Loading...
HomeMy WebLinkAboutA102516 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BC,C,D1 ILL ONNELLY HAIR ISTRICT RMA LW,D2 ARRY AHL ISTRICT EGULAR EETING GENDA PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER/ MK,D3 AUREEN IRK ISTRICT CLERK OF THE BOARD O25,2016 CTOBER SL,D4 TEVE AMBERT ISTRICT DT,D5 OUG EETER ISTRICT 9:00 AM PH AUL AHN ML EETING OCATION CAO/ HIEF DMINISTRATIVE FFICER BA,CC RUCE LPERT OUNTY OUNSEL BSC OARD OF UPERVISORS HAMBERS CB LERK OF THE OARD 25CCD,S205 OUNTY ENTER RIVE UITE O,C95965-3380 ROVILLE ALIFORNIA 1.CO ALL TO RDER Pledge of Allegiance Observation of a Moment of Silence 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA 3.CA ONSENT GENDA 3.01Paradise Irrigation District Request for January 24, 2017 Special Recall Election - Paradise Irrigation District Board of Directors submits Resolution No. 2016-19, ordering a Special Recall Election to be held on January 24, 2017, for Larry Duncan, Director-Division No. 3, and Sep Carola, Director-Division No. 4. The election will be held by all mail ballot; there will be no polling place locations for this election. The District requests that the Board of Supervisors permit the County Clerk-Recorder to render specified services to the District relating to conducting the election, and canvassing of the results of said election. The estimated cost to conduct the all mail ballot is approximately $65,000 and will be paid by the District under the County special election pre- payment policy action requested 1) APPROVE THE REQUEST BY PARADISE IRRIGATION DISTRICT AUTHORIZING THE COUNTY CLERK-RECORDER TO CONDUCT SPECIAL RECALL ELECTION BY ALL MAIL BALLOT ON JANUARY 24, 2017; AND, 2) APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Clerk-Recorder) 3.02Amendment No. 1 to Contract with RUSH Personnel Services, Inc. - The County Clerk- Recorder/Registrar of Voters currently uses RUSH Personnel Services, Inc. to provide seasonal election workers who are required to work on a part-time basis, for limited durations of time, based upon department needs. Due to an increased use of services for the June 2016 Primary Election and the anticipated extra help needs for the November 8, 2016, General Presidential Election, the January 2017 recall election for Paradise Irrigation District, and petition processing, the Department requests an amendment to the existing contract. The amendment will increase the not-to-exceed price by $150,000 to a maximum of $400,000. All other terms and conditions will remain the same action requested APPROVE THE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder) Page 1 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 3.03Appointment of Nominees in Lieu of Election - Various Special Districts Under the provisions of California Elections Code section 10500 et al., a General District Election shall be held on November 8, 2016, for the purpose of electing Directors to various special district boards whose terms of office expire on December 2, 2016. An election is held when the number of qualified candidates exceed the number of positions that have terms expiring, or when a petition is filed requesting that an election be held. No petitions requesting an election were received and nominees did not outnumber the positions that have terms expiring. In the districts where candidate(s) filed a Declaration of Candidacy for an office that did not exceed the number of positions to be filled, California Elections Code § 10515 (a), provides that the Board of Supervisors appoint the nominees who filed a Declaration of Candidacy, rather than requiring an election. Nominees who are appointed will take office at noon on December 2, 2016, and serve exactly as if elected. After the appointment is made, the County Clerk-Recorder/Registrar of Voters will issue the Certificate of Appointment in Lieu of Election and Oath of Office to each appointee. Candace J. Grubbs, Butte County Clerk-Recorder/Registrar of Voters submitted the required certificate of facts for the following districts that have terms expiring and nominees who filed: El Medio Fire Protection District, Durham Irrigation District, Lake Oroville Area Public Utility District, Durham Recreation and Park District; Feather River Recreation and Park District; Paradise Recreation and Park District; South Feather Water and Power Agency; and, Thermalito Water and Sewer District action requested APPOINT THE NOMINEES AS LISTED ON THE CERTIFICATE OF FACTS TO THE OFFICE OF DIRECTOR IN THE LISTED SPECIAL DISTRICTS. (Clerk-Recorder) 3.04Appointment of Nominees in Lieu of Election - Various Special Districts Under the provisions of California Elections Code § 10500 et al., a General District Election shall be held on November 8, 2016, for the purpose of electing directors to various special district boards whose terms of office expire on December 2, 2016. The last day to file a Declaration of Candidacy was August 12, 2016. In those districts where an incumbent did not file a Declaration of Candidacy, this period was extended to the 83 rd day before the election (August 17, 2016). California Elections Code sections 10515(a), (b), provides that the Board of Supervisors appoint a qualified person, no later than the November 22, 2016 meeting. The Clerk of the Board of Supervisors shall issue the Certificate of Appointment and Oath of Office to the appointee(s). The appointee shall take office at noon, December 2, 2016, and serve exactly as if elected. In the event that the Board of Supervisors does not make appointment(s) by November 22, 2016, a vacancy will occur, and the District Board will fill the vacancy as provided in Section 1780 of the Government Code. Candace J. Grubbs, Butte County Clerk-Recorder/Registrar of Voters submitted the required Certificate of Facts for the following districts that have terms expiring and insufficient nominees to fill the positions: El Medio Fire Protection District; Durham Recreation and Park District; and, Richvale Recreation and Park District action requested APPOINT ANY QUALIFIED PERSON TO THE OFFICE OF DIRECTOR, AS INDICATED ON THE CERTIFICATE OF FACTS, ON OR BEFORE NOVEMBER 22, 2016. (Clerk-Recorder) 3.05Approve Board Minutes - Submitted for approval are the minutes for the January 26, 2016, and October 11, 2016, Board of Supervisors meetings action requested APPROVE BOARD MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 2 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 3.06Amendment to Contract with Shaw, Yoder, Antwih, Inc. for State Legislative Advocacy Services - Prior to 2014, the County contracted with Strategic Local Government Services, LLC (SLGS) for state legislative advocacy services. Beginning in 2014, the County contracted with Shaw, Yoder, Antwih, Inc., the successor firm to SLGS. Paul Yoder remains the County's principal contact for state advocacy services. An amendment is recommended to extend the terms of the existing contract an additional two years, through September 30, 2018, at the current rate of $40,000 per year and increase the not-to-exceed price from $80,000 to $160,000 for the four-year period action requested APPROVE THE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.07Financing of Capital Asset Purchases - Neal Road Recycling and Waste Facility - The Board approved the capital asset purchases of a Caterpillar 950M Loader and Caterpillar 730C2 Haul Truck for the Neal Road Recycling and Waste Facility (NRRWF) in the FY 2016-17 Budget. Board approval is now being requested for the financing of the purchases, through an addendum to the County's 2012 Master Lease-Purchase Agreement with JPMorgan Chase Bank (Bank). The costs for the loader and haul truck are $345,078.23 and $471,314.40, respectively. Staff has negotiated lease-purchase financing with the Bank for a term of five years at a fixed interest rate of approximately 1.53% (the rate will lock upon Board and County Counsel approval) for a total financing of $816,393.23. Financing instead of cash outlay is recommended while interest rates are very low, to reserve cash for future equipment replacement that will be required to meet California Air Quality Board regulations. NRRWF will make annual payments of approximately $170,849. There are no other costs associated with this financing. The equipment will serve as security for the financing. The Butte County Debt Advisory Committee has determined the subject financing complies with the requirements of the County of Butte Debt Management Guidelines and Procedures. All financing documents submitted to the Board are substantially complete, except for information to be inserted just prior to closing action requested APPROVE ADDENDUM TO THE MASTER-LEASE PURCHASE AGREEMENT WITH JPMORGAN CHASE BANK AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN ALL RELATED DOCUMENTS SUBJECT TO REVIEW BY COUNTY COUNSEL. (County Administration / Public Works) 3.08Accept Local Agency Conflict of Interest Code Biennial Notices for School Districts that File Form 700s with the Butte County Office of Education - The following school districts have reviewed their Conflict of Interest Codes pursuant to California Government Code section 87306.5(b) and have determined that their agency's code is current and in no need of revision. County Counsel has reviewed the following 2016 Local Agency Biennial Notices and believes them to be proper: Bangor Union Elementary School District; Biggs Unified School District; Butte County Office of Education; Durham Unified School District; Feather Falls Union Elementary School District; Manzanita Elementary School District; Oroville City Elementary School District; Oroville Union High School District; Palermo Union School District; Paradise Charter Middle School; Paradise Unified School District; and, Thermalito Union Elementary School District action requested ACCEPT 2016 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL NOTICES, DOCUMENTED BY A MINUTE ORDER. (County Counsel) Page 3 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 3.09Accept Local Agency Conflict of Interest Code Biennial Reports for Exempt Agencies - The following districts hava reviewed its Conflict of Interest Code exempt status and has determined that the conditions for exemption from compliance with Government Code section 87300 still exist. County Counsel has reviewed the following 2016 Local Agency Biennial Reports and believes them to be proper: Bangor Cemetery District; Drainage District #2; Drainage District #100; Drainage District #200; Pine Creek Cemetery; Thompson Cemetery; and, Upham Cemetery action requested ACCEPT 2016 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL REPORTS (EXEMPT AGENCY), DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.10Accept Local Agency Conflict of Interest Code Biennial Notices for Agencies that File Form 700s with Elections - The following districts have reviewed their Conflict of Interest Codes pursuant to California Government Code section 87306.5(b) and have determined that their agency's code is current and in no need of revision. County Counsel has reviewed the following 2016 Local Agency Biennial Notices and believes them to be proper: Butte County Air Quality Management District; Richardson Springs Community Services District; Butte County Association of Governments; Richvale Irrigation District; Buzztail Community Services District; Sewerage Commission Oroville Region; Chico Area Recreation and Park District; Durham Recreation and Park District; El Medio Fire District; Feather River Recreation and Park; Lake Madrone Water District; Lake Oroville Public Utility District; Paradise Irrigation District; Paradise Recreation and Park District; and, Reclamation District No. 833 action requested ACCEPT 2016 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL REPORTS (EXEMPT AGENCY), DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.11Accept Local Agency Conflict of Interest Code Biennial Notices for Agencies that File Form 700s with the Clerk of the Board - The following districts have reviewed their Conflict of Interest Codes pursuant to California Government Code section 87306.5(b) and have determined that their agency's code is current and in no need of revision. County Counsel has reviewed the following 2016 Local Agency Biennial Notices and believes them to be proper: Butte Creek Drainage District; Sacramento River Reclamation District; Butte County Indian Gaming Local Community Benefit Committee; Thermalito Water and Sewer District; Butte County Board of Law Library Trustees; Butte County Children and Families Commission - First 5; Durham Mosquito Abatement District; Gridley-Biggs Cemetery District; Housing Authority of the County of Butte; Kimshew Cemetery District; Oroville Cemetery District; Oroville Mosquito Abatement District; and, Paradise Cemetery District action requested ACCEPT 2016 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL REPORTS (EXEMPT AGENCY), DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.12Housing Support Program Funding - The Department of Employment and Social Services (DESS) applied for additional funding from the State's Housing Support Program (HSP) to assist homeless CalWORKs families in securing safe and stable housing. The funding allows families to receive assistance for rental subsidies, temporary shelter costs, moving related expenses, utility deposits and payments. On September 26, 2016, the State notified DESS that the application for special HSP funding was accepted. The allocation for fiscal year (FY) 2016-17 is $1,151,100. In the FY 2016-17 budget process, DESS budgeted $612,681 for the HSP, so a budget adjustment is necessary to appropriate the additional funding action requested 1) ACCEPT ALLOCATION OF HOUSING SUPPORT PROGRAM FUNDING; AND, 2) APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Employment and Social Services) Page 4 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 3.13Lease Renewal of Sunset Hill Communication Site lease with South Feather Water and Power Agency - As an integral part of the County's radio communication system upgrade, and in cooperation with South Feather Water and Power Agency, staff recommends renewal of the existing Sunset Hill communication site lease due to expire December 31, 2016. The terms of the renewal lease will remain the same as the current lease, with the additional provision that allows the County to add heating, ventilation, and cooling systems to the equipment vault as needed. The new lease will take effect January 1, 2017, and has a planned termination date of December 31, 2021, with the option to extend the term for an additional 60 months. The annual rent payment of $738 is fixed for the term of the agreement with funding contained in the budget action requested APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.14Contract with Nichols, Melburg and Rossetto for Design and Construction Management at 560 Cohasset in Chico - The FY 2016-17 Budget includes funding for modifications to 560 Cohasset. The Behavioral Health Department holds a long term lease on the facility and the project is funded with restricted revenues received by the department. Modifications include new offices and a data center. Staff recommends approval of a $27,100 contract with Nichols, Melburg and Rossetto, a Chico based firm, for design and construction management services required for the project action requested 1) APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) APPOINT THE GENERAL SERVICES DIRECTOR AS OFFICER OF THE PROJECT. (General Services) 3.15Amendment to Janitorial Contracts for Leased Facilities - On October 21, 2014, the Board of Supervisors awarded contracts to Clean King by DeHart, Inc. (Clean King) and Peerless Building Maintenance (Peerless), two local firms, to provide janitorial services spreading across eighteen leased facilities for four departments for a period of two years, with the option to renew for three one-year periods. Staff recommends that the Board approve an amendment to extend each contract until October 31, 2017, in addition to an increase to the monthly rate for Peerless, beginning January 1, 2017, due to the State minimum wage increase. The contract with Clean King also includes amendments to the locations serviced. The $84,276 amendment to the $153,507.70 Clean King contract brings the total not-to-exceed price to $237,783.70; and the $368,446.46 amendment to the $686,185.30 Peerless contract brings the total not-to-exceed contract price to $1,072,631.76 action requested APPROVE THE CONTRACT AMENDMENTS AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.16Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: CHILD SUPPORT: The Department of Child Support Services requests to delete one (1) vacant Accountant position and add one (1) Personnel Operations Specialist position. This change will better suit the administrative needs of the department. The department also requests to add one (1) flexibly staffed Administrative Analyst position and one (1) Administrative Analyst, Senior. This will initially increase the allocated positions by two (2), however the positions will be filled with internal recruitments and the resulting vacancies will be eliminated at a future Board meeting. The new Administrative Analyst positions will provide for a broader scope of work and provide more flexibility. Additionally, the department requests to delete one (1) flexibly staffed Child Support Attorney due to the shared services agreements with other Child Support agencies. Finally, the department requests to flexibly staff another Child Support Attorney position from I to IV to provide more operational flexibility and succession planning s allocations by one (1). There will be no impact on the General Fund. Page 5 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER COUNTY COUNSEL: County Counsel recently added an Administrative Analyst, Associate position and an internal recruitment was conducted which resulted in one (1) vacant Supervisor, Support Services position. The department requests to delete the vacant position. This will decrease the total allocations by one (1). There is no impact on the General Fund Budget. DISTRICT ATTORNEYeight (8) flexibly staffed legal/clerical positions in the department. The Office Assistant classification will be eliminated in the near future in order to comply with California minimum wage laws. The department is requesting to remove the Office Assistant classification in eight (8) of their flexibly staffed positions. The Office Assistant classification is not currently occupied by an incumbent. The eight (8) positions will be staffed flexibly as Legal Office Specialist/Legal Clerk/Office Specialist. The Dfour (4) Legal Secretary positions. This change will provide greater flexibility and a career advancement path. This will leave total allocations in the department unchanged and will have no impact on the General Fund Budget. HUMAN RESOURCES: In response to salary range of the newly appointed Director, Human Resources, the department requests to change the salary range for Assistant Director, Human Resources Section 28, Reference L (Effective 1/2/16-2% and Effective 12/31/16-2%) of the Salary -Represented Classificationsin accordance with resolution 15-180 section 1.6 a. The updated salary range shall be set at 77 and effective 10/22/2016 action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.17Contract with Compact-It, Inc., for Trash Compactor Services - The Sheriff's Office completed a Request for Proposal (RFP) for the lease of two pieces of equipment, a trash compactor and a cardboard baler, for the Sheriff's complex. The jail generates the majority of the cardboard that is baled and recycled, and generates most of the trash that is deposited into the trash compactor. Recognizing the value and useful life of these two large pieces of equipment, the RFP was designed to locate the best cost savings, thus requested a lease price for a term of three, four or five years. The five-year term was the best deal for the County. The RFP process resulted in one response from the current provider, Compact-It, Inc. The monthly lease amount is $195 for the baler, and $450 for the trash compactor, which results in a total annual cost less tax, of $7,740. The total five-year term of the contract is $38,700 for the term of October 25, 2016, through October 24, 2021. This is an annual cost savings of $900 over the current lease agreement action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN, SUBJECT TO REVIEW BY THE AUDITOR-CONTROLLER. (Sheriff-Coroner) 3.18Contract Amendment with Airbus DS Communications, Inc., for Emergency Notification System - The Sheriff's Office currently contracts with Airbus DS Communications, Inc., for the Emergency Notification System utilized in the dispatch centers of the Sheriff, Chico Police Department and Paradise Police Department. The Emergency Notification System is commonly referred to as "Reverse 911", and allows the cities and county to send mass notifications to many affected citizens with emergent public safety information. The Sheriff's Office is requesting a seven- month extension through April 30, 2017, to allow for development and publication of a Request for Proposal for these services. The proposed amendment is a term of September 30, 2016 through April 30, 2017, for a total cost of $21,790. Half of the total is funded by the Office of Emergency Management ($10,895), and the balance is split evenly between the three law enforcement agencies ($3,631.67 per agency). The Sheriff's Office will assume the lead to develop a new Request for Proposal and include the cities and the Office of Emergency Management action requested APPROVE THE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN, SUBJECT TO REVIEW BY THE AUDITOR-CONTROLLER. (Sheriff-Coroner / County Administration) Page 6 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 3.19Contract with GEI Consultants, Inc., for Evaluation of Groundwater Basins of Butte County - The Sustainable Groundwater Management Act of 2014 requires the Department of Water Resources (DWR) to provide technical and financial assistance to local agencies for sustainable groundwater management. DWR awarded Butte County with a Counties with Stressed Basins Grant under the Sustainable Groundwater Planning Grant Program, pursuant to the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1). On June 28, 2016, the Board of Supervisors approved a grant agreement with DWR for the Evaluation of Restoration and Recharge Potential Within Groundwater Basins of Butte County project. The project will produce a map of areas conducive to groundwater recharge, evaluate opportunities to recharge portions of the basin, and evaluate the costs and benefits of utilizing surface water to irrigate orchards where it is available. Professional services are necessary to complete the project. A competitive solicitation process was conducted. The review committee unanimously recommends Butte County enter into a contract with GEI Consultants, Inc. (GEI) to conduct specific tasks associated with the project. The contract with GEI would begin upon approval by the Board of Supervisors, and will end on January 1, 2018. The total cost of the agreement is $200,420, and expenses will be funded by the Proposition 1 grant. The contract expenses were not included in the FY 2016-17 Budget. The Department recommends a budget adjustment to appropriate $130,000 for expenses related to the contract with GEI in FY 2016-17 action requested 1) APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Water and Resource Conservation) 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies 1.Appointments to the Paradise Veterans Memorial Hall Committee: American Legion, Paradise Post 259: Bob Wilson, Delegate California Veterans Square Dance Assoc: Robert "Bob" McMullen, Delegate Dave Curry, Alternate Disabled American Veterans, Chapter 106: Glen Mock, Delegate David Kemp, Alternate Veterans of Foreign Wars, Max Bille Post 2039: Glen Mock, Delegate David Kemp, Alternate B.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer 4.03Items Removed from the Consent Agenda for Board Consideration and Action Page 7 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 4.04Ordinance Amending Butte County Code, Chapter 26 "Buildings" to Adopt the 2016 California Building Standards Code - The Department of Development Services requests adoption of the 2016 California Building Standards Code. The State of California officially adopted the 2016 California Building Standards Code in July 2016 and made the code adoption mandatory at the local level by January 1, 2017. The building codes are updated every three years. This allows for the codes to improve and adjust to the newest materials, methods of construction, technological advances in the industry and in response to natural disasters. Compliance with the State building codes is mandatory. The fundamental purpose of building codes is to ensure structures are constructed to an appropriate minimum standard and are safe for the uses intended. Building codes exist in order to protect the life, health and safety of the public who will inhabit the state law, to provide administrative exceptions to accommodate existing local procedures and to avoid conflicts with state law. Adoption of the proposed amendments is considered exempt from the California Environmental Quality Act under CEQA Guidelines 15061(b)(3) action requested WAIVE THE FIRST READING. (Development Services) 4.05Successor Memorandum of Understanding - Butte County Correction Officers Association- Supervisory Unit; and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Correctional Officers Association- Supervisory Unit (BCCOA-Sup) have met and conferred over a successor Memorandum of Understanding (MOU). BCCOA-Sup has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU that expired on May 19, 2016. Concurrent with the adoption of the successor MOU, "Section 28B-Butte County Correctional Officers Association-Supervisory Unit Classifications" of the Salary Ordinance needs to be amended to reflect the wage increase (Effective 10/22/16) that was negotiated with BCCOA-Sup and included in their MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR THE BUTTE COUNTY CORRECTION OFFICERS ASSOCIATION-SUPERVISORY UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 5.PHTI UBLIC EARINGS AND IMES TEMS 5.019:30 am Consideration of a Resolution Approving Participation in the Statewide Community Infrastructure Program - The Butte County Regional Economic Development Strategy notes the importance of identifying funding sources to support infrastructure development for the growth and development of local businesses. One potential financing tool to assist with financing of both development impact fees and infrastructure capital costs is the Statewide Community Infrastructure Program (SCIP), which is offered through the California Statewide Communities Development Authority (CSCDA), a joint powers authority sponsored by the League of California Cities and the California State Association of Counties, which the County is currently a member of. SCIP provides a pooled, tax-exempt bond financing program for development impact fees and public infrastructure improvements that are requirements of local development projects (commercial, industrial, and residential). Eligible property owners apply for financing directly through CSCDA. If approved, CSCDA then works to finance the project through the issuance of tax-exempt bonds. CSCDA would impose a special assessment on the owner's property to repay the portion of the bonds issued to finance the public capital improvements and/or development impact fees. Participation in the SCIP program is voluntary. In order to offer the SCIP program in Butte County, the Board of Supervisors is required to pass a resolution approving program participation action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 8 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 5.029:40 am County-Initiated Amendments to General Plan and Zoning Ordinance for Compliance with SB-5, 200 Year Flood Protection State legislation (SB-5, 2007 as amended) requires the County update the General Plan, Health and Safety Element and related documents with new flood information, policies, and regulations, and requires consistency with the Central Valley Flood Protection Plan. vulnerabilities, which have been compared to New Orleans prior to Hurricane Katrina in 2005. In early 2016, the County initiated amendments to the Health and Safety Element, Land Use Element, Building Code, and Zoning Ordinance to reflect State requirements and provide better protection from such a potential extreme flooding event, characterized as a 200-year flood. The proposed changes to the Health and Safety Element provide mapping and more detailed information regarding flood risk to Butte County in an extreme storm event or from a levee or dam failure, based on model analysis. Health and Safety Element policies and new Code requirements would prohibit new buildings in urban areas that are subject to a 200-year flood, unless certain findings are made supporting an urban level of flood protection. The criteria for adequate levels of flood protection in the 200-year flood zone are established by the California Department of Water Resources. A new Urban Flood Protection Overlay Zone would be added to the Zoning Ordinance that identifies areas subject to a 200-year flood. Related requirements shall be established in the Building Code for the issuance of building permits in a 200-year flood zone and are proposed to be adopted under a separate agenda item. An Addendum to the previously certified General Plan Environmental Impact Report (EIR) and Supplemental Environmental Impact Report (GPA and Zoning Ordinance EIR) was prepared and is recommended for approval to address the environmental effects associated with the proposed amendments action requested 1) APPROVE AN EIR ADDENDUM PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), AS SET FORTH IN THE RESOLUTION, AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT AMENDMENTS TO THE BUTTE COUNTY GENERAL PLAN LAND USE ELEMENT, HEALTH AND SAFETY ELEMENT, AND LAND USE MAP, AS SET FORTH IN THE RESOLUTION, AND AUTHORIZE THE CHAIR TO SIGN; AND, 3) ADOPT AN ORDINANCE AMENDING BUTTE COUNTY CODE CHAPTER 24 ZONING ORDINANCE AND AMENDING THE OFFICIAL ZONING MAP, AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 6.BSPC OARD OF UPERVISORS UBLIC OMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Page 9 BCBSAO25,2016 UTTE OUNTY OARD OF UPERVISORS GENDA CTOBER 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1.Agricultural Commissioner 2.Behavioral Health Director 3.Chief Administrative Officer 4.Chief Probation Officer 5.Child Support Services Director 6.County Counsel 7.Development Services Director 8.Employment and Social Services Director 9.Human Resources Director 10.Information Services Director 11.Library Director 12.Public Health Director 13.Public Works Director 14.Water and Resources Conservation Director 7.02Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1.WğĭƨǒĻƌźƓĻ 5ĻǝƌźƓ ǝ͵ .ǒƷƷĻ /ƚǒƓƷǤ ğƓķ aźĭŷğĻƌ {ğƓķĻƩƭƚƓ; Butte County Superior Court Case No.: 163271; and, 2.WğĭƨǒĻƌźƓĻ 5ĻǝƌźƓ ǝ͵ /ƚǒƓƷǤ ƚŅ .ǒƷƷĻ; Workers' Comp. Appeals Board Legacy Case No. ADJ9453411 (Claim No. BUAJ-550016). 7.03Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): 7.04Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: - General Unit; Butte County - County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional - - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non-Represented Unit Page 10 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk-Recorder-Registrar been received but not included in the agenda supporting material. Copies of all communications received by the of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Cathi Grams removed from the Consent Agenda are discussed under this section. Farm, Home & 4-H 3.Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Randall Mutters listed, but will never start before the time listed. 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any Fire Chief: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Darren Read but may respond to statements or questions and provide staff direction. General Services: 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Public Participation: Pamela Knorr It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Information Systems: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Art Robison to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. Public Health: Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Sheriff-Coroner*: meeting. Kory Honea Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water & Resource County Administration Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official Page 11