HomeMy WebLinkAboutA111213 BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
November 12, 2013
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County Supervisors
Bill Connelly, District 1
Larry Wahl, District 2
Maureen Kirk, District 3
Steve Lambert, District 4
Doug Teeter, District 5
Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel
and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
Butte County Department Heads
Agricultural Commissioner Richard Price
Assessor* Fred Holland
Auditor-Controller* Dave Houser
Behavioral Health Director Anne Robin
Chief Administrative Officer Paul Hahn
Chief Probation Officer Steve Bordin
Child Support Services Director Sharon A. Stone
Clerk-Recorder-Registrar of Voters* Candace Grubbs
County Counsel Bruce S. Alpert
Development Services Director Tim Snellings
District Attorney* Mike Ramsey
Employment and Social Services Director Cathi Grams
Farm, Home & 4-H Advisory Joseph Connell
Fire Chief George Morris
General Services Director Grant Hunsicker
Human Resources Director Brian Ring
Information Systems Director Robert Barnes
Library Director Melanie Lightbody
Public Health Director Cathy Raevsky
Public Works Director Mike Crump
Sheriff-Coroner* Jerry Smith
Treasurer-Tax Collector* C. Linda Barnes
Water and Resource Conservation Paul H. Gosselin
* Elected Official
PAGE 1 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
9:00 A.M. 1.00 CALL TO ORDER
1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County
Center Drive, Oroville.
1.02 Pledge of Allegiance to the Flag of the United States of America.
1.03 Observation of a Moment of Silence.
2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA.
3.00 CONSENTAGENDA
BEHAVIORAL 3.01* Tri County Treatment - Amendment B - Tri County Treatment is a drug rehabilitation
HEALTH facility where persons suffering from chemical dependency can re-establish their lives in a
structured, private live-in facility. Tri County Treatment specializes in residential short-
term (30 days or less) and residential long-term (30 days or more) substance abuse
treatment programs. Approval is requested to amend the agreement with Tri County
Treatment to provide additional residential services and alcohol and drug free housing
needed for client placements through FY 2013-14.The term of this agreement is extended
and will terminate on June 30, 2014 as a result of competitive solicitation. The maximum
financial obligation under this agreement shall not exceed $111,565.43 (this is an increase
of $20,872.52 for FY 2013-14) — action requested - APPROVE AGREEMENT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
CHIEF 3.02* Funding Assistance Agreement with Butte County Fair Association - In December 2012,
ADMINISTRATIVE the Board of Supervisors approved a $75,000 funding assistance agreement with the Fair
OFFICE Association for calendar year 2013 due to the elimination of State funding for fairs
throughout the State. The one-year funding assistance agreement required the Fair
Association to provide a business plan to the County by September 30, 2013 showing
financial stability within three years.To date in 2013,the Fair Association has been able to
cover its costs with a combination of annual revenues and net profits from prior years,
and did not have to access any of the funding assistance provided by the County. The
County received the business plan, which reflects realistic goals for enhancing annual
revenues and reducing annual costs, along with an intriguing plan for long-term viability
of the Fairgrounds. A presentation of this plan will be provided at a future Board meeting.
Based on the business plan provided, and the fact that the Fair Association has not had to
utilize the funds in 2013, staff recommends that the Board consider a $50,000 funding
assistance agreement as a safety net for the Fair Association for calendar year 2014. The
Fair Association does not anticipate needing to access any safety net funding prior to July
1, 2014, so no additional appropriations are needed in the FY 2013-14 budget. If funding
assistance is approved by the Board of Supervisors, it will be included in the FY 2014-15
Recommended Budget—action requested -APPROVE FUNDING ASSISTANCE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 2 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
3.03* Amendment to Employment Contract - Director, Employment and Social Services - Board
approval of a third amendment to the contract with Cathi Grams, Director, Employment
and Social Services, is requested. Cathi Grams has agreed to serve as the Interim
Behavioral Health Director for a term up to six months from November 30, 2013 through
May 31, 2014. Compensation for the additional assignment will be 35%above Ms. Grams'
base pay, which is $159,558.10, for an additional monthly payment of $4,653.78 during
the period she serves in the temporary assignment.The monthly rate will be pro-rated for
any partial month worked. There are no commensurate changes in benefits associated
with this temporary assignment — action requested - APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND AUDITOR-CONTROLLER.
DISTRICT 3.04* Authorize Amendment to Contract with Access Information Management - The District
ATTORNEY Attorney's Office currently uses Access Information Management to provide secure
shredding services. An amendment to the contract is requested to continue the
statutorily required service. The end date of the current contract is June 30, 2013. The
District Attorney's office wishes to revise the completion date of the contract to June 30,
2014, and increase the not-to-exceed price by$2,300. The total not-to-exceed amount of
$16,664 is over the seven year life of the contract - action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND AUDITOR-CONTROLLER.
FIRE 3.05* Community Cost Share Account and Resolution - The fire department is requesting that
the Board of Supervisors approve changes in the Community Cost Share Program (CCSP)
that improve the fire department's ability to purchase new fire equipment to deploy to
volunteer companies throughout the county. The requested changes will reduce the
average age of the Butte County Fire Department (BCFD) volunteer-operated fire
apparatus fleet and maintenance costs. The fire department is also requesting that up to
$10,000 per year may be withdrawn from the CCSP specifically to aid in the maintenance
of BCFD volunteer company operated fire apparatus. Specific changes to the CCSP are as
follows: 1) Change the current cost share ratio from 50% CCSP funds-50% volunteer
company funds to 95% CCSA funds-5% volunteer company funds; 2) Allow the 5%
company amount to include in-kind contributions by the company. This would allow a
company with difficulty raising the 5% cost share to provide in-kind contributions such as
equipment and/or personnel time to help get the new apparatus in service. In-kind
contributions would be approved by the BCFD Fire Chief on a case by case basis; 3) Allow
the BCFD to use up to $10,000 of CCSP funds per fiscal year to assist specifically with
maintenance of the BCFD volunteer company operated equipment; and 4) At no time will
the CCSP account be allowed to go below $250,000 without approval from the Board of
Supervisors - action requested - APPROVE CHANGES TO THE CCSP; AND ADOPT
RESOLUTION AND AUTHORIZE THE CHAIRTO SIGN.
PAGE 3 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
GENERAL 3.06* Award of Contract for Countywide Fire System Testing and Maintenance - Every three
SERVICES Years, General Services Staff requests quotations for fire system testing and monitoring
services. These services include cleaning, examining and adjusting building fire protection
system components on various County buildings. On August 20, 2013, an Invitation for Bid
was issued. Three firms responded, with quoted prices for the three Years of service
ranging from $59,700 to $315,364. Wilgus Fire Control, Inc. was the lowest responsive
bidder, with a three-year cost of $59,700, and an annual cost of $19,900, for the
seventeen County Buildings to be serviced. The term of the agreement is December 1,
2013 through November 30, 2016 - action requested - APPROVE AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
3.07* Budget Adjustment for Behavioral Health Department, 109 Parmac Road Facility
Modifications - The Behavioral Health Department has requested a facility modification
for their administrative area located at 109 Parmac Road in Chico. The changes in this
leased facility are necessary to accommodate additional space that has been acquired,
and to provide for greater employee efficiency. These modifications will provide access
between the three suites, new fire rated doors, and a path of travel between Suite 1 and
Suite 2. In addition, a new Uninterruptible Power Supply (UPS) will be installed to better
support the Department's critical servers and digital data in the event of power failure.
Construction costs are estimated at $40,600 and funds are available in the FY 2013-14
Behavioral Health budget -action requested—APPROVE BUDGET ADJUSTMENT. (4/5 vote
required)
3.08* Budget Adjustment for the Probation Juvenile Hall Security System Upgrade -On April 23,
2013, the Board of Supervisors approved a contract with P2 ABC Controls to construct
security system improvements to the Juvenile Hall facility at 41 County Center Drive.
These improvements include upgrades to the Central Control Room, upgrades to the
Programmable Logic Controller, installation of 133 cameras and the installation of
proximity cards and electronic access control components. It was anticipated that the first
milestone of the project,with an associated cost of$32,000 would be completed and paid
for by the end of FY 2012-13. However, as the project developed, the work was not
completed by the end of the fiscal Year, and the $32,000 associated with the project was
not re-appropriated in the current fiscal Year. The project will be funded by Youth
Offender Block Grant restricted cash. No General Fund resources are necessary — action
requested—APPROVE BUDGET ADJUSTMENT. (4/5 vote required)_
PAGE 4 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
3.09* Award of Contract with Disability Access Consultants for Updating the County Accessibility
Self-Evaluation and Transition Plan - In 1998, and in compliance with the Americans with
Disabilities Act (ADA), the County completed an Accessibility Self-Evaluation and a
Transition Plan to identify existing barriers to accessibility and to establish a plan to
improve access to County facilities for the public and for employees. Since that time, the
County has completed approximately $3,000,000 in projects specifically addressing
barriers to accessibility. In addition, the County has continued to identify new
opportunities to improve accessibility and has dedicated a portion of all construction-
related project funding to improving accessibility throughout the County. The original
Self-Evaluation and Transition Plan have become nearly obsolete and require updating.
Staff recommends awarding a $59,850 contract to Disability Access Consultants, a local
accessibility firm specializing in ADA and California Accessibility compliance (Title 24, Part
I, Volume I, Chapter IIB), to update County plans. Under the terms of the agreement,
Disability Access Consultants will inspect County facilities, develop a gap analysis, and
assist the County in obtaining public input and in developing a Transition Plan to help the
County implement improvements. Funding for this project comes from a Community
Development Block Grant and is included in the General Services FY 2013-14 budget and
no additional appropriation is required — action requested — 1) APPROVE THE CONTRACT
WITH DISABILITY ACCESS CONSULTANTS AND AUTHORIZE THE CHAIR TO SIGN; AND 2)
APPOINT THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THIS PROJECT.
3.10* Lease Origination - 1370 Ridgewood Drive, Chico Suite 22, with The Garian Partnership for
Occupancy by the Butte County Department of Probation - Butte County Department of
Probation, through its Community Counseling Center located in Oroville, has been
providing a variety of educational programs to address barriers to employment and
acceptance. This vocational training offers community service programs, life skills,
substance abuse classes, family support and education, all with the goal to reduce
recidivism and to assist these individuals with a successful transition back into the
community. The Department now seeks to expand these services in Chico with the
addition of a new leased facility located at 1370 Ridgewood Drive. The new lease is for
approximately 4,000 square feet of office space, with a rate that will remain fixed at$0.80
per square foot, for a total monthly payment of$3,200 over the 3 year term. The term of
the agreement is December 16, 2013 through December 31, 2016, and includes the
option to extend for an additional sixty-month period. Funding for this lease is included in
the FY 2013-14 budget and no additional appropriation in required — action requested -
APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 5 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
HUMAN 3.11* Resolution to Amend The Salary Ordinance - The Department of Human Resources has
RESOURCES prepared a resolution to amend the Salary Ordinance. These changes will leave the total
allocations in the County unchanged. The following are the sections of the Salary
Ordinance to be amended:
DESS: The Department of Employment & Social Services is requesting to extend a current
limited term position of Administrative Analyst, Senior/Administrative
Analyst/Administrative Analyst, Associate from December 31, 2013 to June 30, 2014. This
position continues to be needed to provide continued oversight of the IHSS Case
Management and Payrolling System (CMIPS II) implementation activities. Funding for this
position is fully covered through CMIPS II Implementation Allocations provided by the
State. These changes will leave the total allocations in the department unchanged and
have no fiscal impact on the County General Fund.
Human Resources: The Human Resources Department is requesting to delete the
classification of Behavioral Health Forensic Clinician (bi-weekly salary: $1,740.86-
$2,332.91) from Section 57, Reference E of the Salary Ordinance titled, "Management,
Confidential and Supervisory (BCMEA) Unit Classifications" and add the classifications of
Behavioral Health Forensic Clinician I (bi-weekly salary: $1,616.56-$2,166.35); Behavioral
Health Forensic Clinician II (bi-weekly salary: $1,740.86-$2,332.91); and Supervisor,
Psychiatric Nurse (bi-weekly salary: $2,341.27-$3,137.54). These changes have been
agreed to by Human Resources and the applicable Employee Association.
Behavioral Health: Concurrent with Human Resources' request above, the Behavioral
Health Department is requesting to delete one vacant position of Behavioral Health
Forensic Clinician and add one flexibly staffed Behavioral Health Forensic Clinician II/I.
This change in classification will give the department greater success when recruiting for
applicants with experience in the forensic field. In addition the department requests to
delete one position of Supervisor, Nurse/Staff Nurse, Senior and add one position of
Supervisor, Psychiatric Nurse.This new classification was created to allow the department
the ability to attract more nursing candidates that have previous experience in the
psychiatric field. Any increase in costs associated with this change will be covered in the
department's FY 2013-14 budget. These changes will leave the total allocations in the
department unchanged and have no fiscal impact on the County General Fund — action
requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 6 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
PUBLIC HEALTH 3.12* Immunization Assistance Program Agreement - The California Department of Public
Health has made available 100% federal funding in the amount of $256,044 for the
Immunization Assistance Program. The funds will be utilized to cover specific activities
that will raise the immunization levels of infants, preschool age and school age children.
Prevention, surveillance and outbreak control activities will reduce illness, disability and
death due to vaccine preventable diseases such as polio, diphtheria, tetanus, pertussis,
hepatitis B and many others. The term of the agreement is July 1, 2013 through June 30,
2017 with a maximum amount receivable of $256,044 ($64,011 per fiscal year) — action
requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
3.13* Grant Agreement with State of California Department of Public Health for Oversight and
Enforcement of Small Public Water Systems - Approval is requested for a revenue
agreement in the amount of $270,000 with the State of California Department of Public
Health (CDPH) for the provision of oversight and enforcement of federal and state
regulations on small public water systems (less than 200 service connections) located
within Butte County. Funds can be used over multiple years until depleted to help offset
costs related to the permitting, inspection, monitoring, electronic reporting of data to the
State, etc. relating to the 93 small public water systems that Public Health has been
assigned oversight. In order to receive funding, that the State is requesting that the
following three documents be approved: 1) Local Primacy Delegation Agreement (LPDA):
This agreement formalizes the delegation of oversight responsibility and required duties
from the State to Public Health. This agreement supersedes the current LPDA that has
been in place since 1993; 2) Grant Funding Agreement: This agreement describes the
milestones that Public Health must meet in order to receive the $270,000 in funding and
what purposes that funding may be used for in the future. The Grant Funding Agreement
also requires the County enter into a Fiscal Agent Agreement; 3) Fiscal Agent Agreement:
The Grant Funding Agreement requires that a Fiscal Agent enter into a Fiscal Agent
Agreement with CDPH to be contractually obligated to hold the grant funds in a restricted
account and to only withdraw the money when directed to do so by CDPH. The Auditor-
Controller has agreed to fill the role of Fiscal Agent. Each of the three agreements is
subject to review by County Counsel and the Auditor-Controller — action requested — 1)
APPROVE THE LPDA AND AUTHORIZE THE ENVIRONMENTAL HEALTH DIRECTOR TO SIGN;
2) APPROVE THE GRANT FUNDING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN;
AND 3) APPROVE THE FISCAL AGENT AGREEMENT AND AUTHORIZE THE AUDITOR-
CONTROLLER OR DESIGNEE TO SIGN.
PAGE 7 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
PUBLIC WORKS 3.14* Adoption Of Plans and Specifications for the Construction of North County Public Works
Yard - The existing Public Works (PW) facility, located at the intersection of 20th and
Locust Streets in the City of Chico, was purchased in 1923 and was last remodeled in
1946. The improvements are past the end of useful life and the site is unable to support
the needs of the department, even with further remodeling. The Butte County Capital
Improvement Program (CIP) provides for a replacement facility, and in March of 2002 the
department purchased an unimproved 2.66 acre parcel on Bellarmine Court in South
Chico for use as the new North County Public Works Facility. In February of 2012, the
Board of Supervisors approved a contract with Nichols, Melburg & Rossetto, a Chico
Architectural and Engineering firm, to work with Public Works and General Services to
design the facility.The goal of the design team was to deliver a facility that was equivalent
to a "Leadership in Energy and Environmental Design" (LEED) Silver level of quality in
accordance with General Plan 2030. Because of the unique LEED equivalent design
challenges for the large (60% of the building footprint) vehicle shop area with its
numerous roll up doors, the design team was unable to reach its goal. However, the
project exceeds the Green Building Code requirements and incorporates innovative
products and processes to adhere to the principals of environmental sustainability.
Additional information on the facilities LEED equivalency can be found in the staff report.
At this time, Public Works and General Services recommends adoption of the plans and
specifications (available in General Services Office), authorize General Services to
advertise and solicit bids for the project, and appoint the Director, General Services, or his
designee, Officer of the Project — action requested — 1) ADOPT THE PLANS AND
SPECIFICATIONS AS APPROVED FOR CONSTRUCTION BY DDS; 2) AUTHORIZE THE
ADVERTISEMENT AND SOLICITATION OF BIDS BY THE DEPARTMENT OF GENERAL
SERVICES; AND 3) APPOINT THE DIRECTOR, GENERAL SERVICES, OR HIS DESIGNEE,
OFFICER OF THE PROJECT.
3.15* Agreement with Crowe Horwath for Refuse Collection Rate Study—On June 14, 2011 and
December 11, 2012, the Board of Supervisors directed staff to work with the County
licensed waste collection companies regarding the establishment of franchised collection
areas that would result in additional waste delivered to the County-owned and operated
Neal Road Recycling and Waste Facility (NRRWF). Increased revenues generated from the
associated gate fees are necessary to meet the objectives stated in the NRRWF Strategic
Plan. To date, the County's consultant (NewPoint Group/Crowe Horwath) has reviewed
and tested the licensed waste hauler's customer data, identified proposed franchised
service areas based on a concept of revenue neutrality for each of the three County
licensed waste haulers, assisted staff with negotiations with each waste hauler,
developed a rate methodology and draft franchise agreements. The consultant has
analyzed each hauler's existing collection rates within each of the three proposed
franchise service areas and determined that a range of collection rates exist in some
areas. The consultant and staff discussed the issue and decided that rather than take an
average rate, or some other calculation based on current rates, it would be appropriate to
conduct a study to determine a base Year collection fee for each service area based on
the cost and level of service according to the proposed rate methodology. After the
negotiated franchise agreements are completed and a proposed base Year collection fee
calculated, staff could then bring a complete package to the Board for consideration. The
cost of the agreement is $44,980 for FY 2013-14. To fund the agreement, a budget
transfer from the NRRWF Fund Balance of $44,980 is needed — action requested —
APPROVE AGREEMENT AND AUTHORIZE THE PW DIRECTOR TO SIGN SUBJECT TO REVIEW;
AND APPROVE BUDGET ADJUSTMENT. (4/5 vote)
PAGE 8 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
WATER AND 3.16* Technical Advisory Committee Appointment - The Groundwater Conservation ordinance
RESOURCE (Chapter 33 of the Butte County Code) has provisions regarding the membership of the
CONSERVATION Technical Advisory Committee (TAC) and how its members are appointed. The ordinance
defines the TAC as a seven person committee nominated by the Butte County Water
Commission and appointed by the Board. TAC members must have substantial expertise
in water management or hydrology. A vacancy on the TAC resulted from the resignation
of one of its members, Matt Colwell. On November 6, the Butte County Water
Commission voted unanimously to recommend that the Board of Supervisors appoint Eric
Miller to the TAC — action requested - APPOINT ERIC MILLER TO THE TECHNICAL
ADVISORY COMMITTEE.
OTHER 3.17* Appointments in Lieu of Election — Various Special Districts - In the districts where
DEPARTMENTS candidate(s) filed a declaration of candidacy for an office that did not exceed the number
ANDAGENCIES of positions to be filled, California Elections Code section 10515 (a), provides that the
Board of Supervisors appoint the nominees who filed, rather than requiring an election.
The following special districts have certified that the number of persons who filed
Declarations of Candidacy for positions of Director did not exceed the number of
positions to be filled: Biggs-West Gridley Water District, Butte Water District, Drainage
District No. 200, Lake Madrone Water District, Reclamation District No. 833, Richvale
Irrigation District, Sacramento River Reclamation District, and the Western Canal Water
District. It is requested that the Board appoint the nominees who are listed in the staff
report.The nominees who are appointed will take office at noon on December 6, 2013 for
the new term and serve exactly as if elected—action requested—APPOINT NOMINEES.
4.00 REGULAR AGENDA
4.01* Boards, Commissions and Committees
1. Appointments to Listed Vacancies
2. Board Member Appointment to Local Agency Formation Commission (LAFCo) — On
April 26, 2011, Supervisor Lambert was appointed as a LAFCo Commissioner with a 2-
year term which ended in May 2013.The new term for this Commission seat will be for
four years - action requested — APPOINT ONE BOARD OF SUPERVISOR MEMBER TO A
TERM TO END MAY 31, 2017.
3. Board Member/Committee Reports and Board Member Comments
(Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the
agenda.)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer.
PAGE 9 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
4.03* Financial Report for Fourth Quarter FY 2012-13 and First Quarter FY 2013-14 - The
Financial Report for Fourth Quarter FY 2012-13 and First Quarter FY 2013-14 provides
economic, expenditure, revenue, cash balance, long-term debt and summary information
for the periods ending June 30, 2013 and September 30, 2013. The report includes tables
and graphs of historical data to help provide context and demonstrate trends in the
economy, expenses, revenues and balances - action requested - ACCEPT FOR
INFORMATION. (Administration)
4.04* Adoption of an Ordinance Amending Butte County Code Chapter 26 Entitled "Buildings" in
Order to Adopt the "2013 California Building Standards Code" - On October 22, 2013 the
Board of Supervisors took action on the introduction of an ordinance to adopt the 2013
Building Codes and waive first reading and adopt the 2013 California Code of Regulations.
At that meeting, the Board requested staff to bring back bulleted key code
changes/revisions of these codes for review on November 5, 2013. At the November 5
meeting, the Board directed staff to bring additional information associated to key code
item "Rainwater Catchment" (a new chapter in the 2013 California Plumbing Code). The
next step in the approval process is for the Board of Supervisors to consider the final
adoption of the ordinance. The ordinance will become effective 30 days after adoption -
action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN.
(Development Services)
5.00 PUBLIC HEARINGS AND TIMED ITEMS
9:30 A.M. 5.01* Public Hearing— Discussion on the Community Development Block Grant (CDBG) Planning
and Technical Assistance for the Phase 1 Master Plan for Urban Street Improvements in
the Unincorporated Area of South Oroville - On May 10, 2011 the Butte County Board of
Supervisors approved the submittal of a CDBG Economic Development Planning and
Technical Assistance Grant to complete Phase 1 Development of the Master Plan for Urban
Street Improvements in the unincorporated area of South Oroville in Butte County (Phase
1 Master Plan). In November 2011, the County was notified of the approval of the grant in
the amount of $70,000. The Phase 1 Master Plan is for existing and future drainage and
street improvements based on drainage studies and anticipated traffic flow patterns in the
area. The plan includes more detailed designs for Lincoln Boulevard and Myers Street, as
well as the intersection of Myers Street and Oro-Bangor Highway. The Master Plan will
assist in taking advantage of any future funding opportunities as well as enhance
coordination efforts with the City of Oroville on future joint planning efforts. The Master
Plan will also assist the utility companies on proposed projects to underground the
overhead wires on Myers Street. A public hearing is being held per CDBG requirements to
provide members of the public an opportunity to provide comments on the Phase 1
Master Plan - action requested - ACCEPT FOR INFORMATION. (Administration/Public
Works)
PAGE 10 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
9:45 A.M. 5.02* Timed Item - Demonstration of Geographic Information System Parcel Lookup - Butte
County's existing parcel lookup system, Butte County Street Knowledge, was developed
and maintained by an outside contractor. That system is no longer supported by its
developer and the server on which it was located is unavailable. The Information Systems
Department has worked with the Department of Development Services to create a new
parcel lookup system, which will be maintained by County staff. The system provides a
map-based graphic user interface and up-to-date aerial imagery and topographic mapping.
A parcel lookup system is an important service offered by Butte County to property
owners, the real estate industry, builders and developers. System users are able to enter
either the address or Assessor's Parcel Number of a property and receive information
including: its location in a city or the unincorporated County; County Supervisor; General
Plan and zoning information; floodplain and floodway mapping information; and fire
responsibility areas - action requested - ACCEPT FOR INFORMATION. (Development
Services)
10:30 A.M. 5.03* Proposed Amendments to Ordinance 4051, Restrictions on Cultivation of Medical
Marijuana -At the meeting of October 22, 2013, the Board of Supervisors considered staff
recommendations for amendments to Ordinance 4051, Restrictions on Cultivation of
Medical Marijuana. Following the presentation of those recommendations, public input
and discussion, the Board provided direction on each of the proposed amendments and
gave staff direction on other areas of the ordinance to be revised. The Board also directed
that additional information be provided and returned with the draft amendment for
further discussion and consideration. In response to those directives, staff has prepared
two separate proposed amendments to the ordinance which incorporate the directed
changes, using two different approaches, and submits additional information as requested
by the Board -action requested -
1) INTRODUCE AND WAIVE THE FIRST READING OF PROPOSED ORDINANCE
AMENDMENT A;
-OR-
2) INTRODUCE AND WAIVE THE FIRST READING OF PROPOSED ORDINANCE
AMENDMENT B AND PROVIDE STAFF DIRECTION ON THE REMAINING THREE
ISSUES NOT INCLUDED IN PROPOSED ORDINANCE AMENDMENT B;
-AND/OR-
3) PROVIDE STAFF ADDITIONAL DIRECTION ON CHANGES, REVISIONS OR FURTHER
ACTIONS OR INFORMATION NEEDED RELATING TO THE AMENDMENT OF
ORDINANCE 4051. (Administration)
6.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be
limited to five minutes. Please note that pursuant to California state law, the Board of
Supervisors is prohibited from taking action on any item not listed on the agenda.
PAGE 11 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 12,2013
7.00 CLOSED SESSION
7.01 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS,
PURSUANT TO GOVERNMENT CODE SECTION 54957:
1. AGRICULTURAL COMMISSIONER
2. BEHAVIORAL HEALTH DIRECTOR
3. CHIEF ADMINISTRATIVE OFFICER
4. CHIEF PROBATION OFFICER
5. CHILD SUPPORT SERVICES DIRECTOR
6. COUNTY COUNSEL
7. DEVELOPMENT SERVICES DIRECTOR
8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR
9. HUMAN RESOURCES DIRECTOR
10. INFORMATION SERVICES DIRECTOR
11. LIBRARY DIRECTOR
12. PUBLIC HEALTH DIRECTOR
13. PUBLIC WORKS DIRECTOR
14.WATER AND RESOURCE CONSERVATION DIRECTOR
7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION
54957.6:
LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA;
DSA- MANAGEMENT/SUPERVISORY UNIT;
DSA-GENERAL UNIT;
BCCOA-SUPERVISORY UNIT;
BCCOA-GENERAL UNIT;
CONFIDENTIAL UNIT;
PPOA- MANAGEMENT UNIT;
NON-REPRESENTED UNIT
7.03 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)-4 CASES:
1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100);
2. COUNTY OF BUTTE v. BRUMFIELD, RONALD; BUTTE COUNTY SUPERIOR COURT
CASE No. 160073;
3. COUNTY OF BUTTE v.JACKSON,JOSHUA; BUTTE COUNTY SUPERIOR COURT CASE
No. 160075; AND
4. COUNTY OF BUTTE v. LLL RANCH LLC(DAN LEVINE); BUTTE COUNTY SUPERIOR
COURT CASE No. 160072
PAGE 12 November 12, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—NOVEMBER 12,2013
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.
and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center
Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year.
Meeting dates can be changed as a result of holidays or other events so please check the meeting
calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County
Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob.
Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at
least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the
Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of
Supervisors members to explain each agenda item (excluding documents that are not a public record
within the meaning of the Public Records Act) are available for your review at the County Administrative
Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at
the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover
costs. The list of communications included with the agenda packages is not comprehensive. Additional
communications to the Board of Supervisors may have been received but not included in the agenda
supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act)are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has
been provided to the Board of Supervisors members to explain that item.
Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following
Meeting Order: order:
1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of
the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card
(located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the
Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed,but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda,but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to
allow members of the public the opportunity to comment on all matters before the Board. Public
participation is limited to matters within the subject matter jurisdiction of the Board pursuant to
Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the
meeting process and conduct. A complete listing of these policies and procedures can be found in the
printed booklet agenda,obtained at the County Administrative Office,or viewed at the Clerk of the Board
website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.
to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in
alternate formats. All requests for special accommodations and/or alternative format documents must be
made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive,Suite 200,Oroville,CA 95965
530-538-7631
www.buttecounty.net/cob
PAGE 13 November 12, 2013