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HomeMy WebLinkAboutCalifornia Department of Public Health - Local Primacy Agency Annual Evaluation Reportm ~; I'I--~ RON CHAPMAN, MD,MPH Director & Sfate Health 0/ficer Butte County Board of Supervisors 202 Mira Loma Dr. Oroville, CA 95965 Attention: Board of Supervisors ~~ JAN 3 0 2014 ~~ January 24, 2014 Subject: LOCAL PRIMACY AGENCY ANNUAL EVALUATION REPORT EDMUND G. BROWN JR. Governor Enclosed is the "Local Primacy Agency Annual Program Evaluation" for Butte County. The report covers the period from July 1, 2012, through June 30, 2013. This evaluation and report are required under Section 116330 (d) of the California Health and Safety Code. The purpose of the evaluation is to review the status of the small water system program that is being conducted under the Local Primacy Delegation Agreement in effect between the Butte County Environmental Health Department and the California Department of Public Health. Based on the evaluation findings, it has been determined that Butte County Environmental Health Department is in substantial compliance with the California Department of Public Health's local primacy program requirements at this time. The Local Primacy Agency has met the goals and objectives established in the Work Plan for Fiscal Year 2012-13. We look forward to working with Butte County Environmental Health Department during the current, 2013-14, fiscal year. If you have any questions concerning this matter, please call me at (530) 224-4861. z (pry^~~ Reese B. Crenshaw, P.E. Valley District Engineer Drinking Water Field Operations Branch Enclosures cc: Richard Hinrichs, P.E., Chief -Northern California Section Wendy Killou, Chief -Small Water Systems Unit, Sacramento Elaine McSpadden -Supervisor, Butte County EHD Division of Drinking Water and Environmental Management 364 Knollcrest Drive, Suite 101, Redding, CA 96002 ~`~ (530) 224-4800 (530) 224-4844 Fax CC VV J / ~}~ Internet Address: www.cdph.ca.gov State of California-Health antl Human Services Agency California Department of Public Health Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Local Primacy Agency Annual Program Evaluation County of Butte Fiscal Year 2012-2013 INTRODUCTION On October 23, 2013, the California Department of Public Health (CDPH) conducted the annual evaluation of the Butte County Small Water System Program (SWSP) for the fiscal year (FY) 2012-2013. Butte County's Environmental Health Agency has been delegated as a Local Primacy Agency (LPA) and is the county entity responsible for administering the SWSP for public water systems (PWS) of less than 200 service connections. CDPH representatives conducting the evaluation were Dan Cikuth, Associate Sanitary Engineer from the Valley District and Irene Lee, Environmental Scientist from Small Water Systems Unit. Representing the LPA was Elaine McSpadden, Registered Environmental Health Specialist, Butte County Division of Environmental Health. This evaluation and report is mandated by California Health and Safety Code (CHSC) Section 116330(d). The purpose of the evaluation is to determine the program status with respect to the objectives set forth in the Butte County LPA Delegation Work Plan for FY 2012-2013. This report summarizes the findings, recommendations, and directives of the Valley District, Northern CDPH Drinking Water Field Operations Branch as it relates to LPA program elements as set forth in California Code of Regulations (CCR) Title 22, Sections 64253 through 64260. SUMMARY OF EVALUATION FINDINGS The Butte County has implemented compliance with all current requirements of the California Safe Drinking Water Act for the small PWSs located within the county and is working to secure compliance. In addition, the LPA has substantially met the program objectives that were outlined in the approved FY 2012-2013 work plan and the LPA Program requirements set forth in CCR Title 22, Sections 64253 through 64260. DIRECTIVES AND RECOMMENDATIONS CDPH finds that the Butte County SWSP is achieving general compliance with the LPA requirements for small PWSs and meets the goals and objectives established in the FY 2012- 2013 work plan. Form Revised 8/28/2013 Page 1 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-20t3 CDPH makes the following directives and recommendations regarding the County's program: 1. Continue to prepare and submit a work plan annually to the Valley District office and the Small Water Systems Unit in Sacramento no later than May 1, 2014 for the 2014-2015 FY. 2. Continue to review water system files to ensure that there is a current emergency notification plan (ENP) on file. The County should use the State approved format. This plan should be updated annually and could be required to be updated with the annual operating permit fees. 3. Continue to incorporate the CDPH Permit Policies and Procedures Manual in the development and issuance of water supply permits. Reissue a permit whenever the original permit does not adequately describe the current system or is more than 10 years old using the State formatted permit template: Section 116525 (c) of the CHSC grants the LPA authority to renew, reissue, revise, or amend any domestic water supply permit whenever the LPA deems it to be necessary for the protection of public health whether or not an application has been filed. The Department recommends the following prioritization scheme when issuing new permits for water systems: i. Systems adding new facilities (wells, treatment, etc.) ii. Surface water systems iii. Systems treating for a primary MCL violation (Nitrates are of the highest priority of MCL violations) iv. Systems that are changing ownership. 4. By April 1, 2014, the LPA is recommended to send a letter notifying all public water systems within their regulatory jurisdiction of the requirement to complete the electronic Annual Report (eAR) for calendar year 2013. 5. Continue to ensure that all new systems and all systems undergoing a change in ownership meet the applicable Technical, Managerial, and Financial (TMF) Form Revised 8/28/2013 Page 2 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 capacity requirements by evaluating the TMF capacity of those water systems during the permitting process to ensure that the systems can at all times provide water that meets drinking water standards to the public. Mail the completed and signed TMF assessment with a copy of the Staff Evaluation Form each to George Faggella in Sacramento headquarters and the Valley District Office. 6. Prior to a sanitary survey, the LPA is recommended to request a Water Quality Monitoring Report from CDPH to ensure that a water system's registered environmental health lab is successfully transmitting the water quality data electronically to CDPH as stated in 22 CCR 64469(c). 7. Strive to get 100% of projected inspections/sanitary surveys as stated in the FY 2013-2014 work plan. 8. Continue to retain and update technical reports, bacteriological sample site plans, and emergency notification plans as necessary when information is developed or as inspections are conducted. 9. Continue to file and retain bacteriological water quality results for minimum of five (5) and chemical water quality results for minimum of ten (10) years in each water system file. 10. Continue to file all correspondences, including enforcement letters, memoranda, or any other written records for a minimum of three (3) years. 11. The County should utilize the CDPH Lead and Copper Rule database for tracking compliance with monitoring action level exeedances and monitoring and reporting of sampling for lead and copper. 12. Continue to submit EDT data files to the SWS Unit monthly. 13. Ensure water systems with a groundwater or surface water source that is adding a chemical disinfectant to any part of their treatment process or provides water that contains a chemical disinfectant are monitoring for TTHMs and HAA5s at the frequency that is stated in the disinfection byproduct rule (DBPR), refer to CCR- Form Revised 8/28/2013 Page 3 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Title 22 section 64530. Issue an addressing enforcement action if a water system fails the monitoring and reporting requirements as stated in the DBPR. 14. Follow-up with water systems that exceed the DBPR MCLs as stated in CCR-Title 22 section 64534 and impose increased monitoring requirements, if needed. Issue an addressing enforcement action if a water system fails a DBPR MCL. 15. The County should utilize the DBPR tracking spreadsheet that is utilized by the Valley District Office to track water systems that are required to monitor for DBPs and ensure that they are complying with the DBPR. Contact Valley District Staff for a copy of the spreadsheet and training. 16. Staff in the Small Water System Program must have detailed knowledge of all aspects of small water systems as well as the laws and regulations governing PWSs. Therefore, it is important that Butte County Environmental Health Department continues to allocate the resources to recruit, develop, retain, promote, and support staff to assure an able, knowledgeable, and motivated workforce in the Small Water System Program. 17. Strive to implement addressing enforcement actions as described herein, particularly for MCL violations, to avoid water systems totaling points towards EPA's Enforcement Targeting Tool (ETT) when Notice of Violation is utilized. CDPH looks forward to our continued partnership as we share the oversight of PWSs in Butte County. Report Submitted By: ~ +-~L war Date: Reese Crenshaw, District Engineer Valley District CDPH Drinking Water Field Operations Form Revised 8/28/2013 Page 4 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Report Prepared By: /~ ...~:~r~ Date: j ~~-F' ~ Irene Lee, En ~~i~r~ nmental Scientist CDPH Small 4r~ater Systems Unit Appendices: Appendix A -LPA Permit Activities Appendix B -Inventory Maintenance Appendix C -Routine Inspections/Sanitary Surveys Appendix D -Water Quality Monitoring Activities Appendix E - Reporting to CDPH Appendix F -Enforcement Activities Appendix G -Program ManagementiWork Plans Appendix H -LPA Water System Inventory Appendix I -CDPH Infrastructure Financing Programs Appendix J -CDPH Small Water Systems Program Plan Appendix K -LPA File Review Appendix L-Water Systems Exceeding a Primary MCL(s) and Providing Treatment Form Revised 8/28/2013 Page 5 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix A: LPA Permit Activities - CCR Title 22, Section 64254 All small PWSs are required to have a Domestic Water Supply Permit that must be accompanied by a technical report. These reports are submitted and reviewed at the time new water systems are proposed or an existing system is modified. The LPA issues new or amended permits following a determination that the technical report is complete and an inspection of the new or modified water system is performed. In addition, the LPA primacy regulations require that all permits be re-evaluated at least once every 10 years to confirm that the permit information is current and that the permits contain conditions appropriate to ensure the safe operation of the water systems. During FY 2012-2013, the County issued water supply permits in the CDPH format as summarized in Table 1. Table 1: Summary of Permits Issued RWS Number System Name RWS ' Classification* New Amended Reason 0400138 Strawberry Campground N ® ^ Permit renewal 0400137 Sly Creek Campground N ® ^ Permit renewal 0409188 FEDEX Freight P ® ^ New Permit 0409187 PG&E Table Mountain P ® ^ New Permit 0400081 Feather Ridge Estates C ® ^ New Permit *C=Community P=Non-transient Non-community N=Transient Non-community TMF Capacity Evaluation Implementation The 1996 federal Safe Drinking Water Act amendments specified that new PWSs must have technical, managerial, and financial (TMF) capacity before they are permitted to operate by primacy agencies. Anew PWS must demonstrate through its financial resources, technical resources, organizational structure, and personnel that it has the capability to comply with all applicable drinking water standards and regulations on an ongoing basis. As a condition of granting CDPH primacy to conduct the PWS regulatory program in California, the United States Environmental Protection Agency (EPA) requires that CDPH have a mechanism in place to prevent the formation of new PWSs that do not have adequate TMF capacity. CDPH has chosen to incorporate the TMF requirements into its permitting process. In addition, under CHSC Section 116540(b) all PWSs that undergo a change of ownership after Form Revised 8/28/2013 Page 6 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 January 1 1998, must demonstrate adequate TMF capacity before being granted a new permit. CDPH has developed criteria to be used in assessing the TMF capacity of PWSs. All LPAs are responsible for ensuring that new PWSs, PWSs undergoing a change of ownership, and funding program applicants have adequate TMF capacity or can acquire it in a specific time period. As such, permits issued by an LPA in all of these cases must contain provisions that require compliance with TMF capacity requirements as applicable. The county has incorporated the TMF capacity requirements into its permit process for new water systems and systems changing ownership. THE LPA IS IN COMPLIANCE WITH APPENDIX A REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 7 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix B: Inventory Maintenance - CCR Title 22, Section 64255 The PWS inventory in Butte County consists of 91 water systems including: 36 community, 27 nontransient noncommunity, and 28 transient noncommunity PWSs as summarized in Table 2. Changes in the inventory during FY 2012-2013 are listed in Table 3. A detailed list of -Butte County small PWSs are found in Appendix H. The LPA maintains the following minimum required information for all PWSs in their Decade EnvisionConnect database. • Water system name • Water system identification number • Mailing address • Type of water system • Name, address, and phone number of the responsible party • Type of ownership • Type of water source • Type of treatment if any • Dates of operation for seasonally operated systems • Number of service connections • Population served Table 2: Current Water System Inventory Water S Stem T e ' FY 2012.2013 FYi2011-201:2 Communi 36 36 Nontransient Noncommuni 27 24 Transient Noncommunit Total; 28 91 28 88 Form Revised 8/28/2013 Page 8 of 40 Local Primacy Agency Annual Evaluation County of Butte Table 3: Water System Inventory Changes Fiscal Year 2012-2013 PWS A ti PWS Classification Number '8ystem Name c vity Current Prior Comments 0400065 Spring Valley School P Existing WS that was not included in invento 0400080 Cohasset School P Existing WS that was not included in inventor . 0409189 Dauterman Well P Existing WS that was not included in inventor . 0400144 Cherr Hill Cam round New N New waters stem 0400043 Feather West Trvl trl Inactivated Inac. N Inactivated WS. THE LPA IS IN COMPLIANCE WITH APPENDIX B REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 9 of 40 Local Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Appendix C: Routine Inspections/Sanitary Surveys - CCR Title 22, Section 64255 Routine inspections and sanitary surveys frequencies are based on the type of water system, source type, and any required treatment. The frequencies are as follows, along with the CDPH performance requirements: Sanitary surveys consists of a review of the water system permit and files as well as an onsite inspection of 8 elements in order to evaluate the water system's ability to produce and distribute safe and reliable drinking water. The components of a sanitary survey are: 1. source(s) 2. treatment 3. distribution system 4. finished water storage 5. pumps, pump facilities, and controls 6. monitoring, reporting, and data verification 7. system management and operation 8. operator compliance with State requirements The LPA notes water system deficiencies found during a routine inspection or sanitary survey and outlines a corrective action schedule. Enforcement actions are issued when a water system fails to correct the noted deficiencies in a timely manner. Form Revised 8/28/2013 Page 10 of 40 Loral Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte The FY 2012-2013 work plan identified 32 water systems that would receive routine inspections/sanitary surveys. Staff conducted 37 routine inspections/sanitary surveys which is 116% of the projected routine inspections/sanitary surveys in the FY 2012-2013 work plan and 41 % of the LPA's PWS inventory. A total of 0 unscheduled inspections/sanitary surveys were conducted. A summary of the routine inspections/sanitary surveys conducted are shown in Tables 4 through 11. Table 4: Community Public Water Systems using Surface Water None None _u ~oNciu um w u ~uuuc au o mcu icma m a sai mai y sw vey. Table 6: Community Water Systems using Treated Groundwater to Comply with a Primary Drinking Water Standard(s) None nspections include all B elements of a sanitary survey. Form Revised 8/28/2013 Page 11 of 40 Table 5: Non-community Public Water Systems using Surface Water Loral Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Form Revised 8/28/2013 Page 12 of 40 Table 7: Non-community Water Systems using Treated Groundwater to Comply with a Primary Drinking Water Standard(s) Table 8: Community Water Systems using Untreated Groundwater Local Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Table 9: Non-community Water Systems using Untreated Groundwater Meets GDPH ' PWS 'Date ~ Performance Ntarx-ber System;Name Inspection/Sanitary Requirement? Survgy Compieted* ~/N~ Ever 5 ears Scheduied: Rou#ine Ins actions/Sanity 5urve s '. 0400105 Gra Lod e Check Station 2/6/13 Y 0400164 Cam Okizu 7/18/13 Y 0400062 Richvale Elementar School 3/19/13 Y 0400063 Manzanita Elementar School 4/15/13 Y 0400066 Durham Unified School District 03/15/13 Y 0400137 SI Creek Cam round 10/01/12 Y 0400138 Strawber Cam round 10/01/12 Y 0400141 Llano Seco Rancho 5/28/13 Y 0400150 Sunset Mouldin Chico 12/05/12 Y 0400161 Cohasset Industrial Park 2/5/13 Y 0409178 Sk a House 9/28/12 Y 0409179 L.C. Hunt Club 1/22/13 Y 0409182 Tuscan Ride 9/28/12 Y 0409187 PG&E Table Mountain Substation 8/16/12 N/A news stem 0409188 FEDEX Frei ht 7/12/12 N/A news stem Unschedule dlns actions/Sani#a Surve s None 'Inspections include all 8 elements of a sanitary survey Table 10: Unscheduled Inspection Activities PWS Number System Nance ,:Date Reason for Inspection 0400081 Feather Rid a Estates 6/25/13 Troubleshootin 0409184 Chico Gran a 9/27/12 & 7/26/12 Troubleshootin TC+ 0400144 Cherr Hill Cam round 8/17/12 Weli Final Table 11: Scheduled Water Systems That Were Not Inspected PWS Reason for No Inspection Number System Name Date None THE LPA IS IN COMPLIANCE WITH APPENDIX C REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 13 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix D: Water Quality Monitoring Activities -CCR Title 22, Section 64256 Total Coliform Rule Monitoring Those water systems identified during this evaluation that failed to monitor and report for the Total Coliform Rule in accordance with CCR Title 22, Section 64256 are listed below in Table 12, including any enforcement action issued by the LPA#othe water system informing them of the violation(s). To effectively manage monitoring and reporting requirements, the LPA tracks the water system monitoring and reporting deficiencies by utilizing their Decade EnvisionConnect software and takes the appropriate corrective action by issuing the proper enforcement actions. Table 12: Total Coliform Rule Monitoring and Reporting Violations Form Revised 8/28/2013 Page 14 of 40 1-C=Community, P=Non-transient Non-community, or N=Transient Non-community 2-IA=Notice of Violation(s) or FL=Citation or Compliance Order Local Primacy Agency Annual Evaluation County of Butte Chemical/Radiological Monitoring Fiscal Year 2012-2013 The LPA notifies water systems of the monitoring and reporting requirements by providing a water quality monitoring schedule to the water system operator annually or by including the schedule with other correspondence to the water system during the year. Chemical data submitted by water systems are received and reviewed by the program specialist to ensure -compliance with the chemical constituents'- monitoring and reporting requirements and - advises the water system of any follow-up sampling requirements. Hard copies of all chemical monitoring results are maintained in the water system file. All transient noncommunity systems have conducted required analyses at least once when the water sources were initially placed into service. Most community and nontransient- noncommunity water systems are in compliance with ongoing chemical and radiological monitoring requirements. Table 13 summarizes the monitoring and reporting violations of small PWSs for general mineral chemicals (IOC), organic chemicals, radiological constituents (Rad), lead and copper (LCR), and disinfection byproducts (DBP). Certified Treatment and Distribution System Operators CHSC Section 106885 states that any person who operates or supervises the operation of a water treatment plant or a distribution system of a community or nontransient noncommunity water system shall possess a valid and current water treatment and/or distribution operator certificate of the appropriate grade in accordance with the regulations referenced in CHSC Section 106910. The determination of the level of operator certification required for a public water system is defined in CCR Title 22, Sections 63765 for water treatment and 63770 for distribution systems. The LPA has classified all water systems for the appropriate level of water treatment and distribution system operator certification. Each water system has been advised of its system classification for certified treatment or distribution system operator certification. Table 13 summarizes water systems that are not operating with an operator or with the appropriate level certified operator. Consumer Confidence Reporting Form Revised 8/28/2013 Page 15 of 40 Loral Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 CCR Title 22, Section 64480(a) requires each community and nontransient noncommunity public water to issue an annual Consumer Confidence Report (CCR) to customers. All water systems use the standardized reporting format for small public water systems CCRs. The water system is required to distribute the CCR to its customers and provide a copy to the county. In addition, the water system is to provide certification that the report has been -distributed to its customers and-that-the information is correct.. and .consistent with the compliance monitoring data submitted to the county. Table 13 lists water systems in violation of the CCR requirements for FY 2012-2013. 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LL d LL fn _ Q J U C3 U In 0] } LL d LL U CO d LL m ~ _ ~ ~ O J U o Z U 7 ~ ~ ~, V N N N ~ M t0 a0 M I~ W O N CO N I~ M O N m 0 N ~ Q J ` ' ' O ~ O O n ~ ~ ~ ~ 0 0 ~ 0 0 ~ O ~ 0 0 0 0 0 ~ ~ ~ u U U ~ . : .'~ ~ c 0 v 0 m D) ro a C9 N m N O w .~ Q LL Local Primacy Agency Annual Evaluation County of Butte Surface Water Sources Fiscal Year 2012-2013 PWSs with a surface water source are required to have amulti-barrier treatment process that includes filtration and disinfection to ensure the removal and/or inactivation of disease- causing viruses, bacteria, and protozoa. The Surface Water Treatment Rule (SWTR), Interim Enhanced Surface Water Treatment Rule (IESWTR), Long Term 1 and Long Term 2 ------- --Enhanced Surface Water Treatment Rule (LTi-LT2ESWTR) established standards for approved filtration methods to ensure that these pathogens are reliably removed by the filtration process. Table 14 lists all surface water systems within the LPA's regulatory jurisdiction. The LPA verifies monthly that all surface water and groundwater under direct influence of surface water (GWUDI) sources are in compliance with the filtration and disinfection requirements of the SWTR and that the filtration and disinfection compliance data is being recorded daily when the plant is in operation. Monthly reports of the filtration and disinfection compliance data are submitted to the LPA. The LPA reviews, tracks, and follows-up on monthly compliance with filtration and disinfection compliance. Each water system with filtration technique violations of the LT1 ESWTR are issued a notice of violation each month that they are out of compliance stating that the water system is in violation of filtration requirements of the LT1 ESWTR and that the water system needs to develop a plan of action to bring the water system into back into compliance. Violations are entered into the LPA's Decade EnvisionConnect software and reported as required to CDPH via the Electronic Data Transfer process. Table 14 lists surface water systems that are in violation of the monitoring and reporting requirements of the SWTR or LT1 ESWTR. The surface water systems are in compliance with the treatment techniques and performance requirements. Form Revised 8/28/2013 Page 18 of 40 Local Primacy Agency Annual Evaluation County of Butte Table 14: Inventory of Surface Water Systems 0400064 Concow Elementary School P *C=Community. P=Non-transient Non-community, or N=Transient Nr Fiscal Year 2012-2013 Membrane No GWUDI THE LPA IS IN COMPLIANCE WITH APPENDIX D REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 19 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix E: Reporting to CDPH - CCR Title 22, Section 64257 The need for both CDPH and LPAs to develop the capability to transmit PWS program information via electronic data transfer (EDT) is a requirement of the EPA. The information that is required to be reported includes: • Monthly: A list of all small PWSs that failed in the previous month to comply with drinking water monitoring and reporting regulations. This includes primary drinking water standard violations as well as monitoring and reporting violations. Information provided should include the system name and number, the type of violation, and the type of enforcement action taken if any. • Quarterly: A list of permits that have been issued, amended, or renewed as well as a list of small PWSs for which a routine inspection or sanitary survey was conducted. • Annually: The inventory of small PWSs under the jurisdiction of the LPA. CDPH has requested that these reports be submitted monthly by the LPA. CDPH reviews these files as they are received from the LPA and advises the LPA of any reporting deficiencies associated with transmitting the files. The LPA is expected to review these error reports and correct any data formatting errors accordingly and then resubmit the data along with the data for the following reporting period. The LPA uses Decade EnvisionConnect software to comply with the EDT reporting requirements. The LPA submitted the required data in a timely manner for FY 2012-2013 except the month of July 2012. THE LPA IS IN COMPLIANCE WITH APPENDIX E REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 20 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix F: Enforcement Activities - CCR Title 22, Section 64258 The enforcement activities conducted by the LPA are those specified in the primacy agreement and include conducting site visits to the systems to assist in determining the cause of bacteriological contamination, directing corrective actions, requiring notification of the consumer as required, requiring that the water system issue boil water orders or provide bottled water as necessary until water quality deficiencies have been corrected, and issuing enforcement actions. Addressing enforcement actions include the issuance of compliance orders, citations (with or without fines), administrative hearings, or other actions that meet the definition as outlined in the USEPA Enforcement Response Policy dated December 8, 2009. All other enforcement actions, such as Notice of Violation, allow points to be accumulated for the system in EPA's enforcement targeting tool (ETT). Total Coliform Rule MCL Violations and Enforcement When a small public water system has been determined to have failed the Total Coliform Rule (TCR) MCL, county staff may conduct a site inspection of the water system when the cause of the contamination cannot be easily determined by the system operator. If county staff is able to determine the cause of the problem, then guidance is provided to the system operator regarding corrective mitigation measures, follow-up monitoring, and public notification requirements. The system then is responsible for implementation of the mitigation measures. Where repeat samples are required, the water system collects 5 routine samples the following month in accordance with requirements of the TCR. The LPA then issues an enforcement action to notify the water system that they failed the TCR MCL for the month(s) specified which includes various directives for the water system to comply with a specified compliance schedule. These directives may include, but not limited to public notification, repeat sampling requirements, and/or increased monitoring requirements. Listed in Table 15 are the water systems that violated the TCR MCL in FY 2012-2013. Chemical and Radiological Violations and Enforcement Chemical data submitted by the water systems is reviewed by the program specialist to ensure compliance with the MCL requirements. If necessary, the LPA advises the water system of any follow-up sampling requirements. Hard copies of all chemical monitoring Form Revised 8/28/2013 Page 21 of 40 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 results which are submitted are retained as hard copies in the water system file. Listed in Table 16 are the water systems in FY 2012-2013 that exceeded a chemical or radiological MCL along with the associated enforcement action issued. 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Z~WaU~ a a w ~ m ~ ~~a o~ ~ IoW as ~ E$t occd `m E o'J ~ c c W U?.o E o 0 ~~ =~roro U a~ c o 0 N M ro > > Z W O V O M N N N a C7 N N N m .~ ti Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 Appendix G: Program Management/Work Plans - CCR Title 22, Section 64259 though 64260 The LPA is under the Butte County Division of Environmental Health is responsible for the management of the County's small public water system regulatory program. The SWSP is administered by the Brad Banner, Director-o# Environmental Health,-and-Elaine McSpadden, Supervisor of Environmental .Health. The county's SWSP is funded by the SWSP Fees. Table 17 lists the various fees that Butte County Environmental Health charges to the PWSs. Table 17: Butte County SWSP Fees for FY 2012-2013 File Maintenance CCR Title 22, Section 64259 states that each LPA shall establish and maintain an individual file for each small PWS which includes the following information: • Current water supply permit and technical report. • Permit applications, permit technical reports, and all technical reports supporting the water supply permits for a minimum of 10 years. • Current plans and specifications pertaining to source information, treatment information, storage facilities, distribution plans, water quality plans, total coliform sample siting plans, and emergency plans. • Copies of bacteriological water quality analyses for a minimum of 5 years. • Copies of water quality monitoring data for a minimum of 10 years. Form Revised 8/28/2013 Page 24 of 40 Lc?cal Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 • Correspondence, memoranda, and other written records pertaining to the water system issued or written within the past 3 years. • Copies of all compliance orders, citations, court actions, and other enforcement documentation issued. - Butte County maintains their files by hard-copy and electronically. Work Plans CCR Title 22, Section 64260 requires LPAs to submit proposed annual work plans to CDPH no later than May 1 of each year for the fiscal year commencing July 1 of that year. The work plan outlines the proposed activities that include the following: • Listing goals and objectives • Maintaining water system inventory and tiles • Issuing water supply permits • Conducting inspections/sanitary surveys Monitoring water quality data • Submitting various reports to CDPH • Issuing enforcement actions • Maintaining and submitting data to CDPH The LPA submitted a work plan for FY 2013-2014, dated 6/10/13. THE LPA IS IN COMPLIANCE WITH APPENDIX G REQUIREMENTS: ® YES ^ NO Form Revised 8/28/2013 Page 25 of 40 Local Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Appendix H: LPA Water System Inventory 0400001 Youth With AMission-S rin s Of Livin 150 49 0400003 Northwoods Mutual Water S stem 31 16 0400004 Forest Ranch Mutual Water S stem 92 42 0400007 Butte Creek Estates Mutual Water Co 399 133 0400008 Gran Mutual Water Co 200 59 0400012 Farm LaborHousin 500 144 0400013 Merr Mountain Mutual 100 77 0400014 Lake Madrone Water District 297 115 0400016 Berr Creek Communit Service Dist 99 36 0400019 Pacific Hei hts MHP 74 35 0400020 Pleasant Grove MHP 327 88 0400021 Robinson S Corner MHP 20 22 0400023 Golden Oaks Mobile Estates 86 52 0400026 Meadowbrook Oaks 50 25 0400027 Foothill Mobile Home Park 180 127 0400028 Bi Bend Mobilehome Park 85 35 0400030 Golden Feather MHP 275 100 0400036 Mountain View Mobile Acres MHP LLC 230 129 0400040 Almond Grove Mobile Park 250 163 0400041 Forest Ranch Mobile Park 25 16 0400042 Forest Villa e LLC 34 21 0400045 Cohasset Mobile Estates 20 17 0400046 Ponderosa Mobile Estates 70 62 0400049 Butte Creek MHP 100 33 0400051 Din erville Usa Park 50 76 0400058 Rancho Villa Mobile Acres 32 21 0400078 Forest Knolls Mutual Water Co 41 16 0400081 Feather Rid a Estates 32 12 0400090 Mountain Villa a Homeowner S Assoc 40 17 0400091 Buzztail Communit Service District 25 31 0400123 Humboldt Hi hlands Mutual 50 21 0400149 Humboldt Woodlands Mutual 50 32 0400151 Keefer Creek Estates Mutual 95 56 0400155 Bi ers Glen Mutual Water Co 10 29 0409181 Blue Oak Terrace Mutual 1 51 0409183 Sierra Moon Subdivision 12 118 Total Number of Community Water Systems 36 Form Revised 8/28/2013 Page 26 of 40 Local Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Nontrans ient~Noncpmmund WaieYS s#ems ' ~,~~ ~ ~ ~ Pppulation Number of ~ Wa#er System Name Service NurrltSer ~.. ~ .; Connections 0400060 Honcut Elementar School 36 3 0400062 Richvale Elementa School 63 3 0400063 Manzanita Elementar School 225 3 0400064 Concow Elementa School 115 1 0400065 S rin Valle School 185 1 0400066 Durham Unified School District 1400 18 0400067 Feather River School 50 2 0400068 Berr Creek School 180 6 0400070 Butte-Glenn Communit Colle a Dist 9900 35 0400073 Nord Countr School 66 6 0400079 Forest Ranch Charter School 146 4 0400080 CUSD -Cohasset Elementar School 79 2 0400107 Feather Falls School 50 2 0400133 Lundber Rice Products 100 6 0400140 Durham Da on Industrial Partners 80 3 0400141 Llano Seco Rancho 40 17 0400150 Sunset Mouldin Chico 130 5 0400152 C ress Acres 282 7 0400154 Smucker Natural Foods 130 2 0400158 Francis Pro ert Mana ement 51 18 0400161 Cohasset Industrial Park 47 22 0400162 Pleasant Valle Ba tist Church 500 1 0409175 Norfield Industries 40 3 0409177 G & J Pro erties 30 1 0409187 PG&E -Table Mountain 25 5 0409188 Fedex Frei ht 37 1 0409189 Dauterman Well 100 3 Total Number of Nontransient Noncommunit Water S stems 27 Form Revised 8/28/2013 Page 27 of 40 Local Primacy Agency Annual Evaluation Fiscal Year 2012-2013 County of Butte Form Revised 8/28/2013 Page 28 of 40 Local Primacy Agency Annual Evaluation County of Butte Appendix I: CDPH Infrastructure Financing Programs Fiscal Year 2012-2013 CDPH has several funding programs to assist small PWSs with improvements to bring the systems into compliance with State and federal regulations. The LPA forwards information relating to State funding programs to all water systems that have significant deficiencies. The information includes apre-application for funding and the deadline for its submittal to the State. The LPA assists CDPH in evaluating proposed projects for the systems requesting funding under the various programs. Table 18 lists water systems under the Butte County LPA regulatory jurisdiction that submitted apre-application and subsequently were placed on a priority project list and invited to apply for funding in one of CDPH's 3 funding programs: Proposition 50, Proposition 84, and the State Revolving Fund (SRF) in FY 2012-2013. Also included are PWSs that are in the process of receiving a funding agreement in one of these 3 funding programs. The California Rural Water Association (CRWA) is continuing to provide technical assistance to the small PWSs in Butte County to complete the Drinking Water SRF applications and the mandatory elements of TMF. CRWA also provides technical assistance for completion of TMF capacity criteria for water systems changing ownership or those needing help or training on specific operational issues. Table 18: Water Systems Currently Seeking CDPH Funding . ,*,.. ~ fi lly W (3it~~t1t~'1~~~~ y .g F ~r~~in ~i~~eFn~ ltlk}r' ~~t T~~~t~'~y ', tr ~r~je~4 Jt~4~~ ' y ~ y .i.~ i W .1,4,~..pi„!~1 } .C 1.. } e`}}e E.d~"r .__v:.__ _ : M}tt y . .. ..#Q r Alil ttl r s+ . ~^Fi~l ~y.. h~, f~'~r, .. k .. e. .: ___ :_.eL; } TZ ~ ..2._:: ~ ..... ~:2. ~. ' . .u. .. .4 ..... o:i 0400058 Rancho Villa ^SRF 0400058-002C Arsenic Completed, except for some Mobile Acres ^ Prop50 final paving which is waiting ® Prop84 for warm weather. 0400081 Feather Ridge ®SRF No project E. Coli New application is in. Estates ^ Prop50 number yet. remediation ^ Prop84 Form Revised 8/28/2013 Page 29 of 40 Local Primacy Agency Annual Evaluation County of Butte Appendix J: CDPH Small Water System Program Plan Fiscal Year 2012-2013 CDPH has developed a Small Water System Goal targeted to bring small community systems into sustainable compliance with primary drinking water standards. CDPH has developed an implementation plan that defines specific tasks to achieve the goal as well as measureable results of progress. The implementation plan includes the use of CDPH staff and coordination with LPA drinking water programs, technical assistance providers, and stakeholders to accomplish its goal. This comprehensive approach will address the specific violations and reduce the number of primary drinking water standard violations in California. The Small Water System Program Plan Goal consists of a bringing approximately 63 of these systems back into compliance. Achieving this goal will bring the compliance rate of small water systems in the state from the present 92% to 95%, matching that of large community water systems. CDPH will focus internal efforts and third party provider services toward these listed systems in order to bring them into compliance. The intent is to direct attention and resources to these systems to help them secure funding that will solve their problems and to develop their TMF capacity to a level that will that will ensure sustainability into the future. The Program Plan tracks the progress of 183 community water systems that have between 15 and 999 service connections that are on the list. You can find information below related to the implementation and progress of the Small Water Systems Program Plan. Table 19 lists water systems under the Butte County LPA regulatory jurisdiction that are on the Program Plan list and what their status is to meet their milestones in returning to compliance with the primary drinking water standards. Table 19: Water Systems Listed on the Small Water System Program Plan ~~~rt~rG} lt~ Q ~~ l t ~ ~ ~ iybl~i~ 4th, ~~ tV~ t ~ rF ~t { Ik ~ ~ uy .a i r { 4iFt( v'I Y k ~ n f ~ t t ; h y ' E ~ ~ ~ ~ ` v 4 ~ (~ }y~ yyi yy~y g la p ~ 4111 ~ta~ce . l"1 ~# !4Yi ~. t t . _ ~ iie :. ~. {E , , ,V If~ _ i . : X5 . u' M7lMA4 1;~ ~ 0400027 Foothill MHP ^SRF Arsenic Solved. Returned to ^ Prop50 compliance since Jan ^ Prop84 2010. 0400058 Rancho Villa Mobile Estate ®SRF Arsenic Returned to ^ Prop50 compliance. ^ Prop84 Form Revised 8/28/2013 Page 30 of 40 Local Primacy Agency Annual Evaluation County of Butte Appendix K: LPA FILE REVIEW Fiscal Year 2012-2013 <ATTACHED REVIEW FORMS - Norfield Industries & Forest Ranch, total 8 pages > Form Revised 8/28/2013 Page 31 of 40 California Department of Public Health Small Water System Unit LPA File Review Page X32 Last Updated:8/5/2013 California Department of Public Health Small Water System Unit LPA File Review Date of Last Sanitary Conducted:l/25/12 State Formatted Report?:XYes ^ No(D) Do the Sanitary Survey Reports Include all 8 Elements(see below)?:XYes^ No(D) Sanitary Survey Elements: Source, Treatment, Distribution, Storage, Pump Facilities, Monitoring/Reporting/Data Verification, Management/Operation, and Operator Certification. Is a Sanitary Survey Past Due Based on the 3 or 5 year Frequency: ^ Yes(D) X No Notes: Previous sanitary survey was 6/24/09. Bacteriological Sample Siting Plan: Date of Last BSSP:6/6/07 BacT Monitoring Frequency: X Yes ^ No D # 1 er X Mon. ^ Qtr. BSSP is > 10 Years Old?: ^ Yes(D) X No BSSP Needs Revisions? ^ Yes(D) X No Emergency Ops Plan: X Yes ^ No(D) Date of Last Emergency Ops PIan:9/4/01 Water System Ops Plan?:XYes ^ No(D) Date of Last Water System Ops Plan: 9/4/09 Notes: ENP is generally updated during inspection if needed. During the last inspection, it was noted that the ENP will need to be updated for new operator by Feb 2012 and new ENP was not available at the time of evaluation. Bacteriological Issues: ^ TCR MCLs ^ TCR M&R Is the LPA Requiring Water System to Sample Source(s) for TC+ (GWR)?: XYes ^ No(D) Is the LPA Using WOI Last Sample/Next Due Reports?: ^Yes X No(D) Last Sample Date(s) of Req. Inorganic Chemicals (IOC): In Compliance?:XYes ^ No(D) ^ N/A Arsenic- 4/15/2011; IOC- 12/15/2004; Perchlorate- 10/14/2013 Last Sample Date(s) of Req. Volatile Organic Chemicals (VOC): In Compliance?:XYes ^ No(D) ^ N/A VOC- 10/24/2013 Last Sample Date(s) of Req. Synthetic Organic Chemicals (SOC): In Compliance?:XYes ^ No(D) X N/A Last Sample Date(s) of Required Radiological Chemicals: In Compliance?:XYes ^ No(D) ^ N/A Gross alpha - 9/21 /2011 Page X33 Last Updated:8/5/2013 California Department of Public Health Small Water System Unit LPA File Review Page X34 Lasi Updated:8/5/2013 California Department of Public Health Small Water System Unit LPA File Review Is the Water System Submitting Monthly SWTR Monitoring Reports, including CT reports?: U Yes If Yes, Are they the State Formatted Reports? ^ Yes ^ No(D) Is the Water System Submitting Quarterly TOC Monitoring Reports?: ^ Yes ^ No(D) If Yes, Are they the State Formatted Reports? ^ Yes ^ No(D) Is the Water System Monitoring for DBP?: ^ Yes ^ No(D) XN/A System does not disinfect. Does the Water System have a DBP Monitoring Plan on File?: ^ Yes ^ No(D) X N/A Notes: N/A -the system does not disinfect. Needs to follow up with the water system to have an updated ENP as noted in the last sanitary survey report and has not received it yet. Need to reconcile the WS number. The water system # for the laboratory results is 0400175 and the actual water system # is 0409175. All records need to be changed to be consistent in both PICME & EnvisionConnect. **The reconciliation of water system number is complete after the evaluation. Reviewer: Irene Lee Date: 10/23/13 Page X35 Last Updated:6/5/2013 California Department of Public Health :Small Water System Unit LPA File Review Page X36 Last Updated:8/5/2073 California Department of Public Health `Small Water System Unit LPA File Review California Department of Public Health Small Water System Unit 1PA File Review Page X38 Last Updated;8/5/2013 California Department of Public Health Small Water System Unit LPA File Review Is the Water System Submitting Monthly SWTR Monitoring Reports, including CT If Yes, Are they the State Formatted Reports? ^ Yes ^ No(D) Is the Water System Submitting Quarterly TOC Monitoring Reports?: ^ Yes ^ No(D) If Yes, Are they the State Formatted Reports? ^ Yes ^ No(D) Is the Water System Monitoring for DBP?: ^ Yes ^ No(D) X N/A Yes Does the Water System have a DBP Monitoring Plan on File?: ^ Yes ^ No(D) X N/A Notes: Ground water system, one well, not chlorinated. Reviewer: Dan Cikuth Date: 10/23/13 Page X39 Last Updated:8/5/2013 Local Primacy Agency Annual Evaluation County of Butte Fiscal Year 2012-2013 APPENDIX L: WATER SYSTEMS EXCEEDING A PRIMARY MCL(S) AND PROVIDING TREATMENT (SURFACE WATER OR GWUDI NOT INCLUDED) PYILS ~ Number ~ SYStem Name PVIIS *; Classification ` MCL(s) Exceeding Treatment `Type Provided 0400060 Honcut Elementary P Nitrate POU / RO School *C=Community, P=Non-transient Non-community, or N=Transient Non-community Form Revised 8/28/2013 Page 40 of 40