet for the term beginning
January 1, 2015 and ending December 30, 2020 — action requested - APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER. (Water and Resource Conservation)
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 8 OF 14
3.23* United States Forest Service (USFS) Proposed Groundwater Directive - On May 6, 2014, the USFS
issued a Proposed Directive on Groundwater Resource Management (Directive), Forest Service
Manual 2560 79 FR 25815. The comment deadline is October 3, 2014. The USFS is obligated to
coordinate with Butte County under its Coordinated Agency status on the development of this
directive but failed to do so. In 2010, the Butte County Board of Supervisors gained Coordinated
Agency status by establishing the Butte County Coordinating Committee to assure that the federal
agencies fulfill their obligation to coordinate with counties under the National Forest Management
Act (16 USC 1604; 43 USC 1701; and 43 USC 1712).To date, Butte County has not received any notice
concerning the proposed directive. The implications of the policy could be far reaching for Butte
County. The failure to coordinate the development of the groundwater directive gives Butte County
an inadequate amount of time to review the proposal and engage local stakeholders. As a result, it is
unclear how it will be implemented in a manner consistent with existing state and local programs.
Staff recommends that the Butte County Board of Supervisors submit a letter to the USFS
recommending that the proposed directive on groundwater management be withdrawn and that the
USFS initiate coordination through the Butte County Coordinated Agency to draft a groundwater
policy directive - action requested - APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Water
and Resource Conservation)
3.24* Resolution Recognizing 50 Years of Broadcasting by KIXE - Channel 9 — action requested — ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other Departments or Agencies)
3.25* Reappointments to the First 5 Butte County Children and Families Commission (Commission) —The
Commission recommends reappointment of the following commissioners: Karen Marlatt, Dave
Scott, and Lorenzo Tobias. Each term will end June 30, 2016 - action requested — MAKE
APPOINTMENTS.
4. Regular Agenda
4.01* Boards, Commissions and Committees
A. Appointments to Listed Vacancies
B. Board Member/Committee Reports and Board Member Comments
(Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer.
4.03 Items Removed from the Consent Agenda for Board Consideration and Action.
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 9 OF 14
4.04* Title IV-E Child Welfare Waiver Demonstration Project -The Federal Title IV-E Child Welfare Waiver
Demonstration Project (Project) authorizes States to implement a demonstration project to build
upon current systemic child welfare reforms and interventions focused on prevention and family-
centered practice to improve outcomes for child welfare and probation-involved children and youth.
The objective is to test child welfare interventions designed to decrease the over-reliance of foster
care for children and to shorten the time children have open child welfare and/or probation cases,
without reducing funding when those efforts are successful. The Department of Employment and
Social Services (DESS) and the Probation Department jointly request that the Board of Supervisors
approve the actions requested below to implement the proposed Title IV-E Child Welfare Waiver
Demonstration Project in Butte County. The Project is designed to be cost neutral while allowing for
cost savings to be invested in programs for the betterment of children and families. The DESS and
Probation Department will work collaboratively to achieve the goals described in the staff report for
children, youth and families in Butte County. This five-year Project will provide up to $11.7 million in
new federal revenue that can be used for this Project. Funding for the $432,691 estimated cost in
fiscal year 2014-15 will be fully covered by federal revenue.There is no impact to the County General
Fund. DESS is requesting one flexibly classified Administrative Analyst position. The Probation
Department is requesting one flexibly classified Probation Officer position, and one Probation
Technician position. Justification for these three positions is provided in the staff report — action
requested — 1) APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CALIFORNIA
DEPARTMENT OF SOCIAL SERVICES AND BUTTE COUNTY, AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR CONTROLLER; 2) ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN; 3) APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE
DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES AND THE PROBATION DEPARTMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR
CONTROLLER; 4) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); 5) APPROVE RESOLUTION
AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN; AND 6) APPROVE
PURCHASE OF CAPITAL ASSET OF ONE VEHICLE AS DETAILED IN THE STAFF REPORT. (Employment
and Social Services)
5. Public Hearings and Timed Items (No Items)
6. Public Comment (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda.
Recess
Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of
Trustees.
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 10 OF 14
ThOMPSON FLAT CEMETERY DISTRICT
BOARD OF TRUSTEES
AGENDA
SEPTEMBER 23, 2014
1. Call to Order— Butte County Board of Supervisors Room, 25 County Center Drive, Oroville.
The Board of Supervisors became the Thompson Flat Cemetery District Board of Trustees on August 10, 1999.
Pursuant to Health and Safety Code Section 9029, the Trustees are required to meet at least once every three
months.This meeting satisfies compliance with that code. No action is required.
2. Consent Agenda(No Items)
3. Regular Agenda(No Items)
4. Closed session(No Items)
5. Public comment(each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda.
Adjournment
Adjourn as the Thompson Flat Cemetery District Board of Trustees and convene as the In-Home Supportive
Services Public Authority Board.
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 11 OF 14
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
SEPTEMBER 23, 2014
1. Call to Order— Butte County Board of Supervisors Room, 25 County Center Drive, Oroville.
2. Consent Agenda (No Items)
3. Regular Agenda (No Items)
4. Closed session(To be held contemporaneously with the Board of Supervisors closed session)
CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
LABOR NEGOTIATOR: CATHI GRAMS,JACK HUGHES& BRIAN RING
EMPLOYEE ORGANIZATION: CUHW
5. Public comment(each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda.
Adjournment
Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board
of Supervisors..
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 12 OF 14
7. Closed Session
7.01 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 2 CASES:
a. COUNTY OF BUTTE v. ENGINEERED CONTROL SYSTEMS, INC., TRAVELERS CASUALTY AND
SURETY COMPANY OF AMERICA; JAMS ADMINISTRATIVE HEARINGS CASE NO. 1130005713; AND
b. CRIME JUSTICE & AMERICA, INC., AND RAY HRDLICKA v. PERRY L. RENIFF; USDC - EASTERN
DISTRICT CASE NO. 08-CV-00343.
7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA;
DSA- MANAGEMENT/SUPERVISORY UNIT;
DSA-GENERAL UNIT;
BCCOA-SUPERVISORY UNIT;
BCCOA-GENERAL UNIT;
CONFIDENTIAL UNIT;
PPOA- MANAGEMENT UNIT;
NON-REPRESENTED UNIT;
SKILLED TRADES UNIT
SEPTEMBER 23,2014-BOARD OF SUPERVISORS AGENDA PAGE 13 OF 14
Information and Procedures Concerning the Agenda and
Board of Supervisors Meetings
Meeting Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are held
Information: in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At the end
of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result
of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting
calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page.
Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours
before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board website.
A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each
agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are
available for your review at the County Administrative Office,the Chico, Oroville, and Paradise libraries (please do
not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be
made for you at a charge to cover costs. The list of communications included with the agenda packages is not
comprehensive. Additional communications to the Board of Supervisors may have been received but not included
in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act) are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been
provided to the Board of Supervisors members to explain that item.
Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Meeting Order:
1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of the Board.
If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of
the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if
there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and
request the item be removed. The removed items are discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set.
This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed,
but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
matter not listed on the agenda. The Board, by law,cannot take action on any matter not listed on the agenda, but
may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law,to meet in a closed session in certain circumstances. This area of
the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
members of the public the opportunity to comment on all matters before the Board. Public participation is limited to
matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The
Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these
policies and procedures can be found in the printed booklet agenda,obtained at the County Administrative Office,or
viewed at the Clerk of the Board website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.to 5:00 p.m.to
request disability-related modifications/accommodations or to request materials in alternate formats. All requests
for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive,Suite 200,Oroville,CA 95965
530-538-7631
SEPTEMBER 23,2014—BOARD OF SUPERVISORS AGENDA PAGE 14 OF 14