HomeMy WebLinkAboutM032712 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
9:00 A.M.—CALL TO ORDER
Call to Order- Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville.
Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Yamaguchi
Pledge of Allegiance to the Flag of the United States of America.
Observation of a Moment of Silence.
1206-001 CORRECTIONS AND/OR CHANGES TO THE AGENDA.
A MEMBER OF THE PUBLIC REQUESTED ITEM 3.21 (AUTHORIZATION TO MODIFY LINCOLN BLVD.
HIGHWAY SAFETY IMPROVEMENT PROGRAM MEDIAN PROJECT) BE REMOVED FROM THE
CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA
1206-002 CONSENT AGENDA
1. Resolution Acknowledging the Retirement of Tom Evans, MFT-action requested -ADOPT RESOLUTION
AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
2. Rush Personnel Services, Inc. - Rush Personnel provides payroll services for Butte County Behavioral
Health (BCDBH) consumers who are receiving training and work experience through BCDBH offices in
clerical, maintenance duties, gardening, tutoring or presenting information and education to community
groups to lessen negative attitudes of community members regarding mental illness. All positions are
under the supervision of BCDBH staff. BCDBH supports the recovery and training of our clients to enable
them to move into more independent living. BCDBH requests approval from the Board of Supervisors to
amend its agreement with Rush Personnel for Fiscal Year 2011/2012. This amendment will provide
additional work experience and training through Substance Abuse and Mental Health Services
Administration-Children Affected by Methamphetamine (SAMHSA CAM) grant funds. The term of this
contract remains July 1, 2011 through June 30, 2012. The maximum financial obligation under this
agreement shall not exceed $261,867 (this is an increase of$18,394 for FY 11/12). This contract is within
the FY 11/12 budget utilizing SAMHSA CAM grant funds. This has no impact on County General Fund -
action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT
TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Behavioral Health)
3. Relief of Accountability and Fixed Asset Purchase - BCDBH requests relief of accountability from fixed
asset #26700, a Dodge truck, which was stolen last year and vandalized beyond repair. BCDBH requests
approval for the purchase of a replacement truck (fixed asset). The vehicle will be utilized in the Mental
Health Services Act (MHSA) SEARCH programs that provide services to the homeless. This purchase is
being funded with savings in other accounts. There is no impact to the County General Fund - action
requested - 1) APPROVE RELIEF OF ACCOUNTABILITY; 2) APPROVE FIXED ASSET PURCHASE IN THE
AMOUNT OF $26,000; AND 3) APPROVE RELATED BUDGET ADJUSTMENT (4/5 vote required).
(Behavioral Health)
BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
4. Budget Adjustment - In December 2011, the Board approved a contract with Aegis Medical Systems, a
Narcotic Treatment Provider (NTP). This was completed as part of the 2011 Realignment legislation that
eliminates the State Department of Alcohol and Drug (ADP). In the past, ADP contracted directly with
Aegis Medical Systems, Inc. As of January 2012, the BCDBH is responsible for the contract with Aegis
Medical Systems Inc. due to the change of responsibilities at the State level. In December 2011, BCDBH
did not request to add the unanticipated revenue that would be received for this new contractual
relationship. The revenue is comprised of both Realignment Sales Tax revenue and Federal Drug MediCal
revenue in equal proportion to the Aegis Medical Systems, Inc. contract maximum. The Aegis Medical
Systems contract maximum for FY 2011/2012 is $734,608, of which $367,304 is projected to be
Realignment Sales Tax and $367,304 is Federal Drug MediCal revenues. Aegis Medical Systems is
reimbursed with these revenues based on actual services delivered multiplied by their approved rate.
There is no impact to the County General Fund -action requested -APPROVE BUDGET ADJUSTMENT(4/5
vote required). (Behavioral Health)
5. Windsor Healthcare, LLC - Windsor Health Care provides meals for patients at the Psychiatric Health
Facility (PHF).They provide meals seven days per week, two meals per day (lunch and dinner) with some
exceptions as detailed in the staff report. Approval is requested to amend the agreement with Windsor
Health Care. This amendment will extend the term through June 30, 2012. BCDBH has issued two
Requests for Proposal (RFP) - one on May 4, 2011 and one on September 2, 2011 - which did not yield
responses that met all RFP requirements. BCDBH will therefore extend the current contract through the
fourth quarter of FY 2011/2012 and continue to explore alternative options to more effectively meet
meal needs at the PHF in a manner that would also be more cost effective for FY 2012/2013. The
amended agreement will cover 2,906 meals at a cost of$7 per meal and approximately 4,743 meals at a
cost of $7.50 per meal. The maximum contract amount shall not exceed $56,400 (department budget
utilizing State Managed Care Revenue). There is no impact to the General Fund - action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Behavioral Health)
6. Sharon Stone, Director of Child Support Services - In order to implement a Memorandum of
Understanding between Butte County and Tehama County, which consolidates the administration of
local child support services and establishes the Butte/Tehama Regional Department of Child Support
Services, the agreement with the Director of Child Support Services must be amended. The amendment
adds language to allow the Butte County Director to also serve as the Director of a Regional Child
Support Department or Agency, at such time Butte County enters into a regional or shared services
agreement with another county or counties - action requested - APPROVE AGREEMENT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER. (Chief Administrative Office)
7. Annual DNA Identification Report for 2011 - Government Code (GC) Section 76104.6 directs California
Courts to levy a $1 penalty for every $10 or fraction thereof upon every fine, penalty and forfeiture
levied on criminal offenses including traffic offenses, but excluding parking offenses, to implement the
DNA Fingerprint, Unsolved Crime and Innocence Protection Act (Proposition 69). 25% of the amounts
collected, including interest, must be distributed quarterly to the State and the remaining 75%, including
interest, can be used for specific local DNA related activities. The County is required to submit an annual
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
report to the Legislature and the Department of Justice, by April 1 of each year, on the total amount of
fines collected, allocated and expended for each authorized program in the preceding calendar year.
During calendar year 2011, $133,818.16 in fees was collected and $475.16 in interest was earned. A total
of $33,573.33 was distributed to the State DNA ID Fund and $100,719.99 was transferred to the Local
DNA - ID Fund. The monies transferred to the Local DNA - ID Fund earned additional interest of
$4,705.87. Expenditures of $113,061.11 were incurred during the calendar year to cover costs of
evidence technicians and clerks in the Sheriff's Office. The Local DNA - ID Fund has a current balance of
$205,621.30.The fund will continue to be used to cover staff and other related costs -action requested -
APPROVE REPORT. (Chief Administrative Office)
8. Tehama County Child Support Services - In June 2011, Butte County Child Support Services (Butte CSS)
entered into an agreement with Tehama County Child Support Services (Tehama CSS) to provide interim
director services due to an extended vacancy in Tehama CSS. After approximately 10 months of assisting
with this vacancy it has been determined that a blending of the two Child Support agencies in the form of
a shared services/regionalization approach would benefit both agencies. These benefits would include
the provision of administrative, fiscal, and training support to the Tehama CSS and as a result of the
shared services/regionalization, Butte CSS would receive an adjustment to the cost effectiveness ratio as
calculated by the State Department of Child Support Services. It is expected this adjustment to cost
effectiveness will have a positive impact on Butte's performance while providing assistance to an agency
with limited resources. The MOU outlines the concept of the shared services/regionalization approach
along with the roles and responsibilities of each agency. There will continue to be no compensation paid
directly by Tehama to Butte under this MOU.There will be no negative fiscal impacts to Butte County.To
assist with fiscal and administrative support to Tehama, Butte CSS anticipates filling the current
vacancies of Accountant, Senior and Administrative Assistant, Senior. Both positions are budgeted
within the current allocation - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO
SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Child Support
Services)
9. Resolution Proclaiming March 2012 as Social Work Month - action requested -ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services)
10. Butte-Glenn Community College District -The Director of the Butte County Department of Employment
& Social Services (DESS) requests that the Board ratify the agreement with the Butte-Glenn Community
College District, for the provision of a General Equivalency Diploma (GED) Preparation Services to
CalWORKs participants. The agreement is from January 1, 2012 through June 30, 2012 not to exceed
$24,900. Because of its vast experience with educating adult learners, Butte College is the ideal provider
of these services. We are requesting ratification of the contract due to the delay in execution. The
semester beginning and ending dates are not flexible and the class had to begin on January 23rd. DESS
did not want to risk losing potential GED candidates and proceeded with the expectation that the
contract would be executed in an expedient manner. The cost is fully covered by the State's CalWORKs
Single Allocation. There is no impact to the County's General Fund - action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER. (Employment and Social Services)
11. Glenn County Human Resource Agency - Approval is requested for an agreement with Glenn County
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
Human Resource Agency, for use of the Northern Regional Child Welfare Services/Case Management
System (CWS/CMS) computer training center. Glenn County provides facilities and training sessions for
participating counties' social work staff.The term of the agreement is July 1, 2011 through June 30, 2012.
The maximum amount payable is $84,178. The cost is fully covered by realigned Child Welfare Services
(CWS) Allocation funds. There is no impact to the General Fund - action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER. (Employment and Social Services)
12. California Security Services, Inc. - Approval is requested for Amendment 6 to the Agreement with
California Security Services, Inc. - DBA Elite Universal Security to provide additional staff hours for
security guard services at the Chico and Oroville Community Employment Centers for vinyl flooring
installation after hours. The term of the agreement remains in effect through June 30, 2012, but
increases the amount by$12,000 to allow for staff hours and overtime.The increased contract maximum
shall not exceed $1,163,787.44. The cost is fully covered by available funds in the department's
Administrative Budget. There is no impact to the County's General Fund - action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER. (Employment and Social Services)
13 Lease Agreement with Signature Services - The Butte County Department of Behavioral Health delivers
the Adult Wellness and Outpatient Center programs from 805 Cedar Street Suites A,B,C, in Paradise
under two leases in hold over status. The existing rate for Suites A and B is $0.789277 per square foot
for the 7,247 square foot facility, for a total monthly lease payment of $5,719.89. The existing rate for
Suite C is $0.70 per square foot for the 1,060 square foot facility, for a total monthly lease payment of
$742.00. Under the new lease agreement, the rent payment will remain fixed for 12 months at $0.70 per
square foot for all three suites totaling $5,814.90 per month. Over the entire term, the new lease
payments will result in a savings of$7,763 compared to current rates. The planned termination date for
the agreement is March 31, 2013, and includes the option to extend for an additional twelve month
period. Funding for this lease is included in the Behavioral Health Department's budget. The reduction
of the lease rate reflects a savings of approximately $7,763 over the term of the agreement - action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Employment and Social Services)
14. AmeriPride Uniform Services - Purchasing Services sent Invitation for Bids (IFB) 58-12, Uniform Laundry
Services for Public Works and the Neal Road Recycling and Waste Facility to eight laundry service
companies located in Northern California. Three bids were received with one of the three determined to
be non-responsive. The lowest responsive and responsible bid was received from AmeriPride Uniform
Services which was 22% lower than the bid received from Aramark Uniform Services. For competitive
analysis, the rates were summarized on a spreadsheet totaling all categories of provisions into a weekly
lump sum rate. The following depicts the completion by respondent: AmeriPride Uniform Service -
Weekly base rate of $33.05 (refer to Exhibit A in the staff report for per unit price and rates); Aramark
Uniform Services - Weekly base rate $42.18; G & K Services - Non-Responsive. Once the selection was
completed, the calculations for the actual contract were based on the rates for the actual projected
usage per employee, per location plus the number of floor mats and shop towels used per week. The
Not-to-Exceed amount of the contract also includes a margin for increased usage over these annual
projections. The annual cost of this contract, not to exceed $43,000 per year with a five year total of
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
$215,000, is funded by Public Works and the Neal Road Recycling and Waste Facility operating budgets
and requires no additional appropriation - action requested - APPROVE AGREEMENT AND AUTHORIZE
THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
(Employment and Social Services)
15. Resolution to Amend The Salary Ordinance - The Department of Human Resources has prepared a
resolution to amend the Salary Ordinance for the following departments:
Public Health: Requests that an existing position of Environmental Health Specialist,
Senior/Environmental Health Specialist/Environmental Health Specialist, Associate be flexibly staffed to
include the classifications of Hazardous Materials Management Specialist, Senior/Hazardous Materials
Management Specialist/Hazardous Materials Management Specialist, Associate. This position is located
in the Hazardous Materials Program and will give the Environmental Health Division the flexibility to fill
the vacancy with the classification that best meets the needs of the program. This change will leave the
total allocations in the department unchanged and will result in no fiscal impact to the department -
action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
16. Northern Valley Catholic Social Services (NVCSS) - Butte County Public Health has been awarded an
allocation of $815,000 ($275,001 for FY 2011/2012 and $539,999 for FY 2012/2013) by the California
Department of Public Health to expand an existing home visiting program provided through NVCSS. The
purpose of the home visiting program is to improve pregnancy outcomes, prevent child abuse and
enhance parent child bonding by providing one-on-one assistance to mothers to strengthen their
parenting skills. The current program is funded by the Butte County Children and Families Commission
to serve women under age 25 living in southern Butte County that give birth at Oroville Hospital. A
review of birth data, child abuse and neglect data, poverty statistics and other health indicators show
that Paradise, Magalia and southern Butte County would derive the most benefit from expansion of the
program. Public Health's new allocation will expand services to mothers under the age of 25 living in
these areas that give birth at Feather River Hospital. Requested is a contract with NVCSS to implement
expansion of the home visiting program for the period of March 27, 2012 to June 30, 2013, with a
maximum amount payable of $774,848 ($253,948 for FY 11/12 and $520,900 for FY 12/13). A small
portion of the allocation each year will be utilized by Public Health for staff oversight of the program and
to attend training required by the State. This contract is 100% federally funded program. There is no
impact to County General Fund - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE
RELATED BUDGET ADJUSTMENT(4/5 vote required). (Public Health)
17. Office of Traffic Safety eGrant System -At the December 13, 2011 Board of Supervisors meeting, a grant
between the California Office of Traffic Safety (OTS) and Public Health for the provision of an educational
campaign targeted to increase awareness of child safety seat restraint misuse or non-use and how to
support safe transportation of Butte County children was approved. At the time, OTS was in the process
of changing their grant system over to the eGrant system, an online program. The Department was not
made aware that the eGrant system requires that there be a designee authorized by the Board the
Supervisors to execute all grant documents within the eGrant system. OTS requires that they receive
written notification of the appointed designee. Requested is the authorization for the Assistant Public
Health Director to be appointed the official designee for the OTS eGrant system and a letter be sent to
OTS verifying the appointment -action requested -AUTHORIZE ASSISTANT PUBLIC HEALTH DIRECTOR AS
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
THE DESIGNEE TO EXECUTE ALL DOCUMENTS RELATED TO THE OTS GRANT WITHIN THE EGRANT
SYSTEM; AND APPROVE LETTER TO OTS AND AUTHORIZE CHAIR TO SIGN. (Public Health)
18. Resolution Recognizing National Public Health Week 2012 - In 1995, a Presidential proclamation
designated the first week of April each year as National Public Health Week. In observance of Public
Health Week, the Public Health Department is requesting the Board of Supervisors adopt a resolution
recognizing the week of April 2nd through 8th as National Public Health Week 2012. The theme for this
year's National Public Health Week is "A Healthier America Begins Today: Join the Movement."
Nationally, nearly 1 million Americans die every year from diseases that could be prevented. Even small
preventive changes and community initiatives can make a big difference in living healthier lives. The
Public Health Department will be focusing its local educational efforts during Public Health Week on the
daily themes of the National Public Health Week. The themes include Active Living and Healthy Eating,
Living Tobacco & Drug Free and Preventing Alcohol Abuse, Preventing Communicable Diseases,
Promoting Reproductive and Physical Health, and Promoting Mental and Emotional Well-Being - action
requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Health)
19. Siller Construction -The Public Works Waste Management Division applied for and received a Farm and
Ranch Solid Waste Cleanup and Abatement Grant (the Grant) from the Department of Resources
Recycling and Recovery (CalRecycle) for the removal of illegal dump sites on rural lands where the
property owner is not responsible for the illegal dumping. Scope of work for the cleanup will include
removal, recycling and/or disposal of approximately 3,600 waste tires, two abandoned single wide
mobile homes, seven vehicles, vehicle parts, appliances, household garbage, scrap metal and
miscellaneous debris from four large parcels totaling approximately 240 acres. Contractor will also install
approximately 2,000 feet of field fence to secure one of the dump sites. The department sent out a
Request for Quotes and received two responses in the amount of $24,200 and $59,560. The lowest
responsive and responsible quote was from Siller Construction.The grant will provide for reimbursement
of expenses the department incurs for cost of the cleanup and administering the contract. Cost of
contract will be funded by the Neal Road Recycling and Waste Facility operating budget and requires no
additional appropriation. CalRecycle will reimburse the County for the final contract amount up to
$32,200 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
20. Resolution Naming a Private Road - The Department of Public Works, Land Development (LD) Division
recently received a Petition from Mr. Kurt Maechtlan to name a private road that serves three lots he
currently owns in the Concow area off of Yankee Hill Road. As the Address Coordinator for the County
the LD staff reviewed the proposed five (5) road names submitted by Mr. Maechtlan to determine that
they did not duplicate or sound similar to any existing road names in the County. One of the proposed
names met this criteria and that was the name of Golden Hawk Lane. In conformance with BCC 32-5 LD
staff is recommending that the private road be named Golden Hawk Lane and have prepared a
resolution of the Board of Supervisors for your review and approval - action requested - ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
21. Adoption of an Ordinance of the County of Butte Amending Sections 26-22, 26-24, 26-25, 26-29, and 26-
33 to Article IV, Entitled "Flood Hazard Prevention," of Chapter 26, Entitled "Buildings," of the Butte
County Code - At the December 13, 2011 Board meeting, the Board directed staff to prepare an
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
amendment to the Butte County Flood Hazard Prevention Ordinance (found in Chapter 26). The reason
for the amendment was to remove the requirement to prepare an Elevation Certificate for building
permits in the Zone X (Shaded) areas of the County (see Staff report from Development Services for
12/13/2011 Item 4.06). At the March 13, 2012 Board meeting, the Board waived the first reading of the
ordinance - action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Public
Works)(From 3-13-12 [4.06]) (Public Works)
22. Tax Sale Services of California - The Treasurer-Tax Collector's Department is requesting approval of an
agreement with Tax Sale Services of California to coordinate its June 2012 internet auction of tax-
defaulted properties. Properly conducting a tax sale requires extensive knowledge of real property and
property tax law statutes, knowledge which is ancillary to the routine tax collection process. Preparing
for an internet auction requires an even greater level of expertise and preparation. Tax Sale Services of
California, a sole proprietorship owned by Steve Hourigan, specializes in assisting counties in conducting
internet auctions. Mr. Hourigan is the former Supervisor of the Tax Defaulted Land Unit of the California
State Controller's Office, where his responsibilities included supervising California's property tax sales
and advising county tax collectors as to their duties under the law. Tax Sale Services of California is
uniquely qualified and is the only known provider of the type of comprehensive tax auction coordination
and liaison services required by the department. This vendor coordinated the department's first internet
auction six years ago with exceptional results. Subsequent auctions in 2008 and 2010 saw similar success.
The 2012 contract expense, not to exceed $58,990, is included in the department's 2011/12 budget and
will be offset by auction fee revenues. This service is separate from the provision of the actual on-line
auction, for which the County is currently in the Request for Qualifications phase. There is no fiscal
impact - costs are offset by auction fee revenues - action requested - APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER. (Treasurer/Tax Collector)
23. Columbia Ultimate Business Systems, Inc. - This Software Support amendment agreement is for the
period of July 1, 2012 through June 30, 2013 and will increase the contract total by $24,504, which is
slightly less than last year's amendment due to the completion of a one-time system upgrade. Columbia
Ultimate provides technical assistance and licensing to the users of their collector software systems. Each
year we renew our Software License Agreement and Software Support Module - Silver Support
Agreement. A percentage of the value of the software previously purchased sets the renewal fee
schedule. Cost breakdown: the Annual Software License Agreement is $4,248 and the Annual Software
Support Module/Silver Support is $20,256. The cost is offset by collections revenue - action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Treasurer/Tax Collector)
24. Immedia - The Central Collections Division of the Treasurer-Tax Collector Department utilizes the
Immedia Division of Columbia Ultimate to mail customer letters that are initiated by the Revenue and
Reimbursement Officers in the course of their daily work. The department uses the software collection
systems of Columbia Ultimate to service the Court and the County's delinquent debt portfolio. Immedia
is the business unit of Columbia Ultimate that handles the billing and letter program piece of the overall
collections program. Each year, the contract is amended to cover anticipated levels of service needed for
the coming fiscal year. Amendment N extends the contract term to June 30, 2013 and provides for a
maximum payment of$27,000 during FY 2012/2013.The $2,000 increase in costs over last fiscal year will
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
cover an anticipated increase in the number of documents mailed, including increased postage costs.
The cost is offset by collections revenue - action requested - APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER. (Treasurer/Tax Collector)
25. Loomis Armored US, LLC - The Butte County Treasurer-Tax Collector's Treasury Division contracts with
Loomis Armored US, LLC to transport securely sealed shipments of currency and coin to US Bank on a
daily basis. The original contract includes a provision which allows Loomis to annually increase the
service fees based upon the year to year changes in the Consumer Price Index (CPI) or other applicable
economic factors. Yearly rate adjustments may not exceed 2% for the first three years of the contract
and require a fully executed contract amendment. Loomis is now requesting an amendment to the
agreement to increase service fees only (does not affect fuel charges and overages) by 2% in year two
(January 1, 2012 to December 31, 2012) and 2% in year three (January 1, 2013 to December 31, 2013).
While year one costs remain unchanged at $8,286.54 ($7,367.28 service fees, $519.26 fuel, $400.00
overages), the updated cost for year two will now be $8,459.85 ($7,514.63 service fees, $545.22 fuel,
$400.00 overages) and for year three will be $8,637.40 ($7,664.92 service fees, $572.48 fuel, $400.00
overages). The total "not to exceed" cost of the three year contract will increase slightly to $25,383.78 -
action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT
TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Treasurer/Tax Collector)
26. Resolution Recognizing Sexual Assault Awareness Month - action requested - ADOPT RESOLUTION
AND AUTHORIZE THE CHAIR TO SIGN. (Rape Crisis Intervention and Prevention)
MOTION: I MOVE TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 3.21 (AUTHORIZATION
TO MODIFY LINCOLN BLVD. HIGHWAY SAFETY IMPROVEMENT PROGRAM MEDIAN PROJECT)
WHICH WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION. (MOTION: YAMAGUCHI;
SECOND: KIRK)
VOTE: Motion APPROVED 5 -0
REGULAR AGENDA
Items Removed from the Consent Agenda for Board Consideration and Action.
1206-003 Authorization to Modify Lincoln Blvd. Highway Safety Improvement Program (HSIP) Median Project-
Butte County was awarded a Highway Safety Improvement Program grant for a project on Lincoln
Boulevard, between Arnold Ave. and Elgin St. The project included installing a concrete center
median with turn pockets at intersections and other key locations. The project was completed in
November 2011. Based on field observations and driver behavior on this section of Lincoln Blvd,
Public Works worked with the Oroville CHP to identify two locations where modifications to the
median will improve safety. The recommended modifications are along the Beaver Market frontage
area and at the intersection of Jefferson Street. The estimated cost is approximately $122,000 to
$147,000. The Department has sufficient Road Funds to complete this project if approved. There is
no impact to the General Fund -action requested -AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
MODIFY THE LINCOLN BLVD. MEDIAN ALONG THE BEAVER MARKET FRONTAGE AND AT THE
INTERSECTION OF JEFFERSON STREET AND TO GO OUT TO BID FOR THE PROPOSED WORK. (Public
Works)
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE
REGULAR AGENDA. GARY HEBERT ADDRESSED THE BOARD. MIKE CRUMP, DIRECTOR
OF PUBLIC WORKS PROVIDED A REPORT.
MOTION: I MOVE TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MODIFY THE LINCOLN BLVD. MEDIAN
ALONG THE BEAVER MARKET FRONTAGE AND AT THE INTERSECTION OF JEFFERSON STREET AND TO
GO OUT TO BID FOR THE PROPOSED WORK. (MOTION: CONNELLY; SECOND: KIRK.)
VOTE: Motion APPROVED 5 -0
1206-004 2012 California Building Officials (CALBO) "Building Department of the Year Award" - Recognizing
Butte County's Building Division as a leader in the State, the California Building Officials Association
(CALBO) has awarded Butte County with the 2011-2012 Building Department of the Year Award.
Butte County's Building Division Manager Nancy Springer was presented with the award in February
at the 50th anniversary of California Building Officials Annual Business Meeting. Bob Latz, Building
Services Manager, City of Oakdale and Board of Director, CALBO will be present and speak to the
meaning and importance of this award. The Building Division Staff will be present to provide a short
slide presentation of the submitted application and outline the achievements recognized by CALBO -
action requested -ACCEPT FOR INFORMATION. (Development Services)
TIM SNELLINGS, DIRECTOR OF DEVELOPMENT SERVICES AND NANCY SPRINGER, BUILDING
DIRECTOR PROVIDED A REPORT.THERE WAS NO BOARD ACTION TAKEN.
1206-005 9:30 a.m. Public Hearing - Consideration of the Submittal of a State Community Development Block
Grant (CDBG) Application - Each year, the State CDBG program allocates funds for eligible activities.
This year, the Community Development and Economic Development Allocations of the State CDBG
program published a combined Notice of Funding Availability (NOFA). Eligible cities and counties may
submit applications to fund eligible CDBG activities under the NOFA. Eligible jurisdictions may apply
for up to $2,000,000 for eligible CDBG activities within the categories of: Enterprise Fund, Housing,
Public Improvements, Public Service, Public Facilities and Planning and Technical Assistance (PTA)
Activities. County staff recommends applying for $850,000 for the following activities: 1) Housing -
Housing rehabilitation in the unincorporated areas of Butte County; 2) Enterprise Fund -
Microenterprise business assistance; and 3) PTA - Phase 1 County-wide Americans with Disabilities
Act (ADA) Self-Evaluation and Transition Plan. If the PTA grant is awarded to Butte County, $5,000
will be allocated from General Services General Fund allocation as cash match for the Phase 1
County-wide ADA Self-Evaluation and Transition Plan - action requested - ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (Administration)
CASEY HATCHER, MANAGER FOR PROGRAM DEVELOPMENT PROVIDED A REPORT.
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
MOTION: I MOVE TO ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: KIRK; SECOND:
YAMAGUCHI)
VOTE: Motion APPROVED 5 -0
1206-006 9:40 a.m. Timed Item - Report from CSU Chico Center for Economic Development on Northern
California Broadband Planning Efforts - The Corporation for Education Network Initiatives in
California (CENIC), was recently awarded two planning grants from the California Public Utilities
Commission to manage the work of two consortia over the next three years: The Northeastern
California Connect Consortium (NECCC) and the Upstate California Connect Consortium (UCCC). The
CSU Chico Center for Economic Development is CENIC's management partner. It is the mission of
NECCC and UCCC to develop and facilitate the implementation of a broadband infrastructure plan
for Northern California. Cathy Emerson, Project Manager for the CSU Chico Center for Economic
Development, has requested the opportunity to provide the Butte County Board of Supervisors with
an update on their planning efforts - action requested - ACCEPT FOR INFORMATION.
(Administration)
JENNIFER MACARTHY MANAGER OF ECONOMIC DEVELOPMENT INTRODUCED THIS ITEM.
CATHY EMERSON WITH CSU CED PROVIDED A REPORT. THERE WAS NO BOARD ACTION TAKEN.
1206-007 9:55 a.m. Timed Item - Butte County Fire Safe Council (BCFSC) HR1424 Contract -The Federal Forest
Reserve Funds under Title III of the Secure Rural Schools and Community Self-Determination Act of
2000 has extended the program an additional year. The Board directed that all community input to
this process be funneled through the BCFSC in lieu of a Resource Advisory Committee. The BCFSC
requests for Title III projects by advertisement in local newspapers on December 16, 2011. The
application period closed with proposals received by the BCFSC prior to the close of business on
January 27, 2012. Following approval by the BCFSC, the recommended list of projects was advertised
in the local newspapers initiating a 45-day public comment period on February 4, 2012. No
correspondence was received prior to the end of the 45-day comment period on March 20, 2012.
The recommendations for FY 2011/2012 HR 1424 project funding submitted by the BCFSC are
included in the staff report. In addition, a master agreement has been developed to contract with
the BCFSC to implement the HR 1424 projects approved by the Board. The amount of available
funding for FY 2011/2012 is $30,042 (department budget) - action requested - 1) APPROVE THE HR
1424 PROJECTS AS RECOMMENDED BY THE BCFSC; AND 2) APPROVE MASTER AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN. (Fire)
FIRE CHIEF GEORGE MORRIS INTRODUCED THE ITEM. DARREL WILSON WITH THE FIRE SAFE
COUNCIL PROVIDED A REPORT.
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
MOTION: I MOVE TO: 1)APPROVE THE HR 1424 PROJECTS AS RECOMMENDED BY THE BCFSC; AND 2) APPROVE
MASTER AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: YAMAGUCHI; SECOND:
CONNELLY)
VOTE: Motion APPROVED 5 -0
1206-008 2011/2012 Butte County Board of Education Tax and Revenue Anticipation Notes -The Butte County
Board of Education is requesting the Board's authorization to issue and sell "Butte County Board of
Education, Butte County, State of California, 2011-12 Tax and Revenue Anticipation Notes" (or
TRANS), in a principal amount not to exceed $6,200,000 and approving certain other matters related
thereto. Government Code Section 53853 provides that such notes must be issued in the name of
the Board of Education by the Board of Supervisors of the County. Due to deferrals of State
apportionments and the timing of property payments, many school districts are projecting negative
General Fund cash balances during FY 2011/2012.These TRANS will address cash shortfalls occurring
at the end of FY 2011/2012 for participating school districts, and will be repaid from deferred State
revenues received during 2012-2013 but attributable to FY 2011/2012. The TRANS will be a general
obligation of the Butte County Board of Education. The County has no fiduciary responsibility as to
the repayment of these notes - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN. (Treasurer-Tax Collector)
PEGGY MOAK, ASSISTANT TREASURER/TAX COLLECTOR PROVIDED A REPORT.
MOTION: I MOVE TO ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: KIRK;
SECOND:YAMAGUCHI)
VOTE: Motion APPROVED 5 -0
1206-009 Northern Sacramento Valley Integrated Regional Water Management (NSVIRWM) - On April 13,
2010,the Board of Supervisors voted unanimously to participate in the (NSVIRWM) planning process.
This effort is currently developing the Goals and Objectives of the NSVIRWM Plan which will serve as
the foundation of this regional planning document. The Water Commission voted unanimously to
submit the Goals and Objectives created under the Butte County Water Resources Plan approved by
the Board in 2005, as revised by the Commission at their March 7, 2012 meeting, as a basis for Butte
County input into the development of the NSVIRWM Goals and Objectives - action requested -
APPROVE THE RECOMMENDATIONS OF THE BUTTE COUNTY WATER COMMISSION TO: 1) FORWARD
THE REVISED GOALS AND OBJECTIVES FROM THE 2005 BUTTE COUNTY PLAN TO THE NSVIRWM TAC
BY THE APRIL 10, 2012 DEADLINE FOR CONSIDERATION IN THE DEVELOPMENT OF THE FINAL
NSVIRWM GOALS AND OBJECTIVES; AND 2) DIRECT STAFF TO CONTINUE DISCUSSION AT THE APRIL
19, 2012 NSVIRWM TAC MEETING TO FURTHER REFINE THE REGIONAL GOALS AND OBJECTIVES TO
REMAIN COMPATIBLE WITH THE GOALS AND OBJECTIVES PRESENTED IN TABLE 1 OF THE MARCH 12,
2012 STAFF REPORT. (Water and Resource Conservation)
PAGE 11
BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
PAUL GOSSELIN AND VICKIE NEWLIN PROVIDED REPORTS TO THE BOARD
MOTION: I MOVE TO APPROVE THE RECOMMENDATIONS OF THE BUTTE COUNTY WATER COMMISSION TO: 1)
FORWARD THE REVISED GOALS AND OBJECTIVES FROM THE 2005 BUTTE COUNTY PLAN TO THE
NSVIRWM TAC BY THE APRIL 10, 2012 DEADLINE FOR CONSIDERATION IN THE DEVELOPMENT OF
THE FINAL NSVIRWM GOALS AND OBJECTIVES; AND 2) DIRECT STAFF TO CONTINUE DISCUSSION AT
THE APRIL 19, 2012 NSVIRWM TAC MEETING TO FURTHER REFINE THE REGIONAL GOALS AND
OBJECTIVES TO REMAIN COMPATIBLE WITH THE GOALS AND OBJECTIVES PRESENTED IN TABLE 1 OF
THE MARCH 12, 2012 STAFF REPORT. (MOTION: CONNELLY; SECOND: WAHL)
VOTE: Motion APPROVED 5 -0
1206-010 Introduction of an Ordinance Amending Section 26-62 and 26-89 of Article VI Entitled "Regulations
for Limited Density Owner-Built Rural Dwellings" of the Butte County Code - The existing ordinance
was approved as a three-year pilot program and is scheduled to expire on May 7, 2012. Staff
presents this ordinance amendment for the Board of Supervisors consideration to extend the
ordinance for an additional period of three years until June 30, 2015. Community contacts have
informed the department that it has taken longer for property owners to rebuild in the area.
Additionally, the County has been awarded a Disaster Recovery Initiative (DRI) grant for the wildfire
areas. The DRI grant program will be available until March 31, 2014. Additionally, language is
proposed within section 26-89 to clarify fire sprinkler requirements - action requested - WAIVE THE
FIRST READING OF THE ORDINANCE. (Development Services)
NANCY SPRINGER, BUILDING DIVISION MANAGER PROVIDED A REPORT TO THE BOARD.
THE FOLLOWING INDIVIDUALS ADDRESSED THE BOARD: LAUREL BALSOM BEHR;
AMANDA PYLE; BRENDA WRIGHTMEYER; AND CALEB CASEY.
MOTION: I MOVE TO WAIVE THE FIRST READING OF THE ORDINANCE, AND DIRECT TO AMEND THE
EXTENSION DATE OF THE ORDINANCE TO DECEMBER 31, 2012 AND WITH A CHANGE TO 1250 SQ
FEET ON STICK-BUILT STRUCTURES. (MOTION: CONNELLY; SECOND:YAMAGUCHI)
VOTE: Motion APPROVED 5 -0
1206-011 Public Health Accreditation - Public Health Departments throughout the United States are being
encouraged to embrace the accreditation process. Accreditation is the process used by an
organization to become certified in meeting a defined and agreed-upon standard of care and service
delivery. It is similar to what a hospital must go through in determining whether their processes
meet a certain standard and if their care is resulting in positive outcomes. The same is true for Public
Health accreditation. In California, local health departments have been told that future Federal
funding will be tied to accreditation. The Center for Disease Control and other federal agencies are
strongly encouraging local health departments to begin planning and preparing for accreditation.
PAGE 12
BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
Additionally, the California Department of Public Health's long-range plan includes State
accreditation by the year 2014. Butte County Public Health believes the accreditation process will
assess and define local health issues, enhance collaboration with partners and outreach to the
community to improve health outcomes, and will result in data that will assist not only Public Health
but other health providers to focus on health issues in Butte County that can be positively impacted.
In order to succeed, some reorganization within Public Health will be needed to form a Community
Health Division focused on accreditation over the next 3 to 5 years. There will be no impact on
County General Funds. All costs associated with accreditation will be supported by Public Health
Realignment. No new positions are requested. Reorganization of existing staff to form a Community
Health Division will be included in Public Health's FY 2012/2013 requested budget -action requested
-ACCEPT FOR INFORMATION. (Public Health)
PHYLLIS MURDOCK, DIRECTOR OF PUBLIC HEALTH PROVIDED A REPORT. THERE WAS
NO BOARD ACTION TAKEN.
1206-012 Options for the Future of Library Services - In November 2011, the County Library Director resigned.
With the combination of continuing economic and fiscal pressures and no permanent Library
Director, the Chief Administrative Officer contracted for an analysis of options for sustaining library
services in Butte County into the future. The staff report provides background and history on the
Butte County Library System; trends and challenges facing California libraries; the changing role of
libraries in Butte County communities; information on the library budget and funding sources; and
options for restructuring, maximizing funding and optimizing public service - action requested -
ACCEPT FOR INFORMATION; PROVIDE DIRECTION TO STAFF REGARDING FURTHER ANALYSIS.
(Administration)
JAN CHRISTOFFERSON, INTERIM DIRECTOR OF THE LIBRARY AND DEBORAH HOLMES,
ADMINISTRATIVE ANALYST PROVIDED A REPORT.
1206-013 PUBLIC COMMENT (each speaker limited to five minutes)
LESLIE MORE ADDRESSED THE BOARD.
1206-014 Boards, Commissions and Committees
1. Appointments to Listed Vacancies (NONE)
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
2. Consideration of Redevelopment Oversight Board Public Member Appointment for Chico -action
requested -APPOINT MEMBER.
MOTION: I MOVE TO APPOINT WES GILBERT TO THE CHICO REDEVELOPMENT OVERSIGHT BOARD.
(MOTION: WAHL; SECOND: YAMAGUCHI )
VOTE: Motion APPROVED 5—0
3. Board Member or Committee Reports
SUPERVISOR LAMBERT REPORTED ON ATRIP TO WASHINGTON D.C.
SUPERVISOR YAMAGUCHI REPORTED ON THE FORECLOSURE WORKSHOP IN PARADISE.
SUPERVISOR CONNELLY REPORTED THERE ARE REQUESTS TO THE FEDERAL GOVERNMENT BY
VARIOUS STATE AND LOCAL JURISDICTIONS FOR ADDITIONAL REVIEW TIME ON THE U.S.
FOREST SERVICE'S TRAVEL MANAGEMENT PLAN.
SUPERVISOR KIRK REPORTED ON A MEETING REGARDING THE HAZARD MITIGATION PLAN AND
ON AN INFORMATIONAL MEETING IN THE EL MONTE AREA IN CHICO REGARDING SEWERS.
SUPERVISOR KIRK AND CONNELLY REPORTED ON THE WATER FORUM SPONSORED BY
ASSEMBLYMAN DAN LOGUE.
1206-015 Update of the Current Budget and Legislative Issues by the Chief Administrative Officer
PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, PROVIDED A REPORT.
RECESS:
THE BOARD RECESSED AS THE BUTTE COUNTY BOARD OF SUPERVISORS AND
CONVENED AS THE THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES.
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BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES
MARCH 27, 2012
MINUTES
CALL TO ORDER- Butte County Board of Supervisors Room, 25 County Center Drive, Oroville.
Trustees present: Supervisors Connelly Wahl, Kirk, Lambert and Yamaguchi
The Board of Trustees is required to convene at least once a quarter pursuant to Health and
Safety Code 9029.
CONSENT AGENDA (No Items)
REGULAR AGENDA (No Items)
PUBLIC COMMENT(each speaker limited to five minutes) (NONE)
ADJOURNMENT:
ADJOURNED AS THE THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES AND
CONVENED AS IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD.
PAGE 15
BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
IN HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD
MARCH 27, 2012
MINUTES
CALL TO ORDER- Butte County Board of Supervisors Room, 25 County Center Drive, Oroville
Members present: Connelly Wahl, Kirk, Lambert and Yamaguchi
CONSENT AGENDA(No Items)
REGULAR AGENDA (No Items)
PUBLIC COMMENT(each speaker limited to five minutes) (NONE)
1206-001 CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR PURSUANTTO GOVERNMENT CODE SECTION 54957.6:
LABOR NEGOTIATOR: CATHI GRAMS,JACK HUGHES& BRIAN RING
EMPLOYEE ORGANIZATION: CUHW
(This closed session item will be held contemporaneously with the Board of Supervisors Closed Session)
ADJOURNMENT:
ADJOURNED AS THE IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AND
RECONVENED AS THE BOARD OF SUPERVISORS
PAGE 16
BUTTE COUNTY BOARD OF SUPERVISORS MINUTES - 3/27/2012
1206-015 ADJOURNED TO CLOSED SESSION ON THE FOLLOWING ITEMS:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION
54956.8:
PROPERTY: APN DD-022772-03-01
AGENCY NEGOTIATOR: GRANT HUNSICKER
NEGOTIATING PARTY: STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
NEGOTIATIONS: TERMS OF ACQUISITION
2. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA,
DSA- MANAGEMENT/SUPERVISORY UNIT,
DSA-GENERAL UNIT,
BCCOA-SUPERVISORY UNIT,
BCCOA-GENERAL UNIT.
3. ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 3 CASES
LAKE OROVILLE INTERVENTION (FERC PROJECT 2100);AND
SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO SUPERIOR COURT CASE NO.
016338; AND
COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER RESOURCES,YOLO CO. SUP. CT
CASE NO: CV09-1258
4. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT/RECRUITMENT/GOALS, PURSUANT TO GOVERNMENT
CODE SECTION 54957: LIBRARY DIRECTOR
THERE WERE NO ANNOUNCEMENTS FROM CLOSED SESSION.
THERE BEING NO FURTHER BUSINESS BEFORE THE BOARD
THE MEETING WAS ADJOURNED AND WILL RECONVENE
AT A REGULAR MEETING OF THE BOARD TO BE HELD APRIL
10, 2012.
PAGE 17