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HomeMy WebLinkAboutA121311BUTTE COUNTY BOARD OF SUPERVISORS AGENDA December 13, 2011 ~.T T . . F . 0 0 o ~ ,.. 0 0 o - o C~ ~ ~l! ~~ County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Kim Yamaguchi, District 5 Paul Hahn, Chief Administrative Officer Bruce Alpert, County Counsel and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 1.04 CORRECTIONS AND~OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA BEHAVIORAL HEALTH 3.01* J. Gre~ory Long, D.O - J. Gregory Long, D.O., a licensed physician and surgeon provides medical work in the specialized field of psychiatry as required for clients of Butte County Department of Behavioral Health (BCDBH) and participates in after- hoursand on-call shifts at the Psychiatric Health Facility (PHF) on a rotating schedule. BCDBH requests approval to amend its agreement with Dr. Long. This amendment will increase the pay rate from $125 per hour to $160 per hour for on-call hours provided at the Psychiatric Inpatient Unit to monitor and meet the unique psychiatric needs of the clients. The term of this agreement is July 1, 2011 through June 30, 2012. The maximum financial obligation under this agreement shall not exceed $295,870. This is an increase of $32,745 for fiscal year (FY) 2011/2012 -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.02* Esplanade Enterprises, Inc. d.b.a. Merit Medi-Trans -Esplanade Enterprises, Inc. provides non-emergency client transportation services for clients of BCDBH. Services consist of 24-hour non-emergent client wheel chair van, gurney van, and caged car transportation to and from local hospitals, including BCDBH's psychiatric health facility, board and care facilities, mental health rehabilitation centers, or institutes for mental disease, located within Butte County and other counties within the State of California. BCDBH requests to amend its agreement with Esplanade Enterprises, Inc. This amendment will add additional funding for costs resulting from the increased need for non-emergent transports of BCDBH clients. The term of this agreement will be July 1, 2011 through June 30, 2012. The maximum financial obligation under this agreement shall not exceed $119,991.00. This is an increase of $64,537.00 for FY 2011/2012 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 1 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.03* Summitview Child Treatment Center -Summitview Child and Family Services is a private, nonprofit organization licensed by the State of California to provide a variety of mental health services to children and families. They offer outpatient mental health, wraparound, residential, and special education services for children and adolescents. Although they treat a variety of psychological problems and symptoms, the residential treatment program specializes in treating adolescent girls who are suicidal and engage in self-harm behavior. BCDBH requests approval to amend its agreement with Summitview. Summitview will provide day treatment rehabilitation, mental health services, medication management and case management to clients referred by BCDBH. The purpose of the amendment is to increase the amount of services due to client necessity. The term of this agreement is July 1, 2011 through June 30, 2012. The maximum financial obligation under this agreement shall not exceed $59,999.36, which is an increase of $35,000.23. Under this agreement, approximately two clients will be served at a cost of approximately $29,999.68 per client -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. 3.04* Thomas Lancaster, MD -Thomas Lancaster is a licensed medical doctor who provides psychiatric services as required for adult clients at the BCDBH Psychiatric Health Facility (PHF) and participates in after-hours and on-call shifts on a rotating schedule. BCDBH requests approval to amend its agreement with Dr. Lancaster. This amendment will increase the pay rate from $125 per hour to $160 per hour for on- call hours provided at the Psychiatric Inpatient Unit to monitor and meet the unique psychiatric needs of the clients. The term of this agreement is July 1, 2011 through June 30, 2012. The maximum contract amount shall not exceed $384,620. This is an increase of $11,005 for FY 2011/2012 -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.05* Budget Adjustment -The California Emergency Management Agency (CaIEMA) received stimulus funding through the American Recovery and Reinvestment Act of 2009 to support state and local criminal justice activities across the country. BCDBH applied for and received amulti-year grant to provide needed substance abuse and treatment services for clients enrolled in the Butte County Drug Court Program. BCDBH requests the Board to approve a budget adjustment in the amount of $41,266 that will provide $33,766 in additional Substance Abuse Treatment services and $7,500 of additional psychiatry services in fiscal year 11/12. The $41,266 represents unspent 10/11 funds that have been approved by Cal EMA to be carried over into FY 11/12 to provide needed services to eligible Drug Court participants -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). PAGE 2 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.06* Appointment to the Butte County Behavioral Health Board -The Behavioral Health Board requests the Board's approval of Michael Ober's application to fill a Consumer Member vacancy. The term will end December 31, 3012 -action requested - APPOINTMICHAEL OBER. 3.07* Behavioral Health Board -The Behavioral Health Board requests the Board of Supervisors approval of Amy Jensen's application to fill a Community Member vacancy. The term for this particular Community Member vacancy ends December 31, 2011, therefore it is requested that the Board appoint Ms. Jensen for the remainder of the current term and for a new three-year term to end December 31, 2014 -action requested -APPOINT AMY JENSEN. 3.08* Youth With aMission -Youth With aMission -Springs of Living Water is a conference grounds at Richardson Springs, Chico, which can accommodate large groups. They provide cabin style accommodations and meals at a reasonable cost. The Prevention Unit of Butte County Department of Behavioral Health leases the Youth With A Mission conference grounds for its annual three-day High School Reach for the Future Leadership Conference. This conference provides high school youth a drug and alcohol-free environment where they learn team building skills, build positive relationships with peers and adults, and develop stronger connections to their community and school. BCDBH requests approval to enter into an agreement with Youth with A Mission for the High School Reach for the Future Leadership Conference to be held March 8-10, 2012, at the Springs of Living Water conference grounds. The maximum contract amount shall not exceed $32,750. Under this Agreement approximately 350 high school youth will be served at a cost of $93.57 per student - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.09* Youth With aMission -Youth With aMission -Springs of Living Water is a conference grounds at Richardson Springs, Chico, which can accommodate large groups. They provide cabin style accommodations and meals at a reasonable cost. The Prevention Unit of BCDBH leases the Youth With A Mission conference grounds for its annual three-day Junior High School Reach for the Future Leadership Conference. This conference provides junior high school youth a drug and alcohol-free environment where they learn team building skills, build positive relationships with peers and adults, and develop stronger connections to their community and school. BCDBH requests approval to enter into an agreement with Youth with A Mission for the Junior High School Reach for the Future Leadership Conference to be held March 29- 31, 2012, at the Springs of Living Water conference grounds. The maximum contract amount shall not exceed $32,750. Under this Agreement approximately 350 high school youth will be served at a cost of $93.57 per student -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 3 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.10* Resolution AuthorizinE Chair to SiEn AEreement between State Department of Alcohol & DruE ProErams and Butte County Department of Behavioral Health -This State Alcohol and Drug Program Standard Agreement provides state and federal funding for most of the BCDBH alcohol and drug programs. The agreement includes funding for both Drug Medi-Cal and Non-Drug Medi-Cal clients, Perinatal services, Friday Night Live/Club Live youth prevention services, adult and youth alcohol and drug treatment programs, HIV testing and counseling. BCDBH requests approval from the Board of Supervisors to amend its Combined Negotiated Net Amount (NNA) and Drug Medi-Cal agreement from the State Department of Alcohol and Drug Programs to reflect funding decreases for fiscal year 2011-2012 and fiscal year 2012-2103. The term of this agreement is July 1, 2010 through June 30, 2013. The revised multi-year agreement total shall be $6,004,445, broken down as follows: FY 10/11 - $2,296,851; FY 11/12 - $2,147,281 (decrease of $63,115); FY 12/13 - $1,560,313 (decrease of $563,628) -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. CHIEF ADMINISTRATIVE 3.11* Consolidated Impact Fee Report for FY 2010/2011 -Pursuant to Government Code OFFICE 66006(b), the Butte County Consolidated Impact Fee Report for FY 2010-2011 (Report) has been available for Board and public review in the Office of the Clerk of the Board since November 22, 2011. The Report includes both County Department and Special District Impact Fee Fund information and findings. Government Code Section 66001(d) sets forth the requirements of findings the Board must make in the fifth year following the first deposit into a fund and every fifth year thereafter regarding amounts remaining in that fund. Department Heads responsible for the funds requiring five-year findings have attached their findings to their presentation letter included in the back of the report -action requested -REVIEW AND ACCEPT THE REPORT MADE AVAILABLE ON NOVEMBER 22, 2011; AND MAKE FINDINGS AS DETAILED IN THE REPORT FOR EACH OF THE REQUIRED FUNDS/ACCOUNTS WITH REGARD TO PURPOSE, RELATIONSHIP, SOURCE AND AMOUNTS, AND TIMING AS SET FORTH IN GOVERNMENT CODE 66001(d). 3.12* Budget Adjustment -The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FY 09 Homeland Security Grant Program which was awarded to Butte County in October 2009. The grant specifies that an Anti- Terrorism Approval Body (Approval Authority) determine the best use of funds. The operational area Approval Authority, consisting of the Public Health Officer, County Fire Chief, a city Fire Chief, a city Police Chief and the Sheriff, voted that it would be in the County's best interest to spend these funds for an interoperability project that will purchase radios for the Town of Paradise. This is a 100% reimbursable grant. Funds will be requested once the invoice is paid -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). PAGE 4 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.13* Fixed Asset Purchase and BudEet Adjustment -The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FY 2011 Homeland Security Grant Program (HSGP). The Office of Homeland Security has approved the grant application in the amount of $368,601. These grant funds need to be recognized as unanticipated revenue and appropriated for the following purposes: $180,000 Regional SWAT Incident Response Vehicle; $85,000 HazMat Detection Equipment; $14,671 Mobile Law Enforcement Surveillance Equipment housed at the City of Gridley; $70,500 Planning and Training Activities; $18,430 Grant Management and Administration. This is a 100% reimbursable grant. Funds will be requested as spent on a quarterly basis -action requested -AUTHORIZE THE PURCHASE OF FIXED ASSETS AND APPROVE BUDGET ADJUSTMENT (4/5 vote required). CouNTVCouIUSEL 3.14* Budget Adjustment -Butte and Plumas Counties are parties to a lawsuit against the Department of Water Resources (DWR) regarding the Environmental Impact Report (EIR) prepared under CEQA for the relicensing of Lake Oroville. DWR requested that the Court order the County to pay DWR for its administrative record preparation costs prior to trial. The administrative record contains over 300,000 pages, and the cost reimbursement requested by DWR for preparing that record was determined to be responsible by the Yolo County Superior Court. Since costs are awarded to the prevailing party in the overall lawsuit, the County argued that costs should be determined after trial. After hearing arguments the Court has ordered Butte and Plumas Counties to pay DWR $675,087 in any proportion agreed to by the counties. This unanticipated cost was not included in the fiscal year 2011-12 Adopted Budget; therefore, a transfer from the General Fund Appropriation for Contingency is necessary in order to comply with the Court order. If the County ultimately prevails in the lawsuit against DWR, the County will receive this money back. If the County does not prevail, DWR will retain the money. The Board is requested to authorize the Auditor to make a payment of up to $675,087 to DWR for the costs of preparing the administrative record in the lawsuit filed by Butte and Plumas Counties, per Court order. County Counsel is currently working with Plumas County to determine the amount each party will actually pay. If the County prevails, there will be no fiscal impact in the long-run, though this large payment may impact cash flow in the short- term. If the County does not prevail, the County will have $675,087 less in discretionary resources available next fiscal year for discretionary services -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). DEVELOPMENT SERVICES 3.15* Williamson Act Compatibility Determination and Inclusion Application: MER11-0001 (Little) and LCA11-0010 (Little) -This item is: 1) a determination of compatibility with the Butte County Williamson Act program of MER11-0001 (Little), merger of an approximately 30-acre parcel in rice use outside the Williamson Act with an approx. 161-acre parcel currently enrolled in the Act for rice production; and 2) LCA11-0010 (Little), an application for inclusion of approx. 241 acres in the Williamson Act for rice and orchard production, including the new land added through the parcel merger. Lands used for rice and orchard production would be enrolled separately in the Act under the amended Little (2009) rice contract and a new orchard contract. On November 7, 2011, the Williamson Act Advisory Committee unanimously recommended to the Board of Supervisors 1) a determination that MER11-0001 is compatible with the Butte County Williamson Act program; and 2) approval of LCA11- 0010. This action further includes amendment of the existing Gary Little (2009) PAGE 5 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 Williamson Act contract in order to include the entire parcel resulting from MER11- 0001 in the Act. Under Rule 7.B of Butte County's Williamson Act Uniform Rules, the Board of Supervisors must make the five required findings identified in the staff report regarding land divisions on Williamson Act land. Staff and the Williamson Act Advisory Committee recommend the proposed parcel merger as consistent with the required findings under Rule 7. B. The making of Williamson Act contracts is exempt from review under the California Environmental Quality Act per Categorical Exclusion 15317 (Open space contracts or easements). The anticipated annual cost of the Little inclusion on the General Fund is $899. This projection is based on 2011-2012 assessments, and on approximate taxes not including special district or direct charges - action requested -DETERMINE THAT MER11-0001 (LITTLE) IS CONSISTENT WITH THE REQUIRED FINDINGS UNDER RULE 7.B AND IS COMPATIBLE WITH THE BUTTE COUNTY WILLIAMSON ACT PROGRAM; APPROVE INCLUSION OF THE SUBJECT PROPERTY IN LCA11-0010 (LITTLE) IN THE BUTTE COUNTY WILLIAMSON ACT PROGRAM SUBJECT TO APPROVAL OF MER11-0001 (LITTLE), RECORDATION OF MER11-0001 (LITTLE) CONCURRENT WITH THE AMENDED WILLIAMSON ACT CONTRACT FOR THE RESULTANT PARCEL; AND AUTHORIZE THE CHAIR TO SIGN BOTH THE AMENDED LITTLE RICE CONTRACT AND THE NEW LITTLE ORCHARD CONTRACT. 3.16* Two Williamson Act Inclusion Applications: LCA10-0007 (Bianchi) and LCA11-0009 Grzanich -This item consists of two applications for inclusion in the Butte County Williamson Act program: LCA10-0007 (Bianchi), an application for inclusion of approx. 2,023 acres in the Williamson Act for rice production; and LCA11-0009 (Grzanich), an application for inclusion of approx. 23 acres in the Act for orchard production. On October 14, 2011 the Butte County Land Conservation (Williamson) Act Advisory Committee unanimously recommended to the Board of Supervisors approval of LCA10-0007 (Bianchi), subject to the applicant's submittal of completed Affidavits for Agricultural Worker Housing. The Department of Development Services has since received the completed Affidavits. On November 7, 2011, the Williamson Act Committee unanimously recommended to the Board of Supervisors approval of LCA11-0009 (Grzanich). The land in both inclusion applications lies within the Durham Dayton Nelson Plan area. Under Rule 5.A.4.h of the County's Williamson Act Uniform Rules, when considering inclusion of lands within specific planning areas, the Board of Supervisors shall consider whether such lands are subject to special plans. Staff and the Williamson Act Advisory Committee recommend both inclusion applications to the Board of Supervisors as consistent with the Durham Dayton Nelson Plan. The making of Williamson Act contracts is exempt from review under the California Environmental Quality Act per Categorical Exclusion 15317 (Open space contracts or easements). The anticipated annual cost of these two inclusion contracts to the General Fund is $5,342 ($5,092 for Bianchi; $250 for Grzanich). This projection is based on 2011-2012 assessments, and on approximate taxes not including special district or direct charges -action requested -APPROVE THE NEW WILLIAMSON ACT CONTRACTS FOR BIANCHI (LCA10-0007) AND GRZANICH (LCA11-0009); AND AUTHORIZE THE CHAIR TO SIGN. PAGE 6 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.17* Request for County BuildinE Permit Fee Waiver -The Far West Heritage Association has requested that the Board of Supervisors waive building permit fees and County- wide impact fees for its proposed 3,000 square foot "Barn" building. The property is located at 10831 Midway Ave. (Assessor's Parcel Number 039-060-088). This facility is part of a larger collection of buildings and ranch property that represent the Patrick Ranch Museum open to the public. The Far West Heritage Association is anon-profit association. The total estimate of County building permit fees is $2,615.41. This includes building permit review, inspection, and related fees (see staff report). This fee estimate does not include any applicable school district or parks and recreation district fee or other non-County fees required at the time of the building permit. The Far West Heritage Association has requested this amount to be waived. County-wide impact fees are not applicable for this type of a building. County Code, Section 1-18 allows the Board of Supervisor to waive fees under certain circumstances. As stated in the Code: "The Board of Supervisors may waive all or part of any fee set forth in the Butte County Code that they have the legal authority to waive, if the applicant is a public entity or nonprofit charitable organization or if the Board finds that it is otherwise in the public interest to do so" -action requested -APPROVE THE WAIVER AND BUILDING PERMIT FEES FOR THE FAR WEST HERITAGE ASSOCIATION RELATED TO THE PROPOSED BARN BUILDING. THE FEE IS ESTIMATED AT $2,615.41 BUT MAY VARY SLIGHTLY BASED ON THE ACTUAL BUILDING PERMIT APPLICATION. DISTRICT ATTORNEY 3.18* BudEet Adjustment -The District Attorney's Office receives an annual State allocation to fund the Supplemental Law Enforcement Services Fund (SLESF) -COPS. At Fiscal Year-end 2010/2011, the balance of $30,075.09 reverted back to Fund 0050. The District Attorney is requesting that the balance of $30,075.09 be transferred and appropriated into our operating budget for Fiscal Year 2011/2012. Additionally, the Fiscal Year 2011/2012 adopted budget is $45,900; the actual allocation is $65,097. The District Attorney is requesting the additional $19,197 be appropriated into the department's budget. These funds are utilized by the department for computer replacement and software upgrades. The fiscal impact to the department will be an increase to the COPS budget of $19,197. The COPS allocation is an annual one, based on the State Budget, and the department has been receiving funds each fiscal year and anticipates this continuing. The budget increase will enable the department to continue with the computer replacement program and software upgrades. This is an ongoing process and is staggered so that the impact will not be felt in one year, but several -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). 3.19* BudEet Adjustment -The District Attorney's Office was notified by the California Emergency Management Agency (CaIEMA) that additional funds are available for the Vertical Prosecution Block Grant-SRVP Component. The additional funds increase the total award from CaIEMA to $311,966.00 for the period of July 1, 2008 through March 30, 2012. The grant partially funds salaries & benefits for the DA Investigator & Office Assistant assigned to the program. The total allocation for the 2011-2012 Fiscal Year will increase by $4,611, for a total of $77,456. The funds must be expended by March 30, 2012, with a liquidation period of zero days. Funding provided by Vertical Prosecution Block Grant-SRVP Component, administered by the CaIEMA. These funds help offset the General Fund that was funding the non-grant portion of the position - action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). PAGE 7 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 EMPLOYMENT AND SOCIAL SERVICES 3.20* Resolution RecoEnizinE Cheryl Leeth Upon Her Retirement from Butte County-action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.21* CalFresh Outreach Services -The Director of the Butte County Department of Employment and Social Services (DESS) requests Board approval to enter into a Memorandum of Understanding (MOU) with the Butte County Department of Public Health (DPH). The MOU provides CalFresh Outreach (previously called the Food Stamp Program) services to the residents of Butte County, with the goal of informing the public about the CalFresh program and assisting them in applying for CalFresh benefits. The term of this MOU will be January 1, 2012 through December 31, 2012. The maximum financial obligation under this MOU is $208,874. The FY 11/12 fiscal impact to the Department of Employment and Social Services is $105,218, and is funded with a combination of current budget appropriations of $28,218 and unanticipated Federal and State CalFresh (Food Stamp) revenue of $77,000. The County share was included in the current budget, as part of the CaIWORKs/CalFresh Maintenance of Effort. The fiscal impact to the Department of Public Health is $105,218 for the six months ending June 30, 2012. The annualized fiscal impact is $208,874 -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE RELATED BUDGET ADJUSTMENT. 3.22* Butte County Probation -DESS and Butte County Probation Department (Probation) desire to enter into a Memorandum of Understanding with Butte County Department of Behavioral Health (BCDBH) for the assignment of BCDBH staff to provide assessments, evaluation, and other case management services to juveniles detained in the Butte County Juvenile Hall Facility, which may continue after discharge. DESS claims for State funds, which are passed-through to BCDBH to expand day treatment and other mental health services for families with children who are at risk of out-of- home placement and cannot access continued services through current mental health services because of incarceration. The term of the MOU will begin July 1, 2011 and terminate on June 30, 2013. BCDBH will receive a total amount of $116,533 for services provided ($81,573 of state funds and $34,960 of county match). DESS will claim and pass through to BCDBH the state portion of allocation, Probation will provide the local match -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. GENERAL SERVICES 3.23* Notice of Completion for 560 Cohasset Remodel - On June 28, 2011, the Board of Supervisors authorized an award of contract to Don Azevedo Construction, Inc. The contract work related to tenant improvements for office efficiency have been completed in accordance with the plans and specifications for a total price of $338,888.22 -action requested - 1) ACCEPT THE CONTRACT WORK AS COMPLETE; 2) AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND 3) DIRECT RECORDING OF THE NOTICE OF COMPLETION. PAGE 8 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.24* Award of Contract for Janitorial Services in Leased Facilities -Butte County General Services has been providing janitorial services using Extra Help employees for leased offices once managed by the Private Industry Council (PIC). With lease negotiations complete, a Request for Proposals was issued to solicit janitorial service for the leased offices. To ensure flexibility in services while best meeting the needs of the County, the facilities requiring service were divided into three areas giving companies the option to submit a proposal on any or all locations. The RFP was sent to 10 companies qualified to provide services with 7 companies responding. The proposals were rated on the contractor's reputation and performance; the qualifications and experience level of their staff, their ability to provide effective service; their communication abilities for quick response; their ability to perform internal quality control; and overall cost to the County. Based upon a competitive solicitation, General Services recommends contracting with Peerless Building Maintenance Co. of Redding who submitted the most complete proposal for all three sites with the lowest overall cost to provide the services. The term of the contract is January 1, 2012 to December 31, 2012, with an option to renew for three additional one year periods. The annual cost for all three buildings is $295,365, which is approximately 18% less than the current cost of performing this service by the County. The next highest ranked proposal was Consolidated Facility Services with a price of $360,344 per year. Award of this contract will require the expenditure of $295,365 for the time period January 1, 2012 to December 31, 2012. The funding for this contract will be paid by the tenants (Child Support Services, Department of Employment and Social Services, and Public Health) on a pro-rata basis through their respective budgets. Execution of this contract will allow for the expiration of twelve Extra Help janitorial positions, which were retained to perform janitorial services subsequent to the closure of PIC -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. HUMAN ResouRCes 3.25* Arnerich Massena -The Deferred Compensation Committee requests approval of a contract with Arnerich Massena for investment advisory services for the County's 457 deferred compensation plan. The County sent out a Request for Information (RFI) in 2005. Arnerich Massena was chosen and has been serving as the County's investment advisor for the past six years. The term of the contract is January 1, 2012 through June 30, 2013, with a fixed unit cost of $15,000 semi-annually, for a total of $45,000. This is the same rate paid last year for these services. Funding for the first six months of the contract is included in the Human Resources Department's budget for fiscal year 2011-12. The Deferred Compensation Advisory Committee intends to send out a Request for Qualification (RFQ) in 12 months, prior to the end date of the contract with Arnerich Massena, to ensure the County retains the most qualified firm. No budget adjustments are necessary in the current fiscal year. Funding will be included in the fiscal year 2012-13 budget for the period beginning July 1, 2012 as part of the Department's budget and within the Department's existing General Fund allocation - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 9 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.26* Resolution for Employer Paid Member Contributions (EPMC) to CaIPERS for 2012 Compliance - In order to be in compliance with the various contracts, resolutions and agreements for Butte County employees, Board approval is requested for the PERS resolution to adhere to CaIPERS regulations. Refer to the staff report for full details regarding revisions to the EPMC for the applicable employee groups -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.27* Resolution to Amend the Salary Ordinance -The following changes will increase the total County allocations by five (5) positions immediately, with the proposed elimination of one (1) position in General Services at a later date: Human Resources: The Human Resources Department is requesting to add the classification of Telecommunications Coordinator to Section 57, reference F of the Salary Ordinance titled, "Management, Confidential and Supervisory Unit (BCMEA)". The salary range for this classification shall be set at 47 with a bi-weekly salary of $1,749.46-$2,344.46. This new classification was agreed to by both the Department of Human Resources and the applicable Employee Association. The Human Resources Department is requesting to add the classification of Victim Witness Advocate to Section 57, reference C of the Salary Ordinance titled, "BCEA- General Unit". The salary range for this classification shall be set at 30 with a bi- weekly salary of $1,149.73- $1,540.74. This new classification was agreed to by both the Department of Human Resources and the applicable Employee Association. In addition, the department requests to change Section 18: 360 Sheriff-Coroner Services to Section 19: Sheriff-Coroner Services. Section 18 will be used for Victim Witness which is moving from the Probation Department to the District Attorney's Office. The District Attorney's sections will now be Sections 15-18. This update was needed in order to accomodate the new budget unit for the District Attorney that is outlined below. Information Systems: Concurrent with the request by Human Resources above, the Information Systems department is requesting to reclassify one (1) position of Telecommunications Specialist, Senior to a Telecommunications Coordinator position. This change better reflects the duties currently being performed by the incumbent and helps address the current and future operational needs of the Information Systems Department. This reclassification was agreed to by both the applicable Employees' Association and the Human Resources Department. The reclassification would result in an approximate 5% increase in cost to the department's ongoing budget for this position; however a large percentage of this increase will be covered by State reimbursements for having a designated 911 Coordinator. Traditionally the reimbursement from the State has been approximately 45% of the annual salary plus benefits. Fiscal Year 2010-2011, the actual reimbursement from the State was 77% of the annual salary plus benefits. This change will leave the total allocations in the department unchanged. PAGE 10 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 District Attorney & Probation: Working in conjunction with the Probation Department, the District Attorney's Office is requesting to transfer one (1) Accountant/Accounting Specialist and a fifty percent (50%) Accountant/Accounting Specialist from Probation budget unit 430-0087 into a newly created budget unit 320- 008 and two (2) Probation Technicians and one fifty percent (50%) Probation Technician from Probation budget unit 430-0006 to budget unit 320-007 in the District Attorney's Office. The two and one half (2 %) Probation Technician classifications upon transfer are converted to the new classification Victim Witness Advocate. This change is being made due to the Victim Witness Program, including funding, being transferred from the Probation Department to the District Attorney's Office. This change will increase the allocations in the District Attorney's Office by 4 allocations and decrease the Probation allocations by 4, and add an additional budget unit to the Salary Ordinance. Approval of the changes listed in the section is contingent upon Board approval of item 4.07 on this agenda. Child Support Services: The Child Support Services Department is requesting to delete the following vacant positions: one (1) Accounting Specialist/Account Clerk, Senior/Account Clerk position; one (1) Supervisor Child Support Specialist position; and two (2) Child Support Specialist, Senior positions. In addition the department requests to add the following positions: one (1) Supervisor, Support Services; and four (4) Office Specialist, Senior/Office Specialist/Office Assistant positions. These changes will increase the clerical staff in the department in order to accommodate an upcoming expansion to the Call Center in the department. These changes will increase the total number of allocations in the department by one (1) allocation and will result in an overall cost savings to the department. Employment & Social Services: The Employment & Social Services Department is requesting to add one (1) Office Specialist, Senior/Office Specialist/Office Assistant position to budget unit 605. This new position will provide administrative support in the Veterans Services Office (VSO) and would assist with the Cal Fresh Program outreach efforts by providing information about the program to VSO clients. This cost for this position is funded with unanticipated revenue from Cal Fresh State allocations. There are no unbudgeted impacts to the County General Fund. This change will increase the allocations in the department by one (1) position. Public Health: The Public Health Department is requesting to flexibly staff one (1) vacant position of Environmental Health Specialist, Senior/Environmental Health Specialist/Environmental Health Specialist, Associate to include Hazardous Materials Management Specialist, Senior/Hazardous Materials Management Specialist/Hazardous Materials Management Specialist, Associate. This change in allocation will allow the Environmental Health Division the flexibility to fill the vacancy with the job classification that best meets the current and future needs of the program. There are no additional costs associated with this change. In addition the department requests to add two (2) Public Health Education Specialist, Senior/Public Health Education Specialist/Public Health Education Specialist, Associate positions. Funding for the positions will be provided by an MOU with the Department of Employment & Social Services. These positions will work with DESS to provide information, outreach and assistance to groups and individuals within Butte PAGE 11 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 County who may be eligible to receive CALFresh benefits. The addition of these positions will have no fiscal impact on the County General Fund. These changes will increase the total allocations in the department by two (2) allocations. General Services: The General Services Department is requesting to add one (1) Account Clerk, Senior/Account Clerk position to their allocations. This change is needed due to the significant volume of accounts payable transactions performed in the department coupled with the significant changes that have been made to the accounts payable process. Once a departmental recruitment is conducted to fill this position, the vacated position will be deleted at a subsequent Board meeting. This change will initially increase the allocations in the department by one (1) allocation until the vacated position is deleted at a later meeting -action request -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. LIBRARY 3.28* Annual California Public Library Survey for California State Library 2010-11 -Each fiscal year, the Library reports budget data, usage statistics, and other information about library services to the California State Library through the California Public Library Survey. The Library has consolidated the data submitted to the State Library in a summary report-action requested-ACCEPT FOR INFORMATION. PROBATION 3.29* Anti-DruE Abuse Enforcement Team ProEram Grant Application -The California Emergency Management Agency (CaIEMA), which administers the Federal Edward Byrne Memorial Justice Assistance Grant (JAG), is once again offering funds to the County of Butte to assist in improving the functioning of the criminal justice system, with emphasis on convicting violent and serious offenders and enforcing drug control laws. In California, these programs fall under the Anti-Drug Abuse (ADA) Enforcement Team Program. The award period runs from July 1, 2011 through June 30, 2012, with an award total of $167,425.00 for Butte County. The Probation Department has applied and been approved to receive this funding, which will be used toward staffing and support costs associated with the Butte Interagency Narcotics Task Force (BINTF). While actual program expenses exceed the grant award amount, in anticipation of this yearly grant award, necessary appropriations in each participating department were included and approved in the Fiscal Year 2011-1012 budget submission. No budget transfer will be needed. Board approval is requested to authorize the Chief Probation Officer, or Interim Chief Probation Officer, to accept the approved grant, sign all grant documents, and administer the grant -action requested -AUTHORIZE THE CHIEF (OR INTERIM) PROBATION OFFICER TO ACCEPT THE GRANT, SIGN ALL GRANT DOCUMENTS, AND ADMINISTER THE GRANT. Pusuc 3.30* Office of Traffic Safety (OTS) -Approval is requested for a revenue agreement with HEALTH OTS for the provision of an educational campaign targeted to parents and guardians of children 0-8 years old to increase awareness of child restraint misuse or non-use and how to support safe transportation of Butte County children. The goal of the grant activities is to decrease the number of children injured or killed from motor vehicle crashes. The term of the agreement is October 1, 2011 through September 30, 2012 with a maximum amount receivable of $99,161. Public Health requests that $15,535 in additional grant revenue be recognized and appropriated within its FY 11/12 budget bringing the total appropriation for this program to $40,989. The remainder of grant funds will be budgeted for use in FY 12/13 -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY PAGE 12 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE RELATED BUDGET ADJUSTMENT (4/5 vote required). 3.31* Waiver of Fees for Community Kitchens -The Public Health Department requires a "Permit-to-Operate" for all county retail food facilities as required by the California Retail Food Safety Code. Annual permit fees charged by the Department can create a financial hardship for church and community kitchens providing food for charitable purposes to the public at no charge. The Department is requesting the Board provide the department authority to waive Permit-to-Operate fees when requested by a charitable kitchen that provides free food. Kitchens provided a waiver would continue to be regulated by the Department under the California Retail Food Safety Law to assure compliance with safe food handling practices. The Department's Environmental Health Division fees incorporate the concept that its programs and regulatory activities provide an overall benefit to the community in terms of well- being, health promotion and protection, and disease prevention. Based on this assessment, the Division's food safety program is funded 80% by fees and 20% by other Department funds, including realignment dollars. Charitable kitchens provide a significant benefit to both the physical and social well-being of the community which is the basis of this waiver request. The Department would consider each request for waiver based on the predominant use of the kitchen by a church or community organization for charitable purposes. There are 12 charitable kitchens currently under permit by the Department in Butte County paying fees ranging between $421 and $631 annually. If waivers were granted to all 12 charitable kitchens there would be a reduction in fee revenue of approximately $6,000 -action requested -AUTHORIZE THE DIRECTOR OF PUBLIC HEALTH TO HAVE DISCRETION TO WAIVE ANNUAL PERMIT- TO-OPERATE FEES FOR A KITCHEN OF A CHURCH OR COMMUNITY ORGANIZATION THAT SERVES FOOD TO MEMBERS OF THE COMMUNITY WITHOUT CHARGE FOR CHARITABLE PURPOSES. Pusuc WORKS 3.32* Resolution Authorizing the Director of Public Works to Negotiate and Enter into Agreements for the Acquisition of Real Property for Public Road Purposes at Foothill Boulevard Bride across Wyman Ravine, County Proiect No. 23511-03-1, Federal Bride Replacement Proiect BRLS-5912 (060) -request for a resolution authorizing the Director of Public Works to negotiate and enter into agreements for the Acquisition of Real Property for Public Road Purposes, Agreements for Temporary Construction Easements and Permit to Enter and Construct Improvements for Owners Benefit for the Foothill Boulevard Bridge across Wyman Ravine, County Project No. 23511-03-1, Federal Bridge Replacement Project BRLS-5912 (060). The proposed project involves, in general, removing an existing reinforced concrete bridge located on Foothill Boulevard, and constructing an approximately 36-foot long, three span, cast-in-place triple box culvert bridge having an overall width of 58-feet. The project will include reconstructing approximately 900 lineal feet of roadway. All work will take place in the existing or newly acquired right of way or within temporary construction easements, as applicable. This project is funded through the Federal Highway Bridge Program (HBP) which provides an 80% funding match for preliminary engineering and an 88.53% funding match for the right-of-way and construction phases. Local road funds will be used to supplement the remaining 20% of the preliminary engineering phase and 11.47% of the right-of-way and construction engineering phases -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 13 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 3.33* Contract ChanEe Order No. 1 and Notice of Completion - In August of 2011 Franklin Construction, Inc. of Chico, CA was awarded the Storm Water Basin No. 2 and interceptor ditch at the Neal Road Recycling and Waste Facility contract in the amount of $169,425.00 This Contract Change Order is broken down into 3 parts. The first two parts increase and decrease the Engineers estimate to reflect the actual quantities used and the third part of the contract change order is to compensate the contractor for extra work that was performed at force account. The work consisted of clearing and grubbing, excavating and grading stockpiled and native volcanic sandstones, placing general fill, constructing a drainage out fall structure and installation of erosion control materials. All contract work has been completed. The fiscal impact is an increase in compensation to the contractor of $7,744.61. There is sufficient funding available through the Department budget to cover this change order -action requested -APPROVE CONTRACT CHANGE ORDER NO. 1 FOR AN INCREASE AMOUNT OF $7,744.61 AND AUTHORIZE THE CHAIR TO SIGN. ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. 3.34* Notice of Completion for the Lincoln Boulevard Median Landscaping Improvements - In January of 2011 Franklin Construction, Inc. of Chico, CA was awarded the Lincoln Boulevard Median Landscaping contract in the amount of $36,100. The work consisted of the implementation of traffic controls and the installation of an aesthetic median treatment with natural landscaping and cobble hard surfacing. A no cost change order was written to change the originally specified cobble hard surfacing to a colored stamped concrete cobble. All contract work has been completed -action requested -ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. 3.35* Resolution Reco~nizin~ Douglas Arnold Upon His Retirement from Butte County - action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.36* Resolution RecoEnizinE Tracy Henson Upon His Retirement from Butte County - action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. SHERIFF- CORONER 3.37* Sentinel Offender Services -Since the passage of AB109, the Sheriff's Office (the SO) is tasked with a larger population of offenders to manage both in the jail and those in alternative custody programs. The SO received funding from the state, AB109 funding, via the Community Corrections Partnership in order to manage offenders both in custody and alternative custody. The Sheriff's Office completed a competitive solicitation and selected Sentinel Services to provide programming opportunities for inmates both in the jail and in the alternative custody program. Sentinel offers evidence based needs assessment programming based on the individual needs of the inmate which are designed to reduce recidivism and, ultimately, enhance public safety. This is a three year service contract, years two and three contingent upon funding. Each year is a maximum payable of $352,800 for a total of $1,058,400. AB 109 funds are available for year one yet continued state funding is uncertain for years two and three. FY 2012 funds are already appropriated in the Sheriff's budget - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 14 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 OTHER DEPARTMENTS 3.38* First 5 Butte County Children and Families Commission Fiscal Year (FY) 2010-2011 AND AGENCIES Annual Audit -submitted is the FY 2010-2011 annual audit. The Commission held a public hearing and adopted the audit in compliance with Butte County Ordinance Number 3555. The Commission also submits for information its FY 2010-2011 annual report -action requested -ACCEPT FOR INFORMATION. 3.39* Butte County Public Law Library FY 2010-2011 Annual Report -submitted is the FY 2010-2011 annual report -action requested -ACCEPT FOR INFORMATION. 4.00 REGULAR AGENDA BOARDS, COMMISSIONS AND COMMITTEES 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member or Committee Reports BUDGET, LEGISLATIVE OR COUNTY RELATED UPDATES 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. PRESENTATION AND DISCUSSION ITEMS 4.05* California State Association of Counties (CSAC) Dues and Constitutional Protection for 2011 Realignment -CSAC, of which Butte County is a member, currently funds its services through dues from counties (public funds) and revenue from the Finance Corporation (non-public funds). CSAC formed the Finance Corporation in 1986 to provide municipal finance services to counties and private entities that service county residents. CSAC is proposing that counties pick up a higher portion of the actual costs of CSAC services through increased dues to free up the non-public funds available through the Finance Corporation to support an initiative on the November 2012 ballot that would provide Constitutional protections for 2011 Realignment. The current proposal is to raise county dues by 37.5%, which equates to an increase of $8,556 per year for Butte County. Prior to the next CSAC Board of Directors meeting in January 2012, the CSAC Board has requested that member counties have a discussion on each county's desire to proceed in an initiative campaign and whether they are willing to pay increased membership dues to free up non-public funds to see it through. Board direction will be transmitted to the CSAC Board of Directors through Board representative, Supervisor Kirk, on the wishes of Butte County- action requested - PROVIDE DIRECTION REGARDING THE BOARD OF SUPERVISORS' POSITION ON CSAC'S PROPOSAL. (Administration on behalf of Supervisor Kirk) PAGE 15 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 4.06* Flood Hazard Prevention Ordinance -The Butte County Flood Hazard Prevention Ordinance (found in Chapter 26) exceeds the standards of FEMA by requiring an Elevation Certificate for new construction in the Shaded X flood zone. The Shaded X zone is not a Special Flood Hazard Area. Informal review of other cities and counties indicates that the standard practice is to be consistent with FEMA standards thus not requiring an Elevation Certificate for new construction in the Shaded X zone. Staff has not identified any other jurisdiction requiring an Elevation Certificate in the Shaded X zone -action requested -DIRECT STAFF TO PREPARE ORDINANCE AMENDMENTS TO REMOVE THE SHADED X FLOOD ZONE DESIGNATION FROM THE REQUIREMENT OF AN ELEVATION CERTIFICATE AND FROM THE DEFINITION OF SPECIAL FLOOD AREAS OF THE COUNTY FLOOD HAZARD PREVENTION ORDINANCE CONSISTENT WITH FEMA DEFINITIONS. (Development Services) 4.07* Resolution to Transfer the Butte County Victim/Witness Assistance Center from the Butte County Probation Department to the Butte County District Attorney -The County's Victim/Witness program was first established in 1979 under the supervision of the Butte County Probation Department and direction of the Chief Probation Officer. The County's Victim/Witness Assistance Center provides advocacy services to victims of crime, arranging for interviews with victims, referrals to counseling, court escorts, case monitoring, and assistance with the preparation of victim impact statements. Additionally, Victim/Witness assists victims with the completion of Victim Compensation applications so that qualifying victims may receive assistance from the State Victim Compensation fund. Due to the passage of Marsy's Law in 2008, the District Attorney is now substantially involved in the functions of Victim Witness services. It is now more appropriate for the District Attorney to take over responsibility for the management of the Butte County Victim/Witness Assistance Center -action requested - 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 2) AUTHORIZE THE DISTRICT ATTORNEY TO SUBMIT AGREEMENTS AND AMENDMENTS, AND SIGN ALL GRANT DOCUMENTS; AND 3) APPROVE BUDGET ADJUSTMENT AS DETAILED IN THE AGENDA REPORT. (Probation/District Attorney) 4.08* Aegis Medical Systems, Inc. -Aegis operates one of the largest networks of Narcotic Treatment Programs (NTPs) in the nation. Their goal is to support the successful recovery of its patients and improve the quality of lives through the provision of evidence based comprehensive treatment. Aegis has been contracting directly with the California State Department of Alcohol and Drug Programs for the provision of Narcotic Replacement Therapy to eligible Medi-Cal beneficiaries for many years. As a result of the Realignment legislation recently passed, the State of California is now requiring California Counties to assume the contracts, billing, payment and oversight of these programs and services. BCDBH requests approval to enter into an agreement with Aegis. The term of the agreement is January 1, 2012 through June 30, 2012. The maximum financial obligation under this agreement shall not exceed $734,608.55. Under this agreement approximately 338 clients will be served at a cost of approximately $2,192.87 per client -action requested -APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) Adjourn as the Butte County Board of Supervisors and convene as the Butte County In-Home Supportive Services Public Authority Board. PAGE 16 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA DECEMBER 13.2011 1.00 CALL TOORDER -Butte County Board of Supervisors Room, 25 County Center Drive. 2.00 REGULAR AGENDA 2.01 * Revision to Resolution for Emalover Paid Member Contributions (EPMCI to CaIPERS for 2012 - In order to be in compliance with the contract amendments for the Butte County Public Authority employees, approval is requested for an updated PERS resolution. The resolution reflects the following changes: EPMC modifications agreed to by Public Authority employees, reducing the employer contribution from 5% to 3% for 2012 -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.00 CLOSED SESSION ~NONE~ 4.00 PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking action on any item not listed on the agenda. ADJOURNMENT Adjourn as the Butte County In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. PAGE 17 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS S.OO PUBLIC HEARINGS AND TIMED ITEMS AGENDA -DECEMBER 13, 2011 9:45 A.M. 5.01* 2012 State and Federal LeEislative Platform -Each year, the Board of Supervisors considers and adopts its Legislative Platform, including both state and federal matters. The County's state and federal legislative advocates have submitted proposed platforms, after consultation with County departments and the Chief Administrative Officer, for Board consideration. The platforms address issues involving Energy, Water and Public Works; Finance; General Government; Health and Human Services; and Public Safety. Paul Yoder of Strategic Local Government Services, LLC and Kristi More of The Ferguson Group will present the platforms and provide updates regarding current legislative activities at the state and federal levels. A copy of the proposed Butte County 2012 Legislative Platform is attached -action requested -ADOPT THE 2012 LEGISLATIVE PLATFORM. (Administration) 10:15 A.M. 5.02* Interdepartmental Permit StreamlininE -Status Report -This item is an status report regarding Permit Streamlining efforts currently underway within the County's development review departments. In response to direction from the Board of Supervisors and input from the Users Group, staff has been working to streamline the development permit review process, and to enhance services provided to permit applicants and other members. More than 30 staff members from Administration, Development Services, Public Works, Public Health, and Butte County Fire met in June, August and September 2011 to develop responses to key questions posed by the participating department directors regarding how the permit review process and customer service can be improved. In response, Permit Streamlining staff proposed nine Action Items for developing and implementing improvements. Staff has been authorized to make as much progress as possible on the nine Action Items before the Permit Streamlining group's next meeting on December 8, 2011 including developing specific Permit Streamlining proposals, testing them and, where appropriate, implementing the new procedures. The attached staff report details Permit Streamlining progress to date as well as additional work to be completed. Participating staff will provide further updates to the Board at the meeting -action requested -ACCEPT THE PERMIT STREAMLINING STATUS UPDATE AND COMMENTS FROM THE PUBLIC, AND PROVIDE DIRECTION TO STAFF AS APPROPRIATE. (Development Services). PAGE 18 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 1:00 P.M. 5.03* Butte County Draft ZoninE Ordinance Map -The Butte County General Plan 2030 process involves three main components: 1) the Updated General Plan 2030 and Land Use Map; 2) the General Plan 2030 Environmental Impact Report (EIR); and 3) the Updated Zoning Ordinance and Supplementary EIR. On October 26, 2010, the Board of Supervisors adopted the updated General Plan, Land Use Map and certified the associated Final EIR. The Draft Zoning Ordinance and Map comprehensively updates the Butte County Zoning Ordinance, implements the General Plan's land use designations, and incorporates policy directions provided by the new General Plan. The Planning Commission held thirteen special meetings formulating final recommendations for the creation of Draft 3 of the Zoning Ordinance and Map. The Board of Supervisors will be reviewing the Planning Commission's recommendations for the Draft Ordinance Map portion of the Zoning Ordinance, directing staff to incorporate any additional changes to the Draft Zoning Map, and to prepare a Supplemental EIR pursuant to the California Environmental Quality Act (CEQA) for the Draft Zoning Map -action requested - 1) REVIEW RECOMMENDATIONS FROM THE PLANNING COMMISSION AND COMMENTS PROVIDED BY THE PUBLIC ON THE DRAFT ZONING MAP; 2) PROVIDE FINAL DIRECTION TO STAFF ON THE THIRD DRAFT ZONING ORDINANCE MAP; AND 3) DIRECT STAFF TO APPROVE ALL PLANNING COMMISSION RECOMMENDATIONS FOR THE DRAFT ZONING MAP, INCORPORATING ALL ADDITIONAL CHANGES DIRECTED BY THE BOARD, AND TO PREPARE A SUPPLEMENTAL EIR PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE FINAL DRAFT ZONING MAP. (Development Services) 5:00 P.M. 5.04* Continued Special MeetinE -Butte County Draft ZoninE Ordinance Text -Butte County General Plan, Meeting Series #8 -The Butte County General Plan 2030 process involves three main components: 1) the Updated General Plan 2030 and Land Use Map; 2) the General Plan 2030 Environmental Impact Report (EIR); and 3) the Updated Zoning Ordinance and Supplementary EIR. On October 26, 2010, the Board of Supervisors adopted the updated General Plan, Land Use Map and certified the associated Final EIR. The Draft Zoning Ordinance and Map comprehensively updates the Butte County Zoning Ordinance, implements the General Plan's land use designations, and incorporates policy directions provided by the new General Plan. The Planning Commission held thirteen special meetings formulating final recommendations for the creation of Draft 3 of the Zoning Ordinance and Map. The Board of Supervisors will be reviewing the Planning Commission's recommendations for the Draft Zoning Ordinance Text portion (the Zoning Map portion of the Draft Ordinance will be reviewed by the Board at 1:00 on December 13, 2011 [item 5.03]) of the Zoning Ordinance (Parts 1 through 7), directing staff to incorporate all additional changes to the Draft Zoning Ordinance Text, and to prepare a Supplemental EIR pursuant to the California Environmental Quality Act (CEQA) for the Draft Zoning Ordinance Text. PAGE 19 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 ACTIONS REQUESTED - 1) REVIEW RECOMMENDATIONS FROM THE PLANNING COMMISSION AND COMMENTS PROVIDED BY THE PUBLIC ON THE DRAFT ZONING ORDINANCE TEXT; 2) PROVIDE FINAL DIRECTION TO STAFF FOR EACH OF THE SEVEN PARTS OF THE THIRD DRAFT ZONING ORDINANCE TEXT; AND 3) DIRECT STAFF TO APPROVE ALL PLANNING COMMISSION RECOMMENDATIONS FOR THE DRAFT ZONING ORDINANCE TEXT (PARTS 1 THROUGH 7), INCORPORATING ALL ADDITIONAL CHANGES DIRECTED BY THE BOARD, AND TO PREPARE A SUPPLEMENTAL EIR PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE FINAL DRAFT ZONING ORDINANCE TEXT. (Development Services) 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA -MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA -SUPERVISORY UNIT, BCCOA -GENERAL UNIT. 7.02 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 3 CASES 1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100); 2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO SUPERIOR COURT CASE NO. 016338; 3. COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER RESOURCES, YOLO CO. SUP. CT CASE NO: CV09-1258. PAGE 20 December 13, 2011 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 13, 2011 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meetine Order: order: 1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Oroville, CA 95965 530-538-7631 www.buttecounty. net/cob PAGE 21 December 13, 2011