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HomeMy WebLinkAboutButte County Fair Minutes 4-16-13i9 iii T%~ ~;3iJ i`e i .' ~~~~~~ST~~~~~~T BUTTE COUNTY FAIR ASSOCIATION ~ ~~ I REGULAR BOARD OF DIREGTORS' MEETING MINUTES Apr11 1fi 2013 ~'~~~'~~~~~~~ c-~~.zr~~~,~~ fi:00 P.M. DIRECTORS' ROOM BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA 1.0 CALL TO ORDER - S:QQ pm. President Leigh Ann Jones called the meeting to order at 6:00 p. m. 1,1 ROLL CALL OF DIRECTORS Directors Present: Ahlswede, Donati, Foster, Jernigan, Janes, Tawnsend, and Wilkerson Director Absent: Hubbard 1.2 RECOGNITION OF OTHERS PRESENT Natalie Reis and Christy Howe 7.3 PLEDGE OF ALLIGENCE TO THE FLAG OF THE UNITED STATES OF AMERICA President Jones !ed those present at the meeting in the Pledge of Al}egiance. 2.0 CONSENT AGENDA ITEMS CA #1 THROUGH CA #5 Consent Agenda of items 2.1 thr©ugh 2.5 was moved by Director Wilkerson seconded by Director Townsend and carried that the Consent Agenda items 2.1 through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTION AND DISCUSS#ON ON ITEMS PULLED FROM CONSENT AGENDA No items pulled. 4.0 COMMUNICATIONS FROM THE FLOOR: a. 5.0 REGULAR AGENDA 5.1 FINANCIAL REPORT Director Jernigan moved to pass the financial report, and Director Tawnsend seconded the motion. Motion carried. fi.2 CEO REPORT a. Farm Show -Secretary Howe asked if the board still wanted to put together a video to show at the Big Draw Dinner for the Ag Expo. Director Donati stated that is wouldn`t be as important for the Big Draw Dinner as it will be to bring in new vendors. Director Jernigan said the video would be good for our website as weld. b. Interim Events - Secre#ary Howe reported that we have a Hispanic Rodeo on April 29 ~, and the MMA event on April 27~h. She also reported that she could use some people to help with the beer for the MMA fights. Director Jernigan said she would check on having the Chico State Rugby team provide helpers, they do a lot of community service. N c. Fair -Secretary Howe reported that the preparations for fair are moving forward. We almost have the Livestock superintendent's contract finalized. d. County Updates -Secretary Howe reported that the auditor has started the audit and she is expecting to have our report to us by May. The Board of Supervisors passed the contract to have the buildings at the fairgrounds surveyed and to check for hazardous materials. The work on this project will start right away. 'T.OOLD BUSINESS a. Gold Country Bank JI.A Loan - Director Townsend moved to change our bank to Bank of the West, which will be interest free for the loan. Director Jernigan seconded the motion, motion passed. 8.0 NEW BUSINESS a. Miss Butte County Program Presentation -Postponed until May b. Jaime Sanchez -Request to have the grand champion buckle be in memory of Everett Bryne -Director Wilkerson moved to have the grand champion sheep buckle in memory of Everett Byrne for 2013. Director Jernigan seconded the motion, motion passed. c. Big Draw Dinner -President Jones has tacked to Mac's Market about the tables, chairs and linens for the Big Draw Dinner. Decorations is going to be taken care of by Donna Earley again this year. President Jones is taking care of the dessert auction again, and Director Donati will look into some BBQ places. Director .Jernigan will work on getting wine donated for the event. d. Committee Updates --Nothing to report e, JLA Recommendation to help with Bank Loan: if we are going with Gold Country Bank -Recommendation to postpone checks going out to exhibitors until September 15~'' - Director Ahhswede moved to not pay the junior livestock auction participants until September 15t~. Director Wilkerson seconded the motion, motion passed. f. Make the open goat show ABGA Sanctioned -Director Donati moved to make the open goat show ABGA sanctioned in 2014. Director Wilkerson seconded the motion, motion passed. g. Interim CEO Contract -Director Wilkerson moved to offer Steve Kenny $5000 per month to act as Interim CEO from the 1~ week in May until after fair in September. Director Ahlswede seconded the motion, and the motion passed. h. New Treasurer -The nominating committee reported to elect Director Ahlswede as Treasurer. Ralph moved to accept the nominating committee's recommendation. Director Townsend seconded the motion, motion passed. DIRECTORS COMMENTSI UESTIONS Director Ahlswede - !think that the ladies on the board and the administrative staff is doing a great jab. Director Donati -Agree. Director Foster -The next board meeting is during Silver Dollar Fair weigh-ins. Meeting moved to May 14, 2013. --~ ~. Director Hubbard -Absent. Director Jernigan - I'd like to give a shout out to Leigh Ann. Director Jones -Thank you everyone and thank you to Kent. Director Townsend -Ditto. President V1lilkerson - No comment. The next scheduled Board of Directors meeting is scheduled for Tuesday, May 14t" at 6:00 pm. There being no further business, the meeting was adjourned at 7:42pm. Respectfully submitted, sd=~' ~~` Christy Howe Secretary to the Board Minutes Approved, ~ ``' l~eigh Ann Jones Board of ©irector's President 6