HomeMy WebLinkAboutButte Co. Fair Assoc - AgendaBUTTE COUNTY FAIR ASSOCIATION
REGULAR BOARD OF DIRECTORS' MEETING ~~
MINUTES October 1fi, 2012
6:00 P.M. DIRECTORS' ROOM DEC ~ 6 2012
BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA , ~
1.0 CALL TO ORDER - fi:00 p.m.
President Leigh Ann Jones called the meeting to order at 6:02 p.m.
1.1 ROLL CALL OF DIRECTORS
Directors Present: Donati, Flesher, Hubbard, Jones, Menas, Townsend, and Wilkerson
Absent: Ahlswede
1.2 RECOGNITION OF OTHERS PRESENT
Michelle Carr, David and Teresa Brockman, and Christy Howe
1.3 PLEDGE OF ALLIGENCE TO THE FLAG OF THE UNITED STATES OF AMERICA
President Jones led those present at the meeting in the Pledge of Allegiance.
2.0 CONSENT AGENDA ITEMS CA #1 THROUGH CA #5
Consent Agenda of items 2.1 through 2.5 was moved by Director Flesher, seconded by
Director Menas and carried that the Consent Agenda items 2.1 through 2.5 which includes
Declaration of a Quorum, Excused Absences, Approval of Association Minutes,
Correspondence and Interim Events Calendar be approved as presented.
3.0 ACTION AND DISCUSSION ON ITEMS PULLED FROM CONSENT AGENDA
No items pulled.
4.0 COMMUNICATIONS FROM THE FLOOR:
a.
5.0 REGULAR AGENDA
5.1 FINANCIAL REPORT
On open invoices it was asked which invoices were for JLA; there are nine outstanding
invoices. The dollar amount owed is less than fast year at this point. Secretary Howe
reported that the JLA loan has been paid off. Director Flesher moved to pass the financial
report, Director Hubbard seconded the motion. Motion carried.
6.2 CEO REPORT
a. Personnel -Secretary Howe reported that Richard has been working while Jose has
taken off his comp time. Jose will also be leaving again the end of October through part
of November for his vacation time. He will still have enough vacation time to take off in
December if the board chooses to shut down for two weeks.
b. Interim Events -Chris Gardner Band and MMA Fights -Nov. 17t" -The Chris Gardner
band had less of a turn out than expected, with about 150 people. Qur next big event
will be the MMA fights in Farmer`s Hall on November 17t", and we will be selling beer.
We will need one to two people to pour beer.
c. Court with Law Offices of Rochelle Forbis -Rescheduled Nov. 16tH -The court date
was re-scheduled the day prior, and we will go to small claims on November 16t".
d. County Meeting with General Services - Mr. Hunsicker -President Jones and Director
Donati meet with general services and Christy and Sean. During the meeting the
needs of the Butte County Fair were discussed. And a second tour of the grounds
occurred a week after the meeting. Things that were discussed between the two
meetings were, the county taking over large repair projects and general routine
maintenance. The costs of operating the fairgrounds year round were Paid out,
everything from irrigation and mowing needs to labor for special events and fair time.
Jose's position will be in considerat+on as to whether the county would take him on as a
full time employee or contract him out. There are a lot of options for how the county
can get involved and how they can help the fair. Things the county did not want to get
highly involved during fair time as we already have a system, and they do not want their
procedures to get in the way of us putting on the fair. They also do not want to limit
Jose in his job here by making him a county employee. General Services is moving on
this proposal, and they will be setting a #ime in the near future to check for asbestos.
e. Gaunty Mee#ing -October 26, 2012 -The next meeting will tape place October 26~n, at
this meeting the county agreement will be looked at. They are also going to be looking
at the budget to see what it is we need to make ends meet.
f. CFA Fal! Managers Conference -November 5`n-7tH -Director Donati moved to have
Christy go to the Fall Manager's Conference. Director Menas seconded the motion,
motion passed.
g. WFA Convention ~-January 20~'-23`d-The possibility of attending the WFA Conference
was discussed. This year it is in Reno. A decision on going will be made later.
7.Q OLD BUSINESS
a. Miss Butte County -State Title Holder Participation Contract Approval -The board
discussed allowing State Title Holders to participate along side of the Miss Butte County
program. The fair board will not approve of separate entities participating along side of
the Miss Butte County Scholarship participants. It is too much liability to take on outside
youth, and there is no legal obligation to allow a separate entity to participate with our
program.
b. Former Miss Butte County Scholarship Participants -Teresa Brockman spoke about
the letters of complaint against the Baker and Hart families, and explained the
infractions. Michelle Carr explained why the participant(s) were not removed after the
infractions of the contract. Participants will be allowed to compete and if infractions
occur they can be removed during their reign.
8.0 NEW BUSINESS
a. Junior Livestock Auction Committee Members -Sandra Towes and Matt Reed were
added onto the Junior Livestock Auction Committee to fill in the two vacant spots.
b. CEO Job Description (When to fly?~ -The rate of pay was adjusted to 30,000-62,000.
Secretary Howe informed the board that the PERS issues have not been resolved. The
county is still working on it, but we need to make sure that the applicants know there is
no PERS retirement. We can however enroll them in the insurance due to the way it is
set up through the county.
c. Lamb Camp -Reduction of Rate -Director Hubbard moved to allow the Iamb camp to
use the facilities for three days for the reduced rate of $900. Director Wilkerson
seconded the motion and the motion passed.
DIRECTORS COMMENTSIQUESTIONS
Director Ahlswede -Absent.
Director Donati -Where are we at on the farm show?
Director Flesher -Excellent.
Director Hubbard - No Comment
President Jones - We were shot down on taking a stand on Measure G as a board, but we
can still say no as individuals.
Director Menas - No Comment.
Director Townsend - No Comment.
Director Wilkerson - Na Comment.
Next Meeting November 20, 2012 at 6:OOpm.
There being no further business, the meeting was adjourned at 8:40pm.
Respectfully submitted,
Christy Howe
Secretary to the Board
Agenda Approved,
.~,~ ~ ~--
Leigh Ann Jones
Beard of Director's President