HomeMy WebLinkAboutA121013 BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
December 10, 2013
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County Supervisors
Bill Connelly, District 1
Larry Wahl, District 2
Maureen Kirk, District 3
Steve Lambert, District 4
Doug Teeter, District 5
Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel
and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
Butte County Department Heads
Agricultural Commissioner Richard Price
Assessor* Fred Holland
Auditor-Controller* Dave Houser
Behavioral Health Director (Interim) Cathi Grams
Chief Administrative Officer Paul Hahn
Chief Probation Officer Steve Bordin
Child Support Services Director Sharon A. Stone
Clerk-Recorder-Registrar of Voters* Candace Grubbs
County Counsel Bruce S. Alpert
Development Services Director Tim Snellings
District Attorney* Mike Ramsey
Employment and Social Services Director Cathi Grams
Farm, Home & 4-H Advisory Joseph Connell
Fire Chief(Interim) Greg McFadden
General Services Director Grant Hunsicker
Human Resources Director Brian Ring
Information Systems Director Robert Barnes
Library Director Melanie Lightbody
Public Health Director Cathy Raevsky
Public Works Director Mike Crump
Sheriff-Coroner* Jerry Smith
Treasurer-Tax Collector* C. Linda Barnes
Water and Resource Conservation Paul H. Gosselin
* Elected Official
PAGE 1 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
9:00 A.M. 1.00 CALL TO ORDER
1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County
Center Drive, Oroville.
1.02 Pledge of Allegiance to the Flag of the United States of America.
1.03 Observation of a Moment of Silence.
2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA.
3.00 CONSENTAGENDA
AUDITOR- 3.01* Compliance Review of the Social Security Truncation Program - In compliance with
CONTROLLER California Government Code section 27361, the Butte County Auditor-Controller's Office
conducted an agreed upon procedures review of the Butte County Clerk-Recorder's Social
Security Number (SSN) Truncation Program. This is the first of two required program
compliance reviews. The review period was March 1, 2008 through June 30, 2013. The
objectives of the review included: 1) to determine if funds generated by the program are
used only for the purpose of the program; 2) to determine the progress of the County
Recorder in truncating recorded documents pursuant to California Government Code
Section 27301; and 3) to estimate any ongoing costs to the County Recorder in complying
with the requirements of California Government Code section 27301, subdivisions (a) and
(b). This agreed upon procedures review was conducted in accordance with Generally
Accepted Governmental Auditing Standards. The review concluded that the County
Recorder has used funds generated by the SSN Truncation Program solely for purposes of
the program-action requested - REVIEW AND ACCEPT THE PROGRAM REVIEW REPORT.
BEHAVIORAL 3.02* Butte County Special Education Local Plan Area - Approval is requested for an agreement
HEALTH with Butte County Special Education Local Plan Area (SELPA). The agreement provides for
the Butte County Department of Behavioral Health (BCDBH) to be reimbursed for
educationally-related mental health services provided to students on behalf of SELPA.
BCDBH will provide educationally-related mental health services to students who are
covered by the Individuals With Disabilities Education Improvement Act and those who
have been referred by the Local Education Agency(LEA) members of the SELPA. SELPA will,
on behalf of the LEA, reimburse BCDBH for mental health services as indicated in the
agreement. The term of this agreement is July 1, 2013 through June 30, 2014, with
payment for services beginning August 2013. The maximum revenue from this agreement
for Fiscal Year (FY) 2013-14 is $545,000 (this is $45,000 higher than the FY 2013-14
Adopted Budget) - action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER;
AND 2)APPROVE BUDGET ADJUSTMENT. (4/5 vote required)
PAGE 2 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.03* Crestwood Behavioral Health, Inc. -Crestwood Behavioral Health, Inc. (Crestwood) consists
of skilled nursing facilities, mental health rehabilitation centers, and institutes for mental
disease which provide behavioral intervention and psychological and social rehabilitation
to consumers with mental disorders in secure residential settings. Approval is requested to
amend the agreement with Crestwood to increase bed days and enhancement services
needed for client placements through FY 2013-14. The term of this agreement will remain
July 1, 2013 through June 30, 2014. The maximum financial obligation under this
agreement shall not exceed $910,000 (this is an increase of$462,500) —action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.04* CSU, Chico Research Foundation - The CSU, Chico Research Foundation is a private non-
profit corporation that serves as an auxiliary of the California State University, Chico.
Passages, a program supported by the Research Foundation, provides information and
assisted services to older adults and their family caregivers experiencing significant
emotional disturbances or serious mental illness. Approval is requested to amend the
agreement with CSU, Chico Research Foundation. The amendment would extend the term
of the agreement through June 30, 2014, while also increasing the contract maximum
based on a full year budget. The department had planned to solicit a Request For Proposal
(RFP) prior to December 31, 2013 which was delayed. The department now plans to solicit
the RFP for FY 2014-15. The term of this agreement began July 1, 2013 and will terminate
on June 30, 2014.The maximum financial obligation under this agreement shall not exceed
$486,501.12 (this is an increase of $243,259.78) — action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.05* LocumTenens.com, LLC - LocumTenens.com is a physician recruiting agency that provides
psychiatrists for placement at commercial and government facilities on a short-term basis.
Due to the shortage of psychiatrists, BCDBH uses LocumTenens to supply psychiatrists to
work at Chico Adult Outpatient or other BCDBH sites as needed. Approval is requested to
amend the agreement with LocumTenens in order to cover additional service hours. The
term of the agreement was July 1, 2013 and terminated on October 31, 2013. The increase
will cover necessary service hours that exceeded the contract maximum. BCDBH has
replacement contracts for short-term psychiatrist services that began after the termination
date. The maximum financial obligation under this agreement shall not exceed $248,000
(this is an increase of $48,000) — action requested - APPROVE AGREEMENT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
PAGE 3 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.06* Netsmart Technologies, Inc. - Netsmart Technologies, Inc (NTST) provides Butte County
Department of Behavioral Health (BCDBH) with an Electronic Health Record (EHR), which
consists of practice management, electronic clinical records, service billing to appropriate
payers including Medi-Cal, managed care, eligibility verification, and report writing for
both mental health and alcohol and drug services. This EHR fully complies with the
Federal Confidentiality Standards required by 42 USC 1320d et seq., Health Insurance
Portability and Accountability Act of 1996. Approval is requested for an amendment to
the agreement with NTST. The amendment adds new products, including Meaningful Use
and Perceptive Point of Scan, in addition to software upgrades, and annual maintenance
and license fees for existing software. The amendment also includes upgrades to the
International Classification for Disease-10 and the Diagnostic and Statistical Manual of
Mental Disorders-5. Both are coding manuals that are necessary for mental health
diagnosis for billing purposes, and both upgrades are required by the U.S. Department of
Health and Human Services.The term of the agreement began March 27, 2007 and has no
end date. The maximum financial obligation under this agreement shall not exceed
$1,714,408.99 (this is an increase of $518,401.83) — action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.07* Youth For Change - 6th Street Center - Youth for Change (YFC) is a nonprofit, public
benefit organization that is licensed by the State of California to provide specialty mental
health treatment and support services in the community. YFC specializes in community
collaboration which supports the healing of children and families. Approval is requested
to amend the agreement with YFC for the 6th Street Center. The amendment would
extend the term of the agreement through June 30, 2014, while also increasing the
contract maximum based on a full year budget. The department had planned to solicit a
Requests For Proposal (RFP) prior to December 31, 2013 which was delayed. The
department now plans to solicit the RFP for FY 2014-15. The term of this agreement
began July 1, 2013 and will terminate on June 30, 2014. The maximum financial obligation
under this agreement shall not exceed $460,700 (this is an increase of$203,064) —action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.08* Summitview Child and Family Services, Inc. - Summitview is a private, nonprofit
organization licensed by the State of California to provide a variety of mental health
services to children and families. Approval is requested to amend the agreement with
Summitview to provide additional mental health services. The term of the agreement will
remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this
agreement shall not exceed $69,546.08 (this is an increase of $55,617.48). Agreement
exhibits are being revised to add new mandated services and decrease the rate of mental
health services — action requested - APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
BOARD OF 3.09* Reappointment to Butte County Mosquito and Vector Control District - Supervisor
SUPERVISORS Connelly nominates Dr. Albert Beck to be reappointed as Trustee to the Butte County
Mosquito and Vector Control District (term to end December 31, 2017) - action
requested-MAKE APPOINTMENT.
PAGE 4 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.10* Reappointment to Oroville Cemetery District (OCD) - Supervisor Connelly nominates Jim
Bruggeman to be reappointed as Trustee to the OCD (term to end December 31, 2017) -
action requested—MAKE APPOINTMENT.
CHIEF 3.11* County Medical Services Program (CMSP) Governing Board Election - The CMSP
ADMINISTRATIVE Governing Board is composed of County Supervisors, County Administrative Officers, and
OFFICE County health and welfare officials from the 34 member counties. The Governing Board
administers the CMSP program, which provides health care services to indigent adults in
the 34 counties. In fulfillment of its statutory responsibility, the CMSP Governing Board
has established the terms of its Board. The term of the Supervisor Representative from
Group 2 Counties (includes Butte, EI Dorado, Humboldt, Imperial, Kings, Madera,
Mendocino, Shasta, Sutter, Tehama and Yuba counties) ends December 31, 2013. This
position is currently held by Supervisor Mark Lovelace of Humboldt County who is seeking
re-election. An election needs to be held to fill the position designated for Supervisor
from a Group 2 County for a new term, which starts January 1, 2014 and ends December
31, 2016. The Governing Board has directed Peterson Consulting to conduct the election
on behalf of the Board. Supervisor Mark Lovelace of Humboldt County is the sole
candidate for this position. However, a space is provided on the ballot for write-in
candidates, should others want to compete for the position—action requested -APPROVE
THE BALLOT SELECTION OF MARK LOVELACE, SUPERVISOR FROM HUMBOLDT COUNTY,
AS A REPRESENTATIVE FROM GROUP 2 COUNTIES IN THE CMSP GOVERNING BOARD.
3.12* California Water Service Company Rate Increases -California Water Service Company (Cal
Water) has proposed rate increases for the Chico and Oroville Water Service Districts
effective 2014. Cal Water customers in these districts face increases of more than 26% if
the rates are approved by the Public Utilities Commission. The Board of Supervisors
requested that staff write a letter to the appropriate party regarding the rate increases
for Board consideration. The letter requests that the Director of the Office of Ratepayer
Advocates work with the Public Utilities Commission and Cal Water to adopt more
reasonable and affordable rates for Butte County businesses and citizens served by Cal
Water—action requested -APPROVE THE LETTER AND AUTHORIZE THE CHAIR TO SIGN.
3.13* Secure Rural Schools Act— Reauthorization - In October 2013, the President of the United
States signed into law H.R. 527(P.L. 113-40), which included the reauthorization of the
Secure Rural Schools and Self Determination Act. Each Year the County is required to
notify the US Forest Service of the County's choice for allocating the funds under the Act.
The proposed letter requests the same allocations as requested by the County in 2012: 1)
receive the County share of the State payment and 2) reserve 20% of payments for
activities under Title II and III of the Secure Rural School and Community Self-
Determination Act of 2000 with 13% allocated for Title II and 7% allocated for Title III.
The US Forest Service estimates the 2013 payment to Butte County will be $457,374. Of
this amount, 80% ($365,899) will be allocated to Title I programs, evenly split between
the County Road Fund and Schools; 13% ($59,459) will be allocated to Title II programs;
and 7% ($32,016) will be allocated for Title III activities — action requested - APPROVE
LETTER AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 5 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.14* Chico Urban Area Nitrate Compliance Plan Groundwater Monitoring - Nitrate
contamination in Chico Urban Area groundwater has been an ongoing concern for over 20
years. On September 25, 2001, the Board of Supervisors adopted the "Nitrate Compliance
Plan", which includes an Oversight and Monitoring Program for properties within the
Chico Urban Area that have not connected to public sewer. The Oversight and
Monitoring Program provides for the continued monitoring of Chico groundwater to
document the effectiveness of nitrate reduction efforts. County activities for Nitrate
Compliance Plan implementation are funded by County Service Area (CSA) 114. On
January 24, 2012, the Board of Supervisors approved a contract with URS Corporation for
sampling and chemical analysis of groundwater for approximately 35 water wells and
monitoring wells, as well as periodic reports of the monitoring events. On November 6,
2012, the Board of Supervisors approved Amendment I to the groundwater monitoring
agreement in order to complete recommended action from the June 2012 Groundwater
Monitoring Report. URS completed a planned monitoring event in June 2013. In response
to the 2013 draft report, the Regional Water Quality Control Board requested an
amended sampling and analysis plan. Staff recommends approval of Amendment 2 in
order to complete an amended sampling and analysis plan as well as evaluate the wells in
the monitoring for future monitoring events. The amendment provides for an additional
$29,243 for the expanded scope of work and extends the completion date to June 30,
2014. Funding for this contract is provided through CSA 114. There is no impact to the
General Fund - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE
THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-
CONTROLLER.
CLERK- 3.15* Resolution Authorizing County Clerk-Recorder to Enter into Certain Memoranda of
RECORDER Understanding (MOU) and to Take Other Actions to Establish an Electronic Recording
Delivery System (ERDS) - This resolution is the final phase to establish an ERDS by
authorizing the County Clerk-Recorder to enter into certain MOUS and to take other
actions to establish an ERDS. Previous Board actions include: 1) authorized the imposition
of a one dollar ($1) fee on each real property instrument recording to fund the program,
on June 28, 2011 and 2) authorized the County Clerk-Recorder to sign a yearly Letter of
Intent and Addendum to an MOU with the State Department of Justice which has
authority for system certification, regulation and oversight of ERDS. This resolution
authorizes the County Clerk-Recorder to participate in the California Electronic Recording
Transaction Network Authority (CERTNA), a joint powers authority, by executing the MOU
as a client participant in the CERTNA ERDS for a term of three years with an annual
payment of $10,000 per year. The cost will be paid by the dedicated Recorder ERDS
restricted revenues, with no impact on the County's discretionary resources in the
General Fund. The resolution also authorizes an MOU with CERTNA to provide for the
participation in Government to Government Agency (G2G) ERDS by participating
government agencies and authorized submitters (such as title insurers and institutional
lenders as specified in the Electronic Recording Delivery Act of 2004) in the form of an
MOU approved by CERTNA and approved as to form by County Counsel - action
requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 6 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
COUNTY 3.16* James A. Curtis - Approval of agreement for legal services with James A. Curtis, replacing
COUNSEL the previous contract with Mr. Curtis and increasing his rate from $185 per hour to $205
per hour, and the rate for associate attorneys from $125 per hour to $160 per hour. The
effective date of the agreement is November 1, 2013 — action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER.
DEVELOPMENT 3.17* 2013 New Williamson Act Contract: LCA13-0003 (Kidd) - This item consists of an
SERVICES application for two new contracts to enroll approximately 80 acres (APNs 039-250-058
and 039-250-059) in the Butte County Williamson Act program for orchard use. On
November 4, 2013 the Butte County Land Conservation (Williamson) Act Advisory
Committee unanimously recommended approval of these contracts to the Board of
Supervisors, subject to the identified conditions. The making of Williamson Act contracts
is exempt from review under the California Environmental Quality Act per Categorical
Exclusion 15317 (Open space contracts or easements) —action requested -APPROVE THE
TWO WILLIAMSON ACT CONTRACTS CONSISTENT WITH RECORDATION OF LOT LINE
ADJUSTMENT LLA13-0004 SUBJECT TO PAYMENT OF ANY OUTSTANDING FEES AND
AUTHORIZE THE CHAIR TO SIGN.
DISTRICT 3.18* Return Carryover Grant Funds to CDI -The California Department of Insurance (CDI) fraud
ATTORNEY grant timeline provides notice of grant awards in August.The District Attorney includes an
estimated Automobile Insurance Fraud Program grant budget in the annual county
budget and adjusts after award notice. The FY 2013-14 adopted County Budget includes
an estimate of $28,344 for Automobile Insurance Fraud. Due to numerous issues, the
least of which is a decrease in the auto fraud workload, the District Attorney's Office has
made the decision not to apply for the FY 2013-14 Grant, which was due to be submitted
to CDI on June 25, 2013. The Automobile Insurance Fraud Grant audit has been
completed by the outside auditors, Gallina LLP, and the reconciled unspent funds of
$46,375 need to be returned to CDI. This figure represents the balance of unspent funds
for the FY 2012-13 year and accrued interest. The current balance in the DA-Dept of Ins-
Auto Restricted Cash Account is $63,813.26. Budget actions are needed to align the
department budget as well as return unspent funds to CDI —action requested —APPROVE
BUDGET ADJUSTMENTS. (4/5 vote required)
EMPLOYMENT 3.19* Resolution Recognizing Dianne Borchert Upon Her Retirement - action requested -
AND APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
SOCIAL SERVICES
3.20* California Department of Veteran Affairs One-Time Funding Subvention Program - At the
October 22, 2013 meeting, the Board approved the submittal of Special Certificate of
Compliance form to the California Department of Veteran Affairs (CalVet), which
indicated Butte County's interest in special one-time supplemental funding to enhance
services provided by the Veterans Service Office. The Department of Employment and
Social Services (DESS) received notification that Butte County will receive $32,041 from
CalVet. The DESS requests approval of a budget adjustment, which will fund a limited-
term Veterans Services Representative for FY 2013-14 — action requested - APPROVE
BUDGET ADJUSTMENT. (4/5 vote required)
PAGE 7 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.21* Rose Chapel Mortuary-Crematory - Approval is requested to amend the agreement with
Rose Chapel Mortuary-Crematory for the provision of indigent cremation services. A
higher than anticipated number of indigent cremations necessitates an increase to the
agreement of $5,000 for the remainder of FY 2013-14 — action requested — 1) APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND THE AUDITOR CONTROLLER; AND 2) APPROVE BUDGET
ADJUSTMENT.
3.22* Alliance for Workforce Development, Inc. (AFWD) - Approval is requested for an
agreement with AFWD for Expanded Subsidized Employment (ESE) Services for CalWORKs
Welfare-to-Work participants.The term of the agreement is January 1, 2014 through June
30, 2015. AFWD will develop and administer an ESE program providing "soft" skills and
strategies to assist individuals to transition to unsubsidized employment. In addition, it is
requested that unanticipated revenue from the State in the amount of $240,000 be
accepted and appropriated. The maximum amount payable for the agreement is
$720,000 (Broken down as follows: FY 2013-14: $240,000 and FY 2014-15: $480,000) —
action requested — 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND 2)
APPROVE BUDGET ADJUSTMENT. (4/5 vote required)
3.23* Alliance for Workforce Development, Inc. (AFWD) - Approval is requested for an
amendment to the agreement with AFWD for the provision of Subsidized Employment
Services for CalWORKs Welfare-to-Work participants. The term of the agreement remains
July 1, 2013 through June 30, 2015. In addition, it is requested that unanticipated revenue
from the State in the amount of $161,000 be accepted and appropriated. The maximum
amount payable for the agreement is $1,799,796 (Broken down as follows: FY 2013-14:
$980,398 - an increase of $161,000 and FY 2014-15: $819,398) — action requested — 1)
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN, SUBJECT TO
REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND 2) APPROVE
BUDGET ADJUSTMENT. (4/5 vote required)
3.24* Lilliput Children's Services - The Department of Employment and Social Services (DESS)
released a request for proposals (RFP) for post adoption services. Post adoption services
strengthen and support adoptive families through the provision of short-term supportive
services, training, information, and connection to resources. Approval is requested for an
agreement with Lilliput Children's Services, which best met the criteria under the RFP.The
term of the agreement is January 1, 2014 through June 30, 2015, with a maximum
contract amount of $150,000 (FY 2013-14: $50,000; FY 2014-15: $100,000) — action
requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.25* FY 2013-14 Budget Adjustment - DESS is requesting a $54,000 FY 2013-14 budget
adjustment to fund an increase in the amount DESS reimburses Youth for Change (YFC)
for Wraparound Services. YFC currently provides comprehensive collaborative treatment
and support services to Butte County youth and their families. $26,505 of the requested
budget adjustment will come from unanticipated 2011 realignment revenue. The
remaining $27,495 will be provided by the use of funds in the department's SB 163
restricted cash account — action requested - APPROVE BUDGET ADJUSTMENT. (4/5 vote
required)
PAGE 8 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.26* General Assistance Rate Increase Effective January 1, 2014 -The Director of DESS requests
that the Board of Supervisors set the General Assistance (GA) rate at $299 per month as
outlined below. General Assistance is a program for indigent individuals. The program
provides temporary support; the participants are required to pay back any financial
support received from the program, if able. This rate increase is in accordance with
Welfare and Institutions Code section 17000.5 (a). Section 17000.5(a) allowed the County
to deduct$40 per month from the GA grant since medical care was being provided under
the County-funded County Medical Services Program (CMSP). With the advent of the
Affordable Care Act (ACA), indigent individuals will be disenrolled in CMSP. Subsequently,
the County is required to increase the monthly GA grant by this $40 as GA recipients will
now be eligible for the expanded Medi-Cal program under ACA. The Board is requested to
adopt a resolution establishing the local standard of aid for GA pursuant to Section
17000.5 of the Welfare and Institution Code, and adopt the GA regulations reflecting
approved rate changes effective January 1, 2014. This action requires a transfer of
$102,000 from the County General Fund Appropriations for Contingencies to cover the
projected cost for the remainder of the fiscal year — action requested — 1) APPROVE
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 2) ADOPT GENERAL ASSISTANCE
REGULATIONS REFLECTING THE APPROVED RATE CHANGE EFFECTIVE JANUARY 1, 2014;
AND 3) APPROVE BUDGET ADJUSTMENT. (4/5 vote required)
3.27* Counseling Solutions - DESS released a Request for Proposal (RFP) for targeted early
intervention services (TEIS). TEIS is part of a broader Alternative Response Program
provided by DESS. TEIS will be provided to families who come to the attention of the
Children's Services Division of DESS who may benefit from additional services to prevent
entry into traditional child welfare services. Approval is requested for an agreement with
Counseling Solutions, which best met the criteria under the RFP. The term of the
agreement is January 1, 2014 through June 30, 2015 with a contract maximum of
$600,000 (FY 2013-14: $200,000; FY 2014-15: $400,000) - action requested - APPROVE
AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL
AND THE AUDITOR-CONTROLLER.
3.28* Catalyst Domestic Violence Services - Approval is requested for an agreement with
Catalyst Domestic Violence Services to provide Domestic Violence Advocates for the
Alternative Response program. Catalyst will work in collaboration with Children's Services
and on behalf of victims of domestic violence who are involved or may become involved
in the child welfare system as part of Butte County Children's Services Alternative
Response program. Term of the agreement is January 1, 2014 through June 30, 2015 with
a contract maximum of$142,500 ($47,500 for FY 2013-14 and $95,000 for FY 2014-15) —
action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT
TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
FIRE 3.29* Resolution Recognizing Fire Chief George Morris, Jr. Upon his Retirement - action
requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 9 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.30* Volunteer Fire Assistance Grant—2013-14- In FY 2013-14 the Fire Department applied for
and budgeted for the Volunteer Fire Assistance Grant. The Fire Department received
notice that the Grant has been awarded in the amount of $39,960 which includes a
$19,980 match. The Grant provides for gear and LED flashlights to replace worn out
personal protective equipment for our Volunteer Firefighters.This Grant helps fund much
needed equipment for the Volunteer Firefighter Program - action requested - 1)
APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN.
GENERAL 3.31* Peerless Building Maintenance Co., Inc. -On December 12, 2011,following the solicitation
SERVICES for services on Request for Proposals 19-12, the Board of Supervisors awarded a contract
to Peerless Building Maintenance Co., Inc. for janitorial services at leased facilities for a
one-year period with the option to renew for three additional one-year periods. Staff
now recommends that the contract be extended for six months so that termination will
coincide with other janitorial service contracts to facilitate a new solicitation that will
encompass all leased facilities upon expiration of this amended agreement. The
$158,096.56 net increase for Amendment 3 provides for the additional six months and, as
is the case with the other amendments under this agreement, reflects changes in service
locations required by the County due to office relocations. Funds are contained within the
Department of Employment and Social Services, Child Support Services and Public Health
FY 2013-14 budgets and no additional appropriation is required — action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER.
3.32* Ray Morgan Company - On December 16, 2008, following formal solicitation for
convenience printers/copiers on Request for Proposals 09-09, the Board of Supervisors
awarded a contract to Ray Morgan Company for a 5 year period with the term to expire
February 2014. In July 2013, General Services issued a Request for Information to
determine market conditions, feasibility and capability of sources in anticipation of
another solicitation for County printers/copiers. During the process, it was determined
that new equipment provides little in the way of technical advances and would cost
considerably more than retaining the existing equipment for another two years. In
addition, surveys taken by County operational departments strongly requested that the
existing equipment be retained. Given the high cost of new equipment, the extensive
technical staff time to facilitate changing out equipment and the desires of the operating
departments, staff recommends amending the contract for two additional years. The
amendment will extend the term of the contract to December 31, 2016. Under the
amended contract, the per page cost will remain unchanged and the monthly lease
payment, per device as listed on the contract amendment, is approximately 67% lower
than current pricing. The current County-wide monthly lease payment for all of the
devices currently deployed throughout the County is approximately $23,052. Under the
amended contract the monthly lease payment will be $7,559.01 for the same devices.
Funding for the printers/copiers is contained within the General Services FY 2013-14
budget — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE
CHAIR TO SIGN SUBJECTTO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER.
PAGE 10 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.33* Allana Buick and Bers, Inc. - Originally installed in 1975, the Paradise Library roof has
failed and is no longer serviceable. Following a solicitation for services, the County
executed a contract for $24,995 with Allana Buick and Bers, Inc. an
architectural/engineering firm, to design the replacement of the main roof. During the
field inspection/destructive testing portion of the project it became apparent that the
building mansard, another critical weatherproofing component abutting the roof, has also
failed. Staff recommends that the contract be amended to include the design for
replacement of the building mansard now, as it will be more economical and provide less
disruption to Library patrons and employees to replace both building envelope
components together. The cost of the amendment is $5,450, bringing the total not-to-
exceed price to $30,445, and no additional appropriation is required —action requested —
1) APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) APPOINT
THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THIS PROJECT.
3.34* Budget Adjustment: Facility Modification for Human Resources at 3 County Center Drive,
Oroville -Subsequent to the relocation of Human Resources from 25 County Center Drive
to 3 County Center Drive approximately three years ago, the needs of Human Resources
have changed and conversion of a portion of the break room into an office for Human
Resources staff is necessary. Staff recommends a budget adjustment be approved to
allow General Services to complete the remodel to accommodate the current and future
needs of Human Resources. The remodel effort, that will also improve Accessibility and
compliance with the Americans with Disabilities Act, is estimated at $42,000 and funding
will come from the Human Resources FY 2013-14 operating budget and will not require
additional General Fund appropriation — action requested — 1) APPROVE THE BUDGET
ADJUSTMENT; (4/5 vote required) AND 2) APPOINT THE GENERAL SERVICES DIRECTOR AS
THE OFFICER OF THE PROJECT.
3.35* Lease Origination - Portion of 560 Cohasset Rd. Chico, with Enloe Medical Center for
Occupancy by the Butte County Department of Behavioral Health - Currently, the Butte
County Department of Behavioral Health, occupies 3,400 square feet of unsuitable office
space at 260 Cohasset Rd. Chico, in a lease set to terminate January 31, 2014, running at
$0.94 per square foot. The department desires to vacate this facility and to relocate staff
to superior office space at 560 Cohasset Road, Chico. The reduction in lease payments
and proximity to existing programs occupied by the department at 560 Cohasset Road will
allow the department to reduce costs and improve services. The new lease of 4,127
square feet at a flat rate of $0.80 per square foot, has a monthly lease payment of
$3,301.60, through December 31, 2023, and will then escalate to $0.92 per square foot
for a total monthly lease payment of $3,796.84 for the balance of the lease term
scheduled to terminate December 31, 2034. The new lease, with the ability to terminate
due to lack of funding, will allow the department to utilize funding available only for less
than twenty year lease terms. Although the lease payment will increase by approximately
$105 per month, the previous lease did not include utilities, averaging approximately
$723 per month, which is inclusive of the lease payment in the new location with the new
lease. The net savings for the initial term of the new agreement is approximately$617 per
month. This lease includes the option to extend for an additional 120 month period.
Funding for this lease is included within the FY 2013-14 budget and requires no additional
appropriation — action requested - APPROVE LEASE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN SUBJECT TO REVIEW OF COUNTY COUNSEL AND AUDITOR-CONTROLLER.
PAGE 11 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.36* Award of Design Contract to NorthStar Engineering, Inc., for the Behavioral Health Offices
in 560 Cohasset, Chico - As part of the long term facilities plan, the Butte County
Department of Behavioral Health occupies existing leased space within 560 Cohasset, in
Chico. Facility modifications are necessary to accommodate their program needs and staff
recommends the execution of a $30,000 contract with NorthStar Engineering to complete
the design work and final construction documents. Subsequent to design, General
Services will solicit for the construction phase of the project. Funding is contained within
the Capital Improvement Fund for this project and no additional appropriation is required
—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT
TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER
HUMAN 3.37* Resolution to Amend the Salary Ordinance - The Department of Human Resources has
RESOURCES prepared a resolution to amend the Salary Ordinance for the following departments:
Public Works-The Public Works Department requests to delete one (1) vacant position of
Accounting Specialist/Account Clerk, Senior and add one (1) position of Contracts
Specialist, Senior/Contracts Specialist. As the County moves towards decentralizing
accounts payable and purchasing, and given the amount of contracting done by the
department, there is the need for additional resources to be assigned to these functions.
These functions fall in line with the classifications of Contracts Specialist, Senior and
Contracts Specialist. These changes will leave the total allocations in the department
unchanged. Any increase in costs associated with this change will be covered in the
department's FY 2013-14 budget — action requested - ADOPT THE RESOLUTION
AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN.
LIBRARY 3.38* Request for Relief of Accountability -Approval is requested for relief of accountability for
two D120 HTC HEX computers. The items had not been in use for many years, having
served their useful life as servers and were sent to County Information Systems (IS) some
years ago. At the time of disposal, IS recalls the items did not have asset tags and were
archaic. The District Attorney's office investigated the matter and recommends granting
relief of accountability—action requested -GRANT RELIEF OF ACCOUNTABILITY.
3.39* Caminar, Inc. - In September 2013 the Library entered into a competitive bid process in
search of a dedicated courier service for five branches. Six vendors responded to the
request for bids. The highest bid was $3,615 per month and the lowest was $1,030 per
month. The lowest bid was for routed service, which did not meet the Library's
requirement for dedicated service, and was therefore deemed not applicable. The
contract was awarded to Caminar, Inc., the lowest bid for dedicated services, at $1,250 a
month. Caminar, Inc. will offer dedicated delivery services to the five library branches,
three days a week. The term of the contract is January 1, 2014 through December 31,
2015, for a not-to-exceed amount of$52,000 —action requested -APPROVE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
PAGE 12 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
PROBATION 3.40* Anti-Drug Abuse Enforcement Team Grant Application Resolution - The California Board
of State and Community Corrections (BSCC), which administers the Federal Edward Byrne
Memorial Justice Assistance Grant (JAG), is once again offering funds to the County of
Butte to assist in improving the functioning of the criminal justice system, with emphasis
on convicting violent and serious offenders and enforcing drug control laws. In California,
these programs fall under the Anti-Drug Abuse (ADA) Enforcement Team Program. The
award period runs from October 1, 2013 through September 30, 2014, with an award
total of $130,663 for Butte County. The Probation Department would like to apply to
receive this funding, which will be used toward staffing and support costs associated with
the Butte Interagency Narcotics Task Force (BINTF). While actual program expenses
exceed the grant award amount, in anticipation of this yearly grant award, necessary
appropriations in each participating department were included and approved in the FY
2013-14 budget submission. No budget transfer will be needed. Approval is requested to
authorize the Chief Probation Officer to apply for the grant, sign all grant documents, and
administer the grant. BSCC requires an adopted Board Resolution in order to apply for the
funding — action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN; AND 2) AUTHORIZE THE CHIEF PROBATION OFFICER TO APPLY FOR AND
ADMINISTER THE GRANT, AND SIGN ALL RELATED DOCUMENTS.
3.41* Capital Asset Acquisition and Budget Adjustment for a Probation Community Center in
Chico - One of the many major projects implemented by Butte County to successfully
implement changes brought about from Assembly Bill 109 - Realignment, is the
Community Center Program in Chico being implemented by Probation. The lease for the
facility was approved by the Board on November 12, 2013. To properly implement the
program, minor facility modifications, data connectivity infrastructure, systems furniture,
computers and a van is required. Probation requests the $130,280 budget adjustment be
approved to allow, through General Services and Probation working together, the
completion of the facility and the $35,000 acquisition of a van as a capital asset. Funding
will be provided by prior year AB 109 Funds within the General Fund, no current General
Fund appropriation are required — action requested — 1) APPROVE THE BUDGET
ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE THE CAPITAL ASSET PURCHASE OF
A VAN.
PUBLIC WORKS 3.42* 2013 Slurry Seal Project Contract Change Order No. 1 and Notice of Completion - In June
of 2013 Windsor Fuel Company of Pittsburg, CA was awarded the 2013 Slurry Seal
contract in the amount of $483,401. The Contract Change Order No. 1 increases the
engineers estimate to reflect the actual quantities of material used during construction.
The Change Order also provides for an adjustment of compensation and settles an extra
work claim for thermoplastic striping and thermoplastic marking removal. In general, the
project included the following: implementation of necessary traffic controls during
construction, the preparation of chip sealed road surfaces and the application of a Type II
Slurry Seal on various County roads in the Thermalito and South Oroville area.
Thermoplastic striping and thermoplastic markings were replaced in kind. All contract
work has been completed by the contractor to the satisfaction of Public Works — action
requested — 1) APPROVE CONTRACT CHANGE ORDER NO. 1 FOR AN INCREASED AMOUNT
OF $31,675.86 AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ACCEPT THE CONTRACT
WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND DIRECT
STAFF TO RECORD THE NOTICE OF COMPLETION.
PAGE 13 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.43* Ord Ferry Road Full Depth Reclamation with Cement Project, Contract Change Order No. 1
and Notice of Completion - In June 2013, George Reed, Inc. of Modesto, CA was awarded
the Ord Ferry Road Full Depth Reclamation with Cement Project (Project) contract in the
amount of $1,755,265. The Project work began with the cold milling of 3 inches of the
existing asphalt concrete surface. This was followed by pre-pulverizing the full depth of
the reclamation road section. The contractor then spread 4.0% Type II cement over the
surface pulverized area and re-processed the material to a depth of 16 inches. Equipment
then shaped and re-compacted the cement treated material to 98% relative density. This
was followed by placing 3 inches of cold central plant recycled asphalt material (using the
original cold milled asphalt material) and compacting. The final layer was paving an
overlay with 1.5-inches of hot asphalt concrete. The contractor finally replaced the
thermoplastic traffic stripes and markings and reflective pavement markers. All contract
work has been completed to the satisfaction of the Public Works Department. This
Contract Change Order details the increases and decreases to the engineer's estimate of
quantities to reflect the actual quantities used during construction and compensates the
contractor for the extra work involved in removal of the pavement reinforcing fabric
during the cold central plant recycling process — action requested — 1) APPROVE
CONTRACT CHANGE ORDER NO. 1 FOR AN OVERALL DECREASED AMOUNT OF $97,597.08
AND AUTHORIZE THE CHAIR TO SIGN; 2) ACCEPT THE CONTRACT WORK; 3) AUTHORIZE
THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF
THE NOTICE OF COMPLETION.
3.44* The Rehabilitation of Skyway Project, Contract Change Order No. 1 and Notice of
Completion - In June 2013, Knife River Construction of Chico, CA was awarded the Skyway
Rehabilitation Project (Project) contract in the amount of $1,844,464. The Project was to
rehabilitate a portion of Skyway between Coutolenc and Nimshew Roads. Work included
the patching of existing pavement marker recesses, the removal of existing asphalt
concrete dike, the construction of concrete curb and gutter returns and concrete
pedestrian ramps at the intersections of Coutolenc, South Park Drive and Ponderosa Way,
the construction of drainage facilities,the removal and replacement of metal beam guard
rail and end treatments, the modification of existing concrete bridge rail, the installation
of pavement reinforcing fabric, the placement of a 0.17-foot asphalt concrete overlay,
various driveway and intersection paving, the placement of shoulder backing and the
installation of new asphalt concrete dike and thermoplastic traffic stripes and markings
with enhanced wet night visibility. All contract work has been completed. The Contract
Change Order No. 1 details the increases and decreases to the engineer's estimate of
material quantities to reflect the actual quantities used during construction and provides
for an adjustment of compensation and settles extra work claims for miscellaneous extra
work items that arose during construction — action requested — 1) APPROVE CONTRACT
CHANGE ORDER NO. 1 FOR AN OVERALL INCREASED AMOUNT OF $26,669.93 AND
AUTHORIZE THE CHAIR TO SIGN; 2) ACCEPT THE CONTRACT WORK; AND 3) AUTHORIZE
THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF
THE NOTICE OF COMPLETION.
PAGE 14 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
3.45* Western Area Power Administration; Contract and Grant of Easement over a portion of
Table Mountain Boulevard - Western Area Power Administration of U.S. Department of
Energy (Western) maintains power lines throughout the western portion of the United
States. Some of these lines cross over Highway 70 near its junction with Highway 149.
When the interchange was upgraded, Western's lines had to be relocated. The overhead
lines were moved to the north and now cross Table Mountain Blvd., a County maintained
road, in a location outside the original easement. Western has requested an easement for
their power lines at this new location. The Public Works Department worked with
Western and County Counsel to ensure the easement was compatible with the normal
maintenance work the department performs on the County roadway. The department
recommends approval of the agreement—action requested -APPROVE AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
AUDITOR-CONTROLLER.
SHERIFF- 3.46* Accept Donated K-9 - The Sheriff's Office maintains K-9 teams of highly trained dogs to
CORONER assist deputies in the field with search, safety and patrol functions. Dogs are often
purchased by the Sheriff's Posse via donated funds and subsequently donated to the
Sheriff's Office. Recently, the Sheriff's Office was approached by a county resident who
trains dogs for protective services and competes in protection sports through Service
Dogs of America and Schutzhund Trials. Tig, a three-year old German Shepherd, earned
many awards in competition and was deemed well suited for police work. The owners of
the dog, Brian and Susan Peterson, contacted the Sheriff's Office to solicit interest in
accepting Tig to the Sheriff's K-9 Team. The Sheriff's Office K-9 Coordinator reviewed the
information and determined Tig to be a great fit for our agency. The Sheriff's Posse
purchased the dog from the Petersons and desires to donate the dog, Tig, to the Butte
County Sheriff's Office for patrol work—action requested -ACCEPT DONATION.
TREASURER 3.47* Renew Enhanced Collection and Compliance Program Agreement with Butte County
TAx COLLECTOR Superior Court - In July 2000, the County of Butte and the Butte County Superior Court
entered into a Memorandum of Understanding to administer the Enhanced Collection
and Compliance Program. The agreement was renewed in 2007 and 2010 and is currently
up for renewal again. The goal of the program is to enhance the collection of court-
imposed fines and fees and to improve compliance with court orders. This joint venture
has served to effectively increase Butte County's general-purpose revenue, while
providing for a comprehensive program that closely manages both current and delinquent
accounts. The Memorandum of Understanding (MOU) is a status quo renewal of the
existing partnership, with the Court pursing current court-imposed fines and fees and the
County pursing delinquent accounts. The County will continue to handle the court
collection accounting and revenue distribution process for the joint program but will
reimburse the Court for staffing and other expenditures related to the agreement. The
maximum reimbursement allocation to the Court for FY 2013-14 is $444,000. Prior to the
finalization of the County budget process for FY's 2014-15, 2015-16 and 2016-17, the
program allocations will be reviewed and equated to revenue production and necessary
increases or decreases in reimbursement levels will be established for FY's 2014-15, 2015-
16, and 2016-17. It is the desire of the Court Compliance Division, on behalf of the Court,
and the Central Collections Division, on behalf of the Treasurer-Tax Collector's Office, to
update and extend the terms of the program through December 31, 2017 as presented in
the MOU document - action requested - APPROVE RENEWAL OF MOU BETWEEN THE
COUNTY OF BUTTE AND THE BUTTE COUNTY SUPERIOR COURT.
PAGE 15 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
3.48* RT Lawrence Corporation - In 2012, the Treasurer-Tax Collector purchased the RT
Lawrence Remittance Processing Solution to interface with the County's Megabyte
Property Tax System to electronically cross-reference, research, post and scan tax
payments directly into Megabyte, provide a direct image retrieval link in Megabyte,
generate electronic Check 21 files to be transmitted directly to the County's bank, look up
and validate account information, and more. In June 2013, General Services approved a
ten year standardization with RT Lawrence Corporation. The Treasurer-Tax Collector now
wishes to enter into an annual support agreement to provide ongoing hardware and
software support for the RT Lawrence Remittance Processing Solution for a three year
period. As part of the agreement, RT Lawrence will provide technical software support to
the Treasurer-Tax Collector staff via telephone and remote access and will assist with
resolving any hardware support problems that arise. The term of the support agreement
is three years, beginning October 23, 2013 and ending October 22, 2016. The not-to-
exceed amount for the three-year term is $20,656.72 — action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND AUDITOR-CONTROLLER.
OTHER 3.49* Local Child Care Planning Council (LPC) — The Butte County Office of Education (BOE)
DEPARTMENTS submits their annual request for Board of Supervisors' certification of the composition of
ANDAGENCIES the LPC. For informational purposes, the BOE has also provided a copy of the 2006 Butte
County Child Care Needs Assessment for review - action requested - APPROVE
MEMBERSHIP COMPOSITION OF THE LOCAL CHILD CARE PLANNING COUNCIL AND
AUTHORIZE THE CHAIR TO SIGN THE CERTIFICATION STATEMENT.
4.00 REGULAR AGENDA
4.01* Boards, Commissions and Committees
1. Appointments to Listed Vacancies
2. Board Member/Committee Reports and Board Member Comments
(Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the
agenda.)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer.
4.03 Items Removed from the Consent Agenda for Board Consideration and Action.
4.04* Northern California Water Association — Nomination - Butte County is a member of the
Northern California Water Association (NCWA). In accordance with NCWA bylaws, Butte
County is entitled to nominate one candidate to serve a two-year term (January 1, 2014
through December 31, 2015) on the NCWA Board of Directors. The nominee must be a
member of the County Member class which consists of Board of Supervisors members
from Butte, Sutter, Shasta and Tehama counties — action requested - NOMINATE ONE
CANDIDATE AS A NCWA DIRECTOR. (Water& Resource Conservation)
PAGE 16 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
4.05* Presentation - Microsoft Enterprise Licensing - Butte County employees use Microsoft
products daily. Each product used requires a license. Historically, licenses have been
purchased in small batches by each department from multiple vendors resulting in a
mismatch of software versions on user desktops hindering business processes, as well as
making it difficult to ensure license compliance, which places Butte County at substantial
risk for monetary fines if the County is using more licenses than it has paid for. Microsoft
recognized the issue with license compliance and developed a vehicle for software
purchases; know as an Enterprise Licensing Agreement. The agreement allows for
immediate use of software while amortizing the cost over three years and provides a
business model with predictable cash flow for better fiscal management over multiple
years. It also allows the County to better manage license compliance, provide a common
business platform and provide current software to increase service delivery to the public.
In addition, Microsoft will be discontinuing support in spring 2014 for a number of the
versions of software packages currently in use throughout County departments, and this
agreement will allow the County to bring all systems up to currently supported versions.
The Enterprise Agreement with Microsoft is a non-financial agreement and does not
require Board approval. The County budgeted $2,197,463 in the Support Services
Equipment Replacement Fund in FY 2013-14 to acquire licensing from a Large Account
Reseller(LAR), but after going through a competitive bid process the total amount needed
to acquire the licensing is $2,313,309 which requires a budget adjustment for the
additional $115,846. Approval of the budget adjustment will allow the Purchasing Agent,
pursuant to Butte County Ordinance Section 46-9, to purchase licensing from the LAR
selected through bid — action requested — APPROVE BUDGET ADJUSTMENT. (4/5 vote
required) (Information Systems)
4.06* Successor MOU, Butte County Management Employees Association - Over the past
several months, the County and the bargaining team for the Butte County Management
Employees Association (BCMEA) have met and conferred over a new Memorandum of
Understanding (MOU). BCMEA has ratified the terms of the County's offer for a new
MOU that will supersede and replace the expired 2010-2013 MOU. Concurrent with the
adoption of the MOU, "Section 57E (12/21/13-2%) - Butte County Management,
Confidential and Supervisory Unit" and "Section 57E (12/20/14-2%) - Butte County
Management, Confidential and Supervisory Unit" need to be added to the Salary
Ordinance to reflect the wage increases that were negotiated with BCMEA and included
in their MOU. As part of this change, the Salary Schedules reflecting these wage increases
also need to be added to the Salary Ordinance. The new Salary Schedules will be titled
"Reference P (Effective 12/21/13-2%)" and "Reference P (Effective 12/20/14-2%)". The
new Salary Plans for BCMEA classifications and the new Salary Schedules for the BCMEA
are included as attachments to the resolution - action requested— 1) APPROVE THE NEW
MOU FOR THE BUTTE COUNTY MANAGEMENT EMPLOYEES ASSOCIATION (BCMEA) AND
AUTHORIZE THE CHAIR TO SIGN; AND 2)ADOPT THE RESOLUTION TO AMEND THE SALARY
ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
PAGE 17 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
4.07* Salary and Benefits Resolution, Confidential Employee Classifications -On July 30, 2013 the
Board approved the establishment of a new Confidential Employee group. Since then the
employees that were moved into the new unit have been following the terms and
conditions of employment from their previous MOUS. The Confidential group has since
met and discussed the creation of a Salary and Benefits Resolution to cover this group
going forward. Since this decision was made by the group, the Confidential group and the
County have met and discussed the terms and conditions of employment for the group.
The County and the Confidential group have agreed on a Salary and Benefits Resolution to
be presented to the Board of Supervisors. Concurrent with the adoption of this Resolution,
"Section 57F-Confidential Employees (Effective 12/21/13 - 2%)" and "Section 57F-
Confidential Employees (Effective 12/20/14 - 2%)" need to be added to the Salary
Ordinance to reflect the wage increases that were agreed to and included in the proposed
Resolution. As part of this change, the Salary Schedules reflecting these wage increases
also need to be added to the Salary Ordinance. The new Salary Schedules will be titled
"Reference Q(Effective 12/21/13 - 2%)" and "Reference Q(Effective 12/20/14 - 2%)". The
new Salary Plans and Salary Schedules for the Confidential Employee classifications are
included as attachments to the Resolution — action requested — 1) APPROVE THE NEW
SALARY AND BENEFITS RESOLUTION FOR THE CONFIDENTIAL EMPLOYEES CLASSIFICATIONS
AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION TO AMEND THE
SALARY ORDINANCE AND AUTHORIZE THE CHAIRTO SIGN. (Human Resources)
4.08* Successor Resolution, Non-Represented Classifications - Over the past month, the County
and the Non-Represented Employees have met and discussed proposed revisions to the
Non-Represented Salary and Benefit Resolution (Res No. 13-067). The County and the
Non-Represented Employee group have agreed on a Resolution to be presented to the
Board of Supervisors that will supersede and replace the current Salary and Benefits
Resolution. Concurrent with the adoption of the Non-Represented Resolution, "Section
57L (12/21/13 - 2%)-Non-Represented Classifications" and "Section 57L (12/20/14 - 2%) -
Non-Represented Classifications" need to be added to the Salary Ordinance to reflect the
wage increases that were agreed to and included in the revised Resolution. As part of this
change, the Salary Schedules reflecting these wage increases also need to be added to the
Salary Ordinance. The new Salary Schedules will be titled "Reference V (Effective
12/21/13 - 2% Non Safety)," "Reference V (Effective 12/20/14 - 2% Non Safety),"
Reference V (Effective 12/21/13 - 2% Safety)," "Reference V (Effective 12/20/14 - 2%
Safety)." The new Salary Plans and Salary Schedules for the Non Represented Employee
classifications are included as attachments to the Resolution — action requested - 1)
APPROVE THE REVISED SALARY AND BENEFIT RESOLUTION FOR THE NON-REPRESENTED
CLASSIFICATIONS AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION
TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human
Resources)
4.09* Budget Adjustment for Library Materials -At the November 12, 2013 Board of Supervisors
meeting, the District 5 Supervisor requested that an item be placed on a future agenda to
discuss an additional $50,000 in one-time funding for the Library to be utilized in the
current fiscal Year to replace outdated materials. The budget adjustment will require a
transfer from General Fund Appropriation for Contingencies - action requested -APPROVE
BUDGET ADJUSTMENT. (4/5 vote required) (Library on behalf of District 5 Supervisor)
PAGE 18 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
4.10* District Attorney and Public Defender Staffing - Due to the impacts of 2011 Public Safety
Realignment, the Butte County Superior Court has added a new felony court to
accommodate the increased workload. Additionally, the realignment has shifted the
responsibility of State Parole Hearings to the County. These changes require District
Attorney and Public Defender staffing enhancements. To accommodate the additional
staffing, a budget adjustment transferring $338,108 from General Fund Appropriations for
Contingencies to the District Attorney and Public Defender budgets in the current fiscal
Year is required.This item includes the necessary budget adjustment;the action to add the
position allocations to the District Attorney's office and additional Public Defender
contracts will come before the Board in January 2014 — action requested - APPROVE
BUDGET ADJUSTMENT. (4/5 Vote Required) (District Attorney/Administration)
4.11* Options for Receiving Input from Butte County Residents on U. S. Forest Service Issues -At
the November 12, 2013 meeting, the Board directed staff to research options to form a
body that could advise the County on various issues arising from actions (or lack thereof)
from the U.S. Forest Service. While the current issues deal primarily with the closure of
existing forest roads and the County's opposition to such proposals, there are many other
issues such as timber harvest, water, recreation, and others that may have direct or
indirect impacts to Butte County. By engaging the public and different interest groups, the
County would be better informed about how those Forest Service actions would impact
the County and what it should do to respond to Forest Service proposals. The Board
expressed an interest in setting up a formal body but also expressed a concern about the
time requirements to staff such a body. The staff report lists five options: 1) Subcommittee
2) Commission 3) Task Force 4) Citizens Advisory Committee and 5) Users Group. The
details of these options are included in the staff report— action requested — 1) PER STAFF
RECOMMENDATION, CHOOSE OPTION 4 - CITIZENS ADVISORY COMMITTEE AND PROVIDE
DIRECTION TO STAFF ON THE COMPOSITION OF THIS BODY; - OR - 2) CHOOSE ANOTHER
OPTION AND PROVIDE DIRECTION. (ADMINISTRATION)
5.00 PUBLIC HEARINGS AND TIMED ITEMS
10:45 A.M. 5.01* Timed Item - Draft Grading Ordinance Update and Environmental Review - At the
September 24, 2013 Board meeting, Public Works staff discussed possible changes to the
County grading ordinance. Based on the comments staff received from the Board at the
meeting, a proposed revision to the code section was developed (see staff report). The
changes revolve around clarifying what level of grading requires a permit, establishing
both a ministerial and discretionary permit process and the associated processes needed
to administer the new permit process. After developing the draft ordinance revisions,
Public Works staff sent the draft to the Department of Development Services (DDS) to get
input on whether an environmental document would be required with adoption of the
revised ordinance. DDS determined that the County indeed needed to develop some form
of programmatic environmental document. DDS is estimating this effort could take
approximately three months. The final code change along with the environmental
document will be brought before the Board in late January or early February - action
requested - 1) PROVIDE DIRECTION ON THE DRAFT GRADING ORDINANCE; AND 2)
AUTHORIZE STAFF TO PROCEED WITH PREPARING THE INITIAL STUDY TO DETERMINE
REQUIRED ENVIRONMENTAL DOCUMENTS. (Public Works)
PAGE 19 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
11:00 A.M. 5.02* Timed Item - Adoption of an Amendment to County Ordinance Regarding Restrictions on
Cultivation of Medical Marijuana - On November 12, 2013, the Board introduced and
waived the first reading of "An Ordinance Amending Sections 34A-2, 34A-3(n), 34A-7, and
34A-16 to Article I, Chapter 34A Entitled 'Restrictions on Cultivation of Medical Marijuana'
of the Butte County Code". This proposed amendment will revise the County's current
ordinance regarding regulations on the cultivation of medical marijuana as follows: 1)
Revises the definition of "premises" to include an occupied legal residence that is in
compliance with Chapter 26 of the Butte County Code, and one that has met the
requirements of Section 34A-6 and 34A-7 of the ordinance. This definition will apply to
both single legal parcels and contiguous legal parcels under common control or ownership.
2) Revises the environmental requirements in section 34A-7 to require persons engaged in
the cultivation of medical marijuana to have "permitted" water and sewage disposal
systems, and 3) Revises the Administrative Civil Penalties contained in section 34A-16 to
$500 per day for the first violation, and $1,000 per day for each subsequent violation —
action requested - ADOPT THE ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN.
(Administration)
1:00 P.M. 5.03* Timed Item -Green-Yellow-Red PlacardinE of Retail Food Facilities-At the beginning of this
year, a Food Safety Advisory Group (FSAG) composed of representatives from different
categories of retail food facilities and other food safety stakeholders was established to
provide guidance to the Public Health Department on food safety program policies and
priorities. One of the food safety initiatives recommended by the FSAG was development
of a rating system to provide the public with an indicator of food safety practices at retail
food facilities, such as restaurants, markets, school and hospital kitchens, and food trucks
and carts. A Green-Yellow-Red placard system, similar to the highly successful one used in
Sacramento County, was recommended because of its clarity and simplicity. The proposed
program would require a color-coded placard to be posted at the entrance of all retail food
facilities after inspection by the Public Health Department. A Green Pass placard would be
issued if no more than one major violation was observed and corrected during the
inspection. A Yellow Conditional Pass placard would be issued if two or more major
violations were observed and corrected during the inspection. A Red Closed placard would
be issued if violations creating an imminent health hazard were observed that could not be
corrected during the inspection. The proposed program was shared with the retail food
industry in August and with the general public in November of this year. Both groups
expressed support for moving ahead with implementation of the program — action
requested - PROVIDE THE PUBLIC HEALTH DEPARTMENT WITH DIRECTION ON WHETHER
TO PROCEED WITH DEVELOPMENT OF A LOCAL ORDINANCE TO IMPLEMENT THE
PROPOSED PLACARDING PROGRAM IN BUTTE COUNTY. (Public Health)
6.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be
limited to five minutes. Please note that pursuant to California state law, the Board of
Supervisors is prohibited from taking action on any item not listed on the agenda.
RECESS
Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive
Services Public Authority Board.
PAGE 20 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
DECEMBER 10, 2013
1.00 CALL TO ORDER-Butte County Board of Supervisors Room, 25 County Center Drive, Oroville.
2.00 CONSENTAGENDA
2.01* Approve Appointments to the In-Home Supportive Services Advisory Committee - On
December 19, 2000, the Board of Supervisors established the Butte County In-Home
Supportive Services Advisory Committee. Eleven members were appointed in accordance
with Welfare and Institutions Code 12301.3. Membership must include a combination of
IHSS recipients, providers, community/agency members, and county staff.The members of
the IHSS Advisory Committee serve staggered terms. The Advisory Committee is
recommending the reappointments of Ms. Dorothy Churchill as an IHSS recipient
representative, Mr. Domenic Console as an IHSS provider representative, Ms. Sarah
Okumbe as an IHSS provider representative, with terms to expire December 19, 2016, and
Ms. Lisa Sol as a county representative with term to expire December 31, 2016. Advisory
Committee Chairperson, Mark Gordon, has provided a letter supporting this request -
action requested - 1) REAPPOINT DOROTHY CHURCHILL AS A RECIPIENT REPRESENTATIVE,
DOMENIC CONSOLE AS A PROVIDER REPRESENTATIVE, SARAH OKUMBE AS A PROVIDER
REPRESENTATIVE ON THE BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES ADVISORY
COMMITTEE,TERMS TO EXPIRE ON DECEMBER 19, 2016; AND 2) REAPPOINT LISA SOL AS A
COUNTY REPRESENTATIVE ON THE BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES
ADVISORY COMMITTEE,TERM TO EXPIRE ON DECEMBER 31, 2016.
3.00 REGULAR AGENDA (No Items)
4.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations will be
limited to five minutes. Please note that pursuant to California state law, the Board is
prohibited from taking actions on any item not listed on the agenda.
5.00 CLOSEDSESSION (No Items)
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the
Butte County Board of Supervisors.
PAGE 21 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-DECEMBER 10,2013
7.00 CLOSED SESSION
7.01 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS,
PURSUANT TO GOVERNMENT CODE SECTION 54957:
1. AGRICULTURAL COMMISSIONER
2. BEHAVIORAL HEALTH DIRECTOR
3. CHIEF ADMINISTRATIVE OFFICER
4. CHIEF PROBATION OFFICER
5. CHILD SUPPORT SERVICES DIRECTOR
6. COUNTY COUNSEL
7. DEVELOPMENT SERVICES DIRECTOR
8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR
9. HUMAN RESOURCES DIRECTOR
10. INFORMATION SERVICES DIRECTOR
11. LIBRARY DIRECTOR
12. PUBLIC HEALTH DIRECTOR
13. PUBLIC WORKS DIRECTOR
14. WATER AND RESOURCE CONSERVATION DIRECTOR
7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANTTO GOVERNMENT CODE SECTION
54957.6:
LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA;
DSA- MANAGEMENT/SUPERVISORY UNIT;
DSA-GENERAL UNIT;
BCCOA-SUPERVISORY UNIT;
BCCOA-GENERAL UNIT;
CONFIDENTIAL UNIT;
PPOA- MANAGEMENT UNIT;
NON-REPRESENTED UNIT
7.03 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)-3 CASES:
1. KAREN NORTH v. COUNTY OF BUTTE; WORKERS' COMPENSATION APPEALS BOARD
LEGACY CASE NO. ADJ7572267 (CLAIM NUMBER: BUAF-536099);
2. WILLIAM PROFFITT v. COUNTY OF BUTTE;WORKERS' COMPENSATION APPEALS
BOARD LEGACY CASE NO. ADJ8022609 (CLAIM NUMBER: BUAH-549621); AND
3. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100).
7.04 INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(4): US
FOREST SERVICE/PLUMAS NATIONAL FOREST TRAVEL MANAGEMENT PLAN.
7.05 SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOV. CODE SEC. 54956.9(d)(2) -ONE
POTENTIAL CASE.
PAGE 22 December 10, 2013
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—DECEMBER 10,2013
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.
and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center
Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year.
Meeting dates can be changed as a result of holidays or other events so please check the meeting
calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County
Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob.
Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at
least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the
Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of
Supervisors members to explain each agenda item (excluding documents that are not a public record
within the meaning of the Public Records Act) are available for your review at the County Administrative
Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at
the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover
costs. The list of communications included with the agenda packages is not comprehensive. Additional
communications to the Board of Supervisors may have been received but not included in the agenda
supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act)are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has
been provided to the Board of Supervisors members to explain that item.
Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following
Meeting Order: order:
1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of
the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card
(located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the
Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed,but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda,but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to
allow members of the public the opportunity to comment on all matters before the Board. Public
participation is limited to matters within the subject matter jurisdiction of the Board pursuant to
Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the
meeting process and conduct. A complete listing of these policies and procedures can be found in the
printed booklet agenda,obtained at the County Administrative Office,or viewed at the Clerk of the Board
website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.
to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in
alternate formats. All requests for special accommodations and/or alternative format documents must be
made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive,Suite 200,Oroville,CA 95965
530-538-7631
www.buttecounty.net/cob
PAGE 23 December 10, 2013