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Home My WebLink AboutLAFCo - Correction to the Proposed Budget for FY 2018-19 Public Hearing Date Menchaca, Clarissa From: Broderson,Jill Sent: Thursday, April 26, 2018 3:18 PM To: Willmann, Ann; Hatcher, Casey; McCracken, Shari; City of Biggs; City of Chico; City of Gridley; City of Oroville;Town of Paradise ; Biggs-West Gridley Water District; Butte Water District; Lake Madrone Water District; Lake Oroville Area Public Utility District; Paradise irrigation District; Richvale Irrigation District; South Feather Water& Power Agency; Boucher, James; Western Canal Water District; Ravert, Rochelle; Bangor Cemetery District; Berry Creek Community Services District; Butte County Mosquito & Vector Control District; Reynolds, Sarah; Buzztail Community Services District; Chico Area Recreation & Park District; Spence, Jeff; Drainage District#100; McClure, Andrew; Durham Mosquito Abatement District; Durham Recreation & Park District; El Medio Fire Protection District; Feather River Recreation & Park District; Teague, Pat; Kimshew Cemetery District; Smith, Cheryl; Oroville Mosquito Abatement District; Spreen, Misty; Paradise Recreation & Park District; Knight,Jay; Reclamation District No. 833 ; Richardson Springs Community Services District; Behr, Paul,- Minasian, Paul; Snyder, Ashley; Valentine, Gwen; Menchaca, Clarissa; Larson, Marvin Cc: Lucas, Steve; Sanders, Craig; Stover,Joy Subject: FW: Butte LAFCO Proposed Budget for FY 2018/19 Attachments: Butte LAFCO Agenda (5-3-2018).pdf; Butte LAFCO Agenda Item 3.1 (5-3-2018).pdf Earlier this morning, I circulated this e-mail along with attachments; however, it included an error. Please note that Butte LAFCO will hold the second public hearing at its regularly scheduled meeting on Thursday May 3, 2018 in order to consider the Proposed Final Budget for FY 2018/19 (Agenda Item 3.1); and not on Friday, May 3, 2018. 1 apologize for the inconvenience this may have caused. Jill Broderson Management Analyst Butte Local Agency Formation Commission 1453 Downer Street, Suite C Oroville, CA 95965 (530)538-3825 — A (530) 538-2847 jbroderson@buttecounty.net—wwwbuttelafco.org fhei'efr, ",r ori u)Fiva.e' coimaential et�wiviieoed mateifa,ic)i 1,iie inteineo iOcoem A, v rev,.vvcopymg'w 0!"'1 buRv'oIffis c-rn'00 0,any at�"'.'chme'nts te,vo)by o�her[han�he Ccwrq of E"'ut�c"'o�Ile rm"!Ided fecipie'n� s str�otly�prcxmbitad l�You are NVOI the,ire edpien� please cuniac' '&he'sfinde1 mljnrj,:J,iJ[ely ai id[',)ermvienflb'dpl"r.te tne vaimaf"and any copies oil tis e rmail'anr,;any 01kjeto From: Broderson, Jill Sent: Thursday, April 26, 2018 9:06 AM To: Butte County Special Districts Association; Hatcher, Casey; McCracken, Shari; City of Biggs; City of Chico ; City of Gridley; City of Oroville; Town of Paradise ; Biggs-West Gridley Water District ; Butte Water District ; Lake Madrone Water District; Lake Oroville Area Public Utility District; Paradise Irrigation District; Richvale Irrigation District; South Feather Water & Power Agency ; Thermalito Water & Sewer District; Western Canal Water District; Western Canal Water District Bangor Cemetery District; Berry Creek Community Services District ; Butte County Mosquito &Vector Control District Butte County Resource Conservation, District ; Buzztail Community Services District ; Chico Area Recreation & Park District ; Drainage District #1; Drainage District #100 ; Drainage District #200; Durham Mosquito Abatement District; Durham Recreation & Park District ; El Medio Fire Protection District ; Feather River Recreation & Park District; Gridley- Biggs Cemetery District ; Kimshew Cemetery District ; Oroville Cemetery District; Oroville, Mosquito Abatement District; Paradise Cemetery District; Paradise Recreation & Park District ; Pine Creek Cemetery District ; Reclamation District No. 833 ; Richardson Springs Community Services District ; Rock Creek Reclamation District; Sacramento River Reclamation District; Thompson Flat Cemetery District; Thompson Flat Cemetery District; Thompson Flat Cemetery District; Upham 1 Cemetery District Cc: Lucas, Steve; Sanders, Craig; Stover, Joy; Betts, Steve Subject: Butte LAFCO Proposed Budget for FY 2018/19 Pursuant to California Government Code §56381, Butte LAFCO will hold the second public hearing at its regularly scheduled meeting on Friday, May 3, 2018 in order to consider the Proposed Final Budget for FY 2018/19 (Agenda Item 3.1). Should you have any questions or comments, please feel free to contact either Stephen Lucas, Executive Officer or myself by dialing 538-7784. Jill Broderson Management Analyst Butte Local Agency Formation Commission 1453 Downer Street, Suite C Oroville, CA 95965 4) (530)538-3825— LN-1-6 (530)538-2847 jbroderson@buttecounty.net—www.buttelafco,org E VA11 D1,".-3C,l APAEhis e rna�:anc�any at[achmenll lhereto may cor)jt�,aij)prjt ,te comlidentlal,and prfviemd for the,sole use oi� e inamoed recipe,,nt /vny rciview,cwYMC� bslribuv cl[Vn+°,- all(m ary atmci'imenls Tfiereiaby or her lha the(.,,0WrQy tai Bue tri he vended!edpg nli rs siidly prohiMed,11,you ae""''OT flie wiiacte semaer mr'etatojy ano permmenfly beew the oiipinaand any oc'pes oVJs e-mad and any altachments thercAo, 2 BUTTE LOCAL AGENCY FORMATION COMMISSION 1453 DOWNER STREET, SUITE C, OROVILLE, CALIFORNIA 95965 TELEPHONE (530) 538-7784 FAX (530) 538-2847 REGULAR MEETING NOTICE OF THE COMMISSION Location: Butte County Board of Supervisors Chambers, 25 County Center Drive, Oroville, California Date/Time: Thursday, May 3, 2018-9:00 a.m. AGENDA ALL ITEMS ARE OPEN FOR PUBLIC COMMENT 1. CALL TO ORDER 1.1 Roll Call 1.2 Special Recognition—Departing Commissioners: Linda Dahlmeier and Steve Onken 1.3 Nomination and Election of LAFCO Chair and Vice-Chair 2. CONSENT AGENDA 2.1 Approval of the Minutes of April 5, 2018, 3. NOTICED PUBLIC HEARINGS— 3.1 Review and Consideration of Proposed Budget for FY 2018119 (Continued from April 5, 2098) The Commission will consider for adoption the Final Budget for Fiscal Year 2018119. ACTION REQUESTED: 1) Receive comments from the public and affected agencies; 2) Provide direction to staff of any recommended changes to the Proposed Budget; 3) Adopt Resolution No. 09 2017118 approving the 2018119 Final Budget and transmit to affected agencies. 3.2 18-10—Paradise Irrigation District—Round Valley Ranch Road Annexation No. 1 The Commission will consider a minor Sphere of Influence Amendment for the Paradise Irrigation District (PID) to add one undeveloped parcel totaling approximately 40.94 acres to the District's Sphere of Influence (SOI). The proposed parcel is located on in the unincorporated area of Butte County and is generally bounded to the north by the Town of Paradise, west of Round Valley Ranch Road, north of Stoney Brook Lane and east of York Road. Also proposed is the annexation of this parcel to the PID. The parcel proposed for annexation is Assessor's Parcel Number 055-460-037 (4875 Round Valley Ranch Road, Paradise) totaling approximately 40.94 acres. ACTION REQUESTED: Adopt Resolution No. 10-S 2017118, approving the Sphere of Influence Amendment and Adopt Resolution No. 10 201 711 8 approving the annexation. 4. REGULAR AGENDA 4.1 Items Removed from the Consent Agenda (If any) .Butte Local Agency Formation Commission.May 3, 2018 Agenda.Page 1 . 4.2 18-11 -Lake Oroville Area Public Utility District-Oak Knoll Way Annexation No. 1 The Commission will consider the annexation of a single undeveloped parcel to the Lake Oroville Area Public Utility District. This uninhabited annexation would allow the Lake Oroville Area Public Utility District (LOAPUD) to provide sanitary sewer service to future development within the area proposed for annexation. The parcel proposed for annexation is Assessor's Parcel Number 078-270-017 (2336 Oak Knoll Way, Oroville) totaling approximately 3.15 acres. ACTION REQUESTED: Adopt Resolution No. 11 2017118, approving the annexation. 5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA(If any) 6. REPORTS AND COMMUNICATION 6.1 Executive Officer's Report 6.2 Correspondence (None) 7. ADMINISTRATION. The Commission will discuss and provide direction to the Executive Officer on administrative matters relating to the operation of the Commission. 8. ADJOURNMENT Adjourn to Thursday, June 7, 2018 in the Board of Supervisors Chambers. TO THOSE WHO PARTICIPATE IN LAFCO PROCEEDINGS: California Government Code Section 84308 requires you to disclose campaign contributions to LAFCO Commissioners if they amount to $250 or more and were made within the last twelve months. Please announce your applicable campaign contributions when you speak. * Any disabled person needing special accommodation to participate in the Commission proceeding is requested to contact LAFCo staff at(530)538-7784 prior to meeting and arrangements will be made to accommodate you. * Any person may address the Commission during the"Public Comment." Please see the rules regarding public comments below. * Copies of Agenda documents relative to an Agenda item may be obtained from the Clerk of the Commission at a cost of$.10 per page. RULES APPLYING TO PUBLIC COMMENTS 1. Members of the public wishing to address the Commission upon any subject within the Jurisdiction of Butte LAFCO may do so upon receiving recognition from the Chair at the appropriate time. 2. Comment on items not on the agenda should be made at the time indicated for"Public Comment"on the agenda. The Commission may not act on any matter so raised and will have to put off action until a meeting at which the matter can be put on the agenda. 3. Comment on specific agenda items may be made during the discussion of that agenda item,upon recognition by the Chair. 4. After receiving recognition,please stand and state your name and address before making your presentation, so that the Clerk may take down this information. 5. All documents to be presented to the Commission will be given to the Clerk of the Commission(original and eleven copies) prior to Call of Order of meeting. Such documents will be distributed to the Commission and made available for public inspection. This agenda was mailed to those requesting notice and posted 72 hours in advance of the meeting at the following locations: Butte County Administration Building&LAFCo front entrance. .Butte Local Agency Formation Commission 9 May 3, 2018 Agenda 9 Page 2. Agenda Item 3.1 MEMORANDUM TO: Local Agency Formation Commission FROM: Stephen Lucas, Executive Officer Jill Broderson, Management Analyst SUBJECT: Agenda Item 3.1 —Review and Consideration of Final Budget for FY 2018119 DATE: April 25, 2018 for the Meeting of May 3, 2018 On April 5, 2018, the Commission reviewed and approved the Proposed Budget for FY 2018119, as unanimously recommended by the Budget Committee, and continued the item to May 3, 2018 for final adoption. Pursuant to California Government Code Section 56381, the Proposed Budget has been circulated to all affected agencies. Aside from the initial meeting of the Budget Committee on March 12, 2018, no comments have been received throughout the budget proceedings for Fiscal Year 2018119. The Final Budget for FY 2018119, as presented: 1. Authorizes the continuation of permanent employee furloughs by 10-15%; and 2. Authorizes a two percent cost of living adjustment (COLA) to the adopted Salary Plan, as amended June 1, 2017; and 3. Increases member agencies' assessments by two percent and advises member agencies of the potential necessity to incrementally increase assessment rates in future fiscal years in order for the Commission to achieve its expanding state mandated responsibilities, consistent with Government Code Section 56381. 4. Authorizes a $9,000 increase to the Appropriation for Reserve. ACTION REQUESTED: 1. Receive comments from the public and affected agencies and adopt Resolution No. 09 2017118 approving the Final Budget for FY 2018119. Attachments: 1. Proposed Final Budget for FY 2018119 2. Resolution No. 09 2017118 Butte Local Agency Formation Commission Proposed Budget for 1=Y 2018119 2017118 2018119 Adopted:June 1,2017 Proposed Base Speclal Total Base Special Total Budget Projects Budget Projects FUNDING SOURCES 441000 Interest 5,000 5,000 6,000 6,000 441001 Unrealized Gain/Loss 2,320 - 453006 Other Government Agencies(County) 271,967 271,967 277,406 277,406 453008 Other Government Agencies(Cities) 271,967 271,967 277,406 277,406 453008 Other-In-Lieu Revenue(Special Districts) 60,438 60,438 61,647 61,647 454000 Other-In-Lieu Revenue - - - - 462005 Charges for Services 26,580 26,580 21,424 21,424 473000 Miscellaneous Revenue 6,000 6,000 6,000 6,000 473000 Miscellaneous Revenue(SOI Trust Fund) 20,000 20,000 20,000 20,000 Total Funding Sources 664,272 664 272 669 883 669,883 EXPENDITURES Wages 511000 Regular Help Wages 323,257 323,257 309,258 309,258 511010 Extra Help Wages - 19,780 19,780 Total Wages 323,257 323,257 329,038 329,038 Benefits 512010 ER PERS 29,038 29,038 29,459 29,459 512035 PERS EMPC 7,525 7,525 9,676 9,676 513000 Health Insurance 59,000 59,000 37,000 37,000 513010 Basic Life 106 106 144 144 513020 LTD Department Heads 786 786 752 752 513030 Slate Unemployment Insurance 644 644 735 735 515000 FICA&Medicare 24,730 24,730 23,946 23,946 516000 Employee Assistance Program 336 336 334 334 516001 Flex Spending Fees 30 30 236 236 516002 SDI 2,827 2,827 3,018 3,018 516004 EE PERS 22,628 22,628 21,649 21,649 516010 Cash Back Payments 6,067 6,067 12,133 12,133 Total Benefits 153,717 153,717 139,082 1 139,082 Total Wages and Benefits 476,9741 1 476,9741 468,120 1 468,120 Services&Supplies 523000 Telephone Charges 3,102 3,102 3,102 3,102 523010 Fax,Pagers&Cell Phones 840 840 840 840 525020 Janitorial 500 500 500 500 526010 Insurance: Outside Purchase 4,600 4,600 4,875 4,875 531000 Associations Memberships 5,200 5,200 5,365 5,365 533030 Small Office Equipment 5,000 5,000 5,000 5,000 534000 Consultants County Accounting Services 3,401 3,401 3,401 3,401 County Treasury Services 35 35 35 35 County Human Resource Services 13,500 13,500 13,500 13,500 Annual Audit Fees 10,000 10,000 10,000 10,000 Legal Counsel Fees 24,000 24,000 24,000 24,000 GIS Consulting Services 15,000 1 15,000 1 18,000 18,000 Tota! 65,936 65,936 68,936 68,936 534005 Claims Administration 2,300 2,300 2,200 2,200 534020 Data Processing 6,680 6,680 6,680 6,680 535000 Legally Required Publications 2,000 2,000 2,000 2,000 536000 Equipment: Rent and Lease 300 300 300 300 537000 Building: Rent and Lease 14,500 14,500 14,675 14,675 539001 Special Departmental Expense 3,500 3,500 3,750 3,750 540010 Vehicle Expense Reimbursement 11,040 11,040 11,040 11,040 540020 TravellTransportalion 11,000 11,000 11,000 11,000 541000 Electricity/Gas/Water/Sewer/CAM Charges 4,800 4,800 6,500 6,500 Total Services&Supplles 141,298 141.2981 146,763 1 146,763 Appropriations 580010 Appropriation Contingency 30,000 30,000 30,000 30,000 101001 Appropriation Reserve 16,000 16,000 25,00025,000 Total Appropriations 46,000 46,000 55,000 55,000 Total Services&Su Iles and Appropriations 187,298 187,298 1 201,763 201,763 Total LjG4,272 664,272 669,883 1 669,883 Proposed Budget Narrative for Fiscal Year 2018-2019 May 3, 2018 FUNDING SOURCES: 441000--Interest Earned $6,000 Interest income is accrued on treasury cash. 453006;453008—Member Agency Funding __$616,459 Allocation and Proportionate Share of Funding Requirement: 453006: Other Governmental Agencies (County @ 45%) $277,406 453008: Other Governmental Agencies (Cities @ 45%) $277,406 453008: Other-In-Lieu Revenue (Special Districts @(10%) $61,647 Calculations are prepared by the Butte County Auditor. Individual city shares are based on revenue as reported in the most recent edition of the Cities Annual Report published by the State Controller. Individual special district shares are based on revenues as reported in the most recent report of the "Financial Transactions Concerning Special Districts" published by the State Controller. 462005--Charges for Services $21,424 Pursuant to the adopted Fee Schedule, application filing fees are charged to applicants for the processing of applications submitted for sphere of influence amendments, formations of special districts and changes of organization and reorganization. Application processing fees vary widely depending on the complexity of the action requested. 473000—Miscellaneous Revenue $6,000 CALAFCO Stipend. 473000—Miscellaneous Revenue(SOI Trust Fund) $20,000 Restricted monies held within the Sphere Trust Fund for the explicit purpose of funding Commission directed staff level review and maintenance of municipal service reviews and sphere of influence plans and related actions. 2 EXPENDITURES: 511000—Regular Help Wages $329,038 Salaries reflect base wages pursuant to the adopted Salary Plan. 5120010 thru 516090—Benefits $139,082 CaIPERS Retirement; ICMA Deferred Compensation & Medicare; State Unemployment Insurance, Employment Training & State Disability Insurance; Health, Dental & Vision; Employee Assistance Program; Flexible Spending Fees, Cash Back; and Basic/Long Term Life Insurance. 523000—Telephone Charges $3,102 Communication County Services ($162); Communications($2,940). 523010—Fax, Pagers&Cell Phones $840 Cell Phone Allowance. 525020—Janitorial $500 Toiletries, cleaning supplies,floor tile buffing and other household items. 526010—Insurance; Outside Purchase $4,875 Property and General Liability coverage, provided through Special District Risk Management Authority. 531000—Associations Memberships $5,365 Memberships to professional organizations, including various publications and subscriptions that support staff development on current issues affecting the agency's responsibilities. 533030—Small Office Equipment $5,000 General offices supplies, including computer software upgrades. 534000—Consultants $68,936 County Accounting Services ($3,401); County Treasury Services ($35); County Human Resources Services ($13,500); Annual Audit Fees & CaIPERS GASB 68 Report ($10,000); Legal Counsel Fees ($24,000)and GIS Mapping Services($18,000). 534005—Claims Administration $2,200 Workers' Compensation and Employer's Liability coverage, provided through Special District Risk Management Authority. 3 Expenditures: Continued 534020— Data Processing $6,680 County Data Process ingllnformation Services. 535000—Legally Required Publications $2,000 Subscriptions and publishing of legal notices, as required by LAFCO Policies and State Law. 536000—Equipment: Rent& Lease $300 Office security system. 537000—Building: Rent&Lease $14,675 Pursuant to N.P. Downer Business Center, LLC lease agreement. 539001 —Special Departmental Expense $3,750 Website maintenance, including security updates; professional development and training. 540010—Vehicle Expense Reimbursement $11,040 Vehicle allowances. 540020—Transportation/Travel $11,000 Attendance at conferences, meetings, trainings; and CALAFCO participation. 541000—Electricity/Gas/Water/Sewer/CAM Charges $6,500 Electricity, natural gas, water, garbage disposal,janitorial and landscaping. Appropriations: 580-Contingency $30,000 Unanticipated costs, i.e., budget shortfall coverage, special studies or legal fees. 797- Reserve $25,000 Isolated funding for accrued leave liabilities and other post employment benefits. 4 RESOLUTION NO. 09 2017118 RESOLUTION ADOPTING THE BUTTE LOCAL AGENCY FORMATION COMMISSION FINAL BUDGET FOR FISCAL YEAR 2018/19 WHEREAS, the Cortese-Knox-Hertzberg Act of 2000 requires that each LAFCO within the State of California adopt a budget pursuant to Government Code Section 56381; and WHEREAS, the Butte Local Agency Formation Commission has heretofore approved a Proposed Budget for the Commission and held a duly noticed hearing thereon as required by law on April 5, 2018 for the purpose of developing a Final Budget for the Fiscal Year 2018119; and WHEREAS, the Proposed Fiscal Year 2018119 Budget has been circulated to all affected agencies pursuant to Government Code Section 56381; and WHEREAS, the Butte Local Agency Formation Commission hereby advises member agencies of the potential necessity to incrementally increase agency assessment rates in the fiscal years to follow in order for the Commission to achieve its expanding state mandated responsibilities, consistent with Government Code Section 56381; and NOW, THEREFORE, BE IT RESOLVED by the Butte Local Agency Formation Commission, that the Proposed Budget is hereby adopted as the Final Budget for the Butte Local Agency Formation Commission; which: 1. Authorizes the continuation of permanent employee furloughs by 10-15%; and 2. Authorizes a 2% cost of living adjustment (COLA) to the adopted Salary Plan, as amended June 1, 2017; and 3. Authorizes a $9,000 increase to the Appropriation for Reserve. BE IT FURTHER RESOLVED that aforementioned Final Budget for Fiscal Year is officially adopted and ordered to be circulated to all affected agencies pursuant to Government Code Section 56381; and 1 RESOLUTION NO. 09 2017118 PASSED AND ADOPTED by the Butte Local Agency Formation Commission this 3rd day of May 2018 by the following vote: AYES: NOES: ABSENT: ABSTAINS: Carl Leverenz, Chair Butte Local Agency Formation Commission ATTEST: Stephen Lucas, Executive Officer 2