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HomeMy WebLinkAboutA092518 BUTTE COUNTY BOARD OF SUPERVISORS MEMBERS OF THE BOARD STEVE LAMBERT,CHAIR,DISTRICT 4 REGULAR MEETING AGENDA BILL CONNELLY,DISTRICT I p LARRY WAHL,DISTRICT 2 SEPTEMBER 2S, 2018 MAUREEN DIRK,VICE CHAIR,DISTRICT 3 C A L I F 0 R N! I A S 9:00 AM DOUG TEETER,DISTRICT 5 SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER& MEETING LOCATION CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS BRUCE ALPERT,COUNTY COUNSEL 25 COUNTY CENTER DRIVE,SUITE 205 OROVILLE,CALIFORNIA 95965-3380 1. CALL TO ORDER Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA 3.01 Contract with Odyssey Productions, Inc. (Odyssey) for Team Building Workshops - Odyssey is a Chico-based organization that provides leadership development and team building services. These services include team events, keynote speakers, and ropes course events to promote growth and cohesiveness in group settings.The Department recommends approval of a contract with Odyssey to provide leadership development and team building services for clients. These services are in support of the Department's prevention programs. The term of this contract is October 16, 2018 through June 30, 2019, not-to-exceed $38,999—action requested—APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02 Appointments to Special District Boards in Lieu of Election Due to Insufficient Nominees in Various Districts -There are two Special District boards that had positions subject to election in the November 6,2018 General District Election.There were an insufficient number of candidates who filed a Declaration of Candidacy for these offices during the candidate filing period and therefore the positions will be vacant, as indicated in the Certificate of Facts. The current incumbents have terms of office that expire on December 7, 2018. California Elections Code section 10515(b) provides for the Board of Supervisors to appoint any qualified person no later than the November 27, 2018 Board Meeting. Once the appointment is made, the Clerk of the Board of Supervisors must issue the Certificate of Appointment and Oath of Office to the appointee, who must take office at noon, December 7, 2018, and serve exactly as if elected. In the event the Board of Supervisors does not make an appointment by November 27, 2018, the District Board will fill the vacancy as provided in section 1780 of the Government Code —action requested -APPOINT ANY QUALIFIED PERSON TO OFFICE LISTED ON CERTIFICATE OF FACTS ON OR BEFORE THE NOVEMBER 27, 2018 BOARD MEETING. (Clerk-Recorder) 3.03 Approval of Minutes for Board of Supervisors Meeting -Submitted for approval are the minutes for the September 11, 2018 Board of Supervisors regular meeting—action requested -APPROVE BOARD MINUTES FOR SEPTEMBER 11, 2018 AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 3.04 2019 Board of Supervisors Meeting Calendar and Amended 2018 Board of Supervisors Meeting Calendar- Pursuant to Butte County Code section 2-13, Board Meetings are held on the second and fourth Tuesday of each month. The code does allow the Board to alter that schedule by a majority vote. The 2019 calendar has only one meeting in July and November in order to accommodate holidays and the California State Association of Counties annual conference, and includes two meetings in December. The Clerk of the Board recommends the Board of Supervisors approve the 2019 Board of Supervisors Meeting Calendar. At the September 11,2019 Board Meeting,Chief Administrative Officer Shari McCracken brought to the Board's attention that the November 27, 2018 Board Meeting conflicted with the California State Association of Counties annual conference. The Board recommended the November 27, 2018 Board Meeting be canceled, and the 2018 Board of Supervisors Meeting Calendar be amended to reflect this cancellation. The Clerk of the Board requests the Board approve the Amended 2018 Board of Supervisors Meeting Calendar — action requested - 1) APPROVE THE 2019 BOARD OF SUPERVISORS MEETING CALENDAR; AND 2) APPROVE THE AMENDED 2018 BOARD OF SUPERVISORS MEETING CALENDAR. (County Administration) 3.05 Contract Amendment with Shaw,Yoder,Antwih for State Legislative Advocacy Services -County Administration recommends amending the contract with Shaw, Yoder, Antwih for State legislative advocacy services. The amendment extends the term of the contract by three years through September 30, 2021,and increases the maximum payable amount by$120,000, not-to- exceed $280,000. Paul Yoder remains the County's principal contact for state advocacy services. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.06 Contract Amendment with Butte County Association of Governments (BCAG) for Federal Legislative Advocacy Services - Butte County has contracted with The Ferguson Group, L.L.C. (Ferguson) to assist with federal representation in Washington, D.C. for more than a decade. During the same period, BCAG, of which Butte County is a member, has also used Ferguson for its federal representation. Since the two agencies often pursue similar federal funding, each agreed to a single contract with Ferguson beginning federal Fiscal Year (FY) 2015 to share the cost of federal representation rather than paying for two separate contracts. The contract has been an effective and economical arrangement for both BCAG and the County the last four years. County Administration recommends amending the contract with BCAG to continue sharing the cost of federal representation by Ferguson. The amendment extends the term of the contract by two years through September 30, 2020, and increases the maximum payable amount by $120,000, not-to-exceed $390,000. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.07 FY 2017-18 Year End Budget Adjustments- Each year,as part of the year-end process,an analysis is completed to identify necessary budget adjustments.The recommended budget adjustments include increased appropriations of $1,058,726 in various funds, offset by $72,471 in unanticipated revenues and $986,255 in use of fund balance. The adjustments do not require the use of General Fund Appropriation for Contingencies.The FY 2017-18 financial results will be presented in greater detail as part of the Fourth Quarter Financial Report in November—action requested -APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 3.08 Consolidated FY 2018-19 Budget Adjustment - The consolidated budget adjustment contains routine budget adjustments for multiple departments. Staff now have a more precise estimate of FY 2018-19 anticipated costs for projects or purchases that span fiscal years and need to be rebudgeted in FY 2018-19. Additionally, the County has received updated revenue information and staff have identified a number of budget adjustments that are necessary. The adjustments total$926,572 in additional appropriations,which are offset by transfers between funds,the use of restricted fund balance, or increased revenue. The adjustments do not require the use of General Fund Appropriation for Contingencies — action requested - APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration) 3.09 Accept 2018 Local Agency Conflict of Interest Code Biennial Notices for School Districts that File Form 700s with Butte County Office of Education -The following school districts have reviewed their Conflict of Interest Code pursuant to California Government Code section 87306.5(b) and have determined that their agency's code is current and in no need of revision. County Counsel has reviewed the following 2018 Local Agency Biennial Notices and believes them to be proper: Manzanita Elementary School District, Oroville City Elementary School District, and Paradise Unified School District — action requested - ACCEPT 2018 LOCAL AGENCY BIENNIAL NOTICES. (County Counsel) 3.10 Accept 2018 Local Agency Conflict of Interest Code Biennial Notice for an Agency that Files Form 700s with the Clerk of the Board-The following agency has reviewed its Conflict of Interest Code pursuant to California Government Code section 87306.5(b) and has determined that the agency's code is current and in no need of revision. County Counsel has reviewed the 2018 Local Agency Biennial Notice for the Butte County Resource Conservation District and believes it to be proper-action requested -ACCEPT 2018 LOCAL AGENCY BIENNIAL NOTICE. (County Counsel) 3.11 Accept 2018 Local Agency Conflict of Interest Code Biennial Notices for Agencies that File Form 700s with the Clerk-Recorder -The following agencies have reviewed their Conflict of Interest Code pursuant to California Government Code section 87306.5(b) and have determined that their agency's code is current and in no need of revision. County Counsel has reviewed the 2018 Local Agency Biennial Notices and believes them to be proper: Berry Creek Community Services District, Lake Madrone Water District, and Reclamation District No. 833 — action requested - ACCEPT 2018 LOCAL AGENCY BIENNIAL NOTICES. (County Counsel) 3.12 Accept 2018 Local Agency Biennial Reports for Exempt Agencies -The following agencies have reviewed their Conflict of Interest Code exemption status and have determined that the conditions for exemption from compliance with California Government Code section 87300 still exist. County Counsel has reviewed the 2018 Local Agency Biennial Reports and believes them to be proper: Bangor Cemetery District, Drainage District No. 1, and Drainage District No. 2 — action requested -ACCEPT 2018 LOCAL AGENCY BIENNIAL REPORTS. (County Counsel) 3.13 Agreement with California Department of Forestry and Fire Protection for Fire Protection Services - The County annually contracts with the California Department of Forestry and Fire Protection for Fire Protection services in the unincorporated areas of Butte County. The term of the agreement is July 1, 2018 through June 30, 2019, with a maximum payable amount of $15,806,006 which reflects the amount approved in the budget—action requested—1)APPROVE AGREEMENT;AND 2)ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Fire) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 3.14 Grant Agreement with the Department of Forestry and Fire Protection for the Volunteer Fire Assistance Program and Resolution Approving Grant Award -In FY 2018-19,the Fire Department applied for and budgeted for the Volunteer Fire Assistance Grant. The Department received notice that the Grant has been awarded in the amount of$39,993 which includes a $19,996.50 match.The Grant provides for Wildland Personal Protective Equipment(PPE)to replace old and worn out PPE for volunteer firefighters — action requested — 1) APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.15 Grant Agreement with US Department of Homeland Security for Staffing for Adequate Fire and Emergency Response (SAFER) and BudgetAdjustment—The Fire Department has been awarded the SAFER Grant in the amount of $311,000 for the recruitment and retention of volunteer firefighters. This grant provides for recruitment and retention advertising to help improve the Fire Department's volunteer staffing and deployment capabilities to more effectively respond to emergencies, and there is no County match requirement. The grant will pay for the following: recruitment billboards, newspaper advertisements, signs, banners, flyers and brochures, radio recruitment advertising, public safety television announcements, and direct mailers. This recruitment and retention advertising will be heard and seen by Butte County residents during the recruitment period. The grant also funds equipment for volunteers. The grant period is November 11, 2018, through November 16, 2020 — action requested — 1) ACCEPT GRANT AGREEMENT;AND 2)APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (Fire) 3.16 Contract with Holt Construction, Inc. for Re-roof and Improved Climate Controls at the Paradise Veterans Memorial Hall - The roof and roof mounted evaporative coolers at the Paradise Veterans Memorial Hall have failed and are no longer serviceable. Following design, the Department of General Services published an invitation for bids to replace the roof and climate controls and received five bids ranging from $436,000 to $752,280. The Department recommends that the Board of Supervisors approve the final plans and specifications available for review in the General Services Office, and enter into a contract with Chico-based Holt Construction, Inc. to complete the construction. The term of the contract is 240 calendar days, from notice to proceed, not-to-exceed $436,000. Funding is included in the budget — action requested—1)APPROVE PLANS AND SPECIFICATIONS; 2)APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN;AND 3)APPOINT THE DIRECTOR OF GENERAL SERVICES AS OFFICER OF THE PROJECT. (General Services) 3.17 Lease Agreement with the 2001 Becker Family Trust for the Lease of 965 Spruce Street in Gridley for Occupancy by the Department of Behavioral Health -The Department of Behavioral Health currently occupies 965 Spruce Street in Gridley under a lease holdover. The Department of General Services recommends that the Board of Supervisors approve a new lease with a planned termination date of September 30, 2023, and the option to extend for an additional 60-month period.The current rate for the 4,712-square-foot facility is$1.18068 per square foot for a total payment of$5,563.36 per month. Under the new lease, the initial rate will be $1.18 per square foot, for a total monthly payment of $5,560.16 including base rent and common area maintenance charges with a provision for escalation reflecting current market conditions. Funding is included in the budget — action requested - APPROVE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—SEPTEMBER 25,2018 3.18 Lease Agreement with the Meghdadi Family Trust for the Lease of 3221 Cohasset Road, Suite 100 in Chico for Occupancy by the Department of Behavioral Health - The Department of Behavioral Health administrative office currently occupies space at 3217 Cohasset Road in Chico in the La Dolce complex. The Department of General Services recommends that the Board of Supervisors approve a new lease,for additional space that has become available in the complex, with a planned termination date of September 30, 2025, plus an option to extend for an additional 84-month period. Under the new lease the initial rate for the 2,915-square-foot facility will be $1.40 per square foot, for a total monthly payment of $4,081 including base rent and common area maintenance charges with a provision for escalation reflecting current market conditions. Funding is included in the budget—action requested -APPROVE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.19 Lease Amendment with the Mannerino Family Trust for the Lease of 109 Table Mountain Boulevard in Oroville for the Department of Public Health - The Department of Public Health currently occupies 109 Table Mountain Boulevard in Oroville for storage of emergency supplies and equipment. The current lease for the 3,000-square-foot warehouse with a lease rate of $.3533 per square foot is due to terminate September 30, 2018. The Department of General Services recommends that the Board of Supervisors approve an amendment to extend the term of the lease by three years,with a planned termination date of September 30, 2021,and includes an option to extend for an additional 36-month period. The new lease rate for the initial terms is approximately$.3666,for a total monthly payment of$1,100 including base rent and common area maintenance charges and the extended term lease rate, beginning October 1, 2021, is approximately$.40 per square foot for a total monthly payment of$1,200. Funding is included in the budget— action requested - APPROVE LEASE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.20 Contract with the State of California and a Resolution Regarding the Acquisition of 655 Oleander Avenue in Chico-The old Chico Courthouse, located at 655 Oleander Avenue in Chico is surplus to the needs of the State, and the facility is located directly between two County offices. The acquisition of 655 Oleander Avenue will allow the County to retain control of the property while using it to accommodate the Butte County Office of Education (BCOE). Occupancy by BCOE will result in the County gaining control of 5 County Center Drive, intended for occupancy by the Department of Agriculture and the UC Cooperative Extension Program. The Department of General Services recommends that the Board of Supervisors adopt a resolution approving the purchase and authorizing the General Services Director to execute any and all documents necessary to complete the purchase including the Certificate of Acceptance, and approve the contract with a purchase price of $830,000 plus title and escrow fees — action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.21 Resolution Regarding a Grant of License from the City of Chico for Encroachment on the Public Right of Way at 900 Esplanade-A portion of the County-owned 900 Esplanade facility in Chico is occupied by the Museum of Northern California Art (MONCA). Under the terms of the lease to MONCA, a ramp was constructed to improve accessibility that necessitated a Grant of License from the City of Chico for Encroachment on the Public Right of Way.The Department of General Services recommends that the Board of Supervisors adopt a resolution authorizing the General Services Director to execute any and all documents necessary for the recordation of the license including the Certificate of Acceptance — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 3.22 Budget Adjustment for Heating, Ventilation and Air Conditioning at 1675 Montgomery Street, the Law Library, in Oroville-The County leases a portion of 1675 Montgomery Street in Oroville from the City of Oroville to provide a Law Library.The roof mounted heating,ventilation and air conditioning unit that services a majority of the leased space has failed and is no longer serviceable. The Department of General Services recommends that the Board of Supervisors approve a $25,000 budget adjustment from General Fund Appropriation for Contingencies to allow General Services to crane mount a new unit for the facility—action requested -APPROVE BUDGET ADJUSTMENT FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 VOTE REQUIRED). (General Services) 3.23 Contract Amendment with Lexipol, LLC forJuvenile Custody Policy Manual -The County currently has a contract with Lexipol, LLC for the provision of a comprehensive Law Enforcement Policy Manual and Daily Training Bulletins with policy content that is specific to federal, State, and local law. The Probation Department recommends amending the contract to include the new Juvenile Custody Policy Manual that Lexipol has developed. The amendment increases the maximum payable amount by$10,377, not to exceed$25,559.04. All other terms remain the same—action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.24 Capital Asset Purchase and Budget Adjustment - LiveScan Machine -The Probation Department requests approval to purchase a LiveScan machine to be used for fingerprint identification and biometric authentication. This machine will replace the old machine currently used at Juvenile Hall, which has reached the end of its useful life. The Department is authorized to access State and federal level summary criminal history information for application of volunteers,department applicant review, contracted providers, and juvenile offenders. The Department recommends purchasing the capital asset and increasing appropriations using Youthful Offender Block Grant funds. The total cost is $22,523 — action requested — 1) APPROVE CAPITAL ASSET PURCHASE; AND 2)APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (Probation) 3.25 Grant Agreement with State of California Office of Traffic Safety(OTS)for Child Passenger Safety Program for Federal FY 2018-19 - The Department of Public Health recommends approving a grant agreement with the State of California OTS for the provision of a Child Passenger Safety Program.The goal of the program is to reduce the number of persons killed or injured in crashes involving children under the age of eight Years old. The Department will perform community outreach, conduct child safety seat check-ups, attend community events, and provide presentations and trainings. Efforts will focus in underserved communities and will be coordinated with community-based organizations. The term of the grant agreement is October 1,2018 through September 30,2019,with a maximum amount receivable not-to-exceed$91,000 —action requested-1)APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN;AND 2)AUTHORIZE THE PUBLIC HEALTH GRANT DIRECTOR AND THE PUBLIC HEALTH FISCAL OFFICIAL TO SIGN THE GRANT AGREEMENT. (Public Health) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 3.26 Approve Contract Change Order No. 1 and the Notice of Completion for the Oakvale Avenue Rehabilitation Project-On May 22, 2018,the Board of Supervisors awarded the Oakvale Avenue Rehabilitation Project from State Route 162 to Mt. Ida Road in the amount of$751,665 to Knife River Construction. All contract work was completed on July 13, 2018. Contract Change Order No. 1, in the amount of$19,147.59, provides for payment of various extra work items needed during the construction of the project as well as changes to the engineer's estimate to reflect the actual quantities installed during construction.The total contract cost,including Contract Change Order No. 1, is $770,812.59. All work has been completed in accordance with the plans and specifications — action requested — 1) APPROVE CONTRACT CHANGE ORDER NO. 1; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.27 Ratify Contract Change Order No. 1 and Approve the Notice of Completion for Supply and Distribution of Asphaltic Emulsion 2018-On July 24, 2018,the Board of Supervisors awarded VSS International Inc. dba VSS Emultech the contract for the Supply and Distribution of Asphaltic Emulsion 2018 in the amount of$439,600. The project included the supplying and spreading of oil in advance of County road crews applying rock chips on selected County roads in Chico, Durham, and Gridley, and then applying a fog seal coat over the completed chip seal. Contract Change Order No. 1 decreases the engineer's estimate by $79,075.51 to reflect the actual quantities of material and services used during the project. This reduction in cost was achieved by a combination of operational efficiency(less time required for the oil distribution truck during the course of this project)and a reduction in the overall amount of oil utilized during this contract compared to the engineers estimate—action requested - 1) RATIFY CONTRACT CHANGE ORDER NO. 1;AND 2)ACCEPTTHE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.28 Contract Amendment with Armed Guard Private Security for Inmate Security Services - The Sheriff's Office recommends amending the contract with Armed Guard Private Security for inmate security services for increased demand.The amendment increases the maximum payable amount by $100,000, not-to-exceed $370,000. All other terms remain the same — action requested -APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff- Coroner) 3.29 Contract Amendment with Linebarger,GoRgan, Blair,&Sampson LLP (Linebarger)for Third-Party Collection Services - In 2015, the Butte County Treasurer-Tax Collector's Department entered into an agreement with Linebarger for third-party debt collection services. Linebarger collects on delinquent court debt and delinquent unsecured tax accounts. Because Linebarger collection efforts have been more successful than anticipated,the Department recommends amending the contract to increase the maximum amount payable for debt collection services.The amendment increases the maximum payable by$12,000, not-to-exceed $75,000. All other terms remain the same—action requested —APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax Collector) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—SEPTEMBER 25,2018 3.30 Contract Amendment with the Consensus Building Institute for Facilitation Services in the Vina, Wyandotte Creek, and Butte Subbasins -The Department of Water and Resource Conservation recommends amending the contract with the Consensus Building Institute to facilitate the development of governance structures in the Vina, Wyandotte Creek, and Butte subbasins to implement the Sustainable Groundwater Management Act. The amendment adds facilitation services for the Butte subbasin and increases the maximum payable amount by$8,650, not-to- exceed $35,650. The contract is funded from a California Department of Water Resources Proposition 1 Grant. All other terms remain the same—action requested -APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.31 Contract with Aqua Geo Frameworks, LLC for Hydrogeologic Data through an Airborne Electromagnetic Survey - The Department of Water and Resource Conservation recommends entering into a contract with Aqua Geo Framework, LLC to provide Butte County with hydrogeologic data to lead to better monitoring well locations, recharge projects and overall groundwater management. The term of the contract is September 25, 2018 through June 30, 2019, not-to-exceed $170,000—action requested —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4. REGULAR AGENDA 4.01 Items Removed from the Consent Agenda for Board Consideration and Action 4.02 Boards, Commissions, and Committees (List available at_http://www.buttecounty.net/clerl<oftheboard/AppointmentsList.aspx) A. Appointments to Listed Vacancies B. Appointment of Nominees in Lieu of Election for Various Special Districts - Under the provisions of California Elections Code section 10500 et seq., a General District Election will be held on November 6, 2018, for the purpose of electing Directors to various Special Districts whose terms of office expire on December 7, 2018. During the candidate filing period for this election, candidates filed a declaration of candidacy for office in the special districts listed on the Certificate of Facts. California Elections Code section 10515(a) provides that the Board of Supervisors appoint the nominees who filed a declaration of candidacy, rather than requiring an election if the number of persons who have filed a declaration of candidacy for director at large does not exceed the number of offices of director at large to be filled at that election. Nominees who are appointed will take office at noon on December 7, 2018, and serve exactly as if elected. After the appointment is made, the County Clerk- Recorder will issue the Certificate of Appointment in Lieu of Election and Oath of Office to each appointee—action requested—APPOINT NOMINEES LISTED ON CERTIFICATE OF FACTS. (Clerk-Recorder) C. Board Member/Committee Reports and Board Member Comments (Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda) 4.03 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 4.04 Introduction of an Ordinance Amending Chapter 2,Article XIV of the Butte County Code entitled "Community Development Account" -Chapter 2,Article XIV of Butte County Code established a Community Development Account (CDA) to contain federal revenue sharing funds for the construction of certain public improvements such as sewers, storm drains, storm water collection, and other drainage facilities. In 1987, the federal revenue sharing program was discontinued and by 1999, the majority of the balance in the CDA had been expended on the designated projects. Due to the lack of funding to the CDA, in June 2018 the Auditor-Controller transferred the residual balance in the CDA to the General Fund. Staff, in concurrence with the Auditor-Controller's office, recommends that Butte County Code be amended by removing all of Chapter 2, Article XIV, and the CDA be closed — action requested —WAIVE THE FIRST READING OFTHEORDINANCE. (County Administration) 4.05 Update of Capital Improvement Program (CIP) - The County Administration Department recommends approval of the updated CIP, which includes both service and transportation infrastructure improvements over the next 10 years in a single plan. The CIP is developed pursuant to Board direction and in consideration of departmental input. It is intended to be reviewed regularly to reflect changes. This document is not a comprehensive list of all the County's infrastructure needs, but rather a spending plan for infrastructure improvements that have an identified funding source. Infrastructure needs which exceed available resources are not included. As new revenue sources are identified, additional projects will be included in the CIP. This document updates the CIP approved by the Board of Supervisors on August 22, 2017. Since August 2017, a number of projects have been completed, project cost estimates have been refined, revenue estimates updated and the project list adjusted. On August 9, 2018,as required by law,the CIP was presented to the Planning Commission, and determined to be in conformity with the General Plan.The CIP approves a spending plan, but does not appropriate funds—action requested -APPROVE CAPITAL IMPROVEMENT PROGRAM. (County Administration) 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:30 am - Status Report on Butte County Regional Economic Development Strategy for 2017- 2020 - The Butte County Regional Economic Development Strategy (Strategy) for 2017-2020 outlines four goals for economic development county-wide: 1) Grow existing businesses; 2) Ensure Butte County is a competitive location for new investment; 3) Create a sustainable reputation for the County; and 4) Improve the coordination of regional economic development resources and efforts. The Strategy is organized into key initiatives, and each initiative is supported by action items.The action items in the Strategy are organized into a program of work. Most action items are ongoing and include collaboration with economic development partners in the County. This status report includes activity updates from three key partners supporting economic development in the County including Explore Butte County, Alliance for Workforce Development, and 3CORE — action requested - ACCEPT FOR INFORMATION. (County Administration) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 5.02 9:50 am - Resolution Declaring a Shelter Crisis in Butte County Pursuant to Government Code Section 8698.2 - In June 2018, Governor Brown signed SB 850 (Housing) and related budget trailer bills into law that launched the Homeless Emergency Aid Program (HEAP),and made one- time funding available to local Continuums of Care (CoCs) to provide immediate emergency assistance to those who are experiencing homelessness or at risk of homelessness. The Butte Countywide Homeless CoC is eligible for approximately $4.9 million in HEAP funding if all State requirements are met. The local CoC may then award the funding to local agencies and organizations that meet State guidelines. One of the requirements for the HEAP funding is that each jurisdiction that wishes to access HEAP funding must declare a shelter crisis pursuant to Government Code section 8698.2. The declaration of a shelter crisis also allows the Board of Supervisors, if it chooses to on a case-by-case basis, to authorize the use of vacant or underutilized County property for purposes of emergency sheltering only within jurisdictions with shelter crisis declarations. The declaration does not require the Board of Supervisors to allow such uses, it is only permissive. Staff recommends adopting a resolution declaring a shelter crisis to allow the State funding to flow to the CoC, and ultimately to eligible local programs, including the County. There are no local match requirements for the funding—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR SIGN. (County Administration) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA SEPTEMBER 25, 2018 1. CALL TO ORDER 2. CONSENT AGENDA(No ITEMS) 3. REGULAR AGENDA(NO ITEMS) 4. PUBLIC COMMENT Comments to the In-Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law,the In-Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (To be held contemporaneously with the Board of Supervisors Closed Session) 5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Labor Negotiators: Shelby Boston,Jack Hughes, Pamela Knorr,Joe Ambrosini, and Brian Ring Employee Organization: UDW ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-SEPTEMBER 25,2018 7. BOARD OF SUPERVISORS CLOSED SESSION (To be held contemporaneously with the In-Home Supportive Services Public Authority Board of Trustees closed session) 7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1. Agricultural Commissioner 2. Behavioral Health Director 3. Chief Administrative Officer 4. Chief Probation Officer 5. Child Support Services Director 6. County Counsel 7. Development Services Director 8. Employment and Social Services Director 9. Human Resources Director 10. Information Services Director 11. Library Director 12. Public Health Director 13. Public Works Director 14. Water and Resources Conservation Director 7.02 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1. Julie Coulombe v. Butte County Probation, and DOES 1 to 10, inclusive; Butte County Superior Court Case No. 18CV02884 7.03 Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): One potential case. 7.04 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Pamela Knorr, and Joe Ambrosini Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees'Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association -Supervisory Unit; UPEC Local 792-Skilled Trades Unit; Butte County Deputy District Attorneys Association -Attorney Unit; Confidential Unit; Non-Represented Unit Page 12 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page Dorian Kittrell Agenda Information: Chief Administrative Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Shari McCracken hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation officer: explain each agenda item(excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records Act)are available at the Administrative Office upon request. County Counsel: Bruce Alpert Agenda Format and Meeting Order: Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card(located in Mike Ramsey the back of the board room)and give it to the Clerk of the Board(sitting to the right of the Board)or,when the Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. Fire Chief: 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Darren Read set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time General Services: listed,but will never start before the time listed. Grant Hunsicker 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda, Human Resources: but may respond to statements or questions and provide staff direction. Pamela Knorr 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area Information Systems: of the agenda identifies those items that will be discussed during the closed session. Art Robison Public Participation: Library: Melanie Lightbody It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited Public Health: to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Cathy Raevsky The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Public Works: of these policies and procedures can be found in the printed booklet agenda, obtained at the County Dennis Schmidt Administrative Office,or viewed at the Clerk of the Board website. Sheriff-Coroner*: The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Kory Honea special needs should call the Clerk of the Board at 530-552-3300,Monday through Friday,8:00 a.m.to 5:00 p.m. Treasurer-Tax Collector*: to request disability-related modifications/accommodations or to request materials in alternate formats. All Peggy Moak requests for special accommodations and/or alternative format documents must be made 48 hours prior to the UC Cooperative Extension meeting. Program Advisor: For further information contact the: Emily Symmes Clerk of the Board of Supervisors Water&Resource County Administration Office Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965 Paul Gosselin 530-552-3300 *Elected Official Page 13