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HomeMy WebLinkAboutA092716 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BC,C,D1 ILL ONNELLY HAIR ISTRICT RMA LW,D2 ARRY AHL ISTRICT EGULAR EETING GENDA PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER/ MK,D3 AUREEN IRK ISTRICT CLERK OF THE BOARD S27,2016 EPTEMBER SL,D4 TEVE AMBERT ISTRICT DT,D5 OUG EETER ISTRICT 9:00 AM PH AUL AHN ML EETING OCATION CAO/ HIEF DMINISTRATIVE FFICER BA,CC RUCE LPERT OUNTY OUNSEL BSC OARD OF UPERVISORS HAMBERS CB LERK OF THE OARD 25CCD,S205 OUNTY ENTER RIVE UITE O,C95965-3380 ROVILLE ALIFORNIA 1.CO ALL TO RDER Pledge of Allegiance Observation of a Moment of Silence 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA 3.CA ONSENT GENDA 3.01Agreement with Beth Jones - Butte County Department of Behavioral Health (BCDBH) conducted a competitive solicitation to fill a contracted position of Patients Rights Advocate, and no responses were submitted. Beth Jones currently provides direct on-site advocacy services to protect and enforce the legal rights of BCDBH clients and has agreed to continue providing such services with newly negotiated terms in a new agreement. Approval is requested for an agreement with Beth Jones to provide patient rights advocacy for BCDBH clients. The term of the agreement will be October 1, 2016, through June 30, 2017. . The financial obligation under this agreement shall not exceed $56,700 for FY 2016-17 action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02Agreement Amendment with California Locums, P.C. - California Locums, P.C., is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short- term basis. Due to the shortage of psychiatrists, the department uses California Locums, P.C. to supply psychiatrists to work at Chico Adult Outpatient or other department sites as needed. Approval is requested to amend the agreement with California Locums, P.C. for the provision of additional psychiatric services due to the loss of other contracted psychiatric services. The financial obligation under this agreement shall not exceed $400,000 (this is an increase of $375,500). The term of the agreement will remain July 1, 2016, through June 30, 2017, with no change in contract rates action requested APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.03Amendment One to Agreement with Cell Staff, LLC - Cell Staff, LLC (Cell Staff), is a recruiting agency that provides medical and mental health practitioners including nurses and therapists for placement at hospitals and clinics on a short-term basis. Due to the shortage and frequent turnover of these clinical positions, the department utilizes recruiting agencies on an as needed basis. This agreement allows placement of short-term therapists within the County's inpatient psychiatric health facility. Approval is requested to amend the agreement with Cell Staff for the provision of additional therapist services. The department has been working to recruit these therapist positions. Meanwhile, this amendment will allow for continuity of services. The financial obligation under this agreement shall not exceed $135,200 (this is an increase of $85,200). The term of the agreement will remain from November 24, 2015, through June 30, 2017, with no change in rates action requested APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04Amendment Four to Agreement with Cell Staff, LLC - Cell Staff, LLC (Cell Staff), is a recruiting agency that provides medical and mental health practitioners including nurses and therapists for placement at hospitals and clinics on a short-term basis. Due to the shortage and frequent turnover of these clinical positions, the department utilizes recruiting agencies on an as needed basis. This agreement allows placement of short-term nurses in various locations. Approval is requested to amend the agreement with Cell Staff for the provision of additional clinical services. The department has been working to recruit regular help nurses. Meanwhile, this amendment will allow for continuity of services. The financial obligation under this agreement shall not exceed $753,158 (this is an increase of $383,158). The term of the agreement will remain from April 21, 2015, through June 30, 2017, with no change in rates action requested APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.05Amendment One to Agreement with Maxim Healthcare Services, Inc. - Maxim Healthcare Services, Inc. is a recruiting agency that provides medical and mental health practitioners including nurses and therapists for placement at hospitals and clinics on a short-term basis. Due to the shortage and frequent turnover of these clinical positions, the department utilizes recruiting agencies on an as needed basis. This agreement allows placement of short-term nurses within the programs. Approval is requested to amend the agreement with Maxim Healthcare Services, Inc. for the provision of additional clinical services. The department has been working to recruit regular help nurses. Meanwhile, this amendment will allow for continuity of services. The financial obligation under this agreement shall not exceed $227,720 (this is an increase of $203,220). The term of the agreement will remain July 1, 2016, through June 30, 2017, with no change in contract rates action requested APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06Agreement with Odyssey Productions, Inc. - Odyssey Productions, Inc. (Odyssey) is an organization that has been providing leadership development and team building services since 1991. These services include team events, keynote speakers, and ropes course events to promote growth and cohesiveness in group settings. Approval is requested for an agreement with Odyssey to provide leadership development and team building services in various department-sponsored events. These services are in support of the department's prevention program. The term of this agreement will be October 4, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $38,999 action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.07Agreement with Youth With A Mission - Springs of Living Water - Youth With A Mission - Springs of Living Water is a conference grounds at Richardson Springs, Chico. The facility provides accommodations and meals for conference participants. Approval is requested to enter into an agreement with Youth With A Mission - Springs of Living Water to provide accommodations and meals for junior high and high school students attending the Youth Development Summit. The term of the agreement will be October 5, 2016, through October 6, 2016. The maximum financial obligation under this agreement shall not exceed $13,725 action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.08Capital Asset Surplus - The Clerk-Recorder requests the Board of Supervisors to declare surplus the following capital asset: Asset No.: 25847; MFR: Beckley Cardy Inc.; Description: Standard Roller Shelving; Year Purchased: 1998. The roller shelving is no longer useful and the units were left in the old Clerk-Recorder office at 25 County Center Drive, Oroville, and not moved to the Hall of Records. The District Attorney's Office is currently renovating the office space and has no need for the shelving. The shelving has been removed from the office and is required to be declared surplus in order to dispose of it action requested AUTHORIZE SURPLUS OF CAPITAL ASSET. (Clerk-Recorder) 3.09Employment Contract - Director, Human Resources - The Board of Supervisors is requested to approve the Employment Contract with Pamela Knorr Heselton, Human Resources Director. The salary of the position is $158,512, with a 2% increase effective February 11, 2017, per the currently adopted Salary Ordinance. Leave accruals upon starting employment will include 40 hours of vacation and 20 hours of sick leave. The term of the contract is October 24, 2016, through October 23, 2019 action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.10Resolution Amending the Butte County Conflict of Interest Code - The Political Reform Act (Government Code Sections 81000 et seq.) requires the County to review its Conflict of Interest Code (Code) biennially to determine if the Code is accurate, or, alternatively, if the Code needs to be amended. Each of the individuals holding positions designated in the Code must file an annual Statement of Economic Interest (Form 700) as described in the resolution and attachments. The Code was most recently amended by Resolution No. 15-027 on March 24, 2015. Since that amendment was enacted, positions have been created and deleted through amendments to the County's classification plan and salary ordinance. This office has reviewed the Code, in conjunction with all County department heads, and it has been determined that changes are necessary action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.11Fiscal Year (FY) 2015-16 Year End Budget Adjustment - On August 23, 2016, the Board approved a number of budget adjustments for multiple departments into a single action as part of the year-end process. Afterward, staff discovered a necessary transfer from the Non-Operating 2011 Protective Services Fund to the Social Services Fund that was not included in the consolidated budget adjustment. The additional transfer from the Non-Operating 2011 Protective Services Fund to the Social Services Fund was necessary due to accounting changes regarding the timing of recording assistance payments. To comply with those accounting changes, 13 payments were made in FY 2015-16 instead of 12. The adjustment does not require the use of the General Fund action requested APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Employment and Social Services) Page 3 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.12Agreement with the Community Action Agency of Butte County, Inc. for Transitional Housing Services - Approval is requested for an agreement with the Community Action Agency of Butte County, Inc. (CAA) for the provision of transitional housing services for families involved in the Child Welfare System. CAA provides intensive supportive services to homeless families referred by the County with open Butte County Child Welfare cases, or to those homeless families at risk of involvement in the Child Welfare System. Services include parent education, substance abuse treatment, counseling, life skills, and other identified services. The term of the agreement is October 1, 2016, through June 30, 2017, with a maximum payable amount of $225,000 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.13Amendment to Memorandum of Understanding with California Department of Social Services for the Resource Family Approval Program - Approval is requested to amend the Memorandum of Understanding (MOU) with the California Department of Social Services (CDSS) for the provision of Resource Family Approval (RFA) Program. Butte County was accepted as an early implementing county for the RFA Program, and the Board of Supervisors approved the MOU with CDSS on April 12, 2016. The RFA program creates a platform for all caregivers to receive the same information, training, and opportunity for support. The RFA program provides staff with guidelines and structure to better prepare families to meet the needs of the foster children in Butte County. This amendment is being submitted as an informational update to the Exhibit A that was included with the MOU. The original Exhibit A provided a five-page synopsis of the written directives governing the RFA Program. This amendment includes the entire written directives document. The term of this agreement is March 1, 2016, through December 31, 2016. There are no funds associated with this MOU amendment action requested APPROVE THE MOU AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.14Memorandum of Understanding for the Provision of Employment and Wage Verification - Approval is requested for a Memorandum of Understanding (MOU) with the California Department of Social Services (CDSS) to allow access to the TALX/Equifax system at no charge to participating counties. The purpose for access to this system is to provide income and employment verification to assist in the determination of eligibility to various public assistance programs. The term of the MOU is from date of execution by CDSS through September 30, 2017 action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.15Retirement Resolution for Ina McFarland - The Director of the Department of Employment and Social Services requests that the Board of Supervisors adopt a resolution acknowledging the retirement of Ina McFarland on the occasion of her retirement after 25 years of service action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.16Contract with Access Information Protected for Document Shredding Services - In February 2016, General Services published a Request for Proposal for document shredding services. Two companies responded with proposals. Access Information Protected, of Chico, submitted the highest scoring and lowest price proposal for confidential document shredding services. Approval is requested to contract with Access Information Protected for the provision of intermittent confidential shredding services. The term of the agreement is August 23, 2016, through August 22, 2019, and the contract maximum is $50,000 action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 4 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.17Budget Adjustment for the Department of Employment and Social Services Mail Room Remodel at 78 Table Mountain Blvd - The current fiscal year budget includes $106,700 in funding for General Services to complete a remodel of the Department of Employment and Social Services (DESS) Mail Room facility located at 78 Table Mountain Boulevard in Oroville. After completing the design phase of the project, the cost of the construction phase of the project exceeds the original estimates. Staff recommends that the Board approve a budget adjustment of $18,000 from DESS to General Services to allow the project to be completed action requested APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) 3.18Budget Adjustment and Award of Multiple Contracts for the Butte County Fair Deferred Maintenance Project - On August 23, 2016, the California Department of Food and Agriculture (CDFA) ratified a $442,860 grant awarding the Butte County Fair Association (BCFA) funding to improve failing electrical components and mitigate hazardous material on the Butte County Fairgrounds. Staff recommends that the Board execute a $442,860 revenue contract between the County and BCFA defining the County as the Public Construction Management Entity (PCME). In addition, staff recommends that the Board execute a $23,700 contract with PACE Electrical from Chico, and a $7,500 contract with Adams Laboratory from Sacramento, to assist the County in planning, cost estimating, and the development of the final design drawings for bidding the actual construction part of the project. Staff will return to the Board for execution of the construction contract after the bidding process is complete. Finally, staff also recommends that the Board approve the budget adjustment recognizing unanticipated revenue in the amount of $442,860, and appropriate funds for this project that will be completed no later than June 30, 2018 action requested 1) APPROVE THE AGREEMENTS AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND, 3) APPOINT GENERAL SERVICES AS THE OFFICER AND PCME OF THE PROJECT. (General Services) 3.19Notice of Completion: Chico Library Roof Replacement at 1108 Sherman Ave., Chico, Ark Design Construction and Roofing - On May 10, 2016, the Board of Supervisors awarded a $487,726 contract for the construction of the Chico Library Roof Replacement to Ark Design Construction and Roofing, based out of Palo Cedro, California. General Services issued a total of nine Change Orders, correcting dry rot and improving drainage controls, for a total of $30,149.40, bringing the total contract cost to $517,875.40. All work has been completed in accordance to the project plans and specifications. Staff recommends that the Board ratify the nine Change Orders and accept the work as complete by executing the Notice of Completion which will be recorded in the Butte County Recorder's Office action requested 1) RATIFY CHANGE ORDERS 1 THROUGH 9; 2) APPROVE THE NOTICE OF COMPLETION ACCEPTING THE WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN; AND, 3) DIRECT STAFF TO RECORD THE NOTICE OF COMPLETION. (General Services) Page 5 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.20Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. The following are the sections of the Salary Ordinance to be amended: A: The Department of Agriculture requests to add one (1) flexibly staffed GRICULTURE Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate position. Adding this position will better suit the needs of the department for tracking, reporting, and accounting for the varied and complex programs administered by the department. This change will initially increase the total allocations in the department by one (1) position until a departmental recruitment can be conducted and the vacated position deleted at a future Board meeting. This position is funded within the department's budget and partially offset by outside funding. There will be no impact on the budget. BH: The Department of Behavioral Health requests to add one Manager, Support EHAVIORAL EALTH Services. This position is needed for the oversight of clerical functions within the clinics. This position is funded within the department's budget and will increase total allocations by one. There will be no impact on the General Fund. HR: The Department of Human Resources requests to move the Health Officer UMAN ESOURCES classification from the Non-Represented unit to the Appointed Officials with Bi-Weekly Range Assignments. The Health and Safety Code requires the position to be an at-will position appointed by the Board of Supervisors. There is no change in salary. There will be no impact on the General Fund. L: The Library requests to add .25 to a .75 Library Assistant position. This position is funded IBRARY within the department's budget and will reduce the use of extra help. This will increase total allocations by .25. There will be no impact on the budget action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.21Resolution Proclaiming October 2016 as National Disability Employment Awareness Month - The United States Congress has designated the month of October each year as National Disability Employment Awareness Month in order to celebrate the contributions of workers with disabilities, and to educate about the value of a diverse workforce inclusive of the skills and talents of persons with disabilities action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.22Resolution Detailing Holiday Observances and Establishment of Public Service Hours for the Butte County Library - offices will observe those holidays on Monday, December 26, 2016, and January 2, 2017. Staff thth recommends closing all branch libraries to the public on December 24 and 25 and December stst 31 and January 1. Historically, branches have closed earlier on those days and/or closed thst branches all day on December 24 and 31 with only minimal impact on the public. The Biggs, Durham, Gridley, Oroville and Paradise libraries are closed on Mondays and in turn, staff is th requesting that Library employees be allowed to observe the holidays on December 24 and thstst 25, and December 31 and January 1. The only branch library open on Mondays is Chico and they will open for regular hours on Monday, December 26, 2016, and Monday, January 2, 2017. The resolution also establishes the increased hours at the Chico branch, as approved as part of -17 budget action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Library) Page 6 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.23Resolution Proclaiming "My Life on the Road" as the Book in Common for County of Butte in 2016-17 - Since 2000, California State University, Chico has sponsored a Book in Common program to engage its students in reading, intellectual engagement, and community dialogue. For 2016-17, Butte County Library and other community partners are collaborating with the University to expand the program throughout Butte County action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Library) 3.24Office of Traffic Safety Grant Agreement for Federal Fiscal Year 2016-17 - Approval is requested for a revenue agreement with the State of California Office of Traffic Safety (OTS) for the provision of a program titled "Keeping Baby Safe-Right from the Start." The program will provide a comprehensive outreach and educational campaign in support of California's new car seat law requiring children to remain rear facing until the age of 2. Staff will work with community partners to provide updated educational materials and trainings. Infant and toddler programs at park and recreation districts and sports clubs will be included. Staff will also work with hospitals to create and present child passenger safety education to staff working with infants and children. Car seat classes, community car seat checkups/fittings, and education events will also be included. The term of the agreement is October 1, 2016, through September 30, 2017, with a maximum amount receivable of $118,800 action requested 1) APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) AUTHORIZE THE PUBLIC HEALTH GRANT DIRECTOR AND THE PUBLIC HEALTH FISCAL OFFICIAL TO SIGN THE AGREEMENT, AS REQUIRED BY OTS. (Public Health) 3.25Agreement with California State University, Chico Research Foundation for SNAP-Ed Program - The Public Health Department currently has an agreement with the California Department of Public Health to participate in efforts to improve the nutritional status and obesity rate among Education (SNAP-Ed) Program. The program focuses on individual and group nutrition education and physical activity promotion, partnering with local schools and churches to promote healthy eating and physical activity, and in collaboration with existing local nutrition promotion partners. Approval is requested for an agreement with California State University Chico (CSUC) Research Foundation to implement a variety of nutrition education and physical activity programs for middle and high school students within Butte County. CSUC Research Foundation will follow the same guidelines as the County SNAP-Ed program. The term of the agreement is for the period of October 1, 2016, through September 30, 2017, with a not-to-exceed amount of $180,000 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.26FY 2016-17 Child Health and Disability Prevention and California Children's Services Joint Plan - Each year, the Public Health Department prepares a Children's Medical Services Plan for submittal to the State. The purpose of the plan is to summarize the overall program activities that will be accomplished within the Child Health and Disability Prevention (CHDP) Program and the California Children's Services Program (CCS). The CHDP program provides for early and periodic health screening of children, adolescents, and young adults. The CCS program provides financial help for medical care and physical/occupational therapy for children who have serious or disabling health problems action requested APPROVE SUBMISSION OF THE PLAN TO THE STATE DEPARTMENT OF HEALTH SERVICES AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 7 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.27Agreement with Dokken Engineering for Professional Services for East Rio Bonito Road Bridge Replacements - The Department of Public Works has been planning to replace two adjacent sub- standard bridges on East Rio Bonito Road. One at the crossing of Sutter Butte Canal, and the other across Hamilton Slough. The location is just east of State Route 99 and north of the City of Gridley. The new bridges will both be two-span, cast-in-place reinforced concrete slab type bridges approximately 74 and 40 feet in length respectively. They will accommodate two 12- foot lanes with 4-foot shoulders for an overall clear roadway width of 32 feet. The two bridges will be connected by a newly constructed roadway across previously acquired right-of-way that traverses an existing rice field. The new roadway alignment will replace two existing sharp 90 degree corners with larger radius curves. This will necessitate the closure of each structure independently, but never at the same time so that property access within the project site can be maintained. Due to the bridges close proximity and the road realignment, it essentially makes this one project from a design standpoint. Caltrans and FHWA consider these to be separate projects under the Highway Bridge Program (HBP) and therefore two separate design contracts are needed. To ensure both designs are properly coordinated with each other, staff is recommending that the two contracts be with the same design firm. Department staff completed a formal Request for Qualifications process in 2015 and selected Dokken Engineering of Sacramento for the environmental review and subsequent development of contract plans, specifications, and estimate (PS&E) required to construct the project. The amount of the agreement is not to exceed $409,937.54 for the crossing at Sutter Butte Canal and $209,470.19 for the Hamilton Slough crossing. The completion date is five years after the Notice to Proceed for both action requested APPROVE AGREEMENTS AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.28Use of County Rule 20A Underground Utility Credits for City of Chico Underground Utility Districts In 1968, Pacific Gas and Electric Company (PG&E) established the Rule 20A Utility Undergrounding program in response to the California Public Utilities Commission's mandate for utility-funded underground conversion to help communities convert heavy concentrations of existing overhead utilities, particularly along arterials and in commercial areas in urban areas, to underground facilities. PG&E records indicate Butte County's current allocation credit balance is approximately $15,000,000. The County, in cooperation with the cities and Town, established the Butte County Rule 20A Underground Conversion program to utilize the balance of the County's uncommitted credits in the cities and Town because the County has limited urban areas in which to use the credits. The City of Chico has requested that the County authorize $5,000,000 in credits be transferred for three underground projects in their city limits. Those projects are as follows: 1) Bruce Road Widening Project; 2) North Esplanade Reconstruction Project; and, 3) Warner Avenue Utility Under-grounding Project. Staff reviewed the request and concurs with County requiring the credits and none in the foreseeable future action requested ADOPT THE THREE RESOLUTIONS AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 8 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 3.29Agreement with Franklin Construction Inc. for Operation of the Almond Avenue Mine - On May 10, 2016, the Board of Supervisors directed the Department of Public Works to work with Granite Construction Co., with the intent of terminating the company's lease of the Almond Avenue Mine and simultaneously securing a new operator of the mine. Granite Construction Co., agreed to surrender the stockpiled rock, scale infrastructure, and any other property they may have left on site upon termination of the existing lease. The stockpiled rock, scale infrastructure, and other property will become subject to the new lease. The Board of Supervisors adopted a Resolution of Intent to Lease the mine on June 7, 2016. Bids for the mine were received and read during the August 23, 2016 Board Meeting. One bid was received from Franklin Construction, Inc. and the Board directed staff to prepare the required agreement to lease the Almond Avenue Mine to Franklin Construction, Inc. The term of the lease is 10 years with 5 year extensions possible if both parties agree. Franklin Construction, Inc. will pay the County $2,000 per month plus an additional $0.90 per ton royalty for all material removed from the mine. In the event gold is removed from the mine, one-third of the gold shall be credited to the County. Access to Almond Avenue will be maintained by Franklin Construction, Inc. action requested 1) TERMINATE THE ALMOND AVENUE LEASE AGREEMENT WITH GRANITE CONSTRUCTION CO.; AND, 2) APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR SIGN. (Public Works) 3.30Resolution to Increase Sheriff's Office Records Bureau - The Sheriff's Office Records Bureau has experienced a dramatic increase in public served over the years and the current Change Fund is insufficient to properly and efficiently conduct business. The Sheriff's Office is requesting an increase of $200 to the Change Fund, bringing the cumulative total to $500. The Auditor-Controller's Internal Auditor reviewed cash handling practices in the Records Bureau and recommended two minor modifications which the Sheriff's Office will implement. The Auditor supports the request to increase the Change Fund to $500 action requested 3.31Budget Adjustment to Purchase Body Worn Cameras - The Sheriff's Office is in the process of issuing Body Worn Cameras (BWC) to deputies for their use during assigned duties. The Sheriff's Office was able to purchase twenty (20) with grant funding. Those grant funds are no longer available, and the Sheriff's Office is seeking to purchase another fifty-four (54), utilizing $44,000 from the Federal Asset Seizure Fund action requested APPROVE THE BUDGET ADJUSTMENT th 3.32Resolution Recognizing the 50 Anniversary of Community Action Volunteers in Education - Community Action Volunteers in Education (CAVE), is an Associated Students program that has been making a difference in our community since 1966. Since its founding, CAVE has placed 50,000 volunteers in 93 various programs. Over the past 50 years, CAVE volunteers have logged three million hours of volunteering and impacted one million individual lives action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other) 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies B.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) Page 9 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer 4.03Items Removed from the Consent Agenda for Board Consideration and Action 5.PHTI UBLIC EARINGS AND IMES TEMS 5.019:20 am - Introduction of Ordinance Enacting Chapter 34B of the Butte County Code Entitled "Restrictions on Butane Resale" - Northern California, and Butte County specifically, has experienced a marked increase in the seizure of clandestine Butane "Honey Oil" (BHO) laboratories, with several explosions associated with these laboratories. BHO laboratories extract Tetrahydrocannabinol (THC) from marijuana plant material, using a refined butane extraction process, producing a concentrated form of marijuana ("Honey Oil "). When refined butane is utilized and evaporated during the THC extraction process, a highly volatile vapor is produced that is not detectable through human senses, and is heavier than air. It will often pool in low lying areas with common ignition sources, such as wall switches, thermostats, refrigerator motors, wall outlets, and even static electricity. The proposed ordinance would make it unlawful to resell butane canisters that exceed a combined total storage of 600 ml of butane in any single transaction, and for any customer to buy or obtain any number of butane canisters that exceed a combined total storage of 600 ml during a 30 day period. The ordinance exempts wholesalers for the purpose of resale, lawful and properly licensed commercial operations which require butane quantities greater than 600 ml, and butane canisters containing sulfur odorant, such as ethyl mercaptan. Violation of the ordinance is subject to $1,000 fine and/or six months in County Jail action requested WAIVE FIRST READING OF ORDINANCE. Office) 5.029:30 am - Initial Study and Mitigated Negative Declaration for the Butte County Evidence Building and Morgue - The Butte County Sheriff-Coroner and the Department of General Services are proposing construction of a one-story Evidence Building and Morgue, estimated at ap existing evidence building, roughly 2,500 sq. ft. in area, does not accommodate contemporary evidence handling procedures, is not climate controlled, and will be demolished under a ministerial building permit to accommodate construction of the Supplemental Jail Facility north of the existing Jail. The proposed Evidence Building and Morgue will also accommodate consolidation of the Sheriff-Coroner's morgue functions, which are currently provided by local mortuaries with a contract. The Board of Supervisors approved funds for the project in the current fiscal year budget. The Department of Development Services prepared a Draft Initial Study and Mitigated Negative Declaration for the project in accordance with the California Environmental Quality Act action requested ADOPT THE RESOLUTION ADOPTING THE MITIGATED NEGATIVE DECLARATION FOR THE BUTTE COUNTY EVIDENCE BUILDING AND MORGUE IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 5.039:40 am - Update from the Alliance for Workforce Development on Operations in Butte County The Director of Butte County Operations for Alliance for Workforce Development, Inc., Luis Moreno, will provide the Board of Supervisors with an update on the status of services provided in Butte County action requested ACCEPT FOR INFORMATION ONLY. (Alliance for Workforce Development) 5.049:50 am Presentation by AT&T: Overview of Connect America Fund Phase II in Butte County action requested ACCEPT FOR INFORMATION ONLY. (Other) Page 10 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 5.0510:15 am - Local Impacts from 2016 General Election Ballot Measures Proposition 64 and Measure L - The Board of Supervisors requested a report analyzing the impacts to Butte County from two measures regulating marijuana that will appear on Butte County ballots in the General Election on November 8, 2016. Proposition 64 is a statewide measure to legalize adult use of marijuana. Measure L is a voter proposed local measure to regulate commercial medical marijuana activities along with personal and caregiver cultivation in Butte County. The report is divided into three sections and each section analyzes impacts from one of three potential outcomes from the General Election: 1) Proposition 64 only passes; 2) Measure L only passes; or 3) Proposition 64 and Measure L both pass action requested ACCEPT FOR INFORMATION ONLY. (County Administration) 6.BSPC OARD OF UPERVISORS UBLIC OMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1.Agricultural Commissioner 2.Behavioral Health Director 3.Chief Administrative Officer 4.Chief Probation Officer 5.Child Support Services Director 6.County Counsel 7.Development Services Director 8.Employment and Social Services Director 9.Human Resources Director 10.Information Services Director 11.Library Director 12.Public Health Director 13.Public Works Director 14.Water and Resources Conservation Director 7.02Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1.Jacqueline Devlin v. Butte County and Michael Sanderson; Butte County Superior Court Case No. 163271; 2.Taamai v. County of Butte; Butte County Superior Court Case No. 162708; 3.Terri Burdine v. Butte County; Workers' Compensation Appeals Board Case No. ADJ3045631; (Claim Number: CBTE-53201); 4.Terri Burdine v. Butte County; Workers' Compensation Appeals Board Case No. ADJ3566526; (Claim Number: CBTE-65465); 5.Terri Burdine v. Butte County; Workers' Compensation Appeals Board Case No. ADJ4617980; (Claim Number: CBTE-201983); 6.Kenneth Shubat v. Butte County; Workers' Compensation Appeals Board Case No. ADJ1597762; (Claim Number: CBTE-57021); and, 7.Anna Garringer v. Butte County; Workers' Compensation Appeals Board Case No. ADJ1370001; (Claim Number: CBTE-60332). Page 11 BCBSAS27,2016 UTTE OUNTY OARD OF UPERVISORS GENDA EPTEMBER 7.03Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: - General Unit; Butte County - Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - - General Unit; Butte County - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non-Represented Unit 7.04Conference with Real property Negotiators Pursuant to Government Code Section 54956.8: Property Address: 1951 Locust Street, Chico, California 95928 Agency Negotiator: Grant Hunsicker Negotiations: Obtain direction for negotiating the disposal of Real Property Page 12 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk-Recorder*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records County Counsel: Act) are available at the Administrative Office upon request. Bruce Alpert Agenda Format and Meeting Order: Development Services: Tim Snellings The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in Mike Ramsey the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Employment & Social Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Services: podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Cathi Grams 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. Farm, Home & 4-H Advisory: 3.Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Randall Mutters set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. Fire Chief: 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any Darren Read matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, General Services: but may respond to statements or questions and provide staff direction. Grant Hunsicker 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Interim Human Resources: Public Participation: Brian Ring It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Information Systems: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Art Robison to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. Public Health: Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Sheriff-Coroner*: meeting. Kory Honea Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water & Resource County Administration Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official Page 13