HomeMy WebLinkAboutA100708BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
OCTOBER 7, 2008
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County Supervisors
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Bill Connelly, District 1
Jane Dolan, District 2
Maureen Kirk, District 3
Curt Josiassen, District 4
Kim Yamaguchi, District 5
C. Brian Haddix, Chief Administrative Bruce Alpert, County Counsel
Officer and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS
CALL TO ORDER
Call to Order
Administration
Oroville.
AGENDA -OCTOBER 7, 2008
- Board of Supervisors Room, County
Building, 25 County Center Drive,
Pledge of Allegiance to the Flag of the United States
of America.
Observation of a Moment of Silence.
CORRECTIONS AND~OR CHANGES TO THE AGENDA.
9:00 A.M. 1.00
1.01
1.02
1.03
2.00
3.00
D re~~n ear ~r.n r
CONSENT AGENDA
HEALTH 3.01 * Anderson & Associates, Inc. - amendment - approval is
requested for an amendment to the agreement with
Anderson & Associates, Inc. for the provision of
temporary workers to assist with data entry associated
with the software conversion from Insyst to Avatar.
The amendment extends the term of the agreement through
January 31, 2009 and increases the maximum amount
payable by $50,383.82 (department budget) - action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE
THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL
AND THE AUDITOR-CONTROLLER.
BOARD OF
SUPERVISORS 3.02 * Resolution Regarding Wildfires and the Threat to the
Health and Safety of California Citizens -
consideration of a resolution that urges the State of
California to actively work with the federal government
to immediately reduce the threat of catastrophic
wildfire on federally owned lands and watersheds 2008 -
action requested - ADOPT RESOLUTION AND AUTHORIZE THE
CHAIR TO SIGN. (Supervisor Yamaguchi)
CHIEF
ADMINISTRATIVE
OFFICE 3.03 * Resolution Recognizing the Continuing Existence of
Local Emergency Declarations - approval is requested
for a resolution recognizing the continuance of the
local emergency declarations for the June 2008
Firestorm (Ophir-Humboldt fires) which began on June
10, 2008, and the June 2008 Butte Lightning Complex
which began on June 21, 2008 - action requested - ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 1 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -OCTOBER 7, 2008
3.04 * NBS - amendment - approval is requested for an
amendment to the agreement with NBS for the provision
of financial advisor services. The amendment expands
the Scope of Work to include a cost allocation
analysis, a feasibility analysis related to the Capital
Improvement Program (CIP), and services related to the
formation of an initial Services Community Facilities
District. The amendment increases the maximum amount
payable by $20,000 (department budget) - action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE
THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL
AND THE AUDITOR-CONTROLLER. (Contract No. X17071)
COUNTY
COUNSEL 3.05 * Reissue Time-Expired Check - approval is requested to
reissue time-expired check number 1505-674770 in the
amount of $2,001.60 issued September 15, 2004. The
Auditor-Controller has verified that the check is time
expired and has not been reissued - action requested -
DIRECT AUDITOR-CONTROLLER TO REISSUE TIME-EXPIRED
CHECK.
DISTRICT
ATTORNEY 3.06 * Budget Transfer and Fixed Asset Purchase - approval is
requested for a budget transfer in the amount $6, 500 as
detailed in the agenda report. Approval is also
requested for a fixed asset purchase of a new
scanner/printer which will be used to produce courtroom
trial exhibits and graphics - action requested -
APPROVE BUDGET TRANSFER ACCEPTING AND APPROPRIATING
FUNDS AS DETAILED IN THE AGENDA REPORT; AND APPROVE THE
$6,350.27 FIXED ASSET PURCHASE OF A NEW
SCANNER/PRINTER.
FIRE 3.07 * California Department of Forestry and Fire Protection -
approval is requested for a grant agreement with the
State for the Volunteer Fire Assistance Program
covering the period of July 1, 2008 through June 30,
2009 with a maximum amount receivable of $20,000. The
grant requires a County match of $20,000. These funds
will be used for the purchase of three thermal
imagining cameras which will be placed in the fire
stations in Berry Creek, Concow, and Paradise - action
requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER; APPROVE RELATED BUDGET TRANSFER
(4/5 vote required) ACCEPTING AND APPROPRIATING FUNDS
AS DETAILED IN THE AGENDA REPORT; APPROVE FIXED ASSET
PURCHASE OF THERMAL IMAGINING CAMERAS; AND ADOPT
RELATED RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 2 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -OCTOBER 7, 2008
GENERAL
SERVICES 3.08 * Notice of Completion - Courthouse Basement Infill
Project - All contract work has been completed in
accordance with the plans and specifications - action
requested - ACCEPT CONTRACT WORK; AUTHORIZE THE CHAIR
TO SIGN THE NOTICE OF COMPLETION; AND AUTHORIZE THE
RECORDING OF THE NOTICE OF COMPLETION.
3.09 * Notice of Completion - Gridley Veterans Memorial Hall
Remodel - All contract work has been completed in
accordance with the plans and specifications - action
requested - ACCEPT CONTRACT WORK; AUTHORIZE THE CHAIR
TO SIGN THE NOTICE OF COMPLETION; AND AUTHORIZE THE
RECORDING OF THE NOTICE OF COMPLETION.
3.10 * Notice of Completion - Information Systems and
Department of Agriculture Parking Lots - All contract
work has been completed in accordance with the plans
and specifications - action requested - ACCEPT CONTRACT
WORK; AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF
COMPLETION; AND AUTHORIZE THE RECORDING OF THE NOTICE
OF COMPLETION.
3.11 * Notice of Completion - Paradise Veterans Memorial Hall
Remodel - All contract work has been completed in
accordance with the plans and specifications - action
requested - ACCEPT CONTRACT WORK; AUTHORIZE THE CHAIR
TO SIGN THE NOTICE OF COMPLETION; AND AUTHORIZE THE
RECORDING OF THE NOTICE OF COMPLETION.
HUMAN
RESOURCES 3.12 Adoption of a Salary Ordinance - the department has
prepared a salary ordinance which incorporates changes
from the Proposed Budget for Fiscal Year 2008/2009.
The following is a summary of the proposed ordinance:
SECTION 1: SUBJECT AND SHORT TITLE - Identifies the
subject of the ordinance as determining salaries and
positions, and that it shall be known as the "Salary
Ordinance." SECTION 2 THROUGH 56: ALLOCATED
POSITIONS - Identifies the number of positions and
appropriate classifications authorized for each
designated department or budget unit, by budget unit
number and department name. The proposed changes in
these sections are as follows: SECTION 57: SALARY PLAN
FOR CLASSIFIED POSITIONS - Identifies the classified
positions and the appropriate salary designation per
classification by employee association unit. All
salary tables now have the adjusted salaries that
became effective on October 7, 2007. This is the
effective date of the last cost of living adjustment
(COLA) agreed upon with the respective bargaining
units. SECTION 58: SALARY PLAN FOR ELECTED AND
APPOINTED OFFICIALS - Identifies the appropriate
salary designation for appointed and elected officials.
Reference C, Board of Supervisors' Members reflects the
PAGE 3 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -OCTOBER 7, 2008
salary after January 1, 2007. SECTION 59 PAYMENT OF
SALARIES AND WAGES - Specifies salary and wage
policies shall be in accordance with the Merit
System Ordinance and Resolution, and when salaries
are to be paid. SECTION 60: REPEAL - Repeals the
existing Salary Ordinance No. 3968, all amendments
thereto, and any and all other inconsistent ordinances.
SECTION 61: SEVERABILITY - The invalidity of any part
of the ordinance shall not affect the remaining parts.
SECTION 62: EFFECTIVE DATE AND PUBLICATION - The
Salary Ordinance shall be in effect as of October 7,
2008. Within fifteen (15) days after its passage, a
summary shall be published with names of those
supervisors voting for and against it, a certified copy
of the full text shall be posted in the Office of the
Clerk of the Board of Supervisors - action requested -
ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (FROM
9-23-08 [Item 3.20])
3.13 * Resolution to Amend the Salary Ordinance - the
department has prepared a resolution which will amend
the salary ordinance as follows:
BEHAVIORAL HEALTH-GENERAL SERVICES - requests that one
(1) position of Mental Health Clinician or Mental
Health Clinician, Intern (Class Codes 4133/4134) with
a sunset date of September 30, 2008 be extended to June
30, 2009. The department has received additional
funding from the Butte County Office of Education to
cover the costs of the position. This change will leave
the total allocated positions unchanged in budget unit
541-011 at 312.75.
BEHAVIORAL HEALTH-DRUG TREATMENT - requests to delete
one (1) position of Supervisor, Behavioral Health
Counselor (Class Code 4141) and add one (1) position of
Supervisor, Mental Health Clinician (Class Code 4131).
This position will be associated with the Proposition
36 program and is needed to allow greater flexibility
with supervision needs within the department. This
change will leave the total allocated positions
unchanged in budget unit 541-013 at 6.
DISTRICT ATTORNEY - requests to add one (1) position
of Investigative Assistant (Class Code 7018) with a
sunset date of June 30, 2009. This position is one
hundred percent (1000) funded in the MOU with the
Department of Child Support Services to conduct their
process service. This change will increase the total
allocated positions in budget unit 320-001 from 82.5 to
83.5.
PAGE 4 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -OCTOBER 7, 2008
PROBATION - requests that one (1) position of Probation
Officer III, II, I (Class Codes 5513/5514/5515) with a
sunset date of September 30, 2008 be extended to
September 30, 2010 and one (1) position of Probation
Technician (Class Code 5517) with a sunset date of
September 30, 2008 be extended to September 30, 2010.
The funding for these positions will come from the
Office of Traffic and Safety. These changes to be
effective October 1, 2008. This change will leave the
total allocated positions unchanged in budget unit 430-
001 unchanged at 99.
CLERK-RECORDER - requests to flexibly staff one (1)
position of Information Systems Analyst or Information
Systems Analyst, Associate (Class Codes 1335/1336) to
one (1) position of Information Systems Analyst, Senior
or Information Systems Analyst or Information Systems
Analyst, Associate (Class Codes 1334/1335/1336). This
position is split fifty percent (500) in County Clerk-
Elections Registration division and fifty percent (500)
in the County Clerk-Recorder division. This change will
allow the position to manage the more complex technical
support functions within the two divisions of the
department. The department is also requesting to add
one (1) position of Information Systems Analyst, Senior
or Information Systems Analyst or Information Systems
Analyst, Associate (Class Codes 1334/1335/1336) to the
County Clerk-Elections Registration division. This
change will allow the position to manage the more
complex technical support functions within the two
division of the department including the technical
support functions for the elections. This change will
increase the total allocations in budget unit 130-001
from 9.55 to 10.55.
SALARY PLAN FOR ELECTED AND APPOINTED OFFICIALS,
REFERENCE B, ELECTED OFFICERS - adjusts the salaries
for the following classifications to include the CPI
Index of 3.730 to be effective July 1, 2008:
Annual Salary Class Code Class Title
$123,770 210 Assessor
$130,036 215 Auditor-Controller
$120,752 230 Clerk-Recorder
$174,885 235 District Attorney
$162,398 225 Sheriff-Coroner
$117,807 220 Treasurer-Tax Collector
PAGE 5 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -OCTOBER 7, 2008
SALARY PLAN FOR CLASSIFIED POSITIONS - adjusts as
prescribed in the Salary Ordinance to be effective July
1, 2008 The salaries for the classifications that are
linked to them will be adjusted as follows and also to
be effective July 1, 2008:
REFERENCE K, NON-REPRESENTED CLASSIFICATIONS -
Assistant Assessor (Class Code 1201) - from Range 71 to
Range 72; Assistant Auditor-Controller (Class Code
1251) - from Range 74 to Range 75; Assistant County
Clerk-Recorder (Class Code 1131) - from Range 70 to
Range 71; Assistant County Clerk-Registrar of Voters
(Class Code 1141) - from Range 70 to Range 71; Chief
Deputy District Attorney (Class Code 7001) - from Range
86 to Range 88.
SALARY PLAN FOR ELECTED AND APPOINTED OFFICIALS,
REFERENCE A, APPOINTED DEPARTMENT HEADS - adjusts
the salary for the following classification to
reflect the employment contract approved at the
September 23, 2008 Board of Supervisors meeting
for the Director-Human Resources to be effective
September 9, 2008: Minimum Annual Salary -
$119,815; Median Annual Salary - $133,128; and
Maximum Annual Salary - $146,441.
SALARY PLAN FOR CLASSIFIED POSITIONS - The salaries
for the classifications that are linked to the
Director-Human Resources will be adjusted as follows
and also to be effective September 9, 2008:
REFERENCE K, NON-REPRESENTED CLASSIFICATIONS -
Assistant Director, Human Resources (Class Code 1321) -
from Range 69 to Range 73; Labor Relations Officer
(Class Code 1322) - from Range 69 to Range 73 - action
requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN.
PAGE 6 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -OCTOBER 7, 2008
3.14 * Side Letter Agreement with Communications Workers of
America (CWA) - approval is requested for a Side Letter
Agreement with CWA on behalf of Nicole Nava, who is an
Employment Case Manager, Senior for the Department of
Employment and Social Services. Ms. Nava has been
offered and accepted a temporary position to provide
services to the State of California through the
California Statewide Automated Welfare System (ISAWS)
Migration Program while maintaining her status as a
Butte County Employee - action requested - APPROVE
SIDE LETTER AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN;
AND AUTHORIZE THE AUDITOR TO MAKE PAYMENTS TO MS. NAVA
IN ACCORDANCE WITH LONG TERM ASSIGNMENT ALLOWANCE
PROVISIONS AS STATED IN THE AGREEMENT APPROVED BY THE
BOARD OF SUPERVISORS IN AUGUST 2007.
INFORMATION
SYSTEMS 3.15 * South Feather Water and Power Agency - approval is
requested for a agreement with South Feather Water and
Power Agency to continue to lease vault and tower space
at their Sunset Hill location. The term of the
agreement is October 1, 2008 through September 30, 2012
with an annual rent amount of $650 - action
requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER.
LIBRARY 3.16 * Library Donations - pursuant to Government Code Section
25355, donations of $1,487 from the Oroville Friends of
the Library; $3,000 from the Chico Friends of the
Library; $100 from the Durham Elementary Class of 2017;
$3,000 from Target; $133.50 from an anonymous source
have been received for Books; $471.60 from the Paradise
Friends of the Library has been received for
operations - action requested - ACCEPT DONATIONS AND
AUTHORIZE LETTERS OF APPRECIATION.
3.17 * Library Donation for the 2008-2009 Book in Common -
pursuant to Government Code Section 25355, a donation
of 260 copies of this year's Book in Common, Three Cups
of Tea has been received from the book's author, Greg
Mortensen - action requested - ACCEPT DONATIONS AND
AUTHORIZE LETTER OF APPRECIATION.
PAGE 7 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -OCTOBER 7, 2008
PUBLIC
woRxs 3.18 * Waste Recovery West - amendment - approval is requested
for an amendment to the agreement with Waste Recovery
West for the provision of services related to the
transportation and disposal/recycling of waste tires.
The amendment extends the term of the agreement through
September 30, 2009 and increases the maximum amount
payable by $20,000. Approval is also requested for a
related budget transfer from retained earnings in the
amount of $16,000 - action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER; AND APPROVE BUDGET TRANSFER (4/5 vote
required) ACCEPTING AND APPROPRIATING FUNDS AS DETAILED
IN THE AGENDA REPORT.
3.19 * Project Development - amendment - approval is requested
for an amendment to the agreement with Project
Development to assist with negotiations between the
County and Ameresco related the Landfill Gas to Energy
Project. The amendment increases the maximum amount
payable by $6,060 - action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER. (Contract No. X16668)
3.20 * Resolution of Intent to Vacate a Portion of 6th Street
and Shasta Avenue in Thermalito - consideration of a
resolution that gives notice of a Public Hearing to
vacate a portion of the public right of way on 6th
Street and Shasta Avenue - action requested - ADOPT
RESOLUTION WHICH SETS PUBLIC HEARING FOR NOVEMBER 4,
2008 AT 10:00 A.M. AND AUTHORIZE THE CHAIR TO SIGN.
TREASURER
TAx COLLECTOR 3.21 * Monthly Investment Report - submitted is the Monthly
Investment Report dated August 29 2008, in accordance
with the Statement of Investment Policy dated July 1,
2008 - action requested - ACCEPT FOR INFORMATION.
OTHER
DEPARTMENTS
AND AGENCIES 3.22 * Butte County Indian Gaming Community Benefit
Committee - action requested - REAPPOINT DISTRICT 1
SUPERVISOR, BILL CONNELLY AND DISTRICT 4 SUPERVISOR,
CURT JOSIASSEN TO TERMS TO END JUNE 30, 2012
PAGE 8 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -OCTOBER 7, 2008
4.00 REGULAR AGENDA
BOARDS,
COMMISSIONS AND
COMMITTEES 4 . 01 * Boards, Commissions and Committees .
1. Appointments to Listed Vacancies.
2. Board Member or Committee Reports.
BUDGET, LEGISLATIVE
OR COUNTY RELATED
UPDATES 4.02 Update on Current Budget and Legislative Issues by the
Chief Administrative Officer.
1. Discussion on State Propositions 2 and 6 - action
requested - ACCEPT FOR INFORMATION; PROVIDE DIRECTION
TO STAFF AS NEEDED.
4.03 Update of General Plan 2030 Process by Director-
Development Services.
4.04 * Update Regarding Upcoming Butte County Code Amendments.
PRESENTATION
AND DISCUSSION
ITEMS 4.05
PAGE 9 OCTOBER 7, 2008
* Disaster Recovery Operations Center (DROC) - report on
matters relating to the June and July 2008 fires in
Butte County. On September 9, 2008, the Board of
Supervisors requested additional information on the
following: 1) Camping Issues; 2) Alternate/Waterless
Toilets; 3) Parcel Issues - Easement and Legal Lot
Determinations; 4) Non-conforming Uses/Non-permitted
Structures; 5) Payments for County Fees - action
requested - ACCEPT FOR INFORMATION AND DIRECT STAFF AS
NEEDED. (Disaster Recovery Operations Center)
BUTTE COUNTY BOARD OF SUPERVISORS
10:00 A.M
AGENDA -OCTOBER 7, 2008
4.06 * Resolution Recognizing the Cohasset Community
Association - consideration of a resolution recognizing
the Cohasset Community Association as representative of
the Cohasset Community - action requested -ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Chief
Administrative Office on behalf of Supervisor Kirk)
4.07 * Waiver of Permit Fees - consideration of request to
waive approximately $900 in permit fees for the
Cohasset Community Association. PG&E has donated
$5,000 to the Association for the purchase of two
generators to be used for heating/cooling, food
storage, and water service in the event of power
outages - action requested - PURSUANT TO BUTTE COUNTY
CODE SECTION 1-18, FIND THAT IT IS IN THE PUBLIC
INTEREST TO WAIVE THE FEE; AND APPROVE WAIVER FOR THE
INSTALLATION OF GENERATORS AND RELATED TRANSFER
SWITCHES. (Chief Administrative Office on behalf of
Supervisor Kirk)
4.08 Items Removed from the Consent Agenda for Board
Consideration and Action.
rJ . OO PUBLIC HEARINGS AND TIMED ITEMS
5.01 * Continued Public Hearing - Two appeals of the Planning
Commission's Approval of UP07-0006 (Roberta
Kirshner/Barry R. Kirshner Wildlife Foundation) - A
continued hearing on the Planning Commission's approval
to expand an existing wild and exotic animal park
allowed by UP 98-09 and 01-10, modification of UP98-09
and finding that the violations of UP 98-09 and 01-10
were rectified through a building permit and approval
of UP07-0006. One appeal requests expansion of the use
permit and one appeal requests action be taken on the
violations - action requested - STAFF RECOMMENDS THE
BOARD UPHOLD THE PLANNING COMMISSION'S DECISION, WHICH
WILL: 1) DENY THE APPEAL BY THE APPLICANT; 2) DENY THE
APPEAL BY JOHN HOPTOWIT, A NEIGHBOR; 3) ADOPT A
MITIGATED NEGATIVE DECLARATION PURSUANT TO CEQA; AND 4)
APPROVE UP07-0006 WITH FINDINGS AND CONDITIONS. (From
9-9-08 [Item 5.02])
PAGE 10 OCTOBER 7, 2008
BUTTE COUNTY BOARD OF SUPERVISORS
F) . OO PUBLIC COMMENT
AGENDA -OCTOBER 7, 2008
Comments to the Board on issues and items not listed on
the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state
law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda.
7.00
7.01
7.02
CLOSED SESSION
ACTUAL LITIGATION PURSUANT TO GOV. CODE SEC.
54956.9(a) FOUR CASES
1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100).
2. BUTTE COUNTY V. NATIONAL INDIAN GAMING COMMISSION
(NIGC); CASE NO. 08-519 USDC - DISTRICT OF
COLUMBIA;
3. FIRST RESPONDER V. COUNTY OF BUTTE, BUTTE COUNTY
SUPERIOR COURT CASE NO. 137303;
4. CHARLES TERRY V. COUNTY OF BUTTE, BUTTE COUNTY
GRIEVANCE NO. 08-01-09.
PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS,
INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION
54957:
1. AGRICULTURAL COMMISSIONER
2. BEHAVIORAL HEALTH DIRECTOR/INTERIM DIRECTOR
3. CHIEF ADMINISTRATIVE OFFICER
4. CHIEF PROBATION OFFICER
5. CHILD SUPPORT SERVICES DIRECTOR
6. COUNTY COUNSEL
7. DEVELOPMENT SERVICES DIRECTOR
8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR
9. HUMAN RESOURCES DIRECTOR
10. INFORMATION SERVICES DIRECTOR
11. LIBRARY DIRECTOR
12. PUBLIC HEALTH DIRECTOR
13. PUBLIC WORKS DIRECTOR
14. WATER AND RESOURCE CONSERVATION DIRECTOR.
PAGE 11
OCTOBER 7, 2008
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are
held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive,
Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates
can be changed as a result of holidays or other events so please check the meeting calendar to be certain.
Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at
the Clerk of the Board website at www.buttecounty.net/cob.
Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least
72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the
Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members
to explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and
Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies
of supporting materials can be made for you at a charge to cover costs. The list of communications included
with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may
have been received but not included in the agenda supporting material. Copies of all communications received
by the Board of Supervisors (excluding documents that are not a public record within the meaning ofthe Public
Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item
signifies that material has been provided to the Board of Supervisors members to explain that item.
Agenda Format and
Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following
order:
1. ConsentAgenda: these are items that are considered routine and are handled by one motion and vote
of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a
speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to
the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from
the ConsentAgenda, stand and approach the podium and requestthe item be removed. The removed
items are discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings
may start after the time listed, but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the
Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter
not listed on the agenda, but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain
circumstances. This area of the agenda identifies those items that will be discussed during the closed
session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
members of the public the opportunity to comment on all matters before the Board. Public participation is
limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section
54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A
complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the
County Administrative Office, or viewed at the Clerk of the Board website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to
5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate
formats. All requests for special accommodations and/or alternative format documents must be made 48 hours
prior to the meeting.
For further information contact the: Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive, Oroville, CA 95965
530-538-7631
www.buttecounty.net/cob