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HomeMy WebLinkAboutfair board minutes BUTTE COUNTY FAIR ASSOCIATION REGULAR BOARD OF DIRECTORS' MEETING MINUTES February 19, 2013 6:00 P.M. DIRECTORS' ROOM BUTTE COUNTY FAIRGROUNDS, GRIDLEY, .CALIFORNIA 1.0 CALL TO ORDER - 6:DO g.m. President Leigh Ann Jones called the meeting to order at 6:02 p.m. 1.1 ROLL CALL OF DIRECTORS Directors Present: Ahlswede, Donati, Jernigan, Jones, Hubbard, Townsend, and Wilkerson Absent: Flesher 1.2 RECOGNITION OF OTHE S PRESENT Betty and Larry McCorkle, Natalie Reis, Ashleigh Aldridge, Scott Perkins and Christy Howe 1.3 PLEDGE OF ALLIGENCE TA THE FLAG OF THE UNITED STATES OF AMERICA President Jones led those present at the meeting in the Pledge of Allegiance. 2.0 CONSENT AGENDA ITEMS CA #1 THROUGH CA #5 Consent Agenda of items 2.1 through 2.5 was moved by Director Donati, seconded by Director Ahlswede and carried that the Consent Agenda items 2.1 through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTI NAND DISCUSSION ON ITEMS PULLED FROM CONSENT AGENDA No items pulled. 4.0 COMMUNICATIONS FROM THE FLOOR: a. 5.0 REGULAR AGENDA 5,1 FINANCIAL REPORT Secretary Howe reported that Max Schohr paid $500 of his bill and Rochelle Forbis paid $200 of her bill. Howe also reported that on the year-end profit and loss for 2012 if depreciation is removed we have a 25,068 loss, which is moving in the right direction. Director Wilkerson moved to pass the financial report, and Director Townsend seconded the motion. Motion carried. 6.2 CEO REPORT a. WFA Gonvention _ January 20~~'-23`~ -Secretary Howe reported that the WFA convention went well, and was worth the trip. A lot of great ideas were shared for sponsorships, exhibits, and volunteers. b. Farm Show -Secretary Howe reported that we currently have 11 applications, and even more businesses saying that they would like to be a part of the farm show. Director Wilkerson responded that from his conversation with Steve Kenny he would y need 18 months to get the show up and moving. A meeting was set for Monday February 25~~ at 10 a.m. c. Grounds -~ Secretary Howe reported that the mistletoe in the trees is getting really bad, and we need to have someone take part of it out or all of it out, depending an the amount of money we want to spend on that. Director Donati reported that there's a spray that can be used to kill it, which would be much more effective. d. Fair -The entertainment committee reported that CE4 Perkins will be negotiating with Becky's Creations for an Ag Show, and will be calling Cook's Racing Pigs to cut their show down to two days, possibly. The hypnotist, train and Kid's Town will be back. Friday's entertainment will be Nor Ca{ Combat, and the Destruction Derby will be two days. Butte Hall was discussed as being a sponsor's lounge, and maybe getting permission from the high school to use the weight room or locker rooms as a holding room for MMA. Expo Hall was also discussed; Director Wilkerson suggested we use the hall for the hog show and JLA sale. e. County Updates -The Fairs and Exposition needs the audit information. Then we will be closer to receiving the additional allocation. President Jones reported that we need to consider which issues we send to county council, because we have to pay the fees for their town. 7.04LD BUSINESS a. Miniature Dairy Goat Show Request -~ The show would need two rings, the two rings would both fit inside the beef ring. The show would pay for the sanctioning _ flees, and ribbons, and there are no premiums. They are requesting that the county ~ restrictions be lifted for the show. Director Wilkerson asked if the animals are coming and leaving on Sunday; which they are. They are hoping far twenty goats. The show suggested that the entry fees will be four or five dollars. The judges do not have to be sanctioned, and Betty suggested that a Chico State student could be paid $60 to judge, they would need two judges. It was suggested that the show do all the paperwork so that the fair isn't bending their rules for one show. b. Junior Lives#ock Auction Committee Recommended changes to the Guidebook - 1. Make it an ARBA sanctioned show again -Director Donati moved to make the Saturday Rabbit Show ARBA sanctioned and to raise the fees to $3 per entry. Director Wilkerson seconded the motion. Motion Passed. 2. Director Townsend moved to remove the champion drive being at a separate time. Director Jernigan seconded the motion. Motion passed. 3. The following items were failed: 19. In open goats add bucks. a. O to under 3 months b. 3 to 6 months 25. In 4-H and FFA breeding goats add to boer goats two buck classes. c. ~ to under 3 months d. 3 to 6 months 4. The following items were tabled: 3. Remove the terminal sale. 4. open up the replacement sale to other species or remove the terminal sale part. 28, Breeding load out, would like to have it at 1 Dam and not 8prn. 5 8.0 NEW BUSINESS a. Still Exhibit Changes to Guidebook - Director Wilkerson moved to pass the changes to still exhibits, and Director Donati seconded the motion. Motion passed. b. Junior Livestock Auction Buyer Rules -Creating guidelines for those who do not pay within 9D days -The board asked for the staff to find out the policy at Silver ^ollar Fair and other fairs and report back at the next meeting. DIRECTORS COMMENTSIQUESTIONS Director Ahlswede -Great Meeting. Director Donati -Welcome Scott. Director Fiesher -Absent. Director Hubbard - I am resigning from the board. I am going to be moving to the bay area, and may be moving before fair. Director Jernigan -Good to be here. Director Jones -Welcome Scott. i will try to set up appointments fior you to meet the different people here in town. We're excited to have you. Director Townsend -~ Ditto. I can introduce you to people in Biggs. President Wilkerson - No Comment. The next scheduled Board of Directors meeting is scheduled far Tuesday, March 19t" at E 6:00 pm. There being no further business, the meeting was adjourned at 7:50pm. Respectfully submitted, Christy Howe Secretary to the Board Minutes Approved, Scott Perkins Chief Executive Officer Minutes Approved, 6 BUTTE COUNTY FAIR ASSOCIATION REGULAR BOARD OF DIRECTORS' MEETING MINUTES March 19, 2013 6:00 P.M, DIRECTORS' ROOM BUTTE COUNTY FAIRGROUNDS, GRIDLEY, CALIFORNIA 1.0 CALL TO ORDER --,fi:00,p.m. President Leigh Ann Jones called the meeting to order at 6:00 p.m. 1.1 ROLL CALL OF DIRECTORS Directors Present: Ahlswede, Donati, Foster, Jernigan, Jones, Hubbard, Townsend, and Wilkerson 1.2 RECOGNITION OF OTHERS PRESENT Mike and Gretchen McDaniel, Mike Cook, and Christy Howe Natalie Reis, Ashleigh Aldridge, Scott Perkins 1.3 PLEDGE OF ALLiGENCE TO THE FLAG OF THE UNITED STATES OF AMERICA President .tones led those present at the meeting in the Pledge of Allegiance. 2.0 CONSENT AGENDA ITEMS CA #1 THROUGH CA #5 Consent Agenda of items 2. ~ through 2.5 was moved by Director Townsend, seconded by Director Ahlswede and carried that the Consent Agenda items 2.1 through 2.5 which includes Declaration of a Quorum, Excused Absences, Approval of Association Minutes, Correspondence and Interim Events Calendar be approved as presented. 3.0 ACTION AND DISCUSSION ON ITEMS PULLED FROM CONSENT AGENDA No items pulled. 4,0 GOMMUNICATIONS FROM THE FLOOR: a. Horse show information from Mike and Gretchen McDaniel -The McDaniels communicated that they would like to make the Horse Show as easy as possible for the fairgrounds. They will secure the awards, the judge and the help to run the show. They would like the fairgrounds to continue to collect the entries and to put together the judging sheets. 5.0 REGULAR AGENDA 5.1 FINANCIAL REPORT Director Foster inquired what the prior year adjustment revenue included. Secretary Howe responded that it is revenue collected in 20'13 that is from a previous year, this would include payments made by Max Schohr and Rochelle Forbis. Director Foster also asked what the "interim expense, other" account is. Secretary Howe reported that these expenses are firom special large events that we sell beer at. This would include the MMA fights coming up in April. Director Hubbard moved to pass the financial report, and Director Ahlswede seconded the motion. Motion carried. y