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HomeMy WebLinkAboutA110816 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BC,C,D1 ILL ONNELLY HAIR ISTRICT RMA LW,D2 ARRY AHL ISTRICT EGULAR EETING GENDA PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER/ MK,D3 AUREEN IRK ISTRICT CLERK OF THE BOARD N8,2016 OVEMBER SL,D4 TEVE AMBERT ISTRICT DT,D5 OUG EETER ISTRICT 9:00 AM PH AUL AHN ML EETING OCATION CAO/ HIEF DMINISTRATIVE FFICER BA,CC RUCE LPERT OUNTY OUNSEL BSC OARD OF UPERVISORS HAMBERS CB LERK OF THE OARD 25CCD,S205 OUNTY ENTER RIVE UITE O,C95965-3380 ROVILLE ALIFORNIA 1.CO ALL TO RDER Pledge of Allegiance Observation of a Moment of Silence 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA 3.CA ONSENT GENDA 3.01Supplemental Activities Request for State Community Development Block Grant Agreement - As of July 1, 2014, the State Department of Housing and Community Development implemented changes to the Program Income (PI) policy in the State Community Development Block Grant (CDBG) Program. The policy changes require PI to be used first to fund open grant activities when funds are available and allow grant recipients to amend their current active contracts to add supplemental activities. Adding supplemental activities allows awarded grant funds that have been supplanted by PI to be used for programs and projects identified by the grantee. The requirement to use PI first will likely result in contract funds being left over in Butte County. The left over funding wi opportunity to complete additional CDBG eligible activities. Butte County used $71,134 of PI to reimburse expenses on its 2012 grant. In order to request reimbursement from the State for the $71,134, a supplemental activity needs to be added to the grant. The County Administration Department is submitting a $71,134 Supplemental Activity Request to add the Digital Literacy Coach to the 2012 grant. The County currently has an approved Digital Literacy Coach activity on its 2014 grant and the 2012 grant funds will enhance funding for the project action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.02Employment Contract - Director, Water and Resource Conservation - The Board of Supervisors is requested to approve the Employment Contract with Paul H. Gosselin, Water and Resource Conservation Director. The salary of the position is $154,521.08, with a 2% increase effective February 11, 2017. The term of the contract is November 27, 2016, through November 26, 2019. action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 1 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 3.03Approve Board Minutes - Submitted for approval are the minutes for the December 8, 2015, and October 25, 2016, Board of Supervisors meetings action requested APPROVE BOARD MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.04Ordinance Regarding Compensation of Members of the Board of Supervisors - The salary of the members of the Board of Supervisors (Board Members) is set by ordinance. The current ordinance, No. 4103, specifies that upon notification from the Administrative Office of the Courts of any increase in the salary of judges, the Board of Supervisors may adopt an ordinance or an amended ordinance increasing the salaries of each Board Member by the same percentage increase as the judges, as long as the increase does not exceed 5%. The increase shall not be effective prior to the effective date of the related increase in salary for judges. The County received notification from Superior Court staff on September 29, 2016, that judicial salaries were increased by 1.36% effective July 1, 2016. With the current annual salary set at $56,030, the increase of 1.36% will increase the annual salary of Board Members by $762 to $56,792 per year retroactive to July 1, 2016. A new ordinance replaces Ordinance No. 4103 to reflect the new annual salary of the Board Members. The ordinance will return to the Board of Supervisors for adoption on December 6, 2016, and will not become effective until February 5, 2017, which is greater than 60 days after adoption as required by State law action requested WAIVE THE FIRST READING OF THE ORDINANCE. (County Administration) 3.05Ordinance Amending Butte County Code, Chapter 26 "Buildings" to Adopt the 2016 California Building Standards Code - On October 25, 2016, the Board of Supervisors waived the first reading of the ordinance amending Chapter 26 of the Butte County Code to adopt the 2016 Building Codes and to make amendments pertaining to the 200-year floodplain. This item is for the Board of Supervisors to consider the final adoption of the ordinance. Staff presents this ordinance for adoption amending Chapter 26 of the Butte County Code. Upon adoption by the Board of Supervisors, the ordinance would become effective on January 1, 2017. Adoption of the proposed amendments is considered exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines 15061(b) (3) and consistent with the previously approved EIR Addendum for the amendments pertaining to the 200-year floodplain action requested ADOPT THE ORDINANCE AND AUTHORIZE CHAIR TO SIGN. (Development Services) 3.06Adopt Ordinance Enacting Chapter 34B of the Butte County Code Entitled "Restrictions on Butane Resale" - Northern California, and Butte County specifically, has experienced a marked increase in the seizure of clandestine Butane "Honey Oil" (BHO) laboratories, with several explosions associated with these laboratories. BHO laboratories extract Tetrahydrocannabinol (THC) from marijuana plant material, using a refined butane extraction process, producing a concentrated form of marijuana ("Honey Oil "). When refined butane is utilized and evaporated during the THC extraction process, a highly volatile vapor is produced that is not detectable through human senses, and is heavier than air. It will often pool in low lying areas with common ignition sources, such as wall switches, thermostats, refrigerator motors, wall outlets, and even static electricity. The proposed ordinance would make unlawful to resell butane canisters that exceed a combined total storage of 600 ml of butane in any single transaction, and for any customer to buy or obtain any number of butane canisters that exceed a combined total storage of 600 ml during a 30 day period. The ordinance exempts wholesalers for the purpose of resale, lawful and properly licensed commercial operations which require butane quantities greater than 600 ml, and butane canisters containing sulfur odorant, such as ethyl mercaptan. Violation of the ordinance is subject to $1,000 fine and/or six months in County Jail action requested ADOPT THE ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (District Attorney / Sheriff) Page 2 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 3.07Resolution Proclaiming November 2016 as Adoption Awareness Month in Butte County - The Director of the Department of Employment and Social Services requests that the Board of Supervisors adopt a resolution proclaiming November 2016 as Adoption Awareness Month in Butte County action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.08Budget Adjustment for the Fire Training Center at 1222 Openshaw Road in Oroville - The Butte County Fire Department is adding an additional training prop at the training center located at 1222 Openshaw Road in Oroville. The prop will consist of stacked Conex boxes which will allow for training at various heights. Staff recommends that the Board approve a budget adjustment to move $34,900 from the Butte County Fire Department budget to General Services to complete the installation action requested APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) 3.09Contract with Recology for Solid Waste and Recycling Services - The contract for solid waste and recycling services for various Butte County facilities expires on November 30, 2016. Invitation for Bids (IFB) 08-17 was posted on the Butte County website and sent to all companies qualified to provide the service. Three companies responded to the request that entails a three-year contract period with an option to extend for one additional year of service. Staff recommends that the Board approve a contract with Recology Butte Colusa Counties for an amount not to exceed $108,761.40. The term of the contract is December 1, 2016, through November 30, 2019, and funds are included within the budget action requested APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.10Agreement with Butte County Management Employee Association Regarding Changes in Fair Labor Standards Act - The Department of Labor has ruled that effective December 1, 2016, the minimum salary level required to be classified as an employee who is "exempt" from overtime shall be $913/week (or $47,476 annually). In addition, California minimum wage is slated to increase each year for the next six years which will further increase the minimum salary level required to be classified as an "exempt" employee (twice the state minimum wage). "Exempt" employees do not receive overtime pay, but get administrative leave. The County has been meeting with Butte County Management Employee Association (BCMEA) regarding the impacts this mandated change will have on its represented employees and has reached an agreement. Job classifications represented by BCMEA that have salary steps which do not meet or exceed the minimum salary requirement will be changed to "non-exempt" in order to be compliant; represented employees in these classifications who currently exceed the minimum salary requirement will remain in an "exempt" status until a time whereas the individual's wage no longer exceeded the federal or state requirement; current employees who do not exceed the minimum salary requirement will move to "non-exempt" in order to be compliant; and new staff hired into these classifications will be categorized as non-exempt. "Non-exempt" employees are eligible for overtime, but do not receive administrative leave action requested ADOPT THE SIDE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources / County Administration) Page 3 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 3.11Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the County Administration Department. The County Administration Department requests to delete one (1) recently vacated position of Deputy Administrative Officer-Economic and Community Development. The department has reallocated the workload of the vacated position within the department and the department no longer needs the position to be filled at a Deputy Administrative Officer level. The department requests to add one (1) Manager, Economic and Community Development. This change will result in a salary savings in the department. The total allocations remain unchanged. There will be no impact on the General Fund budget action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.12Amendment to CDX Wireless Consulting Contract - Two years ago, the Information Systems Department initiated a review of the County Land Mobile Radio infrastructure, which supports multiple departments. The current infrastructure is in need of updating and improvement. The department secured consulting services from CDX Wireless for the review, needs assessment, and resulting Request for Proposals (RFP). Design and contract discussions are nearing conclusion but will require additional time to complete. Amendment No. 5 will extend CDX Wireless consulting support through possible contract implementation with the selected RFP vendor. The amendment would increase the not-to-exceed amount by $10,500 to a total contracted amount of $84,100. The amendment would also extend the contract through March 31, 2017. Information Systems has sufficient personnel resources and budget to support this amendment. Staff recommends the Board approve Amendment No. 5 of contract X19909 with CDX Wireless action requested APPROVE THE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Information Systems) 3.13Agreement with Department of Healthcare Services - Probation Officers work with their clients in a variety of ways to help them turn their lives around. A common barrier is access to health care, so Probation Officers will often work with their clients to obtain appropriate health care. This is done through education, helping clients apply, referrals, scheduling, and arranging transportation. These activities are reimbursable under the County-Based Medi-Cal Administrative Activities program, but the department lacks the expertise and staff to properly complete program requirements to receive reimbursement. The department issued a Request for Proposals seeking a vendor with this experience, and on June 1, 2016, entered into a contract with Ramsell Public Health & Safety. To obtain the reimbursements, the department must now enter into a revenue contract with the California Department of Health Care Services (DHCS), the designated agency that provides the funding. It is anticipated that the Probation Department will realize less than $100,000 in revenue in the first year of the contract, and somewhat higher amounts in future years. However, DHCS has requested the revenue contract amount be for $3,000,000 per year to accommodate higher amounts should reimbursements rise to these levels. Approval is requested to enter into Agreement with DHCS for the provision to claim for County-Based Medi-Cal Administrative Activities. The term of the Agreement is July 1, 2016, through June 30, 2019. Potential reimbursement is up to $9,000,000 ($3,000,000 per fiscal year) action requested APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) Page 4 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 3.14Professional Services Contract for On Call Right of Way Services - The Department of Public Works issued a Request for Qualifications (RFQ) to establish a new list of firms to provide right of way services for projects the department is responsible for completing. The RFQ process established a list of three firms with the necessary qualifications to perform this type of work: Associated Right of Way Services, Inc. of Pleasant Hill; Bender Rosenthal, Inc. of Sacramento; and, Dokken Engineering of Folsom. The Department of Public Works recommends a contract with each firm for On-Call Right of Way Services including but not limited to appraisal services and right of way negotiation services for small Public Works projects. The term of each contract is three years. Each contract does not exceed $100,000 for a total of $300,000 for all three contracts. The work will be executed on a task order basis as services are needed. Staff will develop a scope of work for each project and request an estimated cost from the firms. Staff will review the estimates to determine if costs are reasonable and a Notice to Proceed will be issued prior to the commencement of work action requested 1) APPROVE THE CONTRACT WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE THE CONTRACT WITH BENDER ROSENTHAL, INC. AND AUTHORIZE THE CHAIR TO SIGN; AND, 3) APPROVE THE CONTRACT WITH DOKKEN ENGINEERING AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.15Disbursement of Road Improvement Funds for Wattles Way Construction Costs - On April 8, 2014, the Department of Public Works Subdivision Inspection Division deposited $20,000 in proceeds from a cashed bond from Surety for OA Ventures, LLC into a road improvement trust fund. These funds were for road improvements on a parcel map that were never completed by the developer. Staff prepared the plans and specifications in Fiscal Year (FY) 2014-15. On August 11, 2015, the Board of Supervisors approved reimbursement from this trust account for the engineering staff time in the amount of $6,079.29. In FY 2015-16 the project was constructed at a cost of $14,088.59. The Department of Public Works now requests authorization from the Board of Supervisors to disperse the remaining related trust funds of $13,920.71 to the Road Fund as reimbursement for the construction costs action requested APPROVE THE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) 3.16Award of Contract to Cal Electro Inc., for the Neal Road Recycling Waste Facility Electrical Power Extension Project - On June 26, 2016, the Board of Supervisors authorized the Department of Public Works to advertise the Electrical Power Extension Project. The project will extend electrical service to the western portion of the landfill. Electricity is needed for a variety of pumps utilized to move storm water and landfill liquids. The pumps are currently powered by diesel generators, which are high maintenance, subject to breakdowns and outages, and are difficult to control remotely. In addition, air quality regulations will eventually require phasing out of diesel powered portable pumps. The project is designed with sufficient capacity to facilitate development of a septage receiving and transfer facility, and relocation of the maintenance shop to an area closer to landfilling operations in order to increase efficiency and safety. On October 18, 2016, two bids were received and opened. The lowest responsive and responsible bidder was Cal Electro, Inc., of Redding. The low bid amount was $281,900, which is 25.29% higher than the engineer's estimate of $225,000. The department requests a budget adjustment of $110,000 to provide sufficient budget appropriation for additional expenses related to the contract. The Neal Road Recycling and Waste Facility Enterprise Fund balance will be used for the additional expenses action requested 1) AWARD THE CONTRACT TO CAL ELECTRO, INC. AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN; 2) AUTHORIZE CAPITAL ASSET ACQUISITION; AND, 3) APPROVE THE BUDGET ADJUSTMENT. (Public Works) Page 5 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 3.17Notice of Completion for the Morseman-Godman Neighborhood Slurry Seal Project - The Board of Supervisors awarded a contract to VSS International, Inc. of West Sacramento on July 26, 2016, for the Morseman-Godman Neighborhood Slurry Seal Project. The contract amount was $157,119.50 and included clearing and grubbing, traffic control, placing a Type II Slurry Seal on the roadway, applying thermoplastic traffic striping, and applying thermoplastic traffic markings. All work has now been completed in compliance with the approved plans and specifications. Contract Change Order No. 1 modifies the engineers estimate to reflect the actual quantities of material installed during the slurry seal and striping, which increases the contract amount by $4,545.45 action requested 1) APPROVE THE CONTRACT CHANGE ORDER NO. 1 AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.18Memorandum of Understanding with the Upper Feather River Integrated Regional Water Management Group - Butte County and the Upper Feather River Integrated Regional Water Management (IRWM) Group share common surface water and groundwater resources. Based on these common resources, regular coordination, collaboration, and communication will improve water resource planning. The proposed Memorandum of Understanding (MOU) would establish voluntary efforts toward regional coordination, collaboration, and communication. The goals of the MOU are to achieve greater efficiencies and enhance public services, provide a framework for the management and disbursement of funding associated with activities pursued jointly under this MOU, and to improve competitiveness for State and Federal grant funding through cooperative applications. On October 25, 2016, the Butte County Federal/State Land Use Coordinating Committee voted to recommend the Board of Supervisors enter into the MOU with the Upper Feather River IRWM Group action requested APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies B.Disband the Job Creation Task Force - In 1998, the Social Services Department requested the County create a Job Creation Task Force to oversee the development of the County's Job Creation Plan, as required by Federal Welfare Reform. The Plan was created, the Task Force completed its charge, and additional legislative changes over the years have eliminated the requirement for the Task Force. The County Administration Department requests that the Board of Supervisors officially disband the Job Creation Task Force action requested DISBAND THE JOB CREATION TASK FORCE. (County Administration) Page 6 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER C.Termination of the Transient Occupancy Tax Advisory Committee - On February 23, 1993, the Board of Supervisors directed that a committee be formed to explore optional uses of the County Transient Occupancy Tax (TOT) for the enhancement of tourism. The Committee was formed with the Treasurer-Tax Collector as Chairman, and members of Chambers of Commerce, County/City residents paying in to the program at that time, and representatives from the Administrative Office, County Counsel, and the Association of Cities. Appointments were not required to be made by the Board of Supervisors. Records reflect that the Committee has not met since 2001. The County receives less than $30,000 per year in TOT, which is used to promote tourism in the county. As a result of the new Tourism Business Improvement District, this committee is no longer necessary. The Treasurer-Tax Collector recommends that the Board of Supervisors disband the Transient Occupancy Tax (TOT) Advisory Committee action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax Collector) D.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer 4.03General Plan Follow-Up and Implementation by Director of Development Services 4.04Items Removed from the Consent Agenda for Board Consideration and Action 4.05Resolution to Amend the Salary Ordinance - The Department of Employment and Social Services requests the deletion of the following 26 vacant positions: 18 Employment and Eligibility Specialist; 1 Employment and Eligibility Specialist, Senior; 1 Employment and Eligibility Program Specialist; 2 Supervisor, Employment and Eligibility; and, Employment Case Manager/Employment Case Manager, Senior. This staffing reduction is primary due to a decrease in State funding allocation as well as making adjustments to prepare for future funding. There is no impact on the General Fund budget action requested ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 5.PHTI UBLIC EARINGS AND IMES TEMS 5.019:20 am Presentation by AT&T: Overview of Connect America Fund Phase II in Butte County action requested ACCEPT FOR INFORMATION ONLY. (Other) Page 7 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 5.029:30 am Appeal of Condition of Approval No. 23 to Provide a Pressurized Water System for Tentative Subdivision Map TSM16-0001 - On September 22, 2016, the Butte County Planning Commission approved Tentative Subdivision Map TSM16-0001 for Kevin Thomas to divide 6.29 acres into four parcels and a designated remainder, not less than one acre in size in the Very Low Density Residential (VLDR) zone, subject to Condition of Approval No. 23 requiring the applicant to provide a pressurized water system. The subject property is located at 9086 Goodspeed Street (both sides of Walnut Grove Drive between the Midway and Goodspeed Street) in the southern portion of the community of Durham, adjacent to land previously subdivided by the applicant. The applicant requested an exception to Butte County Improvement Standards to forgo the pressurized water system. An appeal has been received from the applicant regarding the Planning Commission's decision to include Condition No. 23 requiring the applicant to provide a pressurized water system. Staff recommends the Board of Supervisors adopt a resolution requiring provision of a pressurized water system and replace it with a condition requiring payment into a dedicated fund for water hydrants in the Durham Irrigation District (DID) at a cost of $1.72 per linear foot of parcel frontage. Alternatively, the Board of Supervisors may also deny action requested ADOPT THE RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Development Services) 6.BSPC OARD OF UPERVISORS UBLIC OMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1.Agricultural Commissioner 2.Behavioral Health Director 3.Chief Administrative Officer 4.Chief Probation Officer 5.Child Support Services Director 6.County Counsel 7.Development Services Director 8.Employment and Social Services Director 9.Human Resources Director 10.Information Services Director 11.Library Director 12.Public Health Director 13.Public Works Director 14.Water and Resources Conservation Director 7.02Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8: Property APNs: 005-247-003 Agency Negotiator: Grant Hunsicker Negotiating Partner North Valley Animal Disaster Group John Maretti, President Negotiations: Terms and Conditions of Conveyance Page 8 BCBSAN8,2016 UTTE OUNTY OARD OF UPERVISORS GENDA OVEMBER 7.03Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: - General Unit; Butte County - County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional - s Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non-Represented Unit Page 9 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk-Recorder-Registrar been received but not included in the agenda supporting material. Copies of all communications received by the of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Cathi Grams removed from the Consent Agenda are discussed under this section. Farm, Home & 4-H 3.Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Randall Mutters listed, but will never start before the time listed. 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any Fire Chief: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Darren Read but may respond to statements or questions and provide staff direction. General Services: 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Public Participation: Pamela Knorr It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Information Systems: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Art Robison to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. Public Health: Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Sheriff-Coroner*: meeting. Kory Honea Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water & Resource County Administration Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official Page 10