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HomeMy WebLinkAboutM031114 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 9:00 A.M. -CALL TO ORDER Called to Order- Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Teeter Pledge of Allegiance to the Flag of the United States of America. Observation of a Moment of Silence. 1405-001 CORRECTIONS AND/OR CHANGES TO THE AGENDA. SUPERVISOR WAHL REQUESTED ITEM 3.08 REMOVED FOR DISCUSSION ON THE REGULAR AGENDA. 1405-002 CONSENT AGENDA 1. BHC Sierra Vista Hospital, Inc. - Amendment B - Approval is requested for an amendment with BHC Sierra Vista Hospital, Inc. to provide additional inpatient psychiatric services due to an increased number of client referrals.There will be no change in the rates.The term of this agreement (July 1, 2013 through June 30, 2014) remains unchanged. The maximum financial obligation shall not exceed$180,000 (this is an increase of$100,000)(Behavioral Health) 2. Glad Investments, Inc., dba Riverside Convalescent Hospital - Riverside Convalescent Hospital, a skilled nursing facility, was selected as a result of a competitive request for proposal to provide daily meals for inpatients at Butte County's Psychiatric Health Facility. Approval is requested for an amendment with Riverside Convalescent Hospital to increase funding to provide additional daily meals. The increase is due to increased occupancy, and there is no change to the rates. The term of the agreement (July 1, 2013 through June 30, 2014) remains unchanged. The maximum financial obligation under this agreement shall not exceed $54,977.87 (this is an increase of$8,590.49). (Behavioral Health) 3. Appointment to the Butte County Behavioral Health Board - The Behavioral Health Board requests the appointment of Salvador Ventura to fill a vacant community member position. The term will end December 31, 2014. (Behavioral Health) 4. St. Helena Hospital Center-Amendment A-Approval is requested for an amendment with St. Helena Hospital to provide additional inpatient psychiatric services due to an increased number of client referrals.There will be no change in the rates.The term of this agreement (July 1, 2013 through June 30, 2014) remains unchanged.The maximum financial obligation under this agreement shall not exceed $180,000 (this is an increase of$100,000).(Behavioral Health) BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 5. Appointment of Interim Information Systems (IS) Director-The Information Systems Director is retiring on March 28, 2014. The Chief Administrative Officer recommends that the Board of Supervisors appoint the current Assistant IS Director, Art Robison, effective March 29, 2014 as the Interim IS Director until such time the County hires a regular IS Director. Per Resolution No. 13-177, Section 1.15 (Temporary Assignment to Higher Paid Classification), "If a non-represented employee covered by provisions of this resolution is appointed to a position of interim department head, said employee's salary shall be set by Board of Supervisors minute order." Per the requirements of Resolution No. 13-177, the Chief Administrative Officer recommends the Board of Supervisors set the salary for the Interim IS Director assignment at $125,392, which is the midpoint between the minimum and median annual salary for the IS Director classification, per the Salary Ordinance, and results in a temporary salary increase of 7.6% for the Assistant IS Director while in the interim assignment. (Chief Administrative Office) 6. Letter of Support to Increase Funding for Jail Capacity Expansion -The Governor's Fiscal Year (FY) 2014-15 budget proposal includes an additional $500 million for the Adult Local Criminal Justice Facilities Construction Program (SB1022).The County's recent grant application under the program received one of the highest scores in the state, but did not result in an award due to insufficient funding authorized by SB1022. The additional funds would be made available for the acquisition, design, and construction of adult local criminal justice facilities. Staff recommends approval of a letter of support for the Governor's proposal to be forwarded to State legislators. (Chief Administrative Office) 7. Public Defender Contract - The County is required by law to provide criminal defense representation for indigent defendants and juveniles. The County provides this service through a contract with a consortium of local attorneys. One of the consortium attorneys, David Nelson, has given the required notice to leave the consortium. The Indigent Defense Consortium has nominated Saul Henson to replace Mr. Nelson in the consortium. Mr. Henson has three (3) years of criminal defense experience and is well-respected in the legal community. The term of the agreement is February 1, 2014 through December 31, 2014, with the ability to extend by mutual written consent of both parties. Monthly compensation will be $11,526.99, in addition to reimbursement of reasonable attorney fees and costs associated with extraordinary cases. The District Attorney supports the recommendation. (Chief Administrative Office) 8. Budget Adjustment to Citizens' Option for Public Safety (COPS) - The District Attorney's Office receives an annual allocation to fund the COPS Supplemental Law Enforcement Services Fund. The estimated allocation for FY 2013-14 was $45,900. We have received notice that the allocation will be $64,400 for the fiscal year. The District Attorney is requesting the additional $18,500 be appropriated into the budget. These funds are utilized by the department for computer replacement and software upgrades. (District Attorney) PAGE 2 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 9. Capital Asset Purchase - The Department of Employment and Social Services (DESS) has identified the need to replace three aging vehicles. DESS is requesting that the Board approve the purchase of three 4x2 compact SUV type vehicles ($22,500 each). The height and configuration of small SUV type vehicles has worked well for the department's Children's Services Division as social workers install and use child safety seats when transporting young children.The total estimated costs for the three vehicles is$67,500. 10. Amendment One Between Butte County Behavioral Health (BCBH) and Department of Employment and Social Services (DESS) for Youth Placement - Approval is requested for an amendment to a Memorandum of Understanding (MOU) between BCBH and DESS for the Youth Placement Agreement (PATCH).This agreement allows for reimbursement to BCBH for non Medi-Cal or non recoverable Medi-Cal services for DESS youth placements. Services may include day treatment and/or other specialty mental health services to children placed in group foster homes. This MOU is being amended due to an increased need for services. The term of the agreement remains July 1, 2013 through June 30, 2016. The amendment increases the amount payable in FY 2013-14 by$75,000 for a contract maximum of$375,000 ($175,000 for FY 2013-14; $100,000 for FY 2014-15; and $100,000 for FY 2015-16). (Employment and Social Services) 11. Resolution Recognizing March 2014 as Social Work Month. (Employment and Social Services) 12. Agreement with Allana, Buick and Bers, Inc.for the Design of a Roof Fall Protection System - The building located at 25 County Center Drive was designed and constructed in the late 1970s and does not include any form of fall protection system that is required in more contemporary buildings. Routine roof and heating, ventilation and air conditioning maintenance at this building requires frequent access from the roof and the lack of a proper fall protection system jeopardizes the safety of County staff and contracted service providers. Staff recommends the award of a $33,915 contract to Allana, Buick and Bers Inc., a full service architectural and engineering firm that specializes in the analysis of building envelope and roofing systems, to design and prepare construction drawings and specifications for the roof fall protection systems. The design, with a new secured ladder access point, will be compliant with all current OSHA and CAL-OSHA requirements. This agreement also provides for construction administration tasks that will be utilized in the selection and management of a construction contract once the system is fully designed. The term of the agreement is from Notice to Proceed through May 30, 2014. (General Services) 13. Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will increase the total allocations in the County by one (1) position. The following are the sections of the Salary Ordinance to be amended: DESS: Requests the following changes: 1) Convert one (1) vacant position of Office Specialist, Senior/Office Specialist/Office Assistant to an Account Clerk, Senior/Account Clerk Position. This conversion is needed to support operations in the Chico Community Employment Center (CEC); 2) Add one (1) position of Supervisor, Support PAGE 3 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 Services. This position is critically needed in the CEC to support current operations, plan and implement new processes related to the Affordable Care Act (ACA) and to improve supervisor to staff ratios. This position is fully funded by State and Federal revenues; and 3) Extend one (1) term position of Program Manager, DESS with an end date of 04/30/14 to 06/30/14. This position continues to be needed for implementation of the ACA. Any increase in costs associated with these changes is covered in the Department's FY 2013-14 budget. These changes will increase the total allocations in the department by one (1) position and have no fiscal impact on the County General Fund. HUMAN RESOURCES: Requests to delete the classifications of Child Support Specialist, Senior, Child Support Specialist and Child Support Assistant from Section 57, Reference C (Effective 02/01/14-2%) and Section 57, Reference C (Effective 12/20/14-1%) of the Salary Ordinance titled, BCEA-General Unit Classifications. In conjunction with these deletions, the department requests to add the classifications of Child Support Specialist III, Child Support Specialist II, Child Support Specialist I to Section 57, Reference C (Effective 02/01/14-2%) and Section 57, Reference C (Effective 12/20/14-1%) of the Salary Ordinance titled, BCEA-General Unit Classifications. These changes have been agreed to by Human Resources and the applicable Employee Association. CHILD SUPPORT SERVICES: Concurrent with the Human Resources request above, the Child Support Services Department is requesting to reallocate seven (7) positions of Child Support Assistant, forty (40) positions of Child Support Specialist and nine (9) positions of Child Support Specialist, Senior to the allocations of Child Support Specialist III/II/I. The Department has found the present classification structure does not meet the current and future recruiting and succession planning needs of the department. This change will allow the department to be more efficient and cost effective for administration. The incumbents in each of the filled positions being reallocated will be moved into the corresponding classification within the new job titles. There is no increase in cost associated with these changes. These changes will leave the total allocation unchanged and have no fiscal impact on the County General Fund. SHERIFF: The Sheriff's Office is requesting to add one (1) position of Inventory Warehouse Specialist, Senior/Inventory Warehouse Specialist and delete one (1) vacant position of Correctional Deputy. Currently, and in the past, a Correctional Deputy has performed the inventory and utility functions in the department. The Inventory Warehouse Specialist classification is much better suited to perform these duties. This change will result in a decrease in costs of approximately$10,656 for the current fiscal year. These changes will leave the total allocations in the department unchanged. (Human Resources) 14. Justice Benefits, Inc. - Claiming Services Contract - The Probation Department receives Federal funding for juvenile services from Title IV-E via the Department of Social Services. Justice Benefits, Inc. (JBI) provides Title IV-E claiming services and support to many counties throughout the United States, including counties in California. Approval is requested for an agreement with JBI, to provide Federal Title IV-E claiming services. The term of the agreement is March 11, 2014 through March 10, 2017, with a maximum payable of$315,000 ($105,000 per year for three (3) years). (Probation) PAGE 4 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 15. Request for Relief of Accountability - Compaq HP Proliant DL380 Server - Approval is requested for relief of accountability for a Compaq HP Proliant DL380 Server which was transferred to surplus without the necessary paperwork. The server was originally purchased for the Information Systems Department in 2003, and was later transferred to the Public Health Department. Due to the server's age, it quickly became unable to meet the department's needs and was transferred to surplus. At the time of transfer to surplus, there was no asset tag attached to the server, and the server had fully depreciated in value. The District Attorney's Office has investigated the loss and recommends that the Relief of Accountability should be granted. (Public Health) 16. Agreement with Sharon N. Black Consultants, LLC to Develop a County-Wide Community Health Assessment and Community Health Improvement Plan - The Public Health Department is in the process of obtaining public health department accreditation through the national Public Health Accreditation Board (PHAB). The accreditation process provides a means for public health departments to identify performance management opportunities, enhance management, develop leadership, and strengthen relationships with members of the community. Accreditation through PHAB consists of adoption of a set of standards, a process to measure health department performance against those standards, and recognition for those departments that meet the standards. In order for the Public Health department to be eligible to apply to PHAB, it must complete a county-wide Community Health Assessment and Community Health Improvement Plan. Data collected during this project will assist in community health decision making and the prioritization of health problems, and allow for the implementation of health related improvement plans and strategies involving multiple Butte County stakeholders. Requested is approval of an agreement with Sharon N. Black Consultants, LLC to manage, facilitate and develop a Community Health Assessment and Community Health Improvement Plan. This contractor was selected through a formal request for proposal process.The contract period is March 11, 2014 through November 11, 2015, with a maximum amount payable of $113,100. (Public Health) 17. Agreement with Bid4Assets to Conduct the 2014 Online Auction of Tax-Defaulted Properties - The Butte County Treasurer-Tax Collector's Department recently conducted a competitive solicitation to identify a qualified vendor to facilitate the June 14-17, 2014 online auction of tax-defaulted properties. Three companies submitted timely responses. A selection committee reviewed and scored the responses and unanimously found Bid4Assets to be the most qualified vendor to conduct the auction. The Department is requesting approval of an agreement with Bid4Assets for online auction hosting services for a term beginning March 1, 2014 and ending November 30, 2014. The total not-to-exceed cost of the contract is $56,595.(Treasurer/Tax Collector) 18. Drought Task Force Report - In 2004, Butte County adopted the Drought Preparedness and Mitigation Plan (Resolution 04-200). A key element of this plan was the creation of the Drought Task Force (DTF). The charge of the DTF is to monitor hydrologic conditions PAGE 5 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 throughout the water year and report the findings to the Water Commission and the Board of Supervisors biannually, quarterly, or monthly as needed. On January 17, 2014, Governor Brown declared a statewide drought emergency and issued an executive order. On January 31, 2014 Butte County activated the Drought Emergency Operations Plan (the Plan). The Plan is currently in a Level 1 response and has two week operational periods. The Plan was presented to the Board of Supervisors on February 11, 2014. The DTF met on February 18, 2014 to discuss the Plan and current conditions and to consider recommendations to Board of Supervisors. Drought conditions are evolving on a daily basis. The DTF felt that no recommendation to the Board is warranted at this time. However, consideration of a resolution for a county-specific drought declaration remains under consideration. The DTF will meet on May 19, 2014 unless circumstances require a meeting sooner. (Water and Resource Conservation) 19. Resolution Recognizing March 2014 as Butte County Grand Jury Awareness Month. (Other Department or Agencies) KEN FLEMING ACCEPTED THE RESOLUTION. 20. Resolution Recognizing March 2014 as Prescription Drug Abuse Awareness Month. MOTION: I MOVE TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 3.08 WHICH WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. (MOTION: KIRK; SECOND: CONNELLY) VOTE: MOTION APPROVED 5 -0 REGULAR AGENDA 1405-003 Ratify Letter Supporting Butte County as Co-applicant with Town of Paradise for the Sustainable Communities Planning Grant - Butte County has been working closely with the Town of Paradise on issues related to the Town's lack of a sewer system which, iR PaFt, PFeVeRtS the d,,.,el9p ffle t 9f higher Sid- ,. ial 61PRrAti ,- and can be an impediment to economic development. On February 27, 2014, Paul Hahn, Butte County's Chief Administrative Officer, signed a letter supporting the Town's efforts to secure $1,000,000 in funding through the Sustainable Communities Planning Grant to study the addition of a sewer in Paradise's downtown business area. Butte County will be a co-applicant for this grant. (Chief Administrative Office) SUPERVISOR WAHL REQUESTED THIS ITEM BE REMOVED FROM THE CONSENT AGENDA (ITEM 3.08) FOR DISCUSSION ON THE REGULAR AGENDA. PAGE 6 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, ANSWERED QUESTIONS RELATED TO THIS ITEM. MOTION: I MOVE TO RATIFY THE CHIEF ADMINISTRATIVE OFFICER'S SIGNATURE ON THE LETTER OF SUPPORT. (MOTION: CONNELLY; SECOND: KIRK) VOTE: MOTION CARRIED 4- 1 YEA: Supervisor Lambert, Supervisor Connelly, Supervisor Kirk, Supervisor Teeter NAY: Supervisor Wahl Boards, Commissions and Committees 1. Appointments to Listed Vacancies (NONE) 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) (NONE) 1405-004 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, PROVIDED A REPORT. 1405-005 9:30 a.m. - Public Hearing - Update Master Fee Schedule - Treasurer-Tax Collector - As permitted by the relevant sections of the Penal Code, The Treasurer-Tax Collector recommends increasing the fees charged by the Department's Central Collections division for the collection of victim restitution and for the processing of fines paid on installment accounts, and decreasing the fee charged for the processing of fines not paid on installment accounts. An additional action is requested to consider a revision of Chapter 36 of the Butte County Code in order to remove existing fee tables from the Butte County Code and establish these fees in the Butte County Master Fee Schedule. The Finance Office is responsible for coordinating proposed fee adjustments and has reviewed the cost of service calculations used to develop the department's recommended fees. (Administration/Treasurer-Tax Collector) LOUIS JARVIS, SENIOR MANAGEMENT ANALYST WITH ADMINISTRATION PROVIDED A REPORT. PAGE 7 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 JENAVIVE HERRINGTON, SUPERVISOR FROM CENTRAL COLLECTIONS ANSWERED QUESTIONS FROM THE BOARD. MOTION: I MOVE TO 1) ADOPT THE ORDINANCE AMENDING CHAPTER 36 OF THE BUTTE COUNTY CODE AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: KIRK; SECOND: LAMBERT) VOTE: MOTION APPROVED 5 -0 1405-006 9:40 a.m. - Public Hearing - Introduction of an Ordinance Amending Chapter 23B of the Butte County Code, Entitled "Water Wells" to Establish Requirements for Exploratory Wells - The use of exploratory wells began in the early 2000s to allow developers and potential purchasers of land to verify the presence of an adequate supply of groundwater prior to making significant investments in their projects or purchases. The only difference between an exploratory well and any other well in terms of permitting, construction, development, and use, has been the Disclosure Statement by which the applicant for an exploratory well agrees that the exploratory well permit will not convey to the parcel further development rights. Problems arose when exploratory wells were being used to facilitate unpermitted development activities. To address this problem, the Board of Supervisors, on November 5, 2013, directed the Public Health Department to develop a program requiring new exploratory wells to be capped and inspected annually to assure they remain unused prior to completion of a process for verifying conformance with state and local requirements at the time of parcel creation. The program developed by the department requires property owners with exploratory wells to obtain annual maintenance permits issued by Environmental Health, and to submit, as part of the maintenance permit renewal process, a current inspection report by a Certified Maintenance Specialist. Certified Maintenance Specialists will be certified by Environmental Health to perform maintenance inspections, and will be required to submit inspection reports to Environmental Health within 48 hours of the inspections. CATHY RAEVSKY, DIRECTOR OF PUBLIC HEALTH AND BRAD BANNER, ENVIRONMENTAL HEALTH DIRECTOR PROVIDED A REPORT. THE FOLLOWING INDIVIDUALS ADDRESSED THE BOARD: JOHN SCOTT; DAVID MOENCH; LORETTA TORRES. MOTION: I MOVE TO DIRECT STAFF TO COME BACK WITH AN AMENDED ORDINANCE TO REMOVE ANY REFERENCE OR REQUIREMENT FOR AN INSPECTION. THIS CHANGE WILL ALSO AMEND THE REQUIREMENT FOR FEES FOR THE INSPECTIONS AND THE ANNUAL INSPECTIONS. I ALSO DIRECT TO DOUBLE THE PROPOSED PENALTY AMOUNTS FOR VIOLATIONS. (MOTION: CONNELLY; SECOND: KIRK) PAGE 8 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 VOTE: MOTION APPROVED 5-0 1405-007 General Plan Follow-Up and Implementation by Director of Development Services. TIM SNELLINGS, DIRECTOR OF DEVELOPMENT SERVICES PROVIDED A REPORT. 1405-008 Butte County Behavioral Health Cash Deficit Reduction Plan -The Department of Behavioral Health has experienced cash deficits for several fiscal years. The department's cash deficit was first identified when it was moved out of the General Fund and was established as its own fund in FY 2008-09. Since then, the year-end cash deficit has been as high as $7 million and has varied from year to year. The department has worked with Administration to develop strategies to address the problem since it was first identified. While there have been periodic improvements over the years, the cash deficit persists and must be resolved. The staff report provides an overview of this complex issue and outlines action steps to address the cash deficit and build cash reserves for future financial sustainability. (Behavioral Health) CATHI GRAMS, INTERIM DIRECTOR OF BEHAVIORAL HEALTH PROVIDED A REPORT. THE FOLLOWING INDIVIDUALS ADDRESSED THE BOARD: PAUL CARNER AND KEN FLEMING. THIS ITEM WAS INFORMATION ONLY. NO BOARD ACTION TAKEN. 1405-009 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law,the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. THE FOLLOWING INDIVIDUAL ADDRESSED THE BOARD: PAUL CARNER. 1405-010 ADJOURNED TO CLOSED SESSION ON THE FOLLOWING ITEMS: 1. ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 1 CASE: COUNTY OF BUTTE v. NATIONAL INDIAN GAMING COMMISSION; PHILLIP N. HOGAN, U.S. DISTRICT COURT- DISTRICT OF COLUMBIA, CASE NO. 08-00519. 2. SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2) - 1 POTENTIAL CASE: WALNUT HILL ESTATE ENTERPRISES v. COUNTY OF BUTTE, ET AL. PAGE 9 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 3/11/2014 3. CONFERENCE WITH LABOR NEGOTIATOR PURSUANTTO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS:JACK HUGHES& BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA- MANAGEMENT/SUPERVISORY UNIT; DSA-GENERAL UNIT; BCCOA-SUPERVISORY UNIT; BCCOA-GENERAL UNIT; CONFIDENTIAL UNIT; PPOA- MANAGEMENT UNIT; NON- REPRESENTED UNIT THERE WERE NO ANNOUNCEMENTS FROM CLOSED SESSION THERE BEING NO FURTHIf.:R BUSINESS BEFORE THE BOARD THE MEETING WAS ADJOURNED AND WILL RECONVENE AT A REGULAR MEETING OF THE BOARD TO BE HELD ON MARCH 25, 2014. PAGE 10