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HomeMy WebLinkAboutA112012BUTTE COUNTY BOARD OF SUPERVISORS AGENDA November 20, 2012 . ~.T T . . F . 0 0 o ~ ,.. 0 0 o - o C~ ~ ~l! ~~ County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Kim Yamaguchi, District 5 Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Anne Robin Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief George Morris General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director Robert Barnes Library Director Melanie Lightbody Public Health Director Phyllis Murdock Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* C. Linda Barnes Water and Resource Conservation Paul H. Gosselin * Elected Official PAGE 1 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS 9:00 A.M. 1.00 CALL TO ORDER AGENDA -NOVEMBER 20, 2012 1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA AGRICULTURE 3.01* AEreement with California State Department of Food and AEriculture for Fiscal Year (FY) 2012-133 Exotic Pest Detection -This contract is for the placement and servicing of traps for the detection of exotic pests, which are considered hazardous to agriculture and to the economy of California. Those insects may include, but are not limited to, Mediterranean Fruit Fly, Oriental Fruit Fly, Melon Fly, Gypsy Moth, and Japanese Beetle, and other invasive exotic pests. This agreement, in the amount of $56,319, includes delimitation work associated with the detection of one or more life stages of the above target pests in the County. This contract is included in the department's FY 2012-13 approved budget -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR SIGN. BEHAVIORAL 3.02* Clean Kind by DeHart -Clean King provides a variety of services from commercial office HEALTH cleaning to carpet restoration services throughout Butte County. Approval is requested to amend the agreement with Clean King to extend the term through June 30, 2013 and increase the maximum amount payable by $41,658.30 (department budget utilizing Medi- cal and Realignment revenue). Clean King was chosen to perform cleaning services for County's Psychiatric Health Facility resulting from a request for proposals BCDBH issued earlier in the current fiscal year -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 2 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 3.03* Skyway House -Skyway House offers a continuum of care which includes licensed and certified residential, adult and adolescent outpatient, residential with children, court ordered programs, and alcohol and drug free housing throughout the North State. BCDBH requests approval to amend the agreement with Skyway House to increase residential services and alcohol and drug free housing needed for client placements through FY 2012- 13. The term of this agreement will remain July 1, 2012 to June 30, 2013. The maximum financial obligation under this agreement shall not exceed $118,952.61 (This is an increase of $95,586.68 for FY 2012-13). BCDBH requests AB 109 funds be transferred as detailed on the budget worksheet to cover the contract increase for the AB 109 program. The balance of the increase to the contract is currently within the department's budget. There is no impact to the General Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE BUDGET ADJUSTMENT. 3.04* Tri County Treatment -Tri County Treatment is a live-in drug rehabilitation facility. Tri County Treatment specializes in residential short-term (30 days or less) and residential long-term substance abuse treatment program (more than 30 days). BCDBH requests approval to amend the agreement with Tri County Treatment to increase residential services and alcohol drug free housing needed for client placements through FY 2012-13. The term of this agreement will remain July 1, 2012 to June 30, 2013. The maximum financial obligation under this agreement shall not exceed $104,823.09 (This is an increase of $51,009.61 for FY 2012-13). BCDBH requests AB 109 funds be transferred as detailed on the budget worksheet to cover the contract increase for the AB 109 program. The balance of the increase to the contract is currently within the department's budget. There is no impact to the General Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE BUDGET ADJUSTMENT. CHIEF 3.05* Consolidated Impact Fee Report for Fiscal Year 2011-2012 -Pursuant to Government ADMINISTRATIVE Code 66006(b), the Butte County Consolidated Impact Fee Report for FY 2011-12 (Report) OFFICE has been available for Board and public review in the Office of the Clerk of the Board since November 1, 2012. The Report includes both County Department and Special District Impact Fee Fund information and findings. Government Code Section 66001(d) sets forth the requirements of findings the Board must make in the fifth year following the first deposit into a fund and every fifth year thereafter regarding amounts remaining in that fund. Department Heads responsible for the funds requiring five-year findings have provided their findings to their presentation letter included in the back of the staff report -action requested -REVIEW AND ACCEPT THE REPORT MADE AVAILABLE ON NOVEMBER 1, 2012 AND; MAKE FINDINGS AS DETAILED IN THE REPORT FOR EACH OF THE REQUIRED FUNDS/ACCOUNTS WITH REGARD TO PURPOSE, RELATIONSHIP, SOURCE AND AMOUNTS, AND TIMING AS SET FORTH IN GOVERNMENT CODE 660001(d). PAGE 3 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 3.06* Employment Contract -Information Services Director -Board approval of an employment contract renewal with Robert Barnes, as Information Systems Director, is requested. The initial salary of the position is $135,098.08 per year. There is no change from the previous salary. The term of the contract is for three years, beginning on January 1, 2013 and terminating on December 31, 2015 - action requested - APPROVE EMPLOYMENT CONTRACT AND AUTHORIZE CHAIR TO SIGN. HUMAN 3.07* Kris McNelis-Kris Simpson Investigations - In order to address an increase in the number RESOURCes of Human Resource investigations in FY 2012-13, Human Resources requests to increase the amount of the contract between Butte County and Kris McNelis-Kris Simpson Investigations from not-to-exceed $20,000 to not-to exceed $50,000. All other terms of the agreement remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PROBATION 3.08* Resolution RecoEnizinE Brian Anderson, Superintendent of Juvenile Hall Upon His Retirement -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PUBLIC HEALTH 3.09* Northwest Society for the Prevention of Cruelty to Animals (NWSPCA) -The Public Health Department contracts with the NWSPCA to provide for the sheltering of animals impounded by the Butte County Animal Control Program. Proposed is a three year agreement to continue providing kenneling services through the new term of July 1, 2013 through June 30, 2016. The maximum payable for the term of the agreement is $1,505,856 ($494,496 for FY 2013-14, $501,912 for FY 2014-15, and $509,448 for FY 2015- 16). This agreement will be funded by Animal Control Fees, CSA 164 charges, and department specific revenue. There is no impact to the General Fund -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PUBLIC WORKS 3.10* Contract Change Order No. 1 and Notice of Comoletion for Asohalt Concrete Dig Out Repairs on Skyway - In July 2012, Franklin Construction, Inc. of Chico was awarded the Asphalt Concrete Dig Out Repairs on Skyway contract in the amount of $203,600. This Contract Change Order No. 1 for $8,323.48 compensates the contractor for night work during a special single night shift that was performed on Skyway between Lower Coutolenc Road and South Park Drive. Night work was requested by Public Works due to the high traffic volumes on Skyway during the day time hours. In general, the project work included the following: implementation of traffic controls, asphalt concrete dig outs with removal and disposal of the damaged asphalt section followed by the paving of the dig out areas all as marked in the field. All contract work has been completed -action requested -APPROVE CONTRACT CHANGE ORDER NO. 1 FOR AN INCREASE AMOUNT OF $8,323.48 AND AUTHORIZE THE CHAIR TO SIGN; AND ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. PAGE 4 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 3.11* BudEet Adjustment and Appropriation for Neal Road RecyclinE and Waste Facility (NRRWF), County Protect 757-5918 - At its meeting of October 23, 2012, the Board authorized an award of contract to R&R Horn as the lowest responsive and responsible bidder for the construction of Module 4 Phase E at the NRRWF, County Project No. 757- 5918. The agenda transmittal stated that the department's FY 2012-13 budget included appropriations for this project. In actuality, the appropriation was included in the FY 2011-12 budget and not carried over into the current year. Therefore, a budget adjustment of $720,824 in the current fiscal year is requested to execute the agreement with R&R Horn and complete the project -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). SHERIFF- 3.12* Resolution Approving Application for Justice Assistance Grant (JAG) for FY 2012-13 -The CORONER Sheriff's Office is completing an application for grant funds from the JAG Program through the Board of State and Community Corrections (BSCC) for Marijuana Suppression Program funding. A requirement of the grant application is a resolution from the Board of Supervisors confirming authorization for the Sheriff to submit the application and sign all documents pertaining to the grant. BSCC has already allocated Butte County $186,494 and is awaiting completion of the application process. The funding cycle is October 1, 2012 through September 30, 2013 with no matching fund requirement. The Sheriff's Office will assure compliance with all legal and programmatic requirements and will be responsible for the achievement of performance goals described in the application. Once the application is approved by the BSCC, the grant will be submitted to the Board of Supervisors for approval -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. TREASURER 3.13* Treasurer's Investment Report -The Treasurer-Tax Collector submits the Monthly TAX COLLECTOR Investment Report for October 31, 2012, in accordance with the Butte County Statement of Investment Policy dated July 1, 2012 -action requested -ACCEPT FOR INFORMATION. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Appointment of Alternate Board Member to Local Agency Formation Commission (LAFCO) -action requested - APPOINT A BOARD MEMBER AS ALTERNATE COMMISSIONER (TERM TO END MAY 31, 2015). 3. California State Association of Counties Board of Directors -action requested - APPOINT BOARD OF SUPERVISORS REPRESENTATIVE AND ALTERNATE REPRESENTATIVE TO A ONE YEAR TERM BEGINNING NOVEMBER 27, 2012. 4. Board Member or Committee Reports PAGE 5 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. 4.04* Fiscal Year 2012-13 First Quarter Financial Report -The FY 2012-2013 First Quarter Financial Report provides economic, expenditure, revenue, cash balance, long-term debt and summary information from the first three months of the fiscal year. The report includes tables and graphs of historical data to help provide context and demonstrate trends in the economy, expenses, revenues, and balances -action requested -ACCEPT FOR INFORMATION. (Administration) 4.05* Proposal to Establish a Service Center for Eligibility Services -The Department of Employment and Social Services (DESS) is proposing to move toward a new approach for its eligibility operations by establishing a Service Center and Task-Based work environment. The Service Center would take eligibility customer calls, and to the extent possible, adopt a "one and done" approach to calls. ATask-Based business model would manage ongoing cases by assigning specific tasks to workers, rather than using the DESS' past practice of assigning caseload to workers. The DESS' public assistance cases (Medi- cal, CaIWORKs and CalFresh) have increased significantly in the past several years due to the recession and are expected to further increase with the possible advent of the Affordable Care Act (Health Care Reform). Implementation of a Service Center and Task- Based approach would position the DESS to respond timely to the increased demands within budgeted resources while, improving quality and efficiency for residents. The total estimated cost of this proposal is $2.66 million, which includes $2.31 million in one-time costs. The cost is fully covered by 1991 Realignment Funds and would be spread over two fiscal years: 2012-13 and 2013-14. There is no impact to the County General Fund. This project would be implemented with existing staffing levels and currently leased space - actions requested - 1) AUTHORIZE GENERAL SERVICES DIRECTOR TO EXECUTE ATWO- YEAR AGREEMENT WITH THE CALIFORNIA STATEWIDE AUTOMATED WELFARE SYSTEM CONSORTIUM IV JOINT POWERS AUTHORITY (C-IV), SUBJECT TO LEGAL AND FISCAL REVIEW, IN AN AMOUNT NOT TO EXCEED $2.0 MILLION; 2) APPOINT THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THE CONSTRUCTION PORTION OF THE PROJECT; 3) AUTHORIZE THE GENERAL SERVICES DIRECTOR TO EXECUTE, DESIGN, CONSTRUCTION AND DEPLOYMENT CONTRACTS THAT DO NOT EXCEED $175,000 PER CONSTRUCTION SITE, OR $225,000 CUMULATIVELY; AND 4) APPROVE BUDGET ADJUSTMENT. (DESS) PAGE 6 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 4.06* Pheasant LandinE Phase One (CSA 169-1) Wastewater ManaEement Revision -CSA 169-1 consists of 17 developed residential parcels utilizing individual intermittent sand filters for wastewater treatment and individual gravity drain fields for dispersal of the treated effluent. These systems are regulated by Waste Discharge Requirements, Order 97-007. On April 22, 2010, Environmental Health received a letter from the Regional Board noting some inconsistent analytical results, high coliform levels in one of the monitoring wells, and that several monitoring wells had gone dry. To address these issues, Northstar Engineering was selected to make improvements under a work plan for the replacement of several monitoring wells, to meet monitoring conditions included in the Waste Discharge Requirements. On May 14, 2012, however, Regional Board staff agreed to rescind the Waste Discharge Requirements, provided: 1) Each property owner maintains an operating permit; 2) The CSA contracts with an Operation, Monitoring, and Maintenance (OM&M) Specialist certified by Butte County Public Health's Environmental Health Division; 3) The selected OM&M Specialist performs routine maintenance and monitoring for each on-site wastewater system annually as described in the Butte County On-Site Wastewater Ordinance and Manual; and 4) The County leaves in place CSA 169-1 to assure that all required contractual OM&M routine maintenance and monitoring are performed and funded -action requested - AS THE GOVERNING AUTHORITY OF CSA 169-1, APPROVE THE REPLACEMENT OF REGIONAL BOARD WASTEWATER MANAGEMENT OVERSIGHT UNDER WASTE DISCHARGE REQUIREMENTS WITH LOCAL MANAGEMENT UNDER THE CHAPTER 19 ON-SITE WASTEWATER SYSTEMS ORDINANCE, PROVIDED THAT ALL HOMEOWNERS WITHIN CSA 169-1 AGREE TO RECORD WITH THEIR PROPERTY DEED AN ACCESS, INSPECTION, AND PERMITTING NOTIFICATION (AIPN) TO ASSURE THAT FUTURE PROPERTY OWNERS CLEARLY UNDERSTAND THE NEED TO REMAIN A PART OF THE LOCAL WASTEWATER MANAGEMENT SYSTEM. (Public Health) S.OO PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Timed Item -Report from the Small Business Development Center on ProErams and Services Provided in Butte County -The Small Business Development Center (SBDC) at Butte College offers one stop business management assistance through one-on-one business consulting, entrepreneur training, referrals and a wide variety of information and guidance to small business owners and potential entrepreneurs in Butte, Glenn and Tehama Counties. Per the requirements of the SBDC's Federal contract, they must provide the Board of Supervisors with an annual update on the status of their programs and services. Executive Director, Sophie Konuwa, will provide the Board of Supervisors information on the types of programs and services they are offering, as well as statistics on those receiving services in Butte County -action requested -ACCEPT FOR INFORMATION. (Administration) PAGE 7 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 9:45 A.M. 5.02* Continued Public Hearing - Planning Division Fee Schedule Amendment -Development Services recommends amendments to the County Master Fee Schedule for the Planning Division fees. This is based on the comprehensive update to the Butte County Code Chapter 24, Zoning Ordinance, and proposed changes to Chapter 20, Subdivisions. The fees are proposed to be set at a minimum level to allow the least possible initial fee that could be processed on a smooth, streamlined project with no public controversy. This is the basis for the new fee type, M+H (Minimum plus Hourly). Beyond that, if a project becomes controversial or needs additional studies, that time would be charged at the department's hourly rate to recover the cost of providing services. Details are provided in the staff report -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA -MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA -SUPERVISORY UNIT, BCCOA -GENERAL UNIT PAGE 8 November 20, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -NOVEMBER 20, 2012 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meetine Order: order: 1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Oroville, CA 95965 530-538-7631 www.buttecounty. net/cob PAGE 9 November 20, 2012