HomeMy WebLinkAboutLAFCO - Notice of Public Hearing, Meeting Agenda, Proposed Budget for FY 2017-18 Menchaca, CI'arissa
Subject: FW: Butte LAFCO Proposed Budget for FY 2017/18
Attachments: Notice of Public Tearing (4-4-2017).pdf; LAFCO Meeting A}enda, (4-4-2017).pdf;
Proposed Budget for FY 2.017-18 (4-4-2017).pd'f
From Snyder, Ashley
Sent: Monday, March 27, 2017 2:13 PM
To: BOS<BOS@ buttecounty.net>
Cc: Menchaca, Clarissa<cmenchaca@buttecounty.net>
Subject: FW: Butte LAFCO Proposed Budget for FY 2017/18
Please see the below correspondence and attached documents.
AsKeu N. o doter
Assistant Clerk of the Board
Butte County Administration
25 County Center Drive, Suite 200, Oroyille, CA 95965
T: 530.538.2867 1 F: 530.538.712.0
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From: Broderson,Jill
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1
Cc: Lucas, Steve<SLucas(@ buttecounty.net>; Betts, Steve<sbetts2buttecounty.net>; Stover, Joy
<JStover@buttecounty,n,et>
Subject: Butte LAFCO Proposed Budget for FY 2017/18
Pursuant to California Government Code §56381, Butte LAFCO will hold the a public hearing at its regularly scheduled
meeting on Tuesday, April 4, 2017 in order to consider the Proposed Budget for FY 2017/18 (Agenda item 3.1). Should
you have any questions or comments, please feel free to contact either Stephen Lucas, Executive Officer or myself by
dialing 538,-7784.
Jill Broderson
Management Analyst
Butte Local Agency Formation Commission
1453 Downer Street, Suite C
Croville, CA 95965
(1 (530)538-3825— A"i (530)538-2847
M jbroderson@buttecounty.net—www.buttelafco.9m
EM,NL DIS',,",LAIMER This o niad arid ar)y
if may(;omail-1 Privite,confidenii�,I,arid pnviEeged rna[oriaj for die solc use of k i7fended rc,,cipten� Any review (;,opyirig,or
dis[ribLAion of tis e mail(or any atadimenr s thc',,relc)by Mher than the C,wirfy of BLAte iothe intendrd mc"Oeill is s[ricOy piohii)ted if yaw aie NCYI Vieritcr,�nded ple@m.',
contact the sei id(_Jr mrnednate(y'and pennanen� ly dedete fhe rrnpnal and any copies al leis e irr iai'�-',md"ar y aVpfthmer',ts Ihefek,,
2
BUTTE LOCAL AGENCY FORMATION COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given by the Local Agency Formation Commission that a public hearing will be
held on April 4, 2017 at 9:00 a.m. in the Butte County Board of Supervisors Room, 25 County
Center Drive, Oroville, California, regarding the following:
ITEM TO BE CONSIDERED PURSUANT TO THE PROVISIONS
OF GOVERNMENT CODE SECTION 56381, et. seq.
The Local Agency Formation Commission will review the Proposed Budget for FY 2017-2018 as
forwarded by the Budget Committee with a recommendation to approve said budget.
The above-mentioned proposed budget is on file and available for public viewing at the office of
the Local Agency Formation Commission, 1453 Downer Street, Suite C, Oroville, California, or
information can be obtained by calling (530) 538-7784, Monday through Friday between 9:00
a.m. and 4:00 p.m.
BUTTE LOCAL AGENCY FORMATION COMMISSION
BUTTE LOCAL AGENCY FORMATION COMMISSION
1453 DOWNER STREET, SUITE C, OROVILLE, CALIFORNIA 95965
TELEPHONE (530) 538-7784 FAX (530) 538-2847
REGULAR MEETING NOTICE OF THE COMMISSION
Location: Butte County Board of Supervisors Chambers,
25 County Center Drive, Oroville, California
DatelTime: Tuesday,April 4, 2017 -9:00 a.m.
AGENDA
ALL ITEMS ARE OPEN FOR PUBLIC COMMENT
1. CALL TO ORDER
1.1 Roll Call
2. CONSENT AGENDA
2.1 Approval of the Minutes of March 2, 2017.
2.2 Acceptance of Independent Auditor's Report and Financial Statements for Fiscal Years ending
June 30,2016.
The Independent Auditor's Report and Financial Statements for Fiscal Years ending June 30,
2016 have been prepared by K-COE ISOM, Certified Public Accountants and are submitted for the
Commission's acceptance. Action Requested: Accept Independent Auditor's Report and Financial
Statements for Fiscal Years ending June 30, 2016,
3. NOTICED PUBLIC HEARINGS—
3.1 Review and Consideration of Proposed Budget for FY 2017/18
The Budget Committee will present its recommendations and the Proposed Budget for FY
2017118. ACTION REQUESTED: 1) Receive comments from the public and affected agencies; 2)
Provide direction to staff of any recommended changes to the Proposed Budget; 3) Adopt the
Proposed Budget and transmit to affected agencies; and 4) Continue item to the June 1, 2017 meeting
for final adoption.
4. REGULAR AGENDA
4.1 Items Removed from the Consent Agenda (!f any)
4.2 Special District Risk Management Authority Board of Directors 2017 Election 2017
The Special District Risk Management Authority (SDRMA) is currently calling for nominations
as four seats are up for election. As a member of SDRMA, the Commission is eligible to participate in
the 2017 Election. ACTION REQUESTED: Make nomination, adopt Resolution No. XX 2016117
nominating said Candidate, as a Candidate for Election to the SDRMA Board of Director's; authorize
the Chair's signature and submit it along with either his/her completed Statement of Qualifications on
or before Friday, May 5, 2017; or take no action.
4.3 Discussion Item Only-City of Chico Request for Comment on a Tentative Annexation Proposal
The City of Chico has requested Commission comments on a tentative annexation proposal
involving approximately 20 parcels located in the north Chico area Sphere of Influence and abounded
by SR99 on the east, The Esplanade on the west, Mud Creek on the south and Garner Lane on the
north. ACTION REQUESTED: Accept comments and offer any preliminary observations on the
proposal. NO ACTION CAN BE TAKEN ON THIS REQUEST.
9 Butte Local Agency Formation Commission.April 4, 2017 Agenda.Page 1 .
5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA (If any)
6. REPORTS AND COMMUNICATION
6.1 Executive Officer's Report
6.2 Correspondence—(If any)
7. ADMINISTRATION. The Commission will discuss and provide direction to the Executive Officer on
administrative matters relating to the operation of the Commission.
8. ADJOURNMENT Adjourn to Thursday,June 1, 2017 in the Board of Supervisors Chambers.
TO THOSE WHO PARTICIPATE IN LAFCO PROCEEDINGS: California Government Code Section 84308 requires you to disclose
campaign contributions to LAFCO Commissioners if they amount to$250 or more and were made within the last twelve months. Please
announce your applicable campaign contributions when you speak.
' Any disabled person needing special accommodation to participate in the Commission proceeding is requested to contact LAFCo staff
at(530)538-7784 prior to meeting and arrangements will be made to accommodate you.
* Any person may address the Commission during the"Public Comment." Please see the rules regarding public comments below.
* Copies of Agenda documents relative to an Agenda item may be obtained from the Clerk of the Commission at a cost of$.10 per page.
RULES APPLYING TO PUBLIC COMMENTS
1. Members of the public wishing to address the Commission upon any subject within the jurisdiction of Butte LAFCO may do so
upon receiving recognition from the Chair at the appropriate time.
2. Comment on items not on the agenda should be made at the time indicated for "Public Comment" on the agenda. The
Commission may not act on any matter so raised and will have to put off action until a meeting at which the matter can be put on
the agenda.
3. Comment on specific agenda items may be made during the discussion of that agenda item,upon recognition by the Chair.
4. After receiving recognition,please stand and state your name and address before making your presentation, so that the Clerk
may take down this information.
5. All documents to be presented to the Commission will be given to the Clerk of the Commission(original and eleven copies)prior
to Call of Order of meeting. Such documents will be distributed to the Commission and made available for public inspection.
This agenda was mailed to those requesting notice and posted 72 hours in advance of the meeting at the following locations: Butte
County Administration Building&LAFCo front entrance.
.Butte Local Agency Formation Commission.April 4, 2017 Agenda.Page 2.
Agenda Item 3.1
MEMORANDUM
TO: Local Agency Formation Commission
FROM: LAFCO Budget Committee
SUBJECT: Agenda Item 3.1 —Review and Consideration of Proposed Budget for Fiscal
Year 2017118
DATE: March 22, 2017 for the Meeting of April 4, 2017
Pursuant to Government Code Section §56381, please find attached the Proposed Budget for
Fiscal Year 2017118 as unanimously recommended for adoption by the Budget Committee.
Summary
On March 16, 2017, the Budget Committee met to review and discuss the Preliminary Budget
for FY 2017118. The Committee thoroughly considered the broad spectrum of fundamental
responsibilities that LAFCO, as a regulatory body of the state, is expected to address beyond
the specific processing of individual applications. With this perspective in mind, the Committee
reviewed the current year budget projections and the preliminary budget numbers for FY
2017118.
In addition to reviewing budget line items, the Committee's review was influenced by the
following factors:
1. The Commission's recognition of the ever increasing roles that LAFCO's have in:
+ Assisting local agencies in the understanding of governance options and providing
guidance to smaller agencies seeking to enhance their service capabilities;
• Addressing local government functions and service delivery capabilities;
• Identifying gaps in the provision of services throughout their Counties; and
• Addressing an increasing number of legislative mandates to consider
disadvantaged populations and seek improved options and opportunities for
cooperation between agencies to include consolidations and mergers.
2. The Commission's continued desire to maintain a consistent core staff equivalent to 3.5
full-time employees, all of whom are experienced individuals who provide superior
service levels and local agency assistance.
3. The Commission's understanding that although economic conditions are improving,
local agency budgets are likely to remain financially challenging.
4. The Commission's diligent effort over the past ten years to implement cost saving
measures, including employee furloughs, and conservatively increasing annual member
agency apportionments on an average of 3%. In addition, the Commission has been
persistent in that it continues to advise member agencies of its potential necessity to
incrementally increase apportionments.
5. The Commission's fundamental interest in balancing its desired capability to meet
statutory requirements (mandates) with the ability of contributing agencies to provide
adequate levels of funding.
Current Year(FY 2016/17) Budget Overview
Expenditure Categories Budget Estimated Estimated Savings
(6-30-2017) (6-30-2017)
Wages and Benefits 457,552 460,897 -3,345
Services & Supplies 189,673 180,468 9,205
Appropriations 40,000 10,000 30,000
Total Estimated Expenditure Savings for FY 2016117 35,860
While not reflected in the proposed budget, considerable savings in Wages and Benefits will
continue from staff participation in a voluntary furlough program that equals a 10-15% reduction
in pay depending on position. Although this effort was initially implemented in FY 2008109 as a
flexible way to reduce personnel costs (approximately $325,560) and it allowed the agency to
reasonably react to fluctuations in work load. Beginning in FY 2014115, the Commission chose
to adopt a budget that more transparently reflected this furlough reduction in Wages and
Benefits.
Budget Committee Proposal for FY 2017118 Budget
Funding Sources
The Proposed FY 2017118 Budget totals $664,272 and reflects a minimal increase of 3% from
the prior years' budget. Sources include:
• Interest- $5,000 accounting for 1%.
• Member Agency Apportionments - $604,372 accounting for 91%. While the Commission
made an intentional effort in maintaining flat member agency apportionments for a number
of years during the recession, it has consistently advised member agencies each year
during the budget process and through adopted resolutions, that in order to achieve state
mandated responsibilities consistent with GC 56381, the potential need to incrementally
increase agency apportionments would inevitably be required to meet the Commission's
expectations. The Budget Committee has recommended a 3% increase in the total budget
which translates into a 3% increase to member agency apportionments, which is consistent
with average increases over the past ten years.
• Charges for Services- $26,565 accounting for 4%.
2
• Miscellaneous Revenue - $6,000 accounting for 1%.
• MSR/SOI Trust Fund Transfer, $20,000 accounting for 3%.
Expenditures
• Wages and Benefits- $476,974 accounting for 71%.
• Services & Supplies - $153,717 accounting for 23%. Services & Supplies have been
historically higher in previous years; however, the substantial cost savings can be
contributed to the renegotiated office space lease in 2016.
• Appropriations - $46,000 accounting for 6%. Appropriations reflect an increase of
$6,000 within the Reserve as recommended by the Committee, which represents a 1%
increase in the total budget.
Notice
Notice of the 2017118 FY Preliminary Budget Committee meeting was posted on March 4, 2017
and subsequently circulated to all member agencies. Public notice for the 2017118 FY
Proposed Budget Hearing was published in the Chico Enterprise Record on Monday, March 13,
2017. In addition, the public notice was also posted on Monday, March 13, 2017 at County
Administration, LAFCO's office and website.
ACTIONS RECOMMENDED AND REQUESTED BY BUDGET COMMITTEE:
1. Receive comments from the public and affected agencies on the Proposed Budget for
FY 2017118; and
2. Continue to place language within the budget resolution that advises member agencies
of the potential need to incrementally increase agency contribution rates in order to
achieve the state mandated responsibilities consistent with GC56381; and
4. Authorize the continuation of permanent employee furloughs by 10-15%, resulting in 3.5
full-time employees; and
5. Authorize a 2% cost of living adjustment (COLA) to the adopted Salary Plan, as
amended May 5, 2016; and
6. Authorize a $6,000 increase to the Appropriation for Reserve; and
7. Adopt the Proposed Budget for Fiscal Year 2017118 for transmittal to affected agencies
and continue item to the next regularly scheduled Commission meeting, prior to June 15,
2017 for final adoption.
Attachment:
1. Proposed Budget & Narrative for Fiscal Year 2017118
3
"c
Butte Local Agency Formation Commission
Proposed Budget for FX 2017/18
2016117 2017/18
Adopted:,May S.2015 Proposed.
ase
Special Base Special
Bud of Pr2'ccts Total Budget Projects Totar
FUNDING SOURCES
441000 Interest 5,000 5,000 5,000 5,000
4411001 Unrealized Gan£Loss - 2,320 2,320
453006 Other Government Agencies(County) 263,994 263,994 271,967 271,967
453008 Other Government Agencies(Cities) 263,994 263,994 271,967 271,967
453008 Other-In-Lieu Revenue(Special Districts) 58,666 58,666 60,438 60,438
454000 Other-In-Lieu Revenue -
462005 Charges for Services 29,571 29,571 26,579 26,579
473000 Miscellaneous Revenue 6,000 6,000 6,000 6,000
473000 Miscellaneous Revenue(,SOI Trust.Fund) 20,000 20,000 20,000 20,000
Total Funding Sources 647 66Z 272
EXPENDITURES
Wages
511000 Regular Help Wages 316,925 316,925 323,257 323,257
Benefits
512010 ER PERS 22,000 22,000 29,038 29,036
512025 POB Safety SDI(Reclassified to Acct 516002 2,760 2,750
512035 PERS EMPC 6,500 6,500 7,525 7,525
513000 Health Insurance 54„50'0 54,500 59,000 59,000
513010 Basic Life 144 144 106 106
513020 LTD Department Heads 1,046 1,046 786 786
513030 State Unemployment Insurance 757 757 644 644
5115000 FICA&Medicare 24,100 24,100 24,730 24,730
516000 Employee Assistance Program 526 528 336 336
516001 Flex Spending Fees 40 40 30 30
516002 SDI(Reclassified from Acct.512025) - - 2,827 2,827
516004 EE PERS 22.,185 22',185 22,626 22,628
516010 Cash Back Payments 6.067 1 6,067 6,067 1 6,067
Total Benefits 140„627 140,627 153,717 1 153,717
Total Wages and Benefits 457,552 457,552 476,974 476,974
Ser0ces&Supplies I
523000 Telephone Charges 3,102 3,102 3,102 3,102
523010 Fax,Pagers&Cetf Phones 840 840 840 840
525020 Janitorial 500 500 500 500
526010 Insurance: Outside Purchase 4,000 4,000 1 4,600 4,600
531000 Associations Memberships 4;650 4,850 5,200 5,200
533030 Small Office Equipment 6,000 6;000 5,000 5,000
534000 Consultants
County Accounting Services 3,401 3,401 31401 3,401
County Treasury Services 35 35 35 35
County Human Resource Services 13,500 13,500 13,500 13,500
Annual Audit Fees 11.625 11,625 10,000 10,000
Legal Counsel Fees 24„000 24,000 24,000 24,000
GIS Consulting Services 15,000 15,000 1 15,000 15.000
710ta! 67,561 67',561 65,936 65,936
534005 Claims Administration 2;300 2,300 2„300 2,300
534020 Data,Processing 6,680 6,680 6„680 6,680
535000 Lega1y Required Publications 2,000 2,000 2,000 2,000
536000 Equipment: Rent and Lease 300 300 300 300
537000 Building: Rent,and Lease 14,250 14,250 14,500 14,500
539001 Special Departmental Expense 31500 3,500 3,500 3,500
540010 Vehicle Expense Reimbursement 11,040 11,040 11,040 11,040
540020 TravoYTransportation 18,000 18,000 11,000 11„000
541000 Electricity/GaslWaterlSewer/CAM Charges 4,750 4,750 4,800 4,800
Total Services&Supplies 149,673 149,673 141,298 141,298
Appropriations
580010 Appropriation Contingency 30,000 30,000 30,000 30,000
101001 Appropriation Reserve 10.000, 10,000 16,000 16,000
Total Appropriations 40,000 40,000 46,000 46,000
Total Services&Supplies and Appropriations 189,673 189,673 187,,296 187,296
Total 647,225 647,225 1 664,272 664,272
Proposed Budget Narrative for Fiscal Year 2017-2018
April 4, 2017
FUNDING SOURCES:
441000—Interest Earned $5,000
Interest income is accrued on treasury cash.
453006; 453008—Member Agency Funding $604,372
Allocation and Proportionate Share of Funding Requirement:
453006: Other Governmental Agencies(County @ 45%) $271,967
453008: Other Governmental Agencies(Cities @ 45%) $271,967
454000: Other-In-Lieu Revenue (Special Districts @(10%) $60,438
Calculations are prepared by the Butte County Auditor. Individual city shares are based on revenue as
reported in the most recent edition of the Cities Annual Report published by the State Controller.
Individual special district shares are based on revenues as reported in the most recent report of the
"Financial Transactions Concerning Special Districts" published by the State Controller.
462005—Charges for Services $26,565
Pursuant to the adopted Fee Schedule, application filing fees are charged to applicants for the processing
of applications submitted for sphere of influence amendments, formations of special districts and changes
of organization and reorganization. Application processing fees vary widely depending on the complexity
of the action requested.
473000—Miscellaneous Revenue $6,000
CALAFCO Stipend.
473000—Miscellaneous Revenue (SOI Trust Fund) $20,000
Restricted monies held within the Sphere Trust Fund for the explicit purpose of funding Commission
directed staff level review and maintenance of municipal service reviews and sphere of influence plans
and related actions.
2
EXPENDITURES:
511000—Regular Help Wages $323,257
Salaries reflect base wages pursuant to the adopted Salary Plan.
5120010 thru 516010—Benefits $153,717
CaIPERS Retirement; ICMA Deferred Compensation & Medicare; State Unemployment Insurance,
Employment Training & State Disability Insurance; Health, Dental & Vision; Employee Assistance
Program; Flexible Spending Fees, Cash Back; and Basic/Long Term Life Insurance.
523000--Telephone Charges $3,102
Communication County Services ($162); Communications ($2,940).
523010—Fax, Pagers&Cell Phones $840
Cell Phone Allowance.
525020—Janitorial $500
Toiletries, cleaning supplies,floor tile buffing and other household items.
626010—Insurance: Outside Purchase $4,600
Property and General Liability coverage, provided through Special District Risk Management Authority.
531000--Associations Memberships $5,200
Memberships to professional organizations, including various publications and subscriptions that support
staff development on current issues affecting the agency's responsibilities.
533030—Small Office Equipment $5,000
General offices supplies, including computer software upgrades.
534000--Consultants $65,936
County Accounting Services ($3,401); County Treasury Services ($35); County Human Resources
Services ($13,500); Annual Audit Fees ($10,000); Legal Counsel Fees ($24,000) and GIS Mapping
Services($15,000).
534005—Claims Administration $2,300
Workers' Compensation and Employer's Liability coverage, provided through Special District Risk
Management Authority.
3
Expenditures: Continued
534020— Data Processing $6,680
County Data Processing/information Services.
535000—Legally Required Publications $2,000
Publishing of legal notices, as required by LAFCO Policies and State Law.
536000--Equipment: Rent& Lease $300
Office security system.
537000—Building: Rent& Lease $14,500
Pursuant to H.P. Downer Business Center, LLC lease agreement.
539001 —Special Departmental Expense _$3,500
Website maintenance, including security updates; professional development and training.
540010—Vehicle Expense Reimbursement $11,040
Vehicle allowances.
540020—Transportation/Travel $11,000
Attendance at conferences, meetings,trainings; and CALAFCO participation.
541000—Electricity/GasfWater/Sewer/CAM Charges $4,800
Electricity, natural gas, water, garbage disposal,janitorial and landscaping.
Appropriations:
580-Contingency $30,000
Unanticipated costs, i.e., budget shortfall coverage, special studies or legal fees.
797-Reserve $16,000
Isolated funding for accrued leave liabilities and other post employment benefits.
4