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HomeMy WebLinkAboutA120616 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BC,C,D1 ILL ONNELLY HAIR ISTRICT RMA LW,D2 ARRY AHL ISTRICT EGULAR EETING GENDA PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER/ MK,D3 AUREEN IRK ISTRICT CLERK OF THE BOARD D6,2016 ECEMBER SL,D4 TEVE AMBERT ISTRICT DT,D5 OUG EETER ISTRICT 9:00 AM PH AUL AHN ML EETING OCATION CAO/ HIEF DMINISTRATIVE FFICER BA,CC RUCE LPERT OUNTY OUNSEL BSC OARD OF UPERVISORS HAMBERS CB LERK OF THE OARD 25CCD,S205 OUNTY ENTER RIVE UITE O,C95965-3380 ROVILLE ALIFORNIA 1.CO ALL TO RDER Pledge of Allegiance Observation of a Moment of Silence 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA 3.CA ONSENT GENDA 3.01Agreement with Relias Learning, LLC - Relias Learning, LLC, (Relias) provides electronic learning solutions through software and related course content. Relias products enable organizations to remain in compliance with regulatory and accreditation requirements and offer continuing education online to their employees. Approval is requested to renew the agreement with Relias to provide online training, tracking and educational opportunities for employees of the Behavioral Health Department. The contract negotiation began prior to the new fiscal year. However, additional review delayed approval by both parties. The term of the agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $34,090.05 action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02Contract with Kofile Technologies, Inc. for Record Restoration/Preservation - The County Clerk- nc., not to exceed $215,000, for the restoration and preservation of historical county books. The term of the contract is from the date of execution through June 30, 2017. For continuity in preservation/restoration, the County Clerk-Recorder, with General Services approval, selected Kofile Technologies, Inc., through a non-competitive process based on sole source justification action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder) 3.03November 8, 2016 Certification of Statement of Votes Cast - Candace J. Grubbs, County Clerk- Recorder/Registrar of Voters, submits the certification of the statement of votes cast for the Consolidated Presidential General Election held in Butte County on November 8, 2016, pursuant to California Elections Code section 15372 action requested - ACCEPT CERTIFICATION OF THE STATEMENT OF VOTES CAST. (Clerk-Recorder) Page 1 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.04Amendment 1 to Employment Contract - Director, Human Resources - The Board of Supervisors approved an Employment Contract with Pamela Knorr Heselton on September 27, 2016 to serve as Director, Human Resources. The Chief Administrative Officer negotiated a moving expense reimbursement with Ms. Knorr that was inadvertently left out of the original contract. The amendment to the contract will provide for reimbursement up to $5,000 for moving expenses supported by receipts. All other terms and conditions remain the same action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.05Approval of Board Minutes - Submitted for approval are the minutes for the November 8, 2016 Board of Supervisors regular meeting action requested - APPROVE BOARD MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.06Contract with OpenGov, Inc. for Web-Based Financial Reporting - In November of 2015, Butte County issued a Request for Proposals for an online solution to make County financial data more accessible to staff and the public. Following review and scoring by a panel consisting of staff from General Services, Information Systems, County Administration, and the Auditor-Controller's Office, OpenGov, Inc. was selected to present County financial data online. OpenGov, Inc. provides a cloud-based solution capable of presenting current and prior year budget versus actual expenditure and revenue data in an easy to use and interactive fashion. Approval is requested for a three-year contract with OpenGov, Inc. from December 6, 2016 through December 5, 2019. Including the set-up fee of $4,900 and subscription fees of $29,000 per year, the contract shall not exceed $91,900 over the three year term - action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.07Employment Contract - Director, Employment and Social Services - The Board of Supervisors is requested to approve the Employment Contract with Shelby Boston, Director of Employment and Social Services. The salary of the position is $146,000 with a 2% increase effective February 11, 2017. The term of the contract is December 17, 2016 through December 16, 2019 action requested - APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.08Ordinance Regarding Compensation of Members of the Board of Supervisors - The salary of members of the Board of Supervisors (Board Members) is set by ordinance. The current ordinance, Ordinance No. 4103, specifies that upon notification from the Administrative Office of the Courts of any increase in the salary of judges, the Board of Supervisors may adopt an ordinance or amended an ordinance increasing the salaries of each Board Member by the same percentage increase as the judges, as long as the increase does not exceed 5%. The increase shall not be effective prior to the effective date of the related increase in salary for judges. The County received notification from the Superior Court staff on September 29, 2016 that judicial salaries were increased by 1.36% effective July 1, 2016. With the current annual salary set at $56,030, the increase of 1.36% will increase the annual salary of Board Members by $762 to $56,792 per year retroactive to July 1, 2016. The new ordinance, which was introduced at a regular Board meeting on November 8, 2016, replaces Ordinance No. 4103 to reflect the new annual salary of Board Members. The ordinance will become effective February 5, 2017, which is greater than 60 days after adoption as required by Government Code action requested ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 2 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.09Accept Local Agency Biennial Notice for Butte County Resource Conservation District - The following district has reviewed its Conflict of Interest Code pursuant to California Government Code section 87306.5(b) and has determined that the agency's code is current and in no need of revision. County Counsel has reviewed the 2016 Local Agency Biennial Notice and believes it to be proper action requested - ACCEPT 2016 LOCAL AGENCY BIENNIAL NOTICE FOR BUTTE COUNTY RESOURCE CONSERVATION DISTRICT, DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.10Accept Local Agency Biennial Notice for Gridley Unified School District - The following school district has reviewed its Conflict of Interest Code pursuant to California Government Code section 87306.5(b) and has determined that the District's code is current and in no need of revision. County Counsel has reviewed the attached 2016 Local Agency Biennial Notice and believes it to be proper action requested - ACCEPT 2016 LOCAL AGENCY BIENNIAL NOTICE, DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.11Approval of Chico Unified School District's Amendment to Conflict of Interest Code and Local Biennial Notice 2016 - Chico Unified School District has reviewed its Conflict of Interest Code and determined that it is in need of revision and has provided an Amendment. County Counsel has reviewed the 2016 Local Agency Biennial Notice and Amendment to the Chico Unified School District's Conflict of Interest Code and believes it to be proper action requested 1) ACCEPT 2016 LOCAL AGENCY BIENNIAL NOTICE FOR CHICO UNIFIED SCHOOL DISTRICT; AND 2) APPROVE AMENDMENT TO CHICO UNIFIED SCHOOL DISTRICT'S CONFLICT OF INTEREST CODE, DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.12Budget Adjustment for the Department of Employment and Social Services - The Department of Employment and Social Services (DESS) submits a requested budget in spring of each year based on the anticipated State allocations for various programs. After the budget is approved by the Board in June, the State issues an allocation letter informing the counties of the actual amount, which is often different from the budgeted amount. Recently, DESS received additional allocation of $818,007 for the following programs: Resource Family Approval; Child Welfare Services - New System Project; Foster Parent Recruitment, Retention and Support; Commercially Sexually Exploited Children; and the Child and Family Team. The total revenue is higher than the requested appropriations due to staff time being included in the fiscal year (FY) 2016-17 budget action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Department of Employment and Social Services) 3.13Retirement Resolution for Cathi Grams - Approval is requested for adoption of a resolution acknowledging the retirement of Cathi Grams on the occasion of her retirement after 37 years of service on December 31, 2016 action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Department of Employment and Social Services) 3.14Retirement Resolution for Patti Morelli - Approval is requested for adoption of a resolution acknowledging the retirement of Patti Morelli on the occasion of her retirement after 32 years of service on December 31, 2016 action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Department of Employment and Social Services) Page 3 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.15Contract with Viatron Systems for Document Scanning Services The Department of Development Services recommends a contract for scanning files and producing electronic images for land use files and permit files dating back to the 1950s. Some files are paper while some are microfiche. Scanning these files will allow greater access to the public and staff. Staff recommend approval of a contract with Viatron Systems of Los Angeles, CA to perform document scanning services. Solicitation to bid is not required since this item is using an existing solicitation conducted by the County of Fresno that provides statewide pricing. Staff recommend the Board of Supervisors approve a contract with Viatron Systems for an amount not to exceed $237,724. The term of the contract is December 7, 2016 through June 30, 2017 and funds are included within the current fiscal year budget for the department action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.16County-Initiated Nonrenewal of Five Noncompliant Land Conservation (Williamson) Act Parcels - The Williamson Act Advisory Committee recommends the Board of Supervisors consider County-initiated nonrenewal of five parcels from the Williamson Act (Act) consistent with Government Code Section 51245, due to the noncompliance of these parcels with the County's Williamson Act program. The subject parcels have been sold separately out of the applicable Williamson Act contracts and no longer comply with minimum parcel size requirements for enrollment. The Williamson Act Advisory Committee reviewed one of the parcels on March 2, 2015 and the remaining parcels on March 7, 2016 and recommends County-initiated nonrenewal of all of the parcels. Each property owner has been notified of their right to make a written protest of this action. To date, no protests have been received. The nonrenewal will become effective January 1, 2017 if approved by the Board of Supervisors. The property taxes on the parcels will increase incrementally over the following eight years until they are normalized and the properties exit the Act in 2025. The parcels will remain fully encumbered by land-use limitations under the Williamson Act until that time. The five subject parcels are: APN 041-210- 008 Hanson, APN 022-010-010 James Family Trust, APN 026-250-020 Lao, APN 047-060-036 Marles, and APN 021-190-041 Orme action requested - APPROVE COUNTY-INITIATED NONRENEWAL OF THE FIVE SUBJECT PARCELS FROM THE WILLIAMSON ACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 4 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.17New Land Conservation (Williamson) Act Contracts with Rick and Patti Stemple, and Farmland Reserve Inc. - The Williamson Act Advisory Committee recommends the Board consider approximately 964 acres for enrollment in the Williamson Act as follows: 1) LCA16-0002 (Farmland Reserve, Inc.) - Approximately 444 acres to be enrolled for orchard use on the south side of Grainland Road, approximately 3 miles southwest of Durham (APN 038-070-043) and 2) LCA15-0003 (Stemple) - Approximately 520 acres to be enrolled for dryland grazing on the north side of Butte Creek Canyon, approximately 1.6 miles west of Magalia (APN 063-020-100; APNs 063-010-067 (a portion) and 063-010-072). Other parcels included in this application were not eligible for enrollment based on parcel size, General Plan designation and zoning, or both. The Stemple contract incorporates new language recommended by the Williamson Act Advisory Committee, which will be applied to all future Williamson Act contracts. The updated language limits the ability of the owner to separately sell, lease, finance, or recognize underlying parcels different than those identified in the contract legal description. This language was recommended by the Williamson Act Advisory Committee in order to limit the separate sale of substandard parcels out of Williamson Act contracts. The updated language also allows the County to charge for enforcement efforts in instances of breach of contract. The Williamson Act Advisory Committee reviewed LCA15-0003 (Stemple) on November 9, 2015 and LCA16-0002 (Farmland Reserve, Inc.) on November 7, 2016, and recommends enrollment of the subject property as specified above, subject to payment of any outstanding fees by the applicant action requested - APPROVE THE SUBJECT AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.18Agreement with Intellix Solutions, Inc. for Systems Integration Services, Capital Asset Purchase, and Budget Adjustment - Board approval is requested for an agreement with Intellix Solutions, Inc., for computer systems integration services (assessment, software solution, configuration services, and training) in support of the District Attorney's new case management system. The integration services and solution will permit data-to-data transfers between the District Attorney's system, State and local law enforcement agency systems, and the local Court system. The proposed software solution will also have the capability to integrate local County systems if the County chooses to do so in the future. The term of the agreement is through December 31, 2017, with a maximum amount payable of up to $350,000 (time and materials). Funding is available utilizing restricted United States Department of Treasury settlement funds action requested 1)APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE CAPITAL ASSET PURCHASE OF INTEGRATION MANAGEMENT SOFTWARE; AND 3) APPROVE BUDGET TRANSFER (4/5 VOTE REQUIRED). (District Attorney) 3.19Revenue Agreement Amendment with California Victim Compensation Board - The State of California, California Victim Compensation Board (CalVCB), formerly the Victim Compensation and Government Claims Board (VCGCB), provides funding to support victim services including, but not limited to, data entry, verification, and adjudication of claims for the unreimbursed financial losses for victims of crime. CalVCB has proposed an amendment to the revenue agreement in the amount of $9,400 ($4,700 a year for FY 2016-17 and 2017-18), thereby bringing the total amount to $475,720 for the term of July 1, 2015 through June 30, 2018, and is requiring the County to make a reasonable attempt to collect overpayments. Pursuant to the requirements of the agreement, Board approval is requested for a resolution which will approve the agreement amendment and authorize the District Attorney to execute the amendment and all other supporting documentation action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (District Attorney) Page 5 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.20Butte County Fire Department - Surplus Property The Fire Department requests that the following items be declared surplus: 1995 International 4800 4X4 Rescue, 1979 Ford 8000 Fire Engine, 1973 Fire Engine, and 1981 Water Tender. The items no longer meet the needs of the department due to the age, condition, mileage, and excessive costs to repair action requested DECLARE CAPITAL ASSETS (4) SURPLUS TO THE NEEDS OF THE COUNTY. (Fire) 3.21Lease Renewal with The Garian Partnership for Occupancy by the Probation Department at 1370 Ridgewood Drive, Suite 22, Chico - The Butte County Department of Probation operates a Community Counseling Center to provide a variety of educational programs to address barriers to employment and acceptance. The program is managed through a 4,000 square foot leased facility located at 1370 Ridgewood Drive in Chico, under a lease that expires December 31, 2016. The Department desires to renew the lease so that the program can continue. Under the new lease, the lease rate will increase from $0.80 per square foot to $0.85 per square foot, bringing the total monthly lease payment to $3,400 for 36 months. The lease rate will then increase to $0.89 per square foot for the balance of the lease with a planned termination date of December 31, 2021. Funding for the lease payment is included in the budget action requested - APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.22Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: Human Resources, Agriculture, Behavioral Health, Child Support, Development Services, Employment and Social Services, Information Systems, Probation and Public Health. HUMAN RESOURCES:The Human Resources Department requests to remove the classification of Office Assistant from the following departments: Agriculture, Behavioral Health, Child Support Services, Development Services, Employment and Social Services, Probation and Public Health. All regular help Office Assistant positions are currently vacant and in order to comply with the State of California minimum wage laws the Office Assistant classification will no longer be utilized. Human Resources also requests to delete the Office Assistant classification from - have a similar position available Human Resources requests to add a new classification of Office Clerk with pay equal to the current state minimum wage to Section 28N of the salary ordinance titled The Department requests to change the minimum hourly rate of all positions currently at $10.00 California State Minimum Wage and remain in compliance as the rate changes over time. Human Resources also requests to change the salary range for Assistant Director, Water and Resource Conservation -Represe with resolution 15-180 section 1.6a. The updated salary range shall be set at 76. This change shall be effective November 27, 2016. The Department requests to change the salary range for Assistant Agricultural Commis- -180 section 1.6a. The updated salary range shall be set at 71. This increase was inadvertently overlooked when the current incumbent occupied the position. This change shall be effective May 9, 2016. The Department tion has been agreed to by Human Resources and BCMEA. Page 6 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER AGRICULTURE: The Agriculture Department requests to delete one (1) vacant Administrative Assistant, Senior position that was vacated due to an internal promotion. The change will reduce total allocations by one (1). There will be no impact on the General Fund budget. BEHAVIORAL HEALTH: Concurrent with the Human Resources , the Department of Behavioral Health requests to add one (1) Recreational Therapist to provide state mandate This position is funded within the department's budget. There will be no impact on the General Fund. INFORMATION SYSTEMS: The Information Systems Department requests to flexibly staff one (1) existing Information Systems Technician, Senior from an Information Systems Technician, Associate to an Information Systems Technician, Senior. This change will allow the department to have greater flexibility. The departmen be no impact on the General Fund budget action requested - ADOPT RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.23Side Letter Agreements and Resolutions Regarding Changes to Opt Out/Cash Back Payments Currently, the County offers a "cash back" benefit for qualifying employees who opt out of participating in the County sponsored health benefit plans. Cash back payments have been paid over 24 pay periods throughout the year. Effective December 17, 2016, the County and the following labor groups have agreed to have these payments spread over all 26 pay periods throughout the year: Butte County Correctional Officers Association-General Unit; Probation Peace Officers Association; Professional Employees Unit; and United Public Employees of California, Local 792/Skilled Trades Unit. Staff recommend approval of side letters with the above mentioned labor groups, as well as recommend the approval of new benefit resolutions for the Board of Supervisors, Elected Department Heads, and Appointed Departments Heads, to memorialize this change action requested - APPROVE SIDE LETTERS (4) AND ADOPT RESOLUTIONS (3) AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.24Resolutions Honoring Butte County Employees for Dedicated Years of Service - Employees who have reached specified periods of continuous service to Butte County are recognized for dedicated years of service. The groups with the longest tenure with the County will be presented their awards by the Board of Supervisors during the Resolution Ceremony. For 2016, there are five employees who have served 30 years: Sherri Lee (hired 01/27/1986), Raymond ORear (hired 08/11/1986), Joan Frericks (hired 11/20/1986), Sandy Zeitner (hired 12/16/1986), and Debra Grover (hired 12/20/1986) action requested - ADOPT RESOLUTIONS (5) AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.25Library Card Amnesty - The Library is preparing for the implementation of the new automated system using Radio Frequency Identification tags that will streamline the check-out of library materials at the branches. In addition to checking out books, the new self-check stations provide patrons with access to their accounts via their library card. Some patrons have misplaced their cards and will need a new card to access their accounts. The Library Director requests the Board of Supervisors consider approving a library card amnesty period for sixty days beginning Thursday, January 5, 2017 through Sunday, March 5, 2017 to waive the cost of replacement library cards and help ease the transition into the new self-check system action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Library) Page 7 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.26Backgrounds and More - Contract Amendment - The Probation Department and Sheriff's Office currently use Backgrounds and More to provide professional law enforcement pre-employment background investigations and professional law enforcement pre-employment and/or criminal specific polygraph examinations for pre-employment candidates, both on a non-exclusive basis for the County. Approval is requested for Amendment 1, to increase the total contract amount by $10,000, from $39,750 to $49,750 action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.27Criminal Justice Case Management System Contract - The Probation Department currently utilizes a Case Management System and Juvenile Detention Management System to manage offenders while under the care of the Probation Department. The current contract for such services is set to expire, which necessitated the need for a competitive solicitation. In March of 2016, the Probation Department prepared and posted a Request for Proposal for a Criminal Justice Case Management System and Related Support Services and received eight responses. The selection panel reviewed the responses and CaseloadPro was selected. CaseloadPro will host a Criminal Justice Case Management System and Juvenile Detention Management System that has been written specifically for the needs of a Probation Department and a Juvenile Detention facility. The system is designed to interface and share data among other agencies and law enforcement, as well as calendar systems. Approval is requested to contract with CaseloadPro. The proposed contract term is July 1, 2017 through June 30, 2022 and the contract maximum is $621,262. FY 2017-18 will require a one-time cost of $216,262 for software development/implementation and maintenance cost of $81,000 for a total cost of $297,262. Additional fiscal years will cost $81,000 for on-going maintenance action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.28Resolution Regarding Local Government Agency (LGA) County-Based Medi-Cal Administrative Activities (CMAA) - On November 8, 2016, the Butte County Probation Department entered into an agreement with the Department of Healthcare Services (DHCS) to provide CMAA for the County and to request federal reimbursement for such services. This contract designated the County of Butte as the LGA responsible for the oversight of CMAA in the County. DHCS requires a resolution for the approval of the agreement and delegating signature authority to the LGA Coordinator from the Probation Department action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.29Amendment to Grant Agreement with the State Department of Public Health for Emergency Preparedness Program - The Public Health Department currently has a grant agreement with the California Department of Public Health (CDPH) to provide funding for Butte County's Public Health Emergency Preparedness, Pandemic Influenza and Hospital Preparedness Programs in the amount of $1,405,428 for the period of July 1, 2014 to June 30, 2017. Funds from this grant are utilized to develop and implement specific activities related to emergency preparedness that are in accordance with the requirements of the Centers for Disease Control and the Local Grant Application Guidance. Examples of grant activities include health care system preparedness, volunteer management, emergency operations coordination, information sharing, community preparedness, and program management. CDPH is amending the current grant agreement to allow the department to utilize a portion of funds from the FY 2015-16 that were not expended. The term of the agreement remains July 1, 2014 to June 30, 2017 with a revised maximum amount receivable of $1,383,160 ($405,105 for FY 2014-15, $473,513 for FY 2015-16, and $504,542 for FY 2016-17). This revised total reflects updated allocation figures for FY 2016-17 in addition to the movement of unspent funds from FY 2015-16 to FY 2016-17 action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 8 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.30Authorization of an Application for a Clean Water State Revolving Funds Grant for the Stirling City Sewer System, CSA 82 - County Service Area (CSA) 82 - Stirling City Sewer - owns and operates the sanitary sewage system for 94 parcels in the community of Stirling City. The original system was constructed in the 1930s by Sierra Pacific Industries when Stirling City was a company town supporting the logging activities in the region. The CSA was formed in 1981 when the Stirling City Sewer Maintenance District was dissolved. Over the years, the system had numerous problems due to its age and lack of resources to make significant improvements to the system. Recently, the Department of Public Works researched outside grant sources to fund needed improvements to the system. In September of 2014, the Board authorized a loan to CSA 82 to conduct an Income Survey of the residents in the CSA to broaden the ability to apply for funding from sources that support disadvantaged communities. One such program is through the California State Water Resources Control Board (SWRCB). The program is the Clean Water State Revolving Fund (SRF) Program which can pay for projects for planning, design, and construction. The SWRCB recommended the County apply for a Planning and Design Grant which, based on the results of the Income Survey, would allow the County to apply for a 100% grant. This $200,000 grant, if approved by the SRF, will fund a detailed analysis of the system, perform any necessary environmental review, provide for design of the project improvements and determine the preferred way to fund the construction of those improvements. Once the project environmental review and design is complete, the County will then apply for construction funding from the SRF program. To submit the application, the Board must adopt a resolution authorizing the application and designating an "Authorized Representative" to process the application and associated other documents action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.31Sanford Manor Final Subdivision Map - Sanford Manor Subdivision, AP 042-020-020, is located in the Bell-Muir area of northwest Chico off of Guynn Avenue. The project will create 10 parcels with a single cul-de-sac street that has been constructed to County road standards with curbs, gutters, and storm drain facilities. The developer has complied with the Conditions of Approval for the Sanford Manor Subdivision and has constructed the required improvements. To guarantee these improvements, a maintenance bond is required for a one-year maintenance period from the acceptance date of the constructed improvements. Also, the developer has petitioned for the creation of a Permanent Road Division, Zone of Benefit to maintain the cul-de- sac street, and the storm drainage improvements. The Board will consider formation of the Permanent Road Division zone on the December 6, 2016 Regular Agenda action requested 1) APPROVE THE SANFORD MANOR FINAL SUBDIVISION MAP; 2) ACCEPT ROSE GARDEN COURT AND A PORTION OF GUYNN AVENUE AS SHOWN ON SAID MAP; AND 3) ACCEPT THE PUBLIC UTILITY EASEMENTS AS OFFERED FOR DEDICATION IN THE OWNER'S STATEMENT. (Public Works) Page 9 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.32Resolutions Authorizing Use of County Rule 20A Underground Utility Credits for Town of Paradise Underground Utility Districts - In 1968, Pacific Gas and Electric Company (PG&E) established the Rule 20A Utility Undergrounding program in response to the California Public Utilities Commission's mandate for utility-funded underground conversion to help communities convert heavy concentrations of existing overhead utilities, particularly along arterials and in commercial areas in urban areas, to underground facilities. PG&E records indicate Butte County's current allocation credit balance is approximately $10,000,000. The County, in cooperation with the cities and town, established the Butte County Rule 20A Underground Conversion Program to utilize the balance of the County's uncommitted credits in the cities and town because the County has limited urban areas in which to use the credits. The Town of Paradise has requested that the County authorize $1,400,000 in credits be transferred for two underground projects in the Town limits. The projects are as follows: 1) Underground District 16-1 Skyway, and 2) Underground District 16-2 Almond Street. There are currently no pending projects in the County requiring the credits and none in the foreseeable future action requested - ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.33Securus Contract Amendment - On April 23, 2013, the Board of Supervisors approved the Sheriff's request to purchase a Jail Management Software System from Securus. The Securus system allows the Sheriff's Office to properly manage inmates, from booking to release, and will greatly enhance scheduling by automating the inmate tracking system thus reducing staff time involved with paper tracking. The system has been in use since implementation and is working satisfactorily. The proposed contract amendment extends the existing contract, for the initial system purchase, an additional five years specifically for system maintenance. Securus has not increased the cost of system maintenance since the inception of the contract, agreeing to $55,200 annually. The five-year on-going system maintenance cost is $276,000 increasing the total for the eight-year term of the contract to $895,348 action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner) 3.34Amendment to Agreement with RT Lawrence Corporation - In 2012, the Treasurer-Tax Collector purchased the RT Lawrence Remittance Processing Solution to interface with the County's Megabyte Property Tax System to electronically cross-reference, research, post, and scan tax payments directly into Megabyte, provide a direct image retrieval link in Megabyte, generate electronic Check 21 files to be transmitted directly to the County's bank, look up and validate account information, and more. In June of 2013, General Services approved a ten-year standardization with RT Lawrence Corporation. The Treasurer-Tax Collector now wishes to amend the annual support agreement to provide ongoing hardware and software support for the RT Lawrence Remittance Processing Solution for an additional three-year period. As part of the agreement, RT Lawrence Corporation will provide technical software support to the Treasurer-Tax Collector staff via telephone and remote access and will assist with resolving any hardware support problems that arise. Approval is requested for an amendment that will extend the terms of the contract through October 22, 2019. The total not-to-exceed price would increase from $17,386 to $38,042 action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax Collector) Page 10 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 3.35Franchise Tax Board Court-Ordered Debt Contract - The Treasurer-Tax Collector Department is renewing its contract with the Franchise Tax Board (FTB) Court-Ordered Debt (COD) Program. When the Central Collections Division has exhausted all available avenues of collection and deems a debt "uncollectible," the FTB-COD Program takes additional measures to pursue seriously delinquent, unpaid court-ordered fines, forfeitures, and penalties. The FTB charges an administrative fee of 15% of the amount successfully collected and returns the balance to the County. The County recovers the administrative fee through the Comprehensive Fine Program. Although the contract does not require Board approval, the FTB requires the County submit a resolution, order, motion, or ordinance approved by the local governing body to enter into the contract. A minute order from the Clerk of the Board will meet the requirement action requested - APPROVE AGREEMENT TO BE SIGNED BY THE GENERAL SERVICES DIRECTOR OR DESIGNEE, DOCUMENTED BY A MINUTE ORDER. (Treasurer-Tax Collector) 3.36Butte County Children and Families Commission FY 2015-16 Annual Audit and Annual Report The Butte County Children and Families Commission (First 5 Butte County) hereby submits for information the FY 2015-16 annual audit reports and financial statements per Butte County Code section 2-100.70 . Butte County Code requires the Commission to submit its annual audit to the Board of Supervisors for information. The Commission held a public hearing and accepted the audit report in compliance with the ordinance action requested ACCEPT FOR INFORMATION. (Other Butte County Children and Families Commission) 3.37Butte County Law Library FY 2015-16 Annual Report The Butte County Law Library Trustees hereby submit for information the FY 2015-16 Annual Report pursuant to Business and Professions Code sections 6349 and 6350 action requested ACCEPT FOR INFORMATION. (Other Butte County Public Law Library) 3.38Resolution in Support of County Law Librarians' Request for State Funding - County law libraries are an important legal resource for self-represented litigants in California. County law libraries make legal material and trained staff available to all citizens. This is particularly important to the 80% of litigants in matters of eviction, foreclosure, child custody and support proceedings, and debt collection cases that are without benefit of paid counsel. County law libraries are funded almost exclusively from civil court filing fees. Fee waivers and exemptions, a reduction in the number of court filings, alternative dispute resolution methods, and other factors have negatively impacted funding for county law libraries. Funding for county law libraries has decreased to a point nearly 40% below the amount received in 2009. The Council of California County Law Librarians has requested a one-time budget allocation in the Governor's proposed budget to restore funding to the 2009 level. Approval is requested of a Resolution in support of the County Law Librarians' request to restore funding in the Governor's 2017 Proposed Budget to the 2009 level for one year action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other Butte County Public Law Library) 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies B.Reappointment to Oroville Cemetery District Reappoint James Edwards to the Oroville Cemetery District. The term of this reappointment shall be from January 1, 2017 to January 1, 2021- action requested MAKE APPOINTMENT. (Other Oroville Cemetery District) Page 11 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER C.Appointment of Nominees in Lieu of Election Drainage District 100 - Pursuant to California Elections Code Section 10515, in districts where the number of persons who have filed a declaration of candidacy for director at large does not exceed the number of offices of director at large to be filled, the Board of Supervisors can appoint the nominees rather than requiring an election. Drainage District 100 has submitted a request for the appointment of Michael Arens to a four-year term. After the appointments are made, the Clerk of the Board will issue the Certificate of Appointment and Oath of Office document to each appointee action requested - MAKE APPOINTMENT. (County Administration) D.Butte County Library Advisory Board Members Re-Appointment - The Board of Supervisors appoints and/or re-appoints members to the Library Advisory Board (LAB) at the end of a members' term or in the case of a vacancy. A term shall be for four years unless filling a vacancy. LAB members shall have ten members with four residing in the Chico area, two in the Paradise area, two in the Oroville area, one in the Gridley/Biggs area, and one in the Durham area. The LAB requests that the Board of Supervisors re-appoint Marylou Johnson as Chair and Ron Serrano as Member. Their terms will begin January 1, 2017 and end December 31, 2020 action requested MAKE APPOINTMENTS (Library) E.Local Child Care Planning Council (LPC) The Butte County Office of Education (BCOE) LPC. For informational purposes, the BCOE has also provided the 2012-2017 Butte County Child Care Needs Assessment for information action requested APPROVE MEMBERSHIP COMPOSITION OF THE LOCAL CHILD CARE PLANNING COUNCIL AND AUTHORIZE THE CHAIR TO SIGN THE CERTIFICATION STATEMENT. (Other Butte County Office of Education) F. Joint Powers Authority (ESJPA) Board of Directors The Rural County Representatives of California (RCRC) has requested the annual designation of a Delegate and Alternate to the ESJPA. ESJPA bylaws require that a Board of Supervisors member be the Delegate. An Alternate is generally a staff member who is in charge of solid waste/recycling programs for the County. Supervisor Doug Teeter is the Board of Supervisors representative on RCRC and current Delegate to the ESJPA. Bill Mannel, Butte County's Solid Waste Manager, is the current appointed Alternate member to the ESJPA - action requested 1) MAKE APPOINTMENTS; AND 2) AUTHORIZE THE CHAIR TO SIGN THE DESIGNATION FORM. (County Administration) Page 12 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER G.Water Advisory Committee Reappointments - The Water Advisory Committee (WAC) is mandated by Butte County Code Chapter 33-A. Members are appointed by the Board of Supervisors. The WAC is an advisory committee comprised of area-specific members, with one member appointed from each of the 16 defined sub-inventory units within the Sacramento Valley Groundwater Basin portion of the County, and one each from the Foothill and Mountain inventory units, as defined in the 2001 Butte County Water Inventory/Analysis report. Additional at-large, non-voting members shall be appointed, one from each incorporated municipality in the County: Chico, Oroville, Paradise, Gridley, and Biggs, one from the agricultural community, one from the environmental community, and one from each organized watershed group in the County. Members serve a four-year term. The terms of appointment for a number of WAC members will end on December 31, 2016. The Department has received interest from each of the following individuals to be reappointed to the WAC: Eugene Massa, Biggs-West Gridley sub-inventory; Mark Orme, Butte sub- inventory; Fred Montgomery, Durham/Dayton sub-inventory; Lee Heringer, M&T sub- inventory; Toni Ruggle, North Yuba sub-inventory; Gene Harris, Richvale sub-inventory; Marlene DelRosario, Municipal at-large Oroville; John Scott, Watershed at-large Cherokee; J.P. Stover, Butte Sink; Loretta Torres, Watershed at-large Little Chico Creek. The individuals will be appointed to a term starting January 1, 2017 and ending December 31, 2020 action requested MAKE APPOINTMENTS. (Water and Resource Conservation) H.Wastewater Advisory Committee and Technical Appeals Board Appointments - The Wastewater Advisory Committee (WAC) was established by Butte County Code section 19- 12 to advise the Public Health Department on matters pertaining to on-site wastewater. The Committee consists of nine individuals who represent specific groups of on-site wastewater stakeholders. Individuals serve four-year terms and are appointed by the Board. The Board is requested to appoint Rick McCauley to the Wastewater Vendor/Proprietor seat with a term of December 1, 2016 to May 31, 2020 action requested MAKE APPOINTMENT. (Public Health) I.Forest Advisory Committee (FAC) Appointments - The Board established the FAC to facilitate public involvement and assist the County in its goal to comply with the guiding principles of the Butte General Plan 2030 as it pertains to utilization and management of public lands. The FAC is comprised of 5 public members and 5 alternates, and an ex-officio, non-voting member from the Federal/State Land Use Coordinating Committee. Terms for Alternates Lindsay Wood, Pete Moak, and Bob Gage expire December 31, 2016. At the FAC meeting on October 24, 2016, each was polled for their willingness to serve. The following members request consideration for re-appointment to the FAC in the positions listed below for terms beginning January 1, 2017 and ending December 31, 2020: Alternate, Ag/Timber: Pete Moak; Alternate, Watershed/Environment: Lindsay Wood; Alternate, Recreation - Non- Motorized: Bob Gage action requested MAKE APPOINTMENTS. (Public Works) J.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) Page 13 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer A.California Proposition 64 Update - California Proposition 64, the statewide measure to legalize adult use of recreational marijuana, was passed by voters in the General Election on November 8, 2016. Three major aspects of the law provide for some local control: 1) recreational growth and use, 2) commercial recreational marijuana activities, and 3) taxation. It is now legal in California for adults age 21 and older to possess and use marijuana for recreational purposes and to grow up to 6 marijuana plants and possess the marijuana from those plants for personal recreational use, with local jurisdictions retaining the ability to reasonably regulate, but not outright prohibit, personal grows. The measure includes regulation for commercial recreational marijuana activities including cultivation, distribution, transportation, storage, manufacturing, processing, and sales, which are consistent with those established by the Medical Marijuana Regulatory Safety Act (MMRSA), and subject to local restrictions or prohibition. The Board of Supervisors may propose a local tax for commercial activities allowed within the unincorporated area of Butte County, though all taxes are subject to voter approval. Based on Board of Supervisors direction, staff can bring an ordinance regulating personal cultivation to the Board for consideration in early 2017 and an ordinance regulating commercial activities to the Board for consideration prior to the statewide regulations taking effect in 2018 action requested - ACCEPT FOR INFORMATION AND PROVIDE STAFF DIRECTION. (County Administration) 4.03Items Removed from the Consent Agenda for Board Consideration and Action 4.04Overview of the Continuum of Care Reform Implementation Plan for Butte County - The Directors of the Department of Employment and Social Services and the Department of Behavioral Health will present an overview of the Continuum of Care Reform (CCR) legislation effective January 1, 2017. The goal of CCR is to further improve California's child welfare system and its outcomes by providing a comprehensive framework that supports children, youth, and families across all out- of-home placement settings in order to decrease the use of group home care and improve permanency outcomes action requested - ACCEPT FOR INFORMATION. (Departments of Employment and Social Services and Behavioral Health) 4.05MOU, Butte County Management Employees Association (BCMEA) and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Management Employees Association (BCMEA) have met and conferred over a successor MOU. BCMEA has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU that expired on December 2, 2016. Concurrent with the adoption of the successor MOU, "Section 28E-Butte County Management and Supervisory Unit Classifications (BCMEA)" of the Salary Ordinance needs to be amended to reflect the wage increases (effective December 3, 2016; December 2, 2017; and December 1, 2018) included in the MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR BCMEA AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 14 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 4.06MOU, Butte County Deputy Sheriff's Association - General Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Sheriff's Association - General Unit (DSA - General) have met and conferred over a successor MOU. The DSA - General Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU, which is scheduled to expire on February 24, 2017. Concurrent with the adoption of the successor MOU, "Section 28G-Law Enforcement - General Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (Effective December 3, 2016; December 2, 2017; and December 1, 2018) included in the MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR THE DSA GENERAL UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.07MOU, Butte County Deputy Sheriff's Association Mgmt Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Sheriff's Association - Mgmt Unit (DSA - Mgmt) have met and conferred over a successor MOU. The DSA - Mgmt Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU, which is scheduled to expire on February 24, 2017. Concurrent with the adoption of the successor MOU, "Section 28H-Law Enforcement - Management and Supervisory Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (effective December 3, 2016; December 2, 2017; and December 1, 2018) included in the MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR THE DSA MGMT UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.08MOU, Butte County Probation Peace Officers Association-Management Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Probation Peace Officers Association-Management Unit (PPOA-Mgmt) have met and conferred over a successor MOU. The PPOA - Mgmt Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU, which expired on August 26, 2016. Concurrent with the adoption of the successor MOU, "Section 28K-Probation Peace Officers Association Management (PPOA-Mgmt) Unit Classifications" of the Salary Ordinance needs to be amended to reflect the wage increases (effective December 3, 2016; December 2, 2017; and December 1, 2018) included in the MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR THE PPOA MGMT UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.09MOU, Butte County Deputy District Attorney Association - Attorney Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy District Attorney Association-Attorney Unit (DDAA - Attorney) have met and conferred over an initial Memorandum of Understanding (MOU). The DDAA - Attorney Unit has ratified the terms of the County's offer for an MOU that will supersede and replace the MOU which the DDAA - Attorney Unit has been operating under (which has been the Professional Employee Unit's MOU), which expired on October 21, 2016. Concurrent with the adoption of the MOU, "Section 28N-Attorney Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (effective December 3, 2016; December 2, 2017; December 1, 2018; and November 30, 2019) included in the MOU action requested 1) ADOPT THE SUCCESSOR MOU FOR THE DDAA - ATTORNEY UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 15 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 4.10Financial Report for Fourth Quarter FY 2015-16 and First Quarter FY 2016-17 - The combined Financial Report for the Fourth Quarter FY 2015-16 and the First Quarter FY 2016-17 provides an update on the national, state, and local economies; summarizes the quarterly analysis of expenditures and revenues; provides an update on cash balances; reports on long-term debt; and provides an update related to costs and payment of post-retirement benefits action requested - ACCEPT FOR INFORMATION. (County Administration) 5.PHTI UBLIC EARINGS AND IMES TEMS 5.019:30 am Sanford Manor Subdivision Public Hearing to Establish Butte County Permanent Road Division Zone of Benefit No. 003 - On October 11, 2016, the Board adopted a resolution of intent to establish the Butte County Permanent Road Division (PRD), Zone 003 for the Sanford Manor Subdivision. The resolution set the date and time of December 6, 2016 at 9:30 am to hold a public hearing to consider the formation and extent of the zone, the proposed assessment, and to consider all written and oral testimony and protests against the proposed formation and assessment. In addition, this is the opportunity to tabulate the ballots, and determine whether to form the Butte County Permanent Road Division, Zone 003 and levy the assessment as described. The formal formation of this zone of benefit will be in conjunction with the consideration of the final subdivision map by the Board of Supervisors during the December 6, 2016 Board Meeting action requested 1) IF A MAJORITY OF BALLOTS ARE IN FAVOR OF THE ESTABLISHMENT OF THE SERVICE CHARGES, APPROVE THE FORMATION OF ZONE 003 TO IMPOSE ANNUAL ASSESSMENTS FOR ROAD AND STORM DRAINAGE MAINTENANCE SERVICES; OR 2) IF THE MAJORITY OF THE BALLOTS ARE NOT IN FAVOR OF THE ESTABLISHMENT OF THE SERVICE CHARGES, REJECT THE FORMATION OF ZONE 003 TO IMPOSE ANNUAL ASSESSMENTS FOR ROAD AND STORM DRAINAGE MAINTENANCE SERVICES. (Public Works) 5.029:40 am Appeal of Condition of Approval No. 23 for Tentative Subdivision Map TSM16-0001 - On September 22, 2016, the Butte County Planning Commission approved Tentative Subdivision Map TSM16-0001 for Kevin Thomas to divide 6.29 acres into four parcels and a designated remainder, not less than one acre in size in the Very Low Density Residential (VLDR) zone, subject to Condition of Approval No. 23 requiring provision of a pressurized water system. The property is located at 9086 Goodspeed Street (both sides of Walnut Grove Drive between the Midway and Goodspeed Street) in the southern portion of the community of Durham, adjacent to land previously subdivided by the applicant. The applicant had requested an exception to Butte County Improvement Standards to forgo the pressurized water system. An appeal has been received from the applicant regarding the Planning Commission decision to require Condition No. 23. Butte County Fire supports waiving the requirement for a pressurized water system for TSM16-0001. A public hearing to consider the appeal was opened on November 8, 2016 and continued to December 6, 2016 at 9:40 am action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 16 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 5.0310:00 am - PowerButte Solar Overlay Zone Project Amendment - Removal of Solar Overlay Zone, Replacement with PowerButte Guide - The Department of Development Services is undertaking a grant-funded project pertaining to the future of utility-scale solar energy facilities in unincorporated Butte County. The original purpose of this project was to establish a community- based vision for solar energy generation in Butte County, identify appropriate locations for utility-scale solar energy facilities, and to identify locations where utility-scale solar would not be appropriate. County regulations were proposed to be amended to streamline the permitting process for solar facilities in suitable locations. This project has been referred to as the PowerButte: Solar Overlay Zone project. The PowerButte: Solar Overlay Zone project would have involved amending the Zoning Ordinance and Map to include an overlay zone, related development standards, and developing a permit process that was to potentially permit the approval of utility-scale solar projects located within the Overlay Zone through an administrative permit, as well as through minor and conditional use permits. During this process, it was voiced by the agricultural community regarding the potential negative impacts to grazing lands posed by the Solar Overlay Zone. This amendment will remove the Solar Overlay Zone approach and replace it with the development of the PowerButte Guide to Utility Scale Solar in Butte County. New recommendations to the Board of Supervisors, from the Planning Commission, have been set forth to address the stated concerns and to support the new approach action requested 1) DIRECT STAFF TO AMEND THE PROJECT AND GRANT WORK PROGRAM TO REMOVE THE DEVELOPMENT OF A SOLAR OVERLAY ZONE AND RELATED AMENDMENTS TO THE ZONING ORDINANCE, ZONING MAP, INCLUDING PERMIT PROCESSES, AND DEVELOPMENT STANDARDS; AND 2) DIRECT STAFF AND CONSULTANT TO DEVELOP THE POWERBUTTE GUIDE TO UTILITY-SCALE SOLAR IN BUTTE COUNTY AND RELATED MAPPING TOOL BASED UPON COMPLETED AND PLANNED WORK UNDER A REVISED WORK PROGRAM AS AN ALTERNATIVE TO THE SOLAR OVERLAY ZONE. (Development Services) Page 17 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 5.0410:30 am - Contracts with Motorola Solutions, Inc. and CDX Wireless - Butte Regional Radio System - In 2015, the County issued an RFP to address the radio communication needs of the County, and Motorola Solutions, Inc. was selected. At the June 14, 2016 Board meeting, the Information Systems Department presented a report on the project. Staff has now completed negotiations with Motorola Solutions, Inc. to provide the County with equipment, software, installation services, maintenance, and financing for a 700 MHz, P25 Phase 2, Simulcast, Trunked radio system. Approval is requested for the following four agreements: #1 - (Motorola) Butte Regional Radio System. With a term of two years and a total cost of $7,166,380, Motorola will provide fixed-site equipment for all radio sites, microwave back-haul network, dispatch radio consoles, radios (portables/mobiles), and implementation services. #2 - (Motorola) Post- warranty services for fixed-site equipment. In the initial year of operation all service and support will be covered by the manufacturer's warranty. The post-warranty contract will provide service and support in years 2 through 5 of system operation at a cost of $594,217. #3 - (Motorola) Finance Agreement. Motorola has agreed to finance the full $7,166,380 system purchase price through a 10-year lease-purchase. #4 - (CDX Wireless) Radio Consulting Services. CDX Wireless has supported the County's planning efforts through system assessment, user need evaluation, and technical specification requirements during the procurement process. The proposed contract will extend this support through system implementation at a cost of $179,600. The FY 2016-17 Budget includes a $1 million General Fund contribution to support the project. Staff recommend transferring an additional $500,000 in General Fund Contingency for the project, as well as dedicating $800,000 in General Government Impact Fees. Beginning in 2018, departments that utilize the radio system (Sheriff, District Attorney, Probation, Public Health, Public Works, General Services, Administration) will receive additional allocated cost charges to support the ongoing debt service payments action requested 1) APPROVE CONTRACTS (4) AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED) OF $500,000 FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES. (Information Systems) 6.BSPC OARD OF UPERVISORS UBLIC OMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. R ECESS Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board Page 18 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA D6,2016 ECEMBER 1.CO ALL TO RDER 2.CA ONSENT GENDA 2.01New Minimum Wage: In-Home Supportive Services Public Authority Rate Change Request - The California Labor Code increases the minimum wage for all industries to $10.50 per hour, effective January 1, 2017. Counties with an In-Home Supportive Services (IHSS) provider wage less than $10.50 per hour (as of December 31, 2016) are required to submit an IHSS Public Authority rate change request to the California Department of Social Services (CDSS). Butte vider wages are currently $10 per hour. The Department of Employment and Social Services requests the IHSS Public Authority Public Authority rate change request to the CDSS to allow for implementation of the new $10.50 per hour minimum wage standard, effective January 1, 2017. This cost increase for service hours will be fully covered by State and Federal revenues under the IHSS Maintenance of Effort (MOE) agreement. For FY 2016-17, the Board approved a budget of $358,029 for the IHSS Program. This equates to approximately $0.07 in administrative costs per IHSS service hour based on current service hour projections. There is no impact to the FY 2016-17 administrative IHSS budget action requested - AUTHORIZE THE DIRECTOR OF EMPLOYMENT AND SOCIAL SERVICES TO SUBMIT THE REQUIRED IHSS PUBLIC AUTHORITY RATE CHANGE REQUEST TO THE CDSS TO 1) ALLOW FOR IMPLEMENTATION OF THE NEW $10.50 PER HOUR MINIMUM STANDARD, EFFECTIVE JANUARY 1, 2017; AND 2) DOCUMENT THE APPROVED $0.07 PER HOUR IHSS ADMINISTRATIVE COST FOR FY 2016-17. (Department of Employment and Social Services) 3.RA(N) EGULAR GENDA O ITEMS 4.PC UBLIC OMMENT Comments to the In-Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the In-Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5.CS(NOITEMS) LOSED ESSION A DJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 19 BCBSAD6,2016 UTTE OUNTY OARD OF UPERVISORS GENDA ECEMBER 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1.Agricultural Commissioner 2.Behavioral Health Director 3.Chief Administrative Officer 4.Chief Probation Officer 5.Child Support Services Director 6.County Counsel 7.Development Services Director 8.Employment and Social Services Director 9.Human Resources Director 10.Information Services Director 11.Library Director 12.Public Health Director 13.Public Works Director 14.Water and Resources Conservation Director 7.02Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1.ağƩǤ /ŷǒĻ ǝ͵ /ƚǒƓƷǤ ƚŅ .ǒƷƷĻ No. ADJ9652698 (Claim No. BUAJ-550010); and, 2.ağƩǤ /ŷǒĻ ǝ͵ /ƚǒƓƷǤ ƚŅ .ǒƷƷĻ No. ADJ9652716 (Claim No. BUAJ-550120). 7.03Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): Three (3) cases. 7.04Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: - General Unit; Butte County - County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional - General Unit; Butte - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non-Represented Unit Page 20 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Steve Bordin Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk-Recorder-Registrar been received but not included in the agenda supporting material. Copies of all communications received by the of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Cathi Grams removed from the Consent Agenda are discussed under this section. Farm, Home & 4-H 3.Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Randall Mutters listed, but will never start before the time listed. 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any Fire Chief: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Darren Read but may respond to statements or questions and provide staff direction. General Services: 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Public Participation: Pamela Knorr It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Information Systems: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Art Robison to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. Public Health: Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Sheriff-Coroner*: meeting. Kory Honea Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water & Resource County Administration Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official Page 21