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Home My WebLink AboutBC Fair Assn - Brd of Dir Mtg Minutes - 08-06 & 09-16-14 & Special Mtg BUTTE COUNTY FAIR ASSOCIATION Orr 2, REGULAR BOARD OF DIRECTORS' MEETING 0*'0' VX4,1, ' MINUTES August 6,, 2014 ckpop 11:30 P. IRECTORS' ROOM Vtq BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA 1.0 CALL TO ORDER— 1L-30 P.M. President Kent Ah1swede called the meeting to order at 1:42 p.m. ®1 ROLL CALL OF DIRECTORS 5-hectors Present: Ahiswede, Coolidge, Donati, Jones, Jernigan, Townsend and: Wilkerson Excused: Foster 1.2 RECOGNITION OF OTHERS PRESENT Ka—thylngvoldsen and Steve Kenny 1.3 PLEDGE OF ALLIGENCE TO THE FLAG OF THE UNITED STATES OF AMERICA President Ahiswede led those present at the meeting in the Pledge of Allegiance. 2.0 CONSENT AGENDA ITEMS CA#1 THROUGH CA#5 Consent Agenda of items 2.1 through 2.5 was moved by Director Coolidge seconded by Director Jernigan and carried that the Consent Agenda items 2.1 through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTION AND DISCUSSION ON ITEMS PULLED FROM CONSENT AGENDA F—oliems pulled. 4.0 COMMUNICATIONS FROM THE FLOOR: 5.0 REGULAR AGENDA 6.1 FINANCIAL REPORT a, CEO Kenny gave an update on the current Financial report. Director Townsend moved to pass the financial report, Director Donati seconded the motion, motion passed. 6.00EO REPORT —Interim Events — CEO Kenny reported that events are looking good for September and October. b. Fair Updates — CEO Kenny reported that things where moving along quickly and smoothly for the preparation. CEO Kenny reported that Farmers Hall and the Grounds where filling up quickly with vendors. c. County Update — CEO Kenny reported that a new floor was put in the security shack. Kenny stated the County is looking in to doing the floor in the Feather Room, The County is still working on a plan to improve the sprinklers. d. RV Park Update — CEO Kenny stated that there will be 4 renters staying during the Fair. f e. Closed Session Update - CEO Kenny reported the Board approved to the GUSD with some modifications, a lease to be sent 7.0 OLD BUSINESS a. Personnel Review- Director Ahlswede presented the Board with three personnel review. Sample one was chosen to filled out and returnedDirector for the Ahlswede for Septembers meeting. rec#or 8.0 NEW BUSINESS a. Joplin - ------- _ DeBOse a request. ppravafitt�fiave someone show his market hog - Joplin withdrew his DIRECTORS COMMENT&QUESTIONS Director Ahlswede - Ditto Director Coolidge - Looking forward to a great Fair. Director Donati- Facilities and grounds look excellent. Director Foster- Absent Director Jernigan -Tri tip was good from the Press Luncheon, staff Director Jones-Things look great, Ask tot did a nice job. try and have all the Directors box seats full. Director Townsend -. Ditto. Director Wilkerson - No comment. The next scheduled Board of Directors meeting is scheduled for Se Director Ahlswede adjourned the meeting at 2:14 September 16, 2014 p.m. Respectfully submitted, Kathy Ingvoldsen Administrative Assistan Minut Approved, St -'hen Kenny co Minutes Approved, Kent Ahlswede Board of Director's President a a ,UNI Ir" A' 1v, s, , BUTTE COUNTY FAIR ASSOCIATION REGULAR DIRECTORS' I 914 MINUTES September 16, '! CA ,ti, .� s,, P.M. I T BUTTE COUNTY FAIRGROUNDS, I L Y, CALIFORNIA 1.0 CALL _ . . President Kent Ahlswede called the meeting to order at 6:22 p.m. OCT 2 9 2014 1.1 ROLL CALL OF DIRECTORS Directors Present: Ahiswede, Coolidge, Donati, Jernigan, Jones, Townsend and Wilkerson .2 RECOGNITION OF OTHERSPRESENT Fick Rubino, Kathy Wheeler, Ann Kenny, Mike Cook, Kathy Ingvoldsen and Steve Kenny 1.3 PLEDGE OF ALLIGENCETO THE FLAGF THE UNITEDT F AMERICA President Ahlswede led those present at the meeting in the Pledge of Allegiance. CONSENT2.0 AGENDA ITEMS CA #11THROUGH Consent Agenda of items 2.1 through 2.5 was moved by Director Townsend seconded b Director Jones and carried that the Consent Agenda items 2.1 through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTIONDISCUSSION ITEMS PULLEDFROM CONSENT AGENDA RIo items pulled. . COMMUNICATIONS FROM FLOOR: Kathy Wheeler from the Gridley Unified School District Board spoke in regards to the negotiations of the Farmers Hall Lease, Mrs. Wheeler stated a heartfelt let's get to an agreement and get this done. The lease needs to get done for the kids and the coaches. The situation is putting a lot of stress on the coaches, kids, parents and the community. Mrs. `wheeler stated that she had been getting a lot of phone calls and complaints regarding the situation. Mrs. Wheeler stated that Mr. Rubino, herself or Stacy Anthony was always available to talk or answer any questions that PCF Board had in regards to the lease. 5.0 REGULAR AGENDA .1 FINANCIAL REPORT a. CECT Kenny gave an update on the financial report, he stated that funds were still corning in from the Fair. Director Coolidge asked for the total from the Junior Livestock Auction, CEO Kenny stated that the preliminary number is $460,000 and was up from last year. Director Townsend moved to pass the financial report, Director Jernigan seconded the motion, motion passed. 6,.0 CEO REPORT a. Interim Events — CEO Kenny reported that the events are filling up for September and October. b. Fair Updates—CEO Kenny stated the grounds were back to almost normal and looking green again. BCF was back to a minimal crew and that the Sheriffs Department sent over a crew of 35 to help with the aster fair clean up. Director Jernigan stated that she noticed a lot of police presence throughout the Fair and heard positive feedback. Director Jernigan stated that the new paint in the Flower Bowl looked much better. Director Townsend stated that the Sponsors lounge looked great and she didn't hear any negative feedback on the new area it was mo-ed o-CEZSKenriy ga-ve-a preliminary report on the grand stand events. Director Jones stated that she heard positive feedback on the grandstand events other than the Derby starting late. CEO Kenny stated that next year he would like to make Courtyard Shade more of a kids area. Director Wilkerson stated that the livestock area need another food booth open especially for breakfast and lunch. CEO Kenny stated that he would like to have an admissions booth set up for the livestock area next year to help relieve confusion of who gets in for free. c. County Update — CEO Kenny reported that the California Conservation Corps will be providing crews starting October 15, 2014 to start work on the sprinkler systems. The Fair will be providing them spaces to stay while they are working. The County will be providing the materials for the job. d. RV Park Update — CEO Kenny updated that there is currently seven monthly renters. Director Jones stated that we should send flyers to the duck clubs. e. Closed Session Update - CEO Kenny reported that they are currently waiting for GUSD to conclude their decision. 7.001-D BUSINESS a. Personnel Review- Tabled 8.0 NEW BUSINESS DIRECTORS COMMENTSlQUESTIONS Director Ahlswede — Pleased with staff and thanked BCF staff. Director Coolidge — Great Fair, BCF staff did a great job putting it together. Director Donati — Grounds look great, nice food selection for fair and enjoyed the kids area in Buite Hall. Director-Eoster— Great fairstaff.__ Director Jernigan — Ditto, loved the fair, had a great time, mutton busting was great and she appreciated Steve. Director Jones — Great fair, there were some issues in Livestock and where talked through staff, the staff always seemed busy and working, the fair was clean and heard positive feedback. Director Townsend — Ditto. Director Wilkerson — No comment. The next scheduled Board of Directors meeting is scheduled for November 18, 2014. Director Ahlswede adjourned the meeting at 7:08 p.m. Respectfully submitted, Kathy Ingvoldsen Administrative Assistant Mi nuteeyApproved, St hen Kenny CEO Minutes Approved, lld44-11� Kent Ahlswede Board of Director's President BUTTE COUNTY FAIR Ci Ti ASSOCIATIONopsupawvaw MINUTES 1' , DIRECTORS, � ROOM 2014 BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA BUTTET i 'ASSOCIATION otic f Special MeetingNotice is hereby given of the inentony— ar f Directors agenda.-itemne- p - cat -Board- F Directors t rt n-Brown Act. - 0 section 54956 Special Meetings of the Tuesday, SePtember 16, 2014 • • Special Meeting — Director's BuildingButte County Fai irgroundsp Gridley, lifer aia 1 LL TO ORDER6.00 P.M. Pres i ent AhIswede 1. LL LL DIRECTORS id L LI iL T'Is, FOSTER, J i GAN, JONES, • COMMUNICATION Presentations will be limited to five minutes, Directors from voting on any item presented !f it t not listed Mete lair prohibits the Fair card of Persons other than board members wishing to discuss a don the agenda. at the time the item appears on the a ends. Benda items may do so moving the sequence of agenda items to meet time constraint 9 Board President has the option of circumstances a needed sand other 2-0 ClosedSessionrs rpt t sectio ® Farmers !i ease - CEQ Denny Meed thn 54957 of e hoard Act-- otions county staff are researchin discussed the issues with the school as it relates to the process. e ,are 9• he hoard also discussed various ve and input for the County and anticipate further discussion next week.feedback k. Chairman closed the meeting at 6:19 Respectfully submitted, t phen Kenny CECT fx y: ., Agenda Approved, Kent Ahlswede ---- -- - _._Board of Director's President