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Home My WebLink AboutBC Fair Minutes January 29, 2013 To: Kathleen Moghannam From: Butte County Fair Subject: Butte County Fair Board Minutes BOARD OF SUPERVISt~tS FED # 3 213 OROVILLE, CALIFOiZNIA Enclosed is the signed January 2013 minutes for the Board of Supervisors' records. Thank you, Christy Hawe Secretary to the Board W~A P,O. BOX 308 • GRmLEY, CA 95948 • (s30) 846-3626 BUTTE COUNTY FAIR ASSOCIATION REGULAR BOARD OF DIRECTORS' MEETING MINUTES January 15, 2013 6:00 P.M. DIRECTORS' ROOM BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA 1.0 CALL TO ORDER - 6:00 p.m. President Leigh Ann Jones called the meeting to order at 6:02 p. m. 1.1 ROLL CALL OF DIRECTORS Directors Present: Ahlswede Donati, Flesher, Jones, Hubbard, Townsend, and Wilkerson Absent Menas 1.2 RECOGNITION OF OTHERS PRESENT Amy Jernigan, Mike Caok and Christy Howe 1,3 PLEDGE OF ALLIGENCE TO THE FLAG OF THE UNITED STATES OF AMERICA President Jones led those present at the meeting in the Pledge of Allegiance. 2.0 CONSENT AGENDA ITEMS CA #1 THROUGH CA #5 Consent Agenda of items 2.'[ through 2.5 was moved by Director Ahlswede, seconded by Director Donati and carried that the Consent Agenda items 2.'[ through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTION AND DISCUSSION ON ITEMS PULLED FROM CONSENT AGENDA No items pulled. ADJOURN TO ANNUAL MEETING OF THE BUTTE COUNTY FAIR ASSOCIATION: CALL ANNUAL MEETING TO ORDER: PRESIDENT, Leigh Ann Jones ELECTION OF OFFICERS: REPORT FROM NOMINATING COMMITTEE • PRESIDENT -Leigh Ann Jones • VICE PRESIDENT - JaAn Townsend • TREASURER -Sue Hubbard • SECRETARYIMANAGER Director Ahlswede moved to cast a unanimous ballot with Leigh Ann Jones as President, JoAn Townsend as Vice President, and Sue Hubbard as Treasurer. Director Hubbard seconded the motion, and the motion carried. BY LAW CHANGES CONSIDERATIONS: 1. OTHER ANNUAL MEETING BUSINESS: OLD BUSINESS: NEW BUSINESS: ADJOURN ANNUAL MEETING TO THIRD TUESDAY_ !N, JANUARY. 2013 RECONVENE REGULAR DIRECTORS' MEETING OF 1/11/2011 9. ^irector Ahlswede moved to amend Article III, Section 3 to read: The Board of Directors shall consist of eight (8} members, four {4) of which shall constitute a quorum. Four (4} members of the Board of Directors shall be County residents appointed by the member of the Board of Supervisors representing the Fourth Supervisorial District. The remaining four members of the Board of Supervisors shall appoint one (1 }member each to the Board of Directors. Appointees must be County residents. Director Flesher seconded the motion, and the motion passed. 2. Director Donati moved to amend Article IV, Section 1 by striking out 7:Q0 pm and inserting 6:00 pm. Director Ahlswede second the motion. Motion passed. EXCHANGE OF GAVEL: Leigh Ann Jones remained chair. 4.0 COMMUNICATIONS FROM THE FLOOR: a. 5.0 REGULAR AGENDA 5.1 FINANCIAL REPORT Director Flesher moved to remove the finance charges of $15 for Enrique, McKinee, Weisenberger, and $30 for Johnson. Director Townsend seconded the motion and the motion passed. ^irector Townsend moved to start the small claims paperwork on Max Schohr, and Director Hubbard seconded the motion. Motion passed. Director Ahlswede moved to pass the financial report, and Director Wilkerson seconded the motion. Motion carried. 6.2 CEO REPORT a. Generale Services -County Walk Through -General Services came to the fairgrounds and talked with Jose and Howe about our needed repairs and our priorities. They are going to put together a proposal of repairs, which they want to be in conjunction with the business plan we are reconstructing. b. WFA Convention -January 20~~-23~d --President Jones reported that she can no longer attend. Secretary Howe reported that she will be at WFA next Monday, Tuesday and Wednesday. Ashley will be in the office those days. c. Law Offices of Rochelle Forbis -Secretary Howe reported that she talked to Rochelle, and she is no longer a public defender. Rochelle said she would work on paying off the debt a couple hundred dollars a month. d. Farm Show -Secretary Howe reported that we currently have 11 applications, and even more businesses saying that they would like to be a part of the farm show. Director Wilkerson reported tha# he talked with Steve Kenny. Steve said that he will be applying for the CEO job, but would help with the farm show even if he is not hired. Steve had also explained to Director Wilkerson how the commission part of the show works. We would need a promoter to book the farm show for two to three years and then it becomes pretty easy to get the show to move forward. He also suggested putting together a fun contest for people to do at the show, such as a tractor pull, backhoe challenge, ect. e. CEO Applicants -President Jones said she would come in on Friday and screen the applications to see if we need to extend the deadline. f. Fair Theme -After discussion, the board decided that the fair theme should be made into a contest, and sent out to the 4-H and FFA organizations to get theme ideas. The themes should be agriculturally related. 7AOLD BUSINESS a. S.0 NEW BUSINESS a. 2011-2012 Audit -Secretary Howe reported that the county can do an audit of our books and tickets. The cost for the auditor is typically $70 per hour. The county is willing to do an audit for a maximum cost of 100 hours or $7000, which includes both 2011 and 2012. If the audit takes less than 100 hours we will pay less if it take more we will only pay the $7000. Director Ahlswede moved to have the county perform the audit for the years 2011 and 2012 for a maximum amount of $7000. Director Hubbard seconded the motion; motion passed. b. Miniature Dairy Goat Shaw Request -Secretary Howe reported that she was contacted by Betty McCorkle about partnering for a sanctioned goat show. The group is willing to pay the sanctioning fees and the costs of the awards. They would like someone to process entries and pay for the judge out of those entries. Director Wilkerson requested that they come and talk to the board about the show. Director Donati asked if they would be willing to provide help. Secretary Howe will contact them and have a representative talk to the board now that they know the board is interested. c. Set Committees a. Grounds) Purchasing -Directors Donati, and Wilkerson b. EntertainmentlTheme -Directors Hubbard, Townsend and Jernigan (Once officially appointed #o the board) c. Personnel -Directors Ahlswede, and Jones d. Junior Livestock Auction Committee Recommended changes to Guidebook ~- Exact list to follow - The following recommendation was turned dawn #20 removing public image and superintendent's choice from supreme exhibitor. The following recommendatianstyere tabled: 3. Remove the terminal sale. 4. Open up the replacement sale to other species or remove the terminal sake part. 7. Make it an ARBA sanctioned show again. 8. Remove the champion drive being at a separate time. 19. In open goats add bucks. a. O to under 3 months b. 3 to 6 months 25. In 4-H and FFA breeding goats add to boar goats two buck classes. a. 0 to under 3 months b. 3 to 6 months 28. Breeding load out, would like to have it at 9 Dam and not 8pm. DIRECTORS COMMENTSIQUESTfONS Director Ahlswede - k recommend we have a committee for the new board members to go through a rookie camp. Director Donati - No comment Directar Flasher -I've been on the fair board for twelve years and this is a very dedicated group of people. Directar Jones - I am looking forward to seeing the applications. Director Hubbard - No comment. Director Menas -Absent. Director Townsend -Ditto. President Wilkerson - No Comment. The next scheduled Board of Directors meeting was scheduled for Tuesday, February ~ 9~ at 6:00 pm. There being no further business, the meeting was adjourned at 7:49pm. Respectfully submitted, ' G,~iTi~lJ~ Christy Howe Secretary to the Board Minutes Approved, ~~~= ~~~~ Leigh Ann Jones Board of Director's President