HomeMy WebLinkAboutButte LAFCo Proposed Final Budget for 2017-18 Menchaca, Clarissa
From: Snyder, Ashley
Sent: Tuesday May 30, 2817Ek15AM
To: BIOS
Cc: Menchaca, Clarissa
Subject: FW: Butte b$FCD Proposed Final Budget for 2O17/18
Attachments: June 1, 2017 LAF[mAgendapdf, Agenda item 3.1 - Final Budge1(6-l-2817).pdf
Please see the below correspondence and attachments.
AshL�� N. sv,�.�dey
AssistontClerk nfthe Board
Butte Count Administrafion
25 County Center Drive, Suite 200, Orovil.le, CA 95965
T: 530.538.28671F. 530.538.7120
Twitter ) Fg_qebg�qk | | Phnte[est
From: 8roderson,Jill
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Subject: Butte LAFCO Proposed Final Budget for 2Ol7/18
Pursuant to California Government Code §56381, Butte L4FCOvviK| hold the second public hearing at its regularly
scheduled meeting on Thursday,June 1, 2017 in order to conisider the Proposed Final Budget for FY 2017/18(Agenda
1
v/
ltern 3.1). Should you have any questions or comments, p1lease feel free to contact either Stephen Lucas, Executive
Officer or myself by dialing 538-7784.
Jill Broderson
Management Analyst
Butte Local Agency Formation Commission
1453 Downer Street, Suite C
Oroville, CA 95965
0) (530)538-3825— A (530)538-2847
M jbroderson@buttecounty.net—www.butt0afco.orq
DeSCLAIMER ThIs e' nraill and any atlachmen',thefeIo may contain prIvaie:confidential,and privileged rnaterial fm lhe�sole use c -thea mlended recp[ert Any revierov,copying or
dsn�but&o�iInls ea-mail any atlachmenCs Iherelo)by otnei than,the County of Buto or Vr(""ir"lemderj redpienl is Sftj"I[y If yrrxi are N()1 flie,4Qended rebpienP please
ccmlad the sender irnnedf ateiy,vid peirnanently dc;�ete the origljnar and any copies,of INs c:,maii and"my"a11'achmen[s,the rets:"
2
BUTTE LOCAL AGENCY FORMATION COMMISSION
1453 DOWNER STREET, SUITE C, OROVILLE, CALIFORNIA 95965
TELEPHONE (530) 538-7784 FAX (534) 538-2847
REGULAR MEETING NOTICE OF THE COMMISSION
Location: Butte County Board of Supervisors Chambers,
25 County Center Drive, Oroville,California
Date/Time: Thursday, June 1, 2017-9:00 a.m.
AGENDA
ALL ITEMS ARE OPEN FOR PUBLIC COMMENT
1. CALL TO ORDER
1.1 Roll Call
2. CONSENT AGENDA
2.1 Approval of the Minutes of April 4, 2017.
3. NOTICED PUBLIC HEARINGS—
3.1 Review and Consideration of Proposed Budget for FY 2017118
(Continued from April 4, 2097)
The Commission will consider for adoption the Final Budget for Fiscal Year 2017118.
ACTION REQUESTED: 1) Receive comments from the public and affected agencies; 2) Provide
direction to staff of any recommended changes to the Proposed Final Budget; and 3) Adopt Resolution
No. 17 2016117 approving the 2017/18 Final Budget, transmitting to affected agencies.
3.2 Amendment to Current Staff Charge-out Rates, Including Continuation of the Application of
the Annual Cost Escalator Based Upon the Employment Cost Index(ECI).
The Commission will consider a revision to its current individual staff hourly charge out rates
that will create a new, single flat hourly rate for all billable projects and the continuation of an annual
cost escalator based upon the Employment Cost Index. ACTION REQUESTED: Adopt Resolution
No. 16 2016117 approving amendment to current staff charge-out rates and to continue the application
of the annual cost escalator based upon the Employment Cost Index.
4. REGULAR AGENDA
4.1 Items Removed from the Consent Agenda (ff any)
5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA(If any)
6. REPORTS AND COMMUNICATION
6.1 Executive Officer's Report
6.2 Correspondence—(if any)
7. ADMINISTRATION. The Commission will discuss and provide direction to the Executive Officer on
administrative matters relating to the operation of the Commission.
8. ADJOURNMENT Adjourn to Thursday,July 6, 2017 in the Board of Supervisors Chambers.
.Butte Local Agency Formation Commission.June 1, 2017 Agenda.Page 1 .
TO THOSE WHO PARTICIPATE IN LAFCO PROCEEDINGS: California Government Code Section 84308 requires you to disclose
campaign contributions to LAFCO Commissioners if they amount to$250 or more and were made within the last twelve months. Please
announce your applicable campaign contributions when you speak.
` Any disabled person needing special accommodation to participate in the Commission proceeding is requested to contact LAFCo staff
at(530)538-7784 prior to meeting and arrangements will be made to accommodate you.
* Any person may address the Commission during the"Public Comment." Please see the rules regarding public comments below.
* Copies of Agenda documents relative to an Agenda item maybe obtained from the Clerk of the Commission at a cost of$.10 per page.
RULES APPLYING TO PUBLIC COMMENTS
1. Members of the public wishing to address the Commission upon any subject within the jurisdiction of Butte LAFCO may do so
upon receiving recognition from the Chair at the appropriate time.
2. Comment on items not on the agenda should be made at the time indicated for "Public Comment" on the agenda. The
Commission may not act on any matter so raised and will have to put off action until a meeting at which the matter can be put on
the agenda.
3. Comment on specific agenda items may be made during the discussion of that agenda item,upon recognition by the Chair.
4. After receiving recognition,please stand and state your name and address before making your presentation,so that the Clerk
may take down this information.
S. All documents to be presented to the Commission will be given to the Clerk of the Commission(original and eleven copies)prior
to Call of Order of meeting. Such documents will be distributed to the Commission and made available for public inspection.
This agenda was mailed to those requesting notice and posted 72 hours in advance of the meeting at the following locations: Butte
County Administration Building&LAFCo front entrance.
.Butte Local Agency Formation Commission 9 June 1, 2017 Agenda 9 Page 2.
Agenda Item 3.1
MEMORANDUM
TO: Local Agency Formation Commission
FROM: Stephen Lucas, Executive Officer
Jill Broderson, Management Analyst
SUBJECT: Agenda Item 3.1 — Review and Consideration of Final Budget for FY 2017118
DATE: May 24, 2017 for the Meeting of June 1, 2017
On March 2, 2017, the Commission reviewed and approved the Proposed Budget for FY
2017118, as unanimously recommended by the Budget Committee, and continued the item to
June 1, 2016 for final adoption. Pursuant to California Government Code §56381, the Proposed
Budget was initially circulated on March 29, 2016 to all affected agencies. Aside from the initial
meeting of the Budget Committee on March 10, 2016, no comments have been received
throughout the budget proceedings for Fiscal Year 2017118.
The Final Budget for FY 2017118, as presented:
1. Authorizes the continuation of permanent employee furloughs by 10-15%; and
2. Authorizes a 2% cost of living adjustment (COLA) to the adopted Salary Plan, as
amended May 5, 2016; and
3. Increases member agencies' assessments by three percent and advises member
agencies of the potential necessity to incrementally increase assessment rates in future
fiscal years in order for the Commission to achieve its expanding state mandated
responsibilities, consistent with Government Code Section 56381.
4. Authorizes a $6,000 increase to the Appropriation for Reserve.
ACTION REQUESTED:
1. Receive comments from the public and affected agencies and adopt Resolution No. 17
2016/17 approving the Final Budget for FY 2017118.
Attachments:
1. Proposed Final Budget for FY 2017118
2. Resolution No. 17 2016117
oGlrE 'y P�`o
Butte Local Agency Formation Commission
Proposed Budget for FY 2017118
2016117 2017118
Adopted:May 5,2016 Proposed
Base Special ase pec e
Budget Projects Total Bud et Ara acts Total
FUNDING SOURCES
441000 Interest 5,000 5,000 5,000 5,000
441001 Unrealized Gain/Loss - - 2,320 2,320
453006 Other Government Agencies(County) 263,994 263,994 271,967 271,967
453008 Other Government Agencies(Cities) 263,994 263,994 271,967 271,967
453008 Other-In-Lieu Revenue(Special Districts) 58,666 58,666 60,438 60,438
454000 Other-In-Lieu Revenue - - -
462005 Charges for Services 29,571 29,571 26,579 26,579
473000 Miscellaneous Revenue 6,000 6,000 6,000 6.000
473000 Miscellaneous Revenue(SOI Trust Fund) 20,00020,000 20,000 20,000
Total Funding Sources
EXPENDITURES
Wages
511000 Regular Help Wages 316,925 316,925 323,257 323,257
Benefits
512010 ER PERS 22,000 22,000 29,038 29,038
512025 POB Safety SDI(Reclassified to Acct.516002 2,760 2,780 -
512035 PERS EMPC 6,500 6,500 7,525 7,525
513000 Health Insurance 54,500 54,500 59,000 59,000
513010 Basic Life 144 144 106 106
513020 LTD Department Heads 1,046 1,046 786 786
513030 Slate Unemployment Insurance 757 757 644 644
515000 FICA&Medicare 24,100 24,100 24,730 24,730
516000 Employee Assistance Program 528 528 336 336
516001 Flex Spending Fees 40 40 30 30
516002 SDI(Reclassified from Acct.512025) - - 2,827 2,827
516004 EE PERS 22,185 22,185 22,628 22,628
516010 Cash Back Payments 6,067 6.067 6,067 6,067
Total Benefits 140,627 140,627 153,717 153.717
Total Wages and Benefits 457,552 1 457,5521 476,974 1 1 476,974
Services&Supplies
523000 Telephone Charges 3,102 3,102 3,102 3,102
523010 Fax,Pagers&Cell Phones 840 640 840 840
525020 Janitorial 500 500 500 500
526010 Insurance: Outside Purchase 4,000 4,000 4,600 4,600
531000 Associations Memberships 4,850 4,850 5,200 5,200
533030 Small Office Equipment 6,000 6,000 5,000 5,000
534000 Consultants
County Accounting Services 3,401 3,401 3,401 3,401
County Treasury Services 35 35 35 35
County Human Resource Services 13,500 13,500 13,500 13,500
Annual Audit Fees 11,625 11,625 10,000 10,000
Legal Counsel Fees 24,000 24,000 24,000 24,000
GIS Consulting Services 15,000 1 15.000 15,000 15,000
Total 67,561 67,561 65,936 65,936
534005 Claims Administration 2,300 2,300 2,300 2,300
534020 Data Processing 6,680 6,680 6,680 6,680
535000 Legally Required Publications 2,000 2,000 2,000 2,000
536000 Equipment: Rent and lease 300 300 300 300
537000 Building: Rent and Lease 14,250 14,250 14,500 14,500
539001 Special Departmental Expense 3,500 3,500 3,500 3,500
540010 Vehicle Expense Reimbursement 11,040 11,040 11,040 11,040
540020 TraveVTransportalion 18,000 18,000 11,000 11,000
541000 ElectricitylGas[Wated5ewerlCAM Charges 4,750 1 4,7501 4,800 1 4,800
Total Services&Supplies 149,673 149,673 141,298 141,298
Appropriations
580010 Appropriation Contingency 30,000 30,000 30,000 30,000
101001 Appropriation Reserve 10,000 10,000 16,000 16,000
Total Appropriations 40,000 40,000 46.0001 46,000
Total Services&Supplies and Ap ro nations 189,673 189,673 187,298 187,298
Total 1 647,225 1 647,2251 664,272 664,272
Proposed Budget Narrative for Fiscal Year 2017-2018
June 1, 2017
FUNDING SOURCES:
441000—Interest Earned $5,000
Interest income is accrued on treasury cash.
453006; 453008—Member Agency Funding $604,372
Allocation and Proportionate Share of Funding Requirement:
453006: Other Governmental Agencies(County @ 45%) $271,967
453008: Other Governmental Agencies(Cities @ 45%) $271,967
454000: Other-In-Lieu Revenue (Special Districts @(10%) $60,438
Calculations are prepared by the Butte County Auditor. Individual city shares are based on revenue as
reported in the most recent edition of the Cities Annual Report published by the State Controller.
Individual special district shares are based on revenues as reported in the most recent report of the
"Financial Transactions Concerning Special Districts"published by the State Controller.
462005—Charges for Services $26,565
Pursuant to the adopted Fee Schedule, application filing fees are charged to applicants for the processing
of applications submitted for sphere of influence amendments, formations of special districts and changes
of organization and reorganization. Application processing fees vary widely depending on the complexity
of the action requested.
473000—Miscellaneous Revenue $6,000
CALAFCO Stipend.
473000—Miscellaneous Revenue(80I Trust Fund) $20,000
Restricted monies held within the Sphere Trust Fund for the explicit purpose of funding Commission
directed staff level review and maintenance of municipal service reviews and sphere of influence plans
and related actions.
2
EXPENDITURES:
511000—Regular Help Wages _ $323,257
Salaries reflect base wages pursuant to the adopted Salary Plan.
5120010 thru 516010—Benefits $153,717
CalPERS Retirement; ICMA Deferred Compensation & Medicare; State Unemployment Insurance,
Employment Training & State Disability Insurance; Health, Dental & Vision; Employee Assistance
Program; Flexible Spending Fees, Cash Back; and Basic/Long Term Life Insurance.
523000—Telephone Charges $3,102
Communication County Services ($162); Communications ($2,940).
523010—Fax, Pagers&Cell Phones $840
Cell Phone Allowance.
525020—Janitorial $500
Toiletries, cleaning supplies,floor tile buffing and other household items.
526010—Insurance: Outside Purchase $4,600
Property and General Liability coverage, provided through Special District Risk Management Authority.
531000--Associations Memberships $5,200
Memberships to professional organizations, including various publications and subscriptions that support
staff development on current issues affecting the agency's responsibilities.
533030—Small Office Equipment $5,000
General offices supplies, including computer software upgrades.
534000—Consultants $65,936
County Accounting Services ($3,401); County Treasury Services ($35); County Human Resources
Services ($13,500); Annual Audit Fees ($10,000); Legal Counsel Fees ($24,000) and GIS Mapping
Services($15,000).
534005--Claims Administration $2,300
Workers' Compensation and Employer's Liability coverage, provided through Special District Risk
Management Authority.
3
Expenditures: Continued
534020— Data processing _ $6,680
County Data Processing/Information Services.
535000—Legally Required Publications _ $2,000
Publishing of legal notices, as required by LAFCO Policies and State Law.
536000—Equipment: Rent& Lease $300
Office security system.
537000—Building: Rent&Lease $14,500
Pursuant to H.P. Downer Business Center, LLC lease agreement.
539001 —Special Departmental Expense $3,500
Website maintenance, including security updates; professional development and training.
540010—Vehicle Expense Reimbursement $11,040
Vehicle allowances.
540020—Transportation/Travel $11,000
Attendance at conferences, meetings,trainings; and CALAFCO participation.
541000—Electricity/GasMater/Sewer/CAM Charges $4,800
Electricity, natural gas, water, garbage disposal,janitorial and landscaping.
Appropriations.
580-Contingency $30,000
Unanticipated costs, i.e., budget shortfall coverage, special studies or legal fees.
797 - Reserve $16,000
Isolated funding for accrued leave liabilities and other post employment benefits.
4
RESOLUTION NO. 17 2016117
RESOLUTION ADOPTING THE
BUTTE LOCAL AGENCY FORMATION COMMISSION
FINAL BUDGET FOR FISCAL YEAR 2017118
WHEREAS, the Cortese-Knox-Hertzberg Act of 2000 requires that each LAFCO
within the State of California adopt a budget pursuant to Government Code Section
56381(a); and
WHEREAS, the Butte Local Agency Formation Commission has heretofore
approved a Proposed Budget for the Commission and held a duly noticed hearing
thereon as required by law on March 2, 2017 for the purpose of developing a Final
Budget for the Fiscal Year 2017118; and
WHEREAS, the Proposed Fiscal Year 2017118 Budget has been circulated to all
affected agencies pursuant to Government Code Section 56381(a); and
WHEREAS, the Butte Local Agency Formation Commission has not increased
member agencies' assessments; however, hereby advises member agencies of the
potential necessity to incrementally increase agency assessment rates in the fiscal
years to follow in order for the Commission to achieve its expanding state mandated
responsibilities, consistent with Government Code Section 56381; and
NOW, THEREFORE, BE IT RESOLVED by the Butte Local Agency Formation
Commission, that the Proposed Budget is hereby adopted as the Final Budget for the
Butte Local Agency Formation Commission; which-
1.
hich:1. Authorizes the continuation of permanent employee furloughs by 10-15%; and
2. Authorizes a 2% cost of living adjustment (COLA) to the adopted Salary Plan, as
amended May 5, 2016.
BE IT FURTHER RESOLVED that aforementioned Final Budget for Fiscal Year
is officially adopted and ordered to be circulated to all affected agencies pursuant to
Government Code Section 56381(a); and
1
RESOLUTION NO. 17 2016117
PASSED AND ADOPTED by the Butte Local Agency Formation Commission
this 1st day of June 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINS:
Carl Leverenz, Chair
Butte Local Agency Formation Commission
ATTEST:
Stephen Lucas, Executive Officer
2