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HomeMy WebLinkAboutM062171June 21, 1971 RECONVEkTEDa The Board reconvened at 8:30 a.m. for the purpose of budget study. Presents Supervisors Gilman, Madigan, Maxon, McKillop and Chairman Reynolds. Clifton Mickelson, Administrative Officer, and Clark A. Nelson, County Clerk, by Margie Catt, Board of Supervisors' Clerk . 71-1304 BUDGET DISCUSSION Ho_spital_Bud~et Dr. Bailey, Director of the Butte County Hospital and Frank Dingfelder of the Board of Trustees of the Hospital, were present to discuss the proposed budget with the Board members. C1if Mickelson, Administrative Officer, stated that this was an informational budget. He stated that the $300,000 should be shown in this budget as revenue coming in from the hospital, Supervisar McKillop said the income }ust reflects the present rates. He asked how the higher rates will be shown. There is a study going on to raise the rates at the hospital. Dr. Bailey stated it would be around the middle of August before they will know what the rates will be raised to; hospital rates discussed. Dr. Bailey said he felt an increase in rates would be in order. Doctor charges discussed. Operations at the hospital discussed. Hospital revenue explained by Ev Bosworth. Mr. Dingfelder said the Board could forget everything in the budget except the fixed assets. Those figures are firm. Dr. Bailey explained the case load at the hospital. Mr. Dingfelder said it was felt that there were too many employees at the hospital; one of the trustees .is working on the matter. It is felt by the Board of Trustees that the personnel should be reduced. This Board of Trustees is: positive on the fixed assets part of the budget. Mr. Dingfelder. said he would not be willing to give up one item in this pax•t of the budget. Equipment is all County funds items. It was felt that the X300,000 should remain in the budget, If it becomes necessary for the County to .loan the hospital funds, the funds should be taken out of the Reserve for Contingencies. Over and above the loan to the hospital, there should he a reserve for medi-cal billings to the State. It was felt that if the County does not add something to the Reserve far Contingencies, the County will come up short by the end of the next fiscal year. Estimates are that Butte County billing to Medi-Cal will be about $250,000. It was stated that at this time, what the Board is really talking about is another $300,000 loan to the hospital. 'Time spent discussing how the situation. should be handled. The Auditor feels that the County would be taking a chance if they placed only $150,000 in the Reserve for-the hospital. Mr. Mickelson stated that he would.. propose that this Board adopt the hospital budget as proposed. The Board of Trustees will make every effort to keep this hospital on an operating level. fiime spent discussing the modernizing of the present hospital. It was felt the County could nat economically modernize this hospital. It-was stated that the hsopital was taking a loss on the indigent patients. and the taxpayers are paying this cost. Mr. Dingfelder stated that the principal problem of this budget was the cash flow. He explained the problems at the hospital, Billing has to be brought up to date. Equipment has to be bought due to the fact that it is badly needed. Mr. Mickelson said he would recommend that the $400,000 recommended for the hospital in the reserve be reduced to $300,000. Mr. Mickelson stated that if the Reserve gets too high, there will be too many requests for funds from it. On motion of Supervisor McKiilop, seconded by Supervisor Gilman and unanimously carried, the hospital budget-was apgroved tentatively. RECESSo 9045 RECONVENED 9:55 Page 425 June 21, 1971 June 21, 1971 APPBARAN'c~ OF 1~AgT:`L L~ P,;.1,rER.C, A`I`TORlr1~Y A`S LATd, Pi~BLIC D~F~lDERS B:IDGK'r liaoul Le Clerc, attorney at law, appeared to speak on the matter of the Public Defenders Budget. Ile said he represented the Bar Association; Gil Jones, president of the Bar Association, was unable to be present. He said the Board is aware of the prior proceedings that led 'up to the approval of this contract. Because of the rapidi'-.y of the County entering into this contract, the Bar Association was not given the cha•rece to study and present their recommendations or remarks on the matter, He stated that it appears that this cantract~is illegal. He said this was an illegal power of the supervisors, that was used to enter into this contract, Mr. Leclerc stated that the County dex•ives its powers from the State and .its own County Charter, The Government Code pravides that the County can contract for the service of a public defender. He said there were significant problems legally with this con~x•act. He said it was the opinion of the Law Firm of Blade, Farmer, ar_d Leclerc that this contract is illegal. Mr< LeClex•~ requested that the .budget items of this contract be denied and that this Board rescind this contract. Mr. Mace, assistant county counsel, requested that Mr, 'Leclerc°s firm put their objections in wr-i,ting, Mr. Leclere statedhis firm would place these objections in. writing and file them with the Board. Matter taken under advisement at this time, Health Department Budget Dry Heind'1 appeared to discuss the Health Department budget. She presented an item that. has been brought up in. prior years, This was thrown out for Board consideration, There are fees systems that she felt the Board should consider, She felt the matter of fees would bring revenue into the Cou*sty. This would be derived from inspection services and the issuance of permitsa She said that one of the big areas was the fee for certification. for F?iA and Cal let loans. This-always req€~ires an inspection. trip. Thex•e might be one hundred of these inspections a year She felt thex•e should be a fee for this service. Supervisor McKiilop asked if other counties utilize this fee system. Dr. Heindl assured .the Baard that other counties did require a fee for these services. Mr. Mickel-son stated that the fees should ge into the General Fund, Dr. Heindl explained how the fee system could be set up. ?'ime spent discussing the matter of inspection fees. Sum rvisor McKillop said he would not be adverse to this matter of fees. Zt was-felt that Dr. Heindl should sec+sre all the informatioa,she could and put it together and present it to the Board for Cheir study and cansideration. Dr. Heindl stated that there was one other minor item. This is i.n the matter of the migrant health clinic. This should be changed to $54,519. Code No, 369 changed to $54,519. She explained this service. This item is all subvented. Prof. & Specialized Services discussed; this portion of the budget is down. She said this savings would go into Che salary of her assistant, Line item 110, salary and wages, regular, shows an increase of one person. There is an assistant Health Officer9 there is also the 2'~% salary increase from last year that increased this line item. Dr. Heindl has requested the Health education Assistant for the last four years. Time spent discussing the salary increase for Dr. Heizadl. She is at present on Range 38.5, Step 3. They are proposing to adjust her salary upward. She is making less than the medical director at the hospitals Mr. Mickelson stated that her assistant is in Range 37. They are proposing that she go to range 40. Mr. Mickelson explained the salaries paid Dr, Heindl and her assistant; he also explained how these increases could be handled. Lt was felt that Dr. Heindl's salary adjustment should be taken under advisement and discussed. at the time the other department head salaries are discussed. .Page 426 June 21., 1971 ____---- -----===-=4T.use=2~~=1~7~,=-=--_---__---_____ :Lt was moved by Supervisor McKillop and seconded by Supervisor Madigan that Dr. Heindl be reclassified t.o range 42.5 and that her assistant be placed in Pn.nge 40.0 at the same salary as she was employed. Motion discussed. Supex:visor Gilman. said he does not want to go along wi*_h any increases at this time. ,All department head salaries should be cansidered at the same rime. Supervisor McKillop said he would withdraw hi.s motion at this time because he did r_ot want a split vo*_e on this. This will be har..dled at the time al.l. departmen.~ head salaries are reviewed. Mr. Bosworth sta~:ed that Ztem 410, Special Department expense, had been reduced $:t.,00D. this money was for awards for county employees and has been placed in the personnel budget. E:x3:ra help discussed. Ohairman Reynolds suggested that $1,000 should be taken out of extra help and placed i.n. salaries. Discussed, At was approved that $1y000 'be taken from extra help and placed in salaries and wages regular. Dr. Reindl will provide additional information on the fees •to be charged for inspections. Medical-Dare budget•~Page 105 Budget discussed, On motion of. Supervisor~McT~illop, seconded by Supervisor Maxon and unanimously carried, the Medical Oare Budget was tentatively approved at this time. ~_ripp__2_e~__C,n%idren's Sex°vices Budee~ Budget dise.•~;ssed. Dr. Heindl stated ghat i:~ time they would txy to incorporate this budget into the Health Department Budgetg this would make the entire b•udger moxe understandable. She said at this time she would go along w.i.th this budget as proposed. Budget tentatively approved. Rome Health A~ency B•ud~et Dr. Hei.ndl explained the proposed budget. She explained that there might be some changes due to a private company coming .into this area that will give similar services, She said she has now been..infoxmed than they are not intex•ested i.n giving services that cannoi pay so she does not feel she will have an.y trouble with them. Budget discussed. Dr. Heindl stated that this budget is under review and might be placed in the Health Budget in the future, Budget tentatively approved. Board of Supervisors ~SUd~et Budget discussed. Following redvactions ~pprovedo Line item No. Reductions 330 $12,5.00 Time spent discussing the leasing of cars for Supervisors, No action taken on this matter. Budget tentatively approved. Page 427 •7une 21, 1971 June 21., 19'?l Assessment Appeals Board Budge* Budges d~.scussed. It was felt that there would be a gzeat many heazings this year. On moi=3.on cf Supervisor' McIt.i2lop, seconded by Su.pervisox Maxon and unanimously carried, the Board of Snpervisor~' budget and the, Assessment .Appeals Board Budget was x:entati-vely approved. Adminisrative EudQei Budget discussed. Tt is proposed that the number of positions be changed to 69 rather than 5. `This change has been covered by an ordinance that has been adopted by this :Board, Mr. Nickelson stated That the tape recorder in the amount of. 510.5 ca~sld 'be deleted, uiae item 630, fixed assets, and that the steno desk in - the amount of $250, f.-fixed assets could be deleted. On motion of Supervisoz Madigan, seconded by Supervisor McRil.lop and unaaim©+~sly e:arried, the Administrative Budget was Cen.t_aLively approved with the following dele~~ianso Line l.tem Ian, Them Amount deletedo 630 Tape R.ecax'dex' ,510.5,00 6.30 Steno desk, 250.00 Personnel Budge*, Budget discussed. Mr•. Mickel.son explained that there was a change in this 'budget. ~'her.e is a reclassification for the Personnel Officer to Personnel Director, Change i.n sa.lary discussed. Tt was felt that all the salary increases would have to be tak.e;2 at ox~e time. Mr. Mick.elsoR e~,x:plair~ed the iatex'n program. He said he felt this was a very good program. Progx'am discussed. These would be st-ldents doing gzaduate work. T..he i.r!tex'ns would be Butte Gou*_?.ty residents only. `T'his is not a "'make wox'k'° projecto i~~ is a txain,ing program. Tt was felt ghat this was a goad program. fihere are many ,jobs that coa~ld be handled by these interns. Tr was stated that 5500 should be added to Line :item 410., for safety awards, eniitled Special 1~xper!se. . On mOLlOR of Supervisor. Mcltillop., seconded by 5upervisoz Gi.iman anal carx'i.ed, T'ersonn.el Budget. was ten•tati.vely approved, with the addition of Line ]:tem ~o0 4'10 Speciai.Pxpense, in the amount of $.500 to cover employee awards, and with ehe andersraading that fsxrther consf.dezation would be given to the reclassification. of the personnel officer to Personnel Director at a later date. AY.RSo Supervisors Gilman„ Madigan, Mc:Killop and Chairman Reynolds l~ORSo Supervisor Maxon. RRC$SSED~ lTe.5.5 RRC01`Ti}~l'~Ds 1.030 BUDG)?'T DTSGLSSTO:~ RBSU7~D Purchasine & Civil Disaste~ r B_ ud Budget discussed. Mr. Nickelson explained that this budget proposes to have one girl at the Disaster Office and anothez girl in the Purchasing Office. Mr. Nickelson exglair<ed the r.•equest for the additional personnel. Supervisor Maxon said he hoped that is the future the Gounty wi11 be able to use hTelfare recipients for a steno pool. Ji.m Rackex•by, Personnel officez, stated that a work experience girl from the local high school Had worked in this office last year. Following a discussion of this request, $5308 was deleted from Line Ttem 110, for the requested position. ;page 428 June 2i, 1.971 ~, ~ ~ ~~. June 21., 1971 Pixel Assets, equipment, discussed, It was felt that $490 should be deleted for the electric typewriter. On,mo?ion of Supervisor McKillop, seconded by Supercrisex Maxon and unani.mous'1y carried, the Purchasing and Civil Disaster Budget was approved with the following de"tetions~ Line Item .1T.o. 1',temo Amount of Deleti.one 110 Clerk-typist II position .$.5,308 490 ~iectric typewriter 490 ATumber of positions changed to 3 rather than the 4 proposed. Centra]. Sex-vices Bud et Budget disc~.xssed. `Phere i.s a:n. unfilled one-half time position in this department. It was stated that-this department should show 6 positions rather than the 6z posi.tions shown, and that $3,000 should be deleted .from Line Item No.110 .for the sa:lax•y of this '~ positi.on. Discussed Line Item ~'o. 303, Pool car fuel ai?d oil. It was felt that $200 should 'be deleted from Line Item No. 303. Fred Tl.ockett' explained the operation of the print shop. He said there was a drill in this shop that is on ~.~.s last legs. `t'hey also need a different type of paper cutter. Mr. Mickelson stated that because of the increased service coming out of this shop„ people are not buying requested equipment. Plate maker discussed. Mr. Mickelson stated that if they had the proper' 'tocafiion for the print shop, the County could get a i.ot more work put out, Location of the print shop discussed. Mr, Mickelson. said he would recommend fihat the drill be allowed at this time; $700 was added to "Line Item 630y equi.gment., for the purchase of the dril'i. Leasing of automobiles discussed, Supervisor McKil"lop said it would be a waste for him to have a leased automobile, He writes his present tax' off from his business expenses. Chairman 12e_ynolds stn ted he was not touching one of these leased cars unless all of theBoard members have a car. Discussed deletion of money from Line :Item 390, i.n the amount of $5100, for the leasing of cars, On motion of Supervisor P.eynolds, seconded by Supervisor-Maxon and unanimously carriedY the Central Services Budget was approved wi~:h the following changese Line Item ~Io. Item Amount o€ deletiono 6.30 Dri11 110 $ .700 Half time position salary 3.,000 302 500 303 Pool car fuel and oil 500 390 Leasing of supervisors cars 5,100 Gounty_Counsel Budget Mr, Mickelson explained the County Counsel°s budget. $3,000 should be added to Line Item 360, Prof. & Specialized services for the 'legal services to represent the County on Continental Nut Co. case, authorized at a previous meeting, Additional Attor.'ney l:I position discussed. It. was felfi this position should be discussed when County Counsel was present. Supervisor' McKillop said he sees no need to employ another attox•ney for this office. Budget left open at this time. Page 429 June 21, 1971. ____-_-_--_~-____-===,)une=23.,=1971 ________________--- Auditor-Controller Bud et Budget discussed. All positions are filled at this time. Mr. Hockett stated that no provision. had been-made ire any of the budgets for the increase in postage. Mr. Seely, County Auditor, stated that in Line Item 300, $100 could be deleted. On mrtion of Supervisor Mc3Li11op, seconded by Supervisor Gilman and unanimously cax'x'ied, the Auditor"nCOntr'Oller budget-was approved, with the deletion of $100 from Line Item No. 300. Treasurer•__& 'Zax Collector Budget di.sc.ussed. It was stated that $100 could be deleted from Lire Item No. .300. On motion! of Supervisor Maxon, seeanded by Supervisor Gilman. and unanimously carried,, the Treasurer & 'Tax Gollectorls Budges was tentatively approved, w3.i:h the deletion of $100 from Code Line N'c. 300. Colleci:~on dept.-Budget Budget discussed. Jim Rackerby, Personnel Off3.c:er, explained the proposed reclassifications. B.eclassificatioris discussed. $:,136 Baas added to -Line Ii:em l~To. 110. Or, mo±:.an of Supervisox• Mc1~ii~op, seconded by Scipe•rvisor Maxon. anal unanimo:~sly rarri.ed,, yhe Co:l'leetion Depar'tmen.t budget was tentatively approved, with the addition to Line Item ~To. 110 of $3.36, for the reclassification of the Clerk I'II position to Account Clerk III. Assessor's- Budge Budget discussed. Dele~~3osz~ d#.scussed. It was fel'c that $300 could be deleted from Line Item No. 360 and $200 could be deleted from Line-Item No. 410. Ors mction of Supervisor McKillop, seconded by Supervisor Maxon and unanimously carried, the Assessors Budget was tentatively approved with the fol'~.owing deleti.anss dine Item No. 360 410 Amount of Deletion $300 zoa ~c~~so 2oso R~O:t~~I~1LD o 3 0 0.5 elections Budget Budget discussed. Y.ine I4 em No. 410 discussed. Clark. A. Nelson, County Clerk, stated that this was for a new program an data processing because of a change. This new program is cheaper than goi:ag to anather program. No action at this time. Buldi_n~s & Grounds Mai*!tenance Bu.d Pr Budget discussed. It was stated that extra help is sti17, high. Discussed the $5,000 in this 'budget to other agencies to impx•ove the leaee ir_ back of the Oroville Justice Coux•t. Proposed work discussed. It was suggested that this donation be cut. Mr. ?~tickelson will check with Jerrold Gonce, Oroville City Administrator, concerning the amoant of work to be done under this project. No action taken a?.• L•his time. Page 430 June 21,1971. ______-_ -----•___=.=,.4une•21~ 1971==~-=_________===-=W )~leciions Budget Discussion RWsumed Clark :nelson;, County Cleric, explained the proposed program listed in Line :Liam 410. Fie stated that the program that the5• now have is the original program set out by'1:BM. >~lections is now going to go .into extensive revision of the'. program. `t`here are programs on the marltei that, have been. ,modified from the originals program. Nr° Nelson explained the request for the new program. :Hank Hndery, Uaca Processing Dix'ector., explained how the program would be used. `This program will handle future elections. It is a great deal simplz.r. and is a 'be?t~:r program. 'The abs•iract of the votes will be dane at the same time the ballots are counied. `The e'leciion material. is paid for at this time. Time spent discussing this budget. 9n moior_ of S^apervisor Mcl~illop, seconded by Supervisor Oilman and unanimously ca.r.ried, ~lectiors Budget. was tentat~.vely approved as proposed. County Clerk Budget Budget discussed, Ii was slated that although this budget shows that County Cierk is i.ra agreement with ~~hc proposed budget,; he has a request to present to the Board. Gla.ric. A. Nelson.,, County Clerk, requested 'that a gix•1 Yaho at the present time is'working an extra help, be placed on full "time basis. Mr. Nelson stated ~ha.*. lass ye-ar the Board cut a posi~ian from his budget. He has this one girl working on extra help, on a f:ul,"t~time basis. `This would be a Clerk II posiiio:e is is r.ot equitable that this gir.'1 not receive the benefits of a full time empa.oyee. Mr., Mivk.e:lsor.. ga.estier~ Mr. Ne"lso*_s. about. the micro-filming work. The micro-film ma•chi.n.e is in the County Clerk"s office. Mr. Miclcelsan said he wanted r_o know if the oi.her departments will be able to use this machine. Mr, Nelson explained the •use of this machi.ns. Mr. Nickelson said urhat he is trying to say is that the other depax'tmem.ts should have the use of this machine, Mr, Helsan. stated that if the machine breaks down after. Dezember 31, 1971, there will be ao one that ca:a fix it. Chairman R.eyrolds asked how.Mr. Nelson was able to .pay this girl fr.'om exzx'a help .fundsy when ther.~e was not that.amouni of money in extra help, Mr,. Nelson explained the manner in which this girl had-been paid. He stated that she has war~ked in the eleciion department when ..seeded dux'ing elections. Tie would like to .have hereon full time. Mr. Nelson-said he would Tike to put all his files that are current on. micro•~fi1m. Mr. Nickelson sand he has some questions about service to the other, departments. Mrs Nelson. said i.t was his intention t'.o purchase a cartridge and then every department could take his cartridge out of the machine when they wished to microfilm documents. Mr. Nelson said he desired to microfilm everything every day that comes over his couniex'; he desires to keep current in this mattex. Time spent disdussi*_ag the microfilming for the county. Nr. Nickelson stated that if the Board wished Mr. Nelson to do the microfil.ming,q this girl would have to do the work for all departments, Mx'. Nelson-.said he would hate Lo stop microfilming every d.ay. Time spent discussing the microfilming operations in. the county. It was stated that they were discussing he worxld do the work of micxofilming the county documents, Mr. Nelson. stated that if the County would purchase ar..other cartridge, then the other departments could microfilm their documents, Mr. Nelson said he did not want to transport his files back and forth from his depar.'tment. Nx•. Nickelson said he would x'eturn a determination in "this matter to the Board later in the budges: sessions, No action taken. at this time. Budget left open, ADJOURNI~NT° There being nothing further before the Board at this time, the meeting was adjourned at 4020 to x'econvene on `Tuesday, ,June 22, 1971 at 9000 a.m. ATT.B 'To C1ARK A. N1i3S©N,~COC~Ta?'Y C3.~RK By. .Hoax o u •rv, ox' er.c irman of t eBoard. Page 431 June 21, 1.971