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HomeMy WebLinkAboutA101017 BUTTE COUNTY MEMBERS OF THE BOARD BOARD OF SUPERVISORS BILL CONNELLY,CHAIR,DISTRICT 1 REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2 u MAUREEN KIRK,DISTRICT 3 OCTOBER 10, 2017 STEVE LAMBERT,DISTRICT C A L F SAF R t4 I A "` DOUG TEETER,DISTRICT 5 9:00 AM PAUL HAHN CHIEF ADMINISTRATIVE OFFICER MEETING LOCATION BRUCE ALPERT,COUNTY COUNSEL CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE,SUITE 205 OROVILLE,CALIFORNIA 95965-3380 1. CALL TO ORDER Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA 3.01 Approval of Annual Compilation Review with Audit on Fifth Year for Bangor Cemetery District Government Code section 26909(b) allows a Special District with unanimous approval of its Governing Board, the unanimous approval of the County Board of Supervisors, and with the recommendation of the County Auditor-Controller, to replace an annual audit with an audit conducted at specific intervals at least once every five Years. In 2009 and 2010,the Butte County Board of Supervisors approved the requests for two-year and three-year audit periods for numerous Special Districts within Butte County. On August 18, 2017, Bangor Cemetery District unanimously approved a resolution requesting an annual compilation review with an audit on the fifth Year. The County Auditor-Controller has recommended an annual compilation review with an audit on the fifth Year based on the size of the District — action requested - APPROVE ANNUAL COMPILATION REVIEW WITH AUDIT ON FIFTH YEAR FOR BANGOR CEMETERY DISTRICT. (Auditor-Controller) 3.02 Appropriation Limit for Fiscal Year 2017-18 - Adopt resolutions confirming Proposition 4 Appropriation Limit calculations for the County of Butte and all special districts under the control of the Board of Supervisors for fiscal Year(FY)2017-18—action requested-ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-Controller) 3.03 Agreement with Integrated Psychiatric Solutions dba: Placer Medical Management - Integrated Psychiatric Solutions dba: Placer Medical Management (IPS) is a group practice specializing in child and adolescent psychiatry as well as general practice. Approval is requested for an agreement with IPS for the provision of psychiatric services. IPS will provide the department with a psychiatrist and a nurse practitioner to deliver psychiatric services to clients of Butte County. The term of this agreement will begin upon date of execution through June 30, 2018. The maximum financial obligation under this agreement shall not exceed$58,080—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 3.04 Approval of Revised Behavioral Health Board Bylaws - The Behavioral Health Board (BHB) met for a regular meeting on September 20, 2017. At this meeting, the BHB voted unanimously to recommend revised bylaws to the Butte County Board of Supervisors for approval. BHB requests approval of the revision of Article II, Section 2 of the bylaws, "Prohibited Employment of Members"to reflect the recent change in State of California Welfare and Institutions Code(WIC) 5604. The WIC now allows for the employment of mental health consumers who do not have any interest, authority, or influence of any financial matter with the Butte County Behavioral Health Department — action requested - APPROVE REVISED BEHAVIORAL HEALTH BOARD BYLAWS. (Behavioral Health) 3.05 Resolution Acknowledging the Retirement of Mary Rudolph - County Clerk-Recorder/Registrar of Voters requests the Board of Supervisors adopt a resolution acknowledging Mary Rudolph, Elections Division Manager, on the occasion of her retirement after 21 Years of service on October 6, 2017—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder) 3.06 Approval of Board Minutes—Submitted for approval are the minutes for the September 26, 2017 Board of Supervisors regular meeting — action requested — APPROVE BOARD MINUTES FOR SEPTEMBER 26, 2017. (County Administration) 3.07 Award of Contract to North Star Engineering, Inc. for Design of Paradise Veterans Memorial Hall Roof and Heating and Ventilation -The Paradise Veterans Memorial Hall roof and roof mounted auditorium heating, ventilation and air conditioning has failed and is no longer serviceable. Professional design firms were given the opportunity to submit proposals for the design phase of the project. North Star Engineering Inc.submitted a design proposal that meets County needs, budget, and time-line. Staff recommends that the Board execute the not-to-exceed $63,000 contract so that the design phase can be completed. Timing for the construction phase will depend on the design, and staff will return to the Board for approval to execute the contract for the construction phase of the project. Funding is included in the approved budget — action requested -AWARD THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.08 Lease Renewal: 1370 Ridgewood Drive, Chico Suite 20, with The Garian Partnership for Occupancy by Probation - Butte County Department of Probation, through its Community Counseling center, has been providing a variety of educational programs to address barriers to employment and acceptance. This vocational training offers community service programs, life skills, substance abuse classes, family support and education, all with the goal to reduce recidivism and to assist these individuals to successfully transition back into the community.The program, provided through 1370 Ridgewood Drive, Suite 20, is under a lease with a planned termination date of October 31, 2017, and lease rate of$0.80 per square feet. The Department seeks to continue these services in the current location. Under the renewed lease,approximately 4,000 square feet of office space at a rate of$0.85 per square foot totaling a monthly payment of$3,400,will remain fixed for the first 36 months of the term,then escalate to$0.89 per square foot and remain fixed for the remainder of the term. The planned termination date for the agreement is October 31,2022,with the ability to terminate due to lack of program funding.Also included is the option to extend for an additional sixty-month period. Funding for this lease is included in the budget — action requested - APPROVE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 3.09 Contract with Esplanade Furniture for System Furniture Services for Public Projects-Most Public Projects that entail facility remodeling also require systems furniture services including design, construction, and attachment to the facility as part of the Public Project. General Services conducted a formal solicitation to identify firms qualified to provide such services to the County. Staff recommends that the Board approve a not-to-exceed $250,000 contract for system furniture services, with or without commodities, for orders that run less than $25,000. This will allow General Services to order services and commodities for small projects from one contract without the need for additional solicitation, contract execution, registration with the Department of Industrial Relations, and additional bonding for each small project requiring such services. Funding is contained within the budget—action requested -APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.10 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. The following are the sections of the Salary Ordinance to be amended: HUMAN RESOURCES: The Department of Human Resources requests to amend Section 28 Reference C of Ordinance No. 4133 of the County of Butte entitled "General Unit" by adding the classification of Animal Control Dispatcher, Senior.This classification addition has been agreed to by Human Resources and the applicable employee group. Human Resources requests to amend section 28 Reference L of Ordinance No.4133 of the County of Butte entitled "Non Represented Classifications" by changing the range of the Communications and Public Information Officer classification from range 63 to range 65. When the position was created it was inadvertently placed at a salary range less than the comparable departmental level communications position,whereas this position serves the County as a whole and serves a more comprehensive role. PUBLIC HEALTH: Concurrent with Human Resources' request above, the Public Health Department requests to flexibly staff the current Animal Control Dispatcher position to the senior level.The department also requests to delete one vacant Public Health Assistant and add one flexibly staffed Animal Control Officer to the senior level.The department requests to delete one vacant flexibly staffed Environmental Health Specialist position and add one Environmental Health Technician.These changes will allow the department to better meet its current and future organizational needs and assist in recruitment efforts to cover existing services.The department also requests to add a sunset date to one vacant flexibly staffed Public Health Education Specialist position.The sunset date of June 30, 2019 was inadvertently left off when it was approved during the budget process. Additionally, the department requests to add one flexibly staffed Public Health Education Specialist position.This position will be fully funded by a grant from the California Department of Public Health.These changes will increase the total allocations in the department by one.There will be no impact on the General Fund, and all costs are covered in the department's existing budget—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.11 Capital Asset Surplus—Vehicles-The Department of Information Systems requests the Board of Supervisors declare surplus the following capital assets: 1998 Ford Taurus and 2002 Ford F250 pickup. The vehicles listed no longer meet the needs of the department due to age, condition, and mileage — action requested — DECLARE CAPITAL ASSET ITEMS SURPLUS TO THE NEEDS OF THE COUNTY. (Information Systems) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 3.12 Capital Asset Purchase-4x4 Pickup-Approval is requested for the purchase of anew 4x4 pickup. Department staff members are frequently required to travel to radio sites in remote areas of the County and the current 4x4 vehicle has become unreliable due to the age, condition, and mileage. The replacement vehicle will be purchased utilizing funds from the Equipment Replacement Fund.The total purchase price for the new vehicle will not exceed$40,000—action requested — 1) APPROVE CAPITAL ASSET PURCHASE; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Information Systems) 3.13 Resolution to Increase Butte County Library Change Fund - The Butte County Board of Supervisors adopted Resolution No. 07-135 on August 14, 2007, establishing the Library Change Fund in the amount of $210. An analysis of the change fund has determined that the Library Branch fund needs to be increased in order to increase efficiency. Staff recommends that the Board adopt a resolution increasing the Library Fund from $210 to $260 — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Library) 3.14 Relief of Accountability - Paradise Library - The Paradise Branch of the Butte County Libraries sustained a break-in and theft which occurred during the period of Sunday evening September 10, 2017 to Tuesday morning, September 12, 2017. Total loss of cash amounts to $101.10. An investigation by the Auditor-Controller's Office found no evidence the stolen balance was a result of fraud or gross negligence as identified in Government Code section 29390—action requested -APPROVE REQUEST FOR RELIEF FROM ACCOUNTABILITY IN THE AMOUNT OF$101.10. (Library) 3.15 Office of Traffic Safety Grant Agreement for Pedestrian and Bicycle Safety Program for Federal FY 2017-18 -Approval is requested for a revenue agreement with the State of California Office of Traffic Safety for the provision of a Pedestrian and Bicycle Safety Program. The goal of the program will be to reduce the number of persons killed or injured in crashes involving pedestrians and bicyclists. Objectives of the grant include classroom education, bicycle rodeos, community events, presentations, and workshops. Activities will be conducted in communities with high numbers of pedestrian and/or bicycle related collisions including underserved communities, older adults, and school-aged children. Efforts will be coordinated with other projects such as Safe Routes to Schools and Vision Zero. The term of the agreement is October 1, 2017 through September 30, 2018, with a maximum amount receivable of$29,000 — action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.16 Office of Traffic Safety Grant Agreement for Child Passenger Safety Program for Federal FY 2017- 18-Approval is requested for a revenue agreement with the State of California Office of Traffic Safety for the provision of a Child Passenger Safety Program. The goal of the program will be to reduce the number of persons killed or injured in crashes involving children under the age of 8 years old. Staff will provide outreach and education information,conduct child safety seat check- ups, attend community events, and provide presentations and trainings. Efforts will focus in underserved communities and will be coordinated in collaboration with community-based organizations.The term of the agreement is October 1, 2017 through September 30, 2018, with a maximum amount receivable of $91,500 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.17 Authorization of Execution of Easement Deed for Overhead Power to Pacific Gas and Electric Co. In April of 2016,the Department of Public Works staff was approached by the property owner of APN 042-010-044 (Charles R. Crain, Jr.) requesting an easement across a parcel owned by the County, which is part of the Mud/Chico Creek Flood Control project. The County property is located west of the city limits of the City of Chico, north of Bell Road,and southeast of Mud Creek as shown on the location map in the staff report. The County property has a drainage channel Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 that receives drainage from both the County and City areas south of Nord Highway and transports that drainage to the southwest and into the Mud Creek system.The request is to grant an easement to Pacific Gas and Electric Co. (PG&E)to run an overhead/underground service line to a new irrigation pump that the property owner has installed on the property. The property owner has retained a licensed surveyor to prepare the documents, and staff reviewed the request. This request can be accommodated without negatively impacting floodwater carrying capacity of the drainage channel.The total area of the easement requested is 60 feet by 20 feet, for a total of 1,200 square feet. PG&E secured a Utility Encroachment Permit for the work that is planned on the County property,and the last remaining item necessary is to approve and process the Easement Deed. The department recommends the Board of Supervisors adopt a resolution authorizing the Director of Public Works, or his designee, to execute this easement to PG&E on behalf of the County—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.18 Agreement with the State of California, Department of Water Resources-The Sheriff's Office has entered into a two-year agreement with the Department of Water Resources(DWR)to continue the Thermalito Afterbay Boating Enforcement Program.The Thermalito Afterbay is a recreational area with year-round access for boaters,anglers,and day-use visitors.The Sheriff's Office intends to continue to provide boat and vehicle patrols utilizing two full-time deputy sheriffs assigned to the Afterbay and surrounding recreational facilities under the jurisdiction of the DWR. Funding for two deputies permits coverage of the DWR properties seven days a week. Funding also provides for program support costs, building lease costs, vehicle and vessel fuel, office supplies, equipment, vessel maintenance, and the use of inmate work crews for site clean-up. This year, the DWR provided the Sheriff's Office the use of a new patrol pick-up truck for enforcement use. The two-year agreement term is July 1, 2017 through June 30, 2019,with a maximum payable of $773,816. FY 2017-18's budget is $376,119 and FY 2018-19's budget is $397,698. No matching funds are required — action requested — 1) ACCEPT AGREEMENT WITH THE STATE; 2) RATIFY SHERIFF KORY L. HONEA'S SIGNATURE; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Sheriff-Coroner) 3.19 Contract Extensions for Computer Aided Dispatch/Report Management System Services - The Sheriff's Office is currently using Data911 software,also known as Broadcast Microwave Services, for Computer Aided Dispatch (CAD)/Report Management System (RMS).The CAD/RMS manages all data collected by dispatchers and deputies in the creation of a call for service and a criminal report.Concurrently,the Sheriff's Office contracts with other agencies to access this information through the California Law Enforcement Telecommunications System (CLETS). Last March, the Sheriff's Office selected Sun Ridge Systems as the new CAD/RMS software provider and is actively transitioning data from the old system and formatting the new system to meet the needs of the Office. The Sheriff's Office is requesting to extend the contract with Data911 for three months to allow additional time to complete staff training and the managed data and operational transition to the new system. Staff training will be completed by February 9, 2018.This contract extension through March 31, 2018 allows ample time to properly transition to the new CAD/RMS system.Amendment#5 for the Sheriff's Office contract is a net increase of$37,330.22 for a total six and a half year contract term of$720,278.94.The Sheriff's Office intends to utilize state Rural County Supplemental Funds for use of the software. The extension of the Data911 contract necessitates extending the CLETS access contract with the District Attorney's Office, Probation Department, Fire Department, and the Butte Inter-Agency Narcotics Task Force, which allows them to access CLETS for wants and warrants information. This agreement is at no cost to the County—action requested -APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff- Coroner) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—OCTOBER 10,2017 3.20 Resolution in Support of the Agricultural Groundwater Users of Butte County in the Sustainable Groundwater Management Act Process - The Sustainable Groundwater Management Act (SGMA) requires that groundwater sustainability agencies consider the interests of all beneficial uses and users of groundwater.Through the SGMA process, Butte County has conducted formal and informal outreach opportunities to all groundwater users, including agricultural users. In August 2017, a group of agricultural groundwater users formed a nonprofit mutual benefit corporation entitled, "Agricultural Groundwater Users of Butte County" to represent the interests of agricultural landowners. The Agricultural Groundwater Users of Butte County have shown the desire to have a strong relationship with the County and intend to openly and earnestly participate and cooperate in that process as "private pumpers." The Agricultural Groundwater Users of Butte County will provide valuable means for the County to consider the agricultural groundwater user interests as the County begins developing governance structures and subbasin groundwater sustainability plans. On September 18, 2017, the Butte County Groundwater Pumpers Advisory Committee voted to recommend that the Butte County Board of Supervisors: 1) recognize the value of input from the Agricultural Groundwater Users of Butte County; 2) advocate for representation of agricultural groundwater user representation in each subbasin governance structure; 3) work constructively, cooperatively, and collaboratively with landowners on the formation process towards forming a special district of a new eligible local agency if requested in the future;and 4)support subbasin governance that recognizes and allows for new eligible local agencies to become members of the governance structure — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.21 Resolution Recognizing October 2017 as Domestic Violence Awareness Month -In recognition of the important work done by domestic violence programs, it is requested that the Board of Supervisors recognize the month of October 2017 as Domestic Violence Awareness Month and urge all residents to participate in the scheduled activities and programs sponsored by Catalyst Domestic Violence Services to work towards building healthy relationships and eliminating intimate partner violence—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other—Catalyst Domestic Violence Services) 3.22 Resolution in Support of County Law Librarians' Request for State Funding-County law libraries are an important legal resource for self-represented litigants in California.The Law Library makes legal materials and trained staff available to all citizens.This is particularly important to the 80% of litigants in matters of eviction, foreclosure, child custody and support proceedings, and debt collection cases that are without benefit of paid counsel. County law libraries are funded almost exclusively from civil court filing fees. Fee waivers and exemptions, a reduction in the number of court filings, alternative dispute resolution methods,and other factors have negatively impacted funding for county law libraries. Funding for county law libraries has decreased to a point nearly 40% below the amount received in 2009. The Council of California County Law Librarians has requested a budget allocation in the Governor's Proposed Budget such that county law libraries will hereafter receive funding at their 2009 levels: In 2018, and in the years following. Approval is requested of a resolution in support of the County Law Librarians' request to restore funding in the Governor's 2018 Proposed Budget to the 2009 level - and that the State will continue to augment court filing fee revenue in 2019 and in successive years such that the county law libraries of the State will receive baseline funding—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other—Law Library) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—OCTOBER 10,2017 3.23 Resolution Ratifying Local Disaster Proclamation and Requesting Gubernatorial Proclamation - Paul Hahn,the Chief Administrative Officer, declared a local emergency on October 9, 2017, due to the Cherokee-LaPorte fires and evacuation of hundreds of Butte County residents. In order to obtain State and federal dollars to help with the recovery, a local emergency must be declared. In accordance with the California Emergency Services Act Section 8630(b) the governing body must ratify the declared emergency within seven (7) days for it to remain in effect — action requested—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecounty.net/clerkoftheboardZAPPointmentsList.aspx) A. Appointments to Listed Vacancies B. Appointment to the Butte County Behavioral Health Board —The Butte County Behavioral Health Board recommends Dave Waddell for a Family Member position. Dave Waddell is passionate about promoting crisis situation de-escalation techniques involving the mentally ill and law enforcement. Dave has taken an active interest in the Behavioral Health Board, and the Board would benefit significantly from his membership — action requested — APPOINT DAVE WADDELL AS FAMILY MEMBER WITH A TERM ENDING DECEMBER 31, 2020. (Butte County Behavioral Health Board) C. Appointment to the Butte County Children and Families Commission — The Butte County Children and Families Commission, also known as First 5, recommends the Board of Supervisors appoint Alternate Commissioner Andrew Miller, M.D., Butte County Health Officer,to the regular Commissioner position vacated by Karen Marlatt. Pursuant to Section 2.100.30 of Ordinance No. 3470, which established the First 5 Butte County Children and Families Commission, the Board of Supervisors formally appoints members of the Commission — action requested — APPOINT ANDREW MILLER AS COMMISSIONER WITH A TERM ENDING JUNE 30, 2018. (Butte County Children and Families Commission) D. Removal of Appointments - Oroville Mosquito Abatement District -The Clerk of the Board received notification from the Butte Local Agency Formation Commission that two of the Directors of the Oroville Mosquito Abatement District no longer reside at addresses located within the district's jurisdictional boundaries. It is requested that the Board take action to rectify this matter, removing Scott Damon and Larry Wymore as Directors of the Oroville Mosquito Abatement District, deeming these two positions vacant — action requested - REMOVE SCOTT DAMON AND LARRY WYMORE AS DIRECTORS OF THE OROVILLE MOSQUITO ABATEMENT DISTRICT. (Clerk of the Board) E. Board Member/Committee Reports and Board Member Comments (Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer 4.03 Butte County General Plan 2030 Update 4.04 Items Removed from the Consent Agenda for Board Consideration and Action Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—OCTOBER 10,2017 4.05 Interim Chief Administrative Officer Salary Appointment - Per Resolution No. 17-061, Section 1.15, when a non-represented classification is temporarily assigned to a position of interim department head, the salary shall be set by the Board of Supervisors by minute order. Effective November 1, 2017, the Board of Supervisors appoints Shari McCracken as Interim Chief Administrative Officer (CAO) at the minimum annual salary ($224,074) for the CAO as listed in Section 29, Reference A, of the Butte County Salary Ordinance. Ms. McCracken will retain all rights to return to her current position of Deputy Administrative Officer when the interim assignment is completed—action requested-SETTHE SALARY FOR MS. MCCRACKEN AS INTERIM CAO AT THE MINIMUM ANNUAL SALARY FOR THE CAO AS LISTED IN SECTION 29, REFERENCE A, OF THE BUTTE COUNTY SALARY ORDINANCE, EFFECTIVE NOVEMBER 1, 2017. (County Administration) 4.06 Introduction of an Ordinance Regarding Compensation of Members of the Board of Supervisors The salary of members of the Board of Supervisors (Board Members) is set by ordinance. The current ordinance, Ordinance No. 4123, specifies that upon notification of any increase in the salary of the judges, the Board of Supervisors may adopt an ordinance or amended ordinance increasing the salaries of each Board Member by the same percentage increase as the judges, as long as the increase does not exceed 5%.The increase shall not be effective prior to the effective date of the related increases in salary for the judges.The County received notification that there were three retroactive increases to the judicial salaries: an increase of.1576% effective July 1, 2016; an increase of$10/year effective July 1, 2017; and an increase of 4.23% effective July 1, 2017. With the current annual salary set at $56,792, the combined increases of .1576% and 4.23% will increase the annual salary of Board Members by $2,492 to $59,284 per Year retroactive to JuIY 1, 2017. A new ordinance replaces Ordinance No. 4123 to reflect the new annual salary of Board Members. The ordinance will return to the Board of Supervisors for adoption on October 24, 2017 and will not become effective until December 24, 2017, which is greater than 60 days after adoption as required by law — action requested — WAIVE FIRST READING OF THE ORDINANCE. (County Administration) 4.07 Elected Department Head Salary Resolution and Amendment to the Salary Ordinance - Butte County has six elected department heads: the Assessor, Auditor-Controller, Clerk-Recorder, District Attorney,Sheriff, and Treasurer-Tax Collector who are all elected to four-year terms.The current pay structure for elected department heads is currently a base salary for the first term and additional 2% cash in lieu of leave for each additional four-year term. Over the past Year, Butte County concluded the negotiation of Memorandums of Understanding with all of the County's bargaining units. Through those negotiations, most of the Butte County workforce will receive a total of 10% in pay increases over three Years. The base pay for elected department heads has remained at the same level since 2008. Staff recommends changes to both the pay structure and total salary for each of the elected department heads. The staff memo outlines specific changes to the pay structure and total salary—action requested—1)ADOPT SUCCESSOR RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration / Human Resources) 4.08 Introduction of the Deputy Sheriff's Association CalPERS Cost Share Ordinance - The Board of Supervisors ratified Memorandums of Understanding with the Deputy Sheriff's Association General (DSA General) and Management &Supervisory (DSA Management) Units on December 6, 2016. As part of the agreement, DSA General and DSA Management members agreed to contribute an additional 1% in compensation towards the employer's share of CalPERS retirement contributions.The parties also agreed to process a PERS Contract Amendment,which Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 would credit this additional contribution towards the employee's account. CalPERS requires several steps to be completed before a contract amendment can become official. County staff has worked with CalPERS and completed several steps in the process. One of the final steps is for the Board of Supervisors to adopt an ordinance signifying the contract change prior to the contract amendment going into effect — action requested - WAIVE FIRST READING OF THE ORDINANCE. (Human Resources) 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:20 am — Senior Legislature Presentation — Presentation by John Pereira regarding the Senior Legislature. 5.02 9:35 am -Amendments to Chapters 34A and 34C of the Butte County Code - In accordance with Proposition 64 and subsequent legislation, beginning in January of 2018 the state will begin issuing licenses to individuals and businesses seeking to engage in various commercial marijuana activities, such as cultivation, distribution, manufacturing,testing, and retail sales and deliveries, unless the local jurisdiction where the individual or business is located has adopted an ordinance that prohibits the proposed commercial activity. At a workshop held before the Board of Supervisors on August 8, 2017,the Board directed staff to amend both Chapter 34A of the Butte County Code,which regulates medical marijuana,and Chapter 34C,which regulates non-medical marijuana, to prohibit all commercial activities, with the exception of mobile deliveries, which are currently allowed in Butte County. The proposed amendments will revise the County's current ordinances regulating medical and non-medical marijuana as follows: 1)Add findings to the Findings and Purposes sections to summarize the recent changes to state law; 2) Add definitions to the Definitions sections to define the commercial activities that the state will begin licensing in 2018; and 3)Add provisions that expressly prohibit all commercial activities,with the exception of mobile deliveries, so long as the delivery originates from a licensed retailer located outside of Butte County— action requested - WAIVE FIRST READING OF THE ORDINANCES (2). (County Counsel) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA OCTOBER 10, 2017 1. CALL TO ORDER 2. CONSENT AGENDA(NO ITEMS) 3. REGULAR AGENDA(NO ITEMS) 4. PUBLIC COMMENT Comments to the In-Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law,the In-Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (To be held contemporaneously with the Board of Supervisors Closed Session) 5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Labor Negotiators: Shelby Boston;Jack Hughes; and, Brian Ring Employee Organization: UDW ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-OCTOBER 10,2017 7. BOARD OF SUPERVISORS CLOSED SESSION (To be held contemporaneously with the In-Home Supportive Services Public Authority Board closed session) 7.01 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1. Michael Sears v. County of Butte; Butte County Sheriff's Office; Andy Duch;John Kuhn; and DOES 1 through 100; USDC-Eastern District Court, Case No. 15-CV-00589-MCE- CMK; and 2. Michael Sam Murray III, through his Guardian Ad Litem, Michael Sam Murray, Jr. v. Ronald George Cox, County of Butte, City of Oroville, and DOES 1-50; Butte County Superior Court Case No. 16cv00206. 7.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Pamela Knorr,Joe Ambrosini, and Brian Ring Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association -Supervisory Unit; UPEC Local 792 -Skilled Trades Unit; Butte County Deputy District Attorneys Association -Attorney Unit; Confidential Unit; Non-Represented Unit Page 11 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Luis Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page Dorian Kittrell Agenda Information: Chief Administrative Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records Act)are available at the Administrative Office upon request. County Counsel: Bruce Alpert Agenda Format and Meeting Order: Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Emily Symmes listed,but will never start before the time listed. Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Pamela Knorr Public Participation: Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Public Health: Administrative Office,or viewed at the Clerk of the Board website. Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Kory Honea meeting. Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water&Resource County Administration Office Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965 Paul Gosselin 530-538-7631 *Elected Official L_ Page 12