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HomeMy WebLinkAboutA102202+~••`~BU •~••~i O'+4 ~~~~ P`L'~t'~+'~ aa' ~ ~"Ai ;~; efn: AGENDA ~~~ ~~°~ ~* = ~~ :~' ~~,•` •. ~~ • October 22, 2002 BOARD OF SUPERVISORS R.J. "BOB" BEELER, 1ST DISTRICT JANE DOLAN, 2ND DISTRICT MARY ANNE HOUX, 3RD DISTRICT CURT JOSIASSEN, 4T" DISTRICT KIM YAMAGUCHI, 5T" DISTRICT Time Item No. 9:00 A.M. 1.00 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 2.00 Pledge of Allegiance to the Flag of the United States of America. 2.01 Invocation - Mr. Ron Summers, Representative, Grace Community Church, Chico. 2.02 Changes and/or corrections to the agenda. 3.00 Consent Agenda Minutes 3.01 * Approval of Minutes - action requested - APPROVE MINUTES OF JUNE 11, 2002; JUNE 12, 2002; JUNE 18, 2002 (4 SETS), AND JUNE 25, 2002. Budget 3.02 * Budget Transfers - action requested - APPROVE BUDGET TRANSFER Transfers B-089 (SHERIFF'S OFFICE [4 /5 vote required]). Donations 3.03 * Sheriff's Office Vehicle Donation - pursuant to Government Code Section 25355, a donation of a 1996 Jeep Cherokee, with an estimated value of $3,129, has been donated by Pacific Gas and Electric Company to the Sheriff's Office for use by the Crime Prevention Unit - action requested - ACCEPT DONATION AND ADD VEHICLE TO THE DEPARTMENT'S FIXED ASSET INVENTORY LIST. Appoint- 3.04 * Emergency Medical Care Committee - action requested - APPOINT ments RICHARD PRICE, AGRICULTURAL COMMISSIONER REPRESENTATIVE, TO A TERM TO END JUNE 30, 2005. Fixed 3.05 * Butte County Juvenile Hall Project - Contract Change Order Assets and (CCO) No. 17 - CCO No. 17, in the increasing amount of Facilities $39,911, provides for the addition of 13 closed circuit television cameras throughout the facility, an additional camera in the visiting area and an additional 16 port MUX and time lapse video cassette recorder. Funding for the CCO is available from the project's contingency account - action requested - APPROVE CONTRACT CHANGE ORDER NO. 17 AND AUTHORIZE THE CHAIR TO SIGN. Time Item No. 3.06 * Butte County Juvenile Hall Project - Contract Change Order (CCO) No. 19 - CCO No. 19, in the increasing amount of $34,105, provides for a change in security electronics from graphic display panels to computerized touch screens. Funding for the CCO is available from the project's contingency account - action requested - APPROVE CONTRACT CHANGE ORDER NO. 19 AND AUTHORIZE THE CHAIR TO SIGN. 3.07 * Butte County Juvenile Hall Project - Contract Change Order (CCO) No. 20 - CCO No. 20, in the increasing amount of $26,487, provides for the construction of 26 additional parking stalls and associated appurtenances, including lighting. Funding for the CCO is available from the project's contingency account - action requested - APPROVE CONTRACT CHANGE ORDER NO. 20 AND AUTHORIZE THE CHAIR TO SIGN. 3.08 * Butte County Juvenile Hall Project - Contract Change Order (CCO) No. 21 - CCO No. 21, in the increasing amount of $44,902, provides for the purchase and installation of a fire booster pump, automatic transfer switch for emergency back-up power, and related work. Funding for the CCO is available from the project's contingency account - action requested - APPROVE CONTRACT CHANGE ORDER NO. 21 AND AUTHORIZE THE CHAIR TO SIGN. 3.09 * Noresco Energy Efficiency Retrofit Study - General Services and Facilities Services inform the Board that they have selected Noresco to perform a follow-up Energy Efficiency Retrofit Study to examine the County's energy consumption and to recommend projects that would result in reduced energy consumption. The proposal from Noresco includes an initial study at no cost to the County. Upon completion of the study, the County may choose to continue the contract for a more detailed study or to terminate the agreement without cost - action requested - ACCEPT FOR INFORMATION. 3.10 * Southside Oroville Community Center - Notice of Completion - the project consisted of the construction of the Southside Oroville Community Center located at 2959 Lower Wyandotte Road, Oroville. All contract work has been completed in accordance with the plans and specifications - action requested - ACCEPT CONTRACT WORK; AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND DIRECT RECORDING OF THE NOTICE OF COMPLETION. Audit and 3.11 * Fiscal Year 2002-2003 Transit/Transportation Claims - pursuant Finance to the Transportation and Development Act, the Public Works Department has prepared claims for SB 620 funds for public transportation projects, and SB 325 funds for public transportation and streets and roads projects - action requested - APPROVE CLAIMS AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. Page 2 October 22, 2002 Time Item No. 3.12 * Library Services and Technology Act Grant Award - Board approval is requested by the Library to accept and appropriate $81,311 in federal Library Services and Technology Act funds for the Library, Literacy and Laptops for Learners project. The Board approved application of the grant on January 8, 2002 - action requested - APPROVE BUDGET TRANSFER B-094 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED GRANT REVENUE. 3.13 * Health Insurance Incentive Funds - Board approval is requested by the Department of Child Support Services to accept and appropriate $11,050 in Health Insurance Incentive funds. The funds will be utilized for records maintenance and software designed to assist in locating information on non-custodial parents - action requested - APPROVE BUDGET TRANSFER B-092 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. 3.14 * Child Abuse Prevention, Intervention and Treatment and Community Based Family Resource and Support Funds - Board approval is requested by the Department of Employment and Social Services for a Notice of Intent to receive and administer the combined Child Abuse Prevention, Intervention and Treatment (CAPIT) program and Community Based Family Resource and Support program funds. The funds are utilized to provide in-home visitation services to family maintenance plan clients. The three year cycle will provide the County with $112,485 for fiscal year 2002-2003, $92,635 for fiscal year 2003-2004 and $75,000 for fiscal year 2004-2005 - action requested - APPROVE NOTICE OF INTENT FORM AND AUTHORIZE THE CHAIR TO SIGN. 3.15 * California Department of Justice Funds - Board approval is requested by the Probation Department to accept and appropriate $15,864 received from the California Department of Justice. The funds will be used for office space lease costs for the Butte Interagency Narcotics Task Force - action requested - APPROVE BUDGET TRANSFER B-090 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. 3.16 * Inmate Welfare Fund Expenditure Report - Fiscal Year 2001- 2002 - pursuant to Penal Code Section 4025(e), the Sheriff's Office submits the Inmate Welfare Fund Annual Expenditure Report for the period of July 1, 2001, through July 10, 2002 - action requested - ACCEPT FOR INFORMATION. 3.17 * Butte County Fiscal Year 2002-2003 Final Budget Changes - Board approval is requested by the Administrative Office for a budget transfer which will make final changes to the fiscal year 2002-2003 budget due to final State allocations, revised calculations and other unanticipated factors - action requested - APPROVE BUDGET TRANSFER B-095 (4/5 vote required). Page 3 October 22, 2002 Time Item No. Ordinances 3.18 * Introduction of an Ordinance Adopting a Revision of the Butte and County Code - Board approval is requested by the Clerk of the Resolutions Board for an ordinance which will adopt a revised, reformatted and reprinted version of the Butte County Code. Copies of the republished Butte County Code are on file and available for inspection and use in the County Clerk-Recorders Office pursuant to Government Code Section 25128 - action requested - WAIVE READING OF THE ORDINANCE. 3.19 * Resolution to Amend the Salary Ordinance - the Human Resources Department has prepared a resolution to amend the salary ordinance as follows: CHILD SUPPORT SERVICES - deletes one position of Supervisor-Family Support Services and adds one position of Supervising Family Support Case Manager. FARM AND HOME ADVISOR - amends the department's name within the salary ordinance to Farm, Home and 4-H - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.20 * Resolution Recognizing District Attorney Investigator Kory Honea as Investigator of the Year - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. Agreements 3.21 * William R. Halloran, M.D. - Board approval is requested by the and Butte County Department of Behavioral Health for an agreement Grants with William R. Halloran, M.D., for the provision of psychiatric medication support services to Youth Services clients. The term of the agreement is November 1, 2002, through June 30, 2003, with a maximum amount payable of $63,000 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.22 * Richard H. Svihus, M.D. - Amendment - Board approval is requested by the Butte County Department of Behavioral Health for an amendment to the agreement with Richard H. Svihus, M.D., for the provision of medical services in the specialized field of psychiatry. The amendment decreases the maximum amount payable for fiscal year 2002-2003 by $50,625, and revises the contractor's rate schedule to reflect the amendment. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. Page 4 October 22, 2002 Time Item No. 3.23 * Tulare County Superintendent of Schools - Board approval is requested by the Butte County Department of Behavioral Health for a revenue agreement with the Tulare County Superintendent of Schools for the implementation of a Friday Night Live Youth Council Media Advocacy Campaign utilizing Butte County's development symposium information, scope of work and training materials. The term of the agreement is April 1, 2002, through September 30, 2003, with a maximum amount payable to the County of $7,500. Board approval is also requested to accept and appropriated the funds - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE BUDGET TRANSFER B-091 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. 3.24 * State of California-Department of Alcohol and Drug Programs - Grant Award Amendment - Board approval is requested by the Butte County Department of Behavioral Health for an amendment to the grant award agreement for funds to support the Drug Court Partnership Project. The amendment supersedes and replaces the previous grant award agreement, provides a 12- month extension for project year three funds, and allows the department to carryover unspent fund into fiscal year 2002- 2003. All other terms and provisions remain the same - action requested - ADOPT RESOLUTION APPROVING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND AUTHORIZE THE CHAIR TO SIGN AGREEMENT SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. 3.25 * Roger Masuda - Board approval is requested by County Counsel for an agreement with Roger Masuda for the provision of specialized legal services related to the Federal Energy Regulatory Commission's Alternative Relicensing Process and related water issues. The term of the agreement is July 1, 2002, through June 30, 2003, with an hourly compensation rate of $150 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF THE AUDITOR-CONTROLLER. 3.26 * Kim Merrifield - Board approval is requested by County Counsel for an agreement with Kim Merrifield for the provision of specialized legal services related to Children's Services Division appeals and writs, and Public Guardian and Behavioral Health capacity hearings. The term of the agreement is October 1, 2002, through September 30, 2003, with an hourly compensation rate of $100 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF THE AUDITOR-CONTROLLER. Page 5 October 22, 2002 Time Item No. 3.27 * Federal Annual Certification Report-Federal Equitable Sharing Agreement - Board approval is requested by the District Attorney to approve a revised Federal Annual Certification Report for the Federal Equitable Sharing Agreement with the United States Departments of Justice and Treasury. On May 30, 2002, the Board approved the Federal Equitable Sharing Agreement and Annual Certification Report. Inadvertently the incorrect certification form was signed and Board approval is requested for the corrected form - action requested - APPROVE REVISED FEDERAL ANNUAL CERTIFICATION REPORT AND AUTHORIZE THE CHAIR TO SIGN. 3.28 * State Domestic Preparedness Grant - Board approval is requested by the Emergency Services Officer, representing the Butte Operational Area, to apply for a State Domestic Preparedness Grant for equipment to enhance terrorism response. The grant is in the amount of $124,829 and does not require any County matching funds. The funds will be utilized to enhance the Butte County Fire Chiefs Hazardous Materials Resource Team, and to provide approved communications for emergency responders - action requested - ADOPT RESOLUTION APPROVING GRANT APPLICATION AND AUTHORIZE THE CHAIR TO SIGN. 3.29 * Northern California Youth and Families Programs - Amendment - Board approval is requested by the Department of Employment and Social Services for an amendment to the agreement with the Northern California Youth and Families Programs for the administration and provision of a Receiving Home/Emergency Shelter Program. The amendment extends the term of the agreement through June 30, 2003, increases the maximum amount payable by $31,000 for fiscal year 2002-2003, and revises the scope of work and method of payment. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13135) 3.30 * Brady's Moving and Storage - Prior Year Amendment - Board approval is requested by the Department of Employment and Social Services for a prior year amendment to an agreement with Brady's Moving and Storage for the provision of moving services for the department's offices located at 1 County Center Drive to 202 Mira Loma Drive, Oroville. The amendment increases the maximum amount payable by $797.63 as a result of actual labor time needed to complete the move. All other terms and provisions remain the same. The move occurred on June 21, 2002, and billing for the remaining hours was not received prior to the end of the fiscal year necessitating prior year approval from the Board. Funding for the amendment is available within the department's fiscal year 2002-2003 budget - action requested - APPROVE PRIOR YEAR AMENDMENT AND PAYMENT OF SERVICES AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13631) Page 6 October 22, 2002 Time Item No. 3.31 * Mooretown Rancheria - Board approval is requested by the Fire Department for a cooperative revenue agreement with the Mooretown Rancheria for dispatch services for fire protection. The term of the agreement is April 1, 2002, through June 30, 2004, and provides for payment to the County of $625 per quarter, in arrears (with actual charges based on the rate of $25.00 per dispatch), and a one time set up fee of $1,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. R40441) 3.32 * State of California-Office of Traffic Safety - Grant Agreement - Board approval is requested by the Fire Department for a grant agreement with the State of California-Office of Traffic Safety for grant funds in the amount of $107,500 to purchase auto extraction tools for nine County fire stations. The term of the grant is October 1, 2002, though September 30, 2003 - action requested - APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.33 * California Department of Health Services - Bioterrorism Preparedness and Response Plan Funds - Board approval is requested by the Public Health Department to apply to the California Department of Health Services for funds to strengthen preparedness for, and response to, bioterrorism, outbreaks of infectious disease and other public health threats and emergencies. The term of the application is July 2002 through June 2003, for a maximum amount of $345,833, which includes unspent rollover funds from fiscal year 2001- 2002 - action requested - APPROVE APPLICATION FOR FUNDING AND AUTHORIZE THE CHAIR TO SIGN; AND AUTHORIZE THE CHAIR TO SIGN CERTIFICATION FORM DETAILING HOW THE FUNDS ARE TO BE SPENT. 3.34 * Home Health Care Management, Inc. d.b.a. CHP Plus - Amendment - Board approval is requested by the Public Health Department for an amendment to the agreement with Home Health Care Management, Inc. d.b.a. CHP Plus for a variety of nursing and case management services for Wellness to Work clients. The proposed amendment adjusts the payment terms for the agreement from $55,500 per fiscal year for the two year term (a total amount payable of $111,000) to a total amount payable of $111,000 for the entire two year term (not limited to fiscal year division). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Contract No. X13216) Page 7 October 22, 2002 Time Item No. 3.35 * Medi-Cal Administrative Activities and/or Targeted Case Management (MAA/TMC) Program - Participation Fee Agreements - Amendments - Board approval is requested by the Pubic Health Department, serving as Host Entity for the MAA/TMC consortium of counties, for amendments to the revenue agreements with several counties for participation fees. Each year participation fees are adjusted based on prior year claiming amounts. This year twelve counties have participation fees that exceed $25,000 and require Board approval. The proposed fee amendments requiring Board approval are: Alameda County, the City and County of San Francisco, Contra Costa County, Los Angeles County, Orange County, Riverside County, Sacramento County, San Diego County, San Mateo County, Santa Clara County, Sonoma County, and Stanislaus County - action requested - APPROVE AGREEMENT AMENDMENTS (12) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.36 * SCE Engineers - Board approval is requested by the Public Works Department for an agreement with SCE Engineers for the preparation and approval of a partial final closure and post closure maintenance plan and construction documents for Neal Road Landfill Modules 1, 2, and 3. The term of the agreement is through completion of the project, with a maximum amount payable of $115,524 (Neal Road Landfill budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13826) Miscel- 3.37 Review of the Existence of a Local Emergency - on laneous September 24, 2002, the Board of Supervisors confirmed the existence of an agricultural state of disaster in Butte County as a result of drought conditions and the effects of those conditions on local livestock. Pursuant to Government Code Section 8630, the Board must review the need for continuing the state of local emergency at its regularly scheduled meetings until the local emergency is terminated. The Agricultural Commissioner informs the Board that the need for a continued state of local emergency is needed - action requested - CONTINUE STATE OF LOCAL EMERGENCY. 4.00 Regular Agenda 4.01 Appointments - Boards, Commissions, and Committees. * 1. Appointments to listed vacancies. 4.02 Update on legislative ADMINISTRATIVE OFFICER) and budget activities. (CHIEF Page 8 October 22, 2002 Time Item No. 4.03 * Board Meeting Calendar Changes - consideration of changes to the Board's adopted meeting calendar for November and December 2002 - action requested - THE CLERK OF THE BOARD RECOMMENDS THE BOARD CANCEL THE MEETING OF NOVEMBER 26, AND EITHER MOVE THE MEETING OF DECEMBER 24 TO DECEMBER 17 OR CANCEL THE MEETING OF DECEMBER 24. (CHIEF ADMINISTRATIVE OFFICER/CLERK OF THE BOARD) 4.04 Items removed from the Consent Agenda for Board consideration and action. 4.05 Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. Page 9 October 22, 2002 Time Item No. IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA OCTOBER 22, 2002 1.00 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 2.00 Consent Agenda 2.01 * Registration for Governmental Organization Unemployment Insurance - on July 23, 2002, the Board approved an application to the State of California for unemployment insurance for Public Authority employees. That application included the prorating costs of benefits paid method for financing the unemployment insurance. The State of California notified the Department of Human Resources that since the Public Authority is a new entity with no history of employee turnover rates, the contribution rate for financing unemployment insurance should be a regular contribution rate. With this new information a revised application selecting the regular contribution rate method has been prepared - action requested - APPROVE REVISED REGISTRATION FOR GOVERNMENTAL ORGANIZATION FORM AND AUTHORIZE THE CHAIR TO SIGN. 3.00 Regular Agenda (NO ITEMS) 4.00 Closed Session 4.01 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6: AGENCY REPRESENTATIVE: JEANNE GRAVETTE; EMPLOYEE ORGANIZATION: UNITED DOMESTIC WORKERS OF AMERICA. 5.00 Public Comment Adjournment ADJOURN AS THE BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AND RECONVENE AS THE BUTTE COUNTY BOARD OF SUPERVISORS. Butte County Board of Supervisors Continued Aaenda 5.00 Public Hearing and Timed Items (NO ITEMS) Page 10 October 22, 2002 Time Item No. 6.00 Public Comment COMMENTS REGARDING ITEMS NOT LISTED ON THE AGENDA. PRESENTATIONS WILL BE LIMITED TO FIVE MINUTES. THE BOARD OF SUPERVISORS IS PROHIBITED FROM TAKING ACTION ON ANY ITEM NOT LISTED ON THE AGENDA. 7.00 Closed Session 7.01 CONFERENCE WITH LEGAL COUNSEL REGARDING INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) ONE POTENTIAL CASE. 7.02 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6: AGENCY REPRESENTATIVES: JEANNE GRAVETTE AND WILLIAM AVERY; EMPLOYEE ORGANIZATIONS: BUTTE COUNTY EMPLOYEES ASSOCIATION (GENERAL UNIT); BUTTE COUNTY MANAGEMENT EMPLOYEES ASSOCIATION (MANAGEMENT AND SUPERVISORY UNIT); DEPUTY SHERIFF'S ASSOCIATION (GENERAL UNIT); DEPUTY SHERIFF'S ASSOCIATION (MANAGEMENT AND SUPERVISORY UNIT); BUTTE COUNTY CORRECTIONAL OFFICERS' ASSOCIATION (GENERAL UNIT); BUTTE COUNTY CORRECTIONAL OFFICERS' ASSOCIATION (MANAGEMENT AND SUPERVISORY UNIT); PROFESSIONAL EMPLOYEES UNIT; SOCIAL SERVICES WORKERS UNIT; AND PROBATION PEACE OFFICERS' ASSOCIATION. A copy of the agenda and supporting material provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) is available in the Administrative Office foryour review. Please do not remove items from this file. A copy can be made for you at a charge to cover costs. The list of communications included with the agenda packages in not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An ""'appearing before an agenda item in the agenda signifies that material has been provided to the Board of Supervisors members to explain this item. The Board of Supervisors is committed to making its proceedings accessible to all citizens. Individuals with special needs may call 530-538-7643 for assistance. All requests for special accommodations must be made 48 hours prior to the meeting. Page 11 October 22, 2002