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HomeMy WebLinkAboutM062816 M INUTES J28,2016 UNE PAUL HAHN, 1.9:00CO AM ALL TO RDER MBSC,25CCD,S205,O,CA EETING CALLED TO ORDER AT OARD OF UPERVISORS HAMBERS OUNTY ENTER RIVE UITE ROVILLE P: SBC,C,D1 RESENTUPERVISOR ILL ONNELLY HAIR ISTRICT SMK,VC,D3 UPERVISOR AUREEN IRK ICE HAIR ISTRICT SLW,D2 UPERVISOR ARRY AHL ISTRICT SSL,D4 UPERVISOR TEVE AMBERT ISTRICT SDT,D5 UPERVISOR OUG EETER ISTRICT PH,CAO/CB AUL AHN HIEF DMINISTRATIVE FFICER LERK OF THE OARD BA,CC RUCE LPERT OUNTY OUNSEL 2.C/CA ORRECTIONS ANDOR HANGES TO THE GENDA CAOPHR: HIEF DMINISTRATIVE FFICER AUL AHN READ THE FOLLOWING CORRECTIONS INTO THE ECORD I3.09AHACB(HUD)T TEM GREEMENT WITH OUSING UTHORITY OF THE OUNTY OF UTTE HE ACTION REQUESTED AACS SHOULD BE PPROVE GREEMENT AND UTHORIZE THE HAIR TO IGN I3.30RASOT.T TEM ESOLUTION TO MEND THE ALARY RDINANCE HERE IS A TYPO IN THIS AGENDA ITEM HE ITEM (2),(1) STATES THAT THERE ARE TWO POSITIONS TO BE CHANGED WHEN IT SHOULD READ THAT THERE IS ONE POSITION . TO BE CHANGED I3.50JMSSMT TEM AIL ANAGEMENT OFTWARE YSTEM AINTENANCE HE ACTION REQUESTED FOR THIS ITEM NEEDS TO INCLUDE APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN IN ADDITION TO THE ALREADY . REQUESTED APPROVAL OF A BUDGET ADJUSTMENT 3.CA ONSENT GENDA 3.01Agreement with African American Family & Cultural Center - The African American Family & Cultural Center (AAFCC) opened in 2011 as a collaboration between Youth for Change and Butte County Behavioral Health. The purpose of the AAFCC is to create a place to restore cultural values and identity, as well as offer programs and services supporting mental health to families in the surrounding community. Approval is requested for an agreement with AAFCC for the provision of outreach services in the Southside area of Oroville. The term of this agreement will be July 1, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $350,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.02Agreement with Charis Youth Center - Charis Youth Center (Charis) has provided residential, educational, and mental health services to emotionally disturbed adolescent boys and girls, and support services to their families since incorporation as a non-profit public benefit and educational corporation in March 1984. Approval is requested for an agreement with Charis to provide mental health services. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $51,281.30 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03Agreement with Chico Community Shelter Partnership - The Chico Community Shelter Partnership is a non-profit organization dedicated to assisting individuals in their efforts to achieve self-sufficiency and a more stable lifestyle. The Chico Community Shelter Partnership has operated the Torres Community Shelter, providing shelter and related social services to those experiencing homelessness in the community for over 13 years. Approval is requested for an agreement with Chico Community Shelter Partnership to provide peer-based services to homeless individuals through client support and mental health outreach services, and to shelter guests experiencing mental illness. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $108,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04Agreement with Chico Healthcare & Wellness Centre, LP, dba Riverside Point Healthcare & Wellness Centre - Approval is requested to renew the agreement with Riverside Point Healthcare & Wellness Centre for the provision of daily meals for inpatient clients at Butte County's Psychiatric Health Facility. The term of the agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $59,991 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.05Agreement with Counseling Solutions - Counseling Solutions, a non-profit agency, provides mental health services to Butte County youth living in the foster care system. Counseling Solutions helps children, adults, and families work through issues that cause barriers to healthy relationships. Approval is requested for an agreement with Counseling Solutions to provide mental health services to Medi-Cal eligible children. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $337,038.90 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06Agreement with CSU, Chico Research Foundation Passages - The CSU, Chico Research Foundation (Foundation) is a private, non-profit corporation that serves as an auxiliary of the California State University, Chico. Passages, a program supported by the Foundation, provides information and support services to older adults and their family caregivers experiencing significant emotional disturbances or serious mental illness. Approval is requested for an agreement with the Foundation to provide outreach/education to the older adult population in the Butte County area who are not currently receiving services. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $145,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.07Employment Agreement with Mark Lundberg, M.D. - Mark Lundberg, M.D. is a licensed physician who is currently employed as the County Health Officer. Effective July 2, 2016 Dr. Lundberg has accepted a position with the Behavioral Health Department. Dr. Lundberg will continue to assist the Public Health department and fulfil the statutory duties of County Health Officer until such time as the position is filled. Approval is required to enter into an employment agreement with Dr. Lundberg to provide addiction treatment services to Butte County clients participating in substance abuse disorder programs. The annual salary of the position is $215,790.12. The term of the agreement is July 2, 2016 through June 30, 2017 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.08Housing Authority - Behavioral Health Housing Assistance Program - The Housing Authority of the County of Butte (HACB) is a non-profit agency incorporated in 1946. The mission of HACB is to assist low and moderate income families, seniors, and disabled individuals of Butte County to secure and maintain high quality, affordable housing. Approval is requested for an agreement with HACB to assist Behavioral Health clients in obtaining adequate, permanent housing by resolving financial barriers to obtaining such housing. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under the agreement shall not exceed $40,081 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.09Agreement with Housing Authority of the County of Butte - The Housing Authority of the County of Butte (HACB) is a non-profit agency incorporated in 1946. The mission of HACB is to assist low and moderate income families, seniors, and disabled individuals of the Butte County to secure and maintain high quality, affordable housing. Approval is requested for an agreement with HACB for the provision of housing assistance for the Butte County homeless, mentally ill population. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $176,698 action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR. (Behavioral Health) 3.10Agreement with Milhous Children's Services, Inc. - Milhous Children's Services, Inc. (Milhous) is a residential treatment facility that has been serving children and adolescents since 1968. Approval is requested for an agreement with Milhous to provide mental health services, specifically for a day treatment intensive program. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $52,573.45 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.11Agreement with North Valley Behavioral Health - North Valley Behavioral Health (NVBH) operates a licensed 16-bed acute care psychiatric inpatient treatment facility. NVBH provides psychiatric treatment, rapid stabilization, and coordinated discharge planning that encourages wellness and recovery with support from community based services. Approval is requested for an agreement with NVBH to provide psychiatric inpatient treatment services. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $1,414,400 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 3 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.12Agreement with Northern Valley Catholic Social Service - Homeless Triage - Northern Valley Catholic Social Service (NVCSS) provides mental health, housing, vocational and support services to individuals and families in California's Northern Sacramento Valley. NVCSS was founded in 1986 and now serves six northern California counties. Approval is requested for an agreement with NVCSS to provide crisis services, mental health services, case management and coordination of placement for persons in crisis and outreach services at the Jesus Center and Torres Shelter. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $266,995.39 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.13Agreement with Summitview Child and Family Services, Inc. - Summitview Child and Family Services, Inc. (Summitview) is a private, non-profit organization licensed by the State of California to provide a variety of mental health services to children and families. Approval is requested for an agreement with Summitview to provide mental health services. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $35,707 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.14Agreement with Valley Oak Children's Services, Inc. - . (VOCS) is a non-profit agency serving Butte County whose primary function is to support, empower, and advocate for children, families, and child care providers through education, resources, and the promotion of quality child care services. VOCS provides support to licensed child care centers, family child care homes and informal child care providers on dealing with and managing children with challenging behaviors. Approval is requested for an agreement with VOCS to provide mental health services to children throughout Butte County who meet medical necessity. The term of this agreement will begin July 1, 2016 and will terminate June 30, 2017. The maximum financial obligation under this agreement shall not exceed $61,274.22 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.15Agreement with Willow Glen Care Center - Willow Glen Care Center operates residential care facilities providing a structured program to assist clients with the development of skills necessary to transition from supervised care to independent living. Approval is requested for an agreement with Willow Glen Care Center to provide 24-hour board and care and mental health rehabilitation services. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $599,975 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 4 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.16Agreement with Youth for Change - Housing Programs - Youth for Change (YFC) is a non-profit organization that is licensed by the State of California to provide specialty mental health treatment and support services in the community. YFC specializes in community collaboration which supports the healing of children and families. Approval is requested for an agreement with YFC for the Master Lease and Transitional Aged Youth (TAY) Housing programs. These programs assist transitional aged youth who are homeless, or at risk of becoming homeless, as a result of crises such as conflict at home, trouble at school, mental health issues, exposure to domestic violence, physical and sexual abuse. Under these programs, YFC coordinates and provides housing options for the TAY population within Butte County. YFC was awarded this program based on a recent solicitation performed by the department. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $113,028.71 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) STIYC. UPERVISOR EETER RECUSED HIMSELF FROM VOTING ON THIS TEM AS HIS WIFE WORKS FOR OUTH FOR HANGE 3.17Capital Asset Authority and Budget Adjustment - During fiscal year (FY) 2015-16, funding was budgeted for high density mobile shelving units for the department. At the time the budget was developed, it was not anticipated that the units would individually meet the capital asset level, and the shelves were purchased as non-capital assets. After reviewing year-end accounts and discussion with the Auditor-Controller's Office, the shelving units should have been categorized as capital assets and the expenditures made out of a capital asset account. The department requests the Board of Supervisors approve a $116,331 budget adjustment, including $44,295 from the Elections Division and $72,036 from Clerk-Recorder Division, moving existing appropriations to a capital assets account, and provide the necessary authority to purchase two capital assets - action requested - 1) APPROVE CAPITAL ASSET PURCHASE (2); AND 2) APPROVE BUDGET ADJUSTMENT. (Clerk-Recorder) 3.18Amendment to Agreement with Caryn Maier - Fish and Game Commission - The Butte County Fish and Game Commission (Commission) was established by the Board of Supervisors on August 7, 1940, and re-formed pursuant to County Resolutions 82-182 and 90-145. The Commission consists of five members representing each of the County Supervisorial Districts. In addition, the Board of Supervisors has appointed a secretary to coordinate the day-to-day affairs of the Commission. On April 5, 2016, the Commission approved a 3-year agreement amendment with Caryn Maier for secretarial services, and requests that the Board of Supervisors now approve that amendment. The Commission recommends that the completion date of the agreement be extended from June 30, 2016 through June 30, 2019, and the per-meeting payment be increased from $550 to $600. The not-to-exceed cost of the agreement will be $16,700, with annual costs of $3,000. The agreement is funded by a portion of fines from violations of the California Fish and Game Code, which are restricted to be used by the Fish and Game Commission - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 5 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.19Amendment to Agreement with the CSU, Chico Research Foundation - On July 29, 2009, Butte County entered into an agreement with the CSU, Chico Research Foundation, through the Geographic Information Center (GIC), to provide Geographic Information System (GIS) mapping services and data analysis in support of the Chico Urban Area Nitrate Compliance Program. The Board of Supervisors subsequently approved five amendments to continue services provided by the GIC. The term of the current agreement expires on June 30, 2016. The services provided by the contractor continue to be required. Staff recommends extension of the agreement term through June 30, 2017. This amendment provides an additional $10,000, increasing the total not-to exceed-price to $80,000. Funding is provided by County Service Area 114. All other terms and conditions remain the same - action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.20Amendment No. 2 to Agreement with Liebert Cassidy Whitmore - Request approval of an amendment to the agreement with Liebert Cassidy Whitmore for attorney services. The amendment increases the hourly rates effective July 1, 2016. All other terms and conditions remain the same. The hourly rate is as follows: Partner time - $325 per hour; Of Counsel - $285 per hour; Associates - $190-$265 per hour; Labor Relations/Human Resource Consultant - $195 per hour; and, Paraprofessionals and Litigation Support - $75-$160 per hour - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.21Far West Heritage Association Request for County Minor Use Permit Fee Waiver - Far West Heritage Association (FWHA), a non-profit 501(c)(3) charitable organization, has requested the Board of Supervisors waive $2,606.65 in County fees associated with a minor use permit to establish a 28-acre cultural institution (Patrick Ranch Museum). FWHA is charged with operating and maintaining this valuable historic resource. FWHA desires to hold exhibits, programs, and events at the Patrick Ranch Museum. The Patrick Ranch Museum is located at 10381 Midway, -060-088). County Code § 1-18 allows the Board of Supervisor to waive fees under certain circumstances. As s or part of any fee specified in this article may be waived, refunded or transferred to a related application upon order of the Board of Supervisors, if the applicant is a public entity or non-profit charitable organization or if th - action requested - AUTHORIZE THE DEPARTMENT OF DEVELOPMENT SERVICES TO WAIVE THE MINOR USE PERMIT FEES FOR FAR WEST HERITAGE ASSOCIATION TO ESTABLISH A 28-ACRE CULTURAL INSTITUTION (PATRICK RANCH MUSEUM) AT 10381 MIDWAY, DURHAM. (Development Services) 3.22Amendment to Agreement with Shums Coda Associates for Building Services - Butte County entered into an agreement with Shums Coda Associates on April 29, 2015 for building services including permit application, plan check, and inspection services as needed by the Department of Development Services. Contracting building permit services allows the department to continue providing timely service to the public when department resources are unavailable because of high demand for building-related permits. On average, the contract services are used only when the estimated processing time for plan review exceeds three weeks. The existing agreement has a not-to-exceed amount of $99,000. The Department has determined the contract services are a key element in providing timely service to the public. Amendment 2 increases the amount of the agreement from $99,000 to $300,000 and extends the expiration date from June 30, 2016 through June 30, 2020 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 6 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.23Amendment to Agreement with Michael Baker International for Butte County Climate Action Plan Monitoring - Butte County entered into an agreement with Michael Baker International to provide services for monitoring work involved with the Butte County Climate Action Plan on March 13, 2015. The proposed amendment extends the term of the agreement from August 30, 2017 to February 28, 2019, provides a change from the preparation of quarterly monitoring progress reports to the preparation of one annual report and one mid-year monitoring progress report during the term of the agreement, and increases the total price by $2,400 for a contract maximum of $22,400. Approval by the Board of Supervisors is required in order to extend the term of the agreement beyond three years - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Development Services) 3.24Capital Asset Surplus - The Department of Development Services purchased a Digital Document System in 2001 for $40,563. The item is capital asset #26390. The outdated technology is no longer functional or useful to the department and will be replaced with a newer model scanner/plotter - action requested - 1) DECLARE CAPITAL ASSET ITEM SURPLUS TO THE NEEDS OF THE COUNTY AND DIRECT THE ITEM TO BE REMOVED FROM THE CAPITAL ASSETS LEDGER; AND 2) AUTHORIZE DISPOSAL IN ACCORDANCE WITH COUNTY POLICY. (Development Services) 3.25Agreement with Valley Toxicology Service, Inc. - Approval is requested to contract with Valley Toxicology Service, Inc., for the provision of forensic alcohol and drug toxicology testing, reporting, and court testimony. The term of the contract is July 1, 2016 through June 30, 2019, and the contract maximum is $250,000 ($81,000 in FY 2016-17; $83,000 in FY 2017-18; and, $86,000 in FY 2018-19) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (District Attorney) 3.26Approval of Contract Change Order No. 2 for the Path of Travel Improvements Project at 25 County Center Drive - On April 12, 2016, the Board of Supervisors approved a contract with Santos Excavating to make site improvements to 25 County Center Drive. The project, aimed directly at improving accessibility, and as included in the County's Americans with Disability Act Transition Plan, entails the following: construction of a new sidewalk along the south side of the facility along with a cross walk to the south entrance; and the reconstruction of the existing parking stalls to comply with current codes and requirements. The current not-to-exceed cost of the contract is $146,446.10. Now, despite the use of an "Underground Service Alert" intended to locate utilities in the area, a water line that traverses the work area has been discovered that was not correctly identified by the Water District during the design process. That waterline has the Design Engineer, the Contractor, and the Water District have met and determined that it is in the best interest of the County, partly due to the age of the infrastructure, to remove and replace approximately 60 linear feet of waterline. The change order, totaling $21,051.58, exceeds the authority vested in staff to execute without Board approval. Staff recommends that the Board authorize the General Services Director to execute contract change order number 2, bringing the amended not-to-exceed cost of the contract to $167,497.68, to allow the accessibility project to be completed - action requested - AUTHORIZE GENERAL SERVICES DIRECTOR TO EXECUTE CHANGE ORDER NUMBER 2 TOTALING $21,051.58. (General Services) Page 7 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.27Notice of Completion, D H Slater and Son, Inc., for Tenant Infill at 3217 Cohasset Road, Chico - On March 22, 2016, the Board awarded the contract for the construction of various tenant infill improvements at the LaDolce Plaza to D H Slater and Son, Inc., in the amount of $298,306. This facility will be utilized by the Butte County Behavioral Health Department, for the relocation of their administrative functions. The improvements consisted of modifications to the building layout, construction of additional restroom facilities, installation of cubicle furniture, electrical modifications and HVAC modifications. There were a total of seventeen contract change orders requested from the contractor during the course of this contract. The total cost of the General Services approved contract change orders amounted to an additional $23,696.13. The final contract cost, after allowing for approved contract change orders, was $322,002.13. Staff recommends that the Board ratify the change orders, excluding change orders 2, 4, 5, 8, 9 and 17 which were denied by General Services and accept the project as complete directing staff to record the Notice of Completion - action requested - 1) RATIFY CONTRACT CHANGE ORDERS; 2) ACCEPT THE CONTRACT WORK AS COMPLETE; 3) AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND, 4) DIRECT STAFF TO FILE THE ATTACHED NOTICE OF COMPLETION WITH THE COUNTY RECORDER. (General Services) 3.28Amendment to Nacht and Lewis Performance Criteria Contracts: Jail Expansion and Evidence / Morgue Projects - On February 23, 2016, the Board approved two contracts, one for the Supplemental Jail project and one for the Evidence/Morgue project, both with Nacht and Lewis for Design Build Performance Criteria Architectural services. The contracts excluded topographical survey work, as the County originally intended for the topographic survey services to be provided at a later date as part of the scope of work to be completed by the design-build entity. Upon further review and analysis, it has been determined that it will be in the County's best interest to have the results from both topographical surveys prior to contracting with the design-build entity so that more site details are known before negotiations begin. In addition, combining both surveys under Nacht and Lewis will provide maximum efficiency and minimize costs. Staff recommends that the Board approve an amendment to the Supplemental Jail project design services contract in the amount of $55,385, bringing the amended not-to-exceed price to $1,677,880, and an amendment to the Evidence/Morgue project design services contract in the amount of $11,737, bringing the amended not-to-exceed price to $462,387 - action requested - APPROVE EACH AMENDMENT (2) AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.29Memorandum of Understanding with Administrative Office of the Courts for the Basement of the Carnegie Library - For the purpose of providing a Law Library and other Court support functions, the County entered into a 50 year lease with the City of Oroville in 2007 for the use of 1675 Montgomery Street, in Oroville, commonly known as the Carnegie Library. The basement, approximately 692 square feet, is in excess to the needs of the County and has been useful to the State Administrative Office of the Courts (AOC) for use by the Grand Jury and other local Court related activities. Pursuant to Government Code § 70353, the County is responsible to make a "County Facilities Payment" (CFP) to the AOC under the Trial Courts Facilities Act of 2002 (SB 1732). Instead of paying the CFP, the County has been providing monthly utilities utilized by the local Courts in the basement of the Carnegie Library building. The utilities for the entire 2,500 square foot facility run approximately $238 per month, and it is estimated that the basement portion utilizes approximately $65 in utilities monthly. To formalize occupancy rights of the local Courts and to codify the agreement to exchange utilities in place of the CFP, staff now recommends that the Board execute a Memorandum of Understanding with the AOC for use by the Courts - action requested - APPROVE THE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 8 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.30Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the Sheriff-Coroner. The Sheriff's Department is requesting to delete two (2) vacant, Crime Prevention Coordinator positions and add two (2) Community Relations Coordinator positions. These changes will better suit the current and future needs of the department. There will be no additional budget impact to the General Fund - action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.31Agreement with Managed Health Network - The Managed Health Network (MHN) is the current provider of the Employee Assistance Program and has an established network of professional providers to render services for the benefit of Butte County employees and their dependents. The current agreement expires June 30, 2016 and has a rate of $9.22 per employee. Approval of an agreement with MHN for the Employee Assistance Program at a rate of $8.37 is recommended. The term for this agreement is July 1, 2016 through June 30, 2018 - action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.32Amendment to Agreement with Avalon 9-1-1 Solutions - County Information Systems requests approval of an amendment to the agreement with Avalon 9-1-1 Solutions to extend 9-1-1 County Coordinator responsibilities. County Coordinator responsibilities are a required function in -1-1 Dispatch services and are funded through the State Emergency Telephone Number Account (SETNA). Services under the agreement include Central Point of contact for database providers, telecommunications carriers, and the State 9-1-1 office, Master Street Address Guide (MSAG) maintenance, Emergency Service Number (ESN) maintenance, meetings, training and new technology implementation. The original agreement was approved on February 10, 2015. The amendment would extend the agreement through June 30, 2017 and increase the not-to-exceed amount $51,000 to $163,620 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Information Systems) 3.33Local Government Agency (LGA) Targeted Case Management - On May 24, 2016, the Butte County Probation Department entered into an agreement with Ramsell Public Health and Safety to provide a comprehensive program-management for Medi-Cal Administrative (MAA) and Targeted Case Management (TCM) for the County. The Probation Department is in the process of entering into an agreement with the State Department of Health Services to authorize the implementation of TCM services in Butte County. TCM consists of case management services that assist Medi-Cal eligible individuals within the specific targeted groups to access needed medical, social, educational, and other services as outlined in the TCM services components. This contract designated the County of Butte as the LGA responsible for the oversight of TCM in the County. The TCM program was previously administered by the Public Health Department. As of June 28, 2016, the TCM program will be administered by the Probation Department within the County and the LGA Coordinator shall be a representative of the Probation Department. Participation in the TCM program requires the submittal of various documents, including an annual cost report, to the Department of Health Services. These documents require execution by the LGA Coordinator. Requested is approval of a resolution authorizing the LGA Coordinator, or designee, to execute documents necessary for the purpose of implementing TCM within Butte County on behalf of the LGA - action requested - ADOPT A RESOLUTION AUTHORIZING THE LOCAL GOVERNMENT AGENCY (LGA) COORDINATOR FROM THE PROBATION DEPARTMENT OR DESIGNEE TO EXECUTE DOCUMENTS ON BEHALF OF THE LGA FOR ACTIVITIES RELATED TO PROVIDING TARGETED CASE MANAGEMENT (TCM) SERVICES IN BUTTE COUNTY. (Probation) Page 9 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.34Christina Wong, Counseling Services Agreement - The Probation Department requests approval for a contract with Christina Wong, Licensed Clinical Social Worker, to provide counseling services, including assessment, treatment, counseling and case management to at-risk youth and families through Juvenile Hall. Funding will be provided by the Juvenile Justice Crime Prevention Act (JJCPA). The term of the contract is July 1, 2016 through June 30, 2019, and the maximum amount payable is $40,000 (FY 2016-17: $13,333.34; FY 2017-18: $13,333.34; and, FY 2018-19: $13,333.34) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.35Agreement with Gen-Probe Sales and Service, Inc. for Lab Supplies, Testing Kits and Use of Equipment - Approval is requested for an agreement with Gen-Probe for the purchase of laboratory test kits for Chlamydia, Gonorrhea, Hepatitis C Virus, and related collection devices. The term of the agreement is June 28, 2016 through June 30, 2019, with a maximum amount payable of $210,000. The yearly cost of the contract is based on the number of test kits and collection devices purchased. The estimated yearly cost is $70,000 but can vary depending on volume of purchases - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.36Grant Agreement with the California Department of Public Health for the HIV Care Program - Approval is requested for an agreement with the California Department of Public Health to participate in the HIV Care Program. The program will provide health education and care and treatment services to HIV-positive individuals to help prevent the early onset of AIDS related symptoms. The term of the agreement is April 1, 2016 through March 31, 2019. The maximum amount receivable for the period of the agreement is $463,513 ($182,995 for April 1, 2016 through March 31, 2017; $140,259 for April 1, 2017 through March 31, 2018; $140,259 for April 1, 2018 through March 31, 2019) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.37Amendment to Agreement with the California Department of Public Health for the Childhood Lead Prevention Program - The Public Health Department currently has a grant agreement with the California Department Of Public Health (CDPH) to participate in the Childhood Lead Prevention Program. Funding for this program covers public health prevention, education, and case management services directed toward the reduction of lead poisoning in Butte County. Case management services are provided to children within the County that have been exposed to lead poisoning from circumstances such as deteriorating paint in older homes, houses undergoing renovations, contamination of imported foods or toys, or take-home exposure from work sites. CDPH is amending the grant agreement to make an additional $32,182 available to the department for lead poisoning prevention activities for the period of July 1, 2016 through June 30, 2017. The term of the agreement remains the same with a new total maximum amount receivable of $300,233 ($95,313 for FY 2014-15, $85,905 for FY 2015-16 and $119,015 for FY 2016-17) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 10 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.38Grant Agreement with the California Department of Public Health for SNAP-Ed Program - Approval is requested for a grant agreement with the California Department of Public Health (CDPH) to participate in efforts to improve the nutritional status and obesity rate among California's low income population under the Supplemental Nutrition Assistance Program- Education (SNAP-Ed) Program. The program focuses on individual and group nutrition education, physical activity promotion, partnering with local schools, churches and community groups to promote healthy eating and physical activity, and collaboration with existing local nutrition promotion partners. The term of the agreement is October 1, 2016 through September 30, 2019, with a maximum amount receivable of $1,557,897 ($519,299 for federal FY 2016-17, $519,299 for federal FY 2017-18, and $519,299 for federal FY 2018-19) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.39Resolution in Appreciation of Mike Huerta upon Retirement from Butte County - After 26 years of service in the Public Health Department, Mike Huerta, Program Manager-Public Health, has announced his retirement as of July 8, 2016. The department wishes to recognize Mike and his years of service - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) SKMH. UPERVISOR IRK READ AND PRESENTED THE RESOLUTION TO IKE UERTA 3.40Memorandum of Understanding (MOU) for the Sheriff Inmate Labor Program - The participants in the Butte County Sheriff's Office Inmate Labor Program have been successful for many years clearing brush and debris along Butte County's public roadways and at the Neal Road Recycling and Waste Facility (NRRWF). The Department of Public Works funds a Butte County Correctional Deputy to supervise a work crew of ten inmates for the program. This program has shown to be well-suited for the Alternative Custody Supervision participants by providing useful skills training and work experience for inmates while also enhancing the public rights-of-way. The amount of the MOU is $121,000 of which $100,000 will be paid from the Public Works Road Fund and $21,000 will be paid from the Enterprise Fund for the NRRWF. The term is July 1, 2016 through June 30, 2019 - action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.41Neal Road Recycling and Waste Facility Module 5 - Authorization to Bid Project - The Department of Public Works continues to work on short and long range plans for the Neal Road Recycling and Waste Facility (NRRWF). The sequencing plan for landfill development calls for the next waste containment unit, Module 5 Phase A, to be developed by 2017. Excavation of the waste containment unit was completed in 2016. The next element of the project will include final grading and installation of the base liner system, which is scheduled to be completed in the fall of 2017. Golder Associates has prepared plans and specifications for the project consistent with previous designs. The preliminary engineer's estimate for the project is $1,700,000. The Department of Public Works is requesting authorization to advertise and solicit bids for the construction of Project No. 757-7515-07 - action requested - 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND, 3) AUTHORIZE CHAIR AND THE DIRECTOR OF PUBLIC WORKS TO SIGN PLANS. (Public Works) Page 11 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.42Disposal/Exchange of Dewatered Sewage Bio-Solids and Landfill Liquids with the City of Chico - For the last several years, the Department of Public Works and City of Chico Public Works Department have operated under a letter agreement which established a formula of exchange for the disposal of Neal Road Recycling and Waste Facility's (NRRWF) septage supernatant and the City's Water Pollution Control Plant (WPCP) treated bio-solids. A letter agreement between the Departments of Public Works for the County and the City was executed July 1, 2015, establishing an exchange rate for FY 2015-16. The terms are the same as in previous years. The liquid disposal rate was set at $0.085 per gallon and the rate for solid waste disposal was set at $40.61 per ton. The formula provides the disposal cost for the WPCP's bio-solids if converted to a "credit" for an equivalent amount of septage supernatant the NRRWF can dispose. Septage supernatant exceeding the agreed exchange amount (credit) is subject to liquid disposal fees. The County delivered 2,383,697 gallons over the exchange amount for the period July 2015 through April 2016. Staff estimate an additional 1,050,000 gallons will be sent to the WPCP for the period May 2016 through June 2016. The amount of supernatant liquids disposal is substantially higher than in past years because the NRRWF is in the process of decommissioning the septage supernatant pond. The amount the NRRWF will owe the WPCP based on the current agreement is projected to be approximately $315,000. Board approval is required for agreements exceeding $125,000, and the department requests the Board ratify the current letter agreement with the City of Chico - action requested - 1) RATIFY THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) AUTHORIZE PAYMENT TO THE CITY OF CHICO IN ACCORDANCE WITH THE RATES LISTED IN THE AGREEMENT IN AN AMOUNT NOT-TO-EXCEED $315,000. (Public Works) 3.43Amendment to Blanket Purchase Agreement for Right of Way Services with Bender Rosenthal Incorporated - The Board of Supervisors approved a Blanket Purchase Agreement (BPA) with Bender Rosenthal, Incorporated (BRI) on April 9, 2013, to provide Right of Way Acquisition Services for the Lincoln Boulevard Pedestrian Safety project. The original contract amount was $304,400. The Board approved an amendment to the BPA on October 27, 2015, to increase the amount of the agreement by $10,000. The project is nearing the end of the right of way acquisition phase, however, due to a number of issues including difficulty finding property owners, issues regarding eminent domain, difficult negotiations, and the number of parcels needing to be acquired, additional work is necessary to finalize and close out all escrows. The department recommends amending the BPA to increase the amount by $15,000 for a total agreement not-to-exceed $329,400. The completion date and all other terms of the agreement remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 12 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.44Agreement with Drake Haglan and Associates for Professional Services for the Central House Road Bridge Replacement - The Department of Public Works is planning to replace an existing load restricted bridge on Central House Road at the intersection of Wyman Ravine approximately 0.2 miles west of State Route 70 and south of the City of Oroville. The new bridge will be a three- span, pre-stressed, cast-in-place reinforced concrete slab type highway bridge approximately 200 feet in length. The bridge will accommodate two 12-foot lanes with 4-foot shoulders for an overall clear roadway width of 32 feet between open metal tube bridge railing. It is proposed to be constructed on new straightened alignment just downstream which will allow the existing structure to be maintained for traffic during construction. The construction cost of the project is estimated to be $2,700,000. The existing sub-standard bridge will be removed as part of this project. Department staff completed a formal Request for Qualifications process in 2015 and selected Drake Haglan and Associates of Sacramento to be the consultant who will take the role as the oversight engineer and provide the required design and environmental studies necessary to complete the project. Department staff will provide surveying data and assist in completing the Plans, Specifications, and Estimate for the project. The amount of the agreement is not-to- exceed $320,050 and the completion date is five years after the filing of the Notice to Proceed - action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.45Authorization to Award Lincoln Boulevard Sidewalk Improvement Project to the Lowest Responsive and Responsible Bidder - The County was awarded a Federal Highway Administration, 2009 Highway Safety Improvement Program (HSIP) Grant in the amount of $900,000, for the construction of safety improvements on Lincoln Boulevard between Elgin Street and Arnold Avenue. The project was re-scoped in 2014 due to costs, which reduced the length to between Myers Street and Arnold Avenue. The federal funding was subsequently reduced to $872,197. The project is located to the south of the City of Oroville and will include the construction of sidewalks, curb and gutter, curb ramps, drainage works, pedestrian activated flashing beacons at the mid-block crosswalks, asphalt pavement, and pavement markings. The project was advertised beginning May 24, 2016. Four bids were opened on June 14, 2016. The lowest bidder was Franklin Construction, Inc. of Chico, CA. The low bid amount was $1,752,964. Department of Public Works has reviewed the bid and other required documents submitted with the bid and has determined Franklin's bid is responsible and responsive to the bid request. The project costs are funded by the HSIP Grant. The local match is included in the Road Fund budget. There is no impact to the County General Fund - action requested - AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works) Page 13 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.46Amendment to Agreement with Quincy Engineering Inc. for Design Services Related to the Midway Bridge Replacement - On September 25, 2012, the County executed an agreement with Quincy Engineering Inc., of Sacramento, CA, for the development of contract plans, specifications, and estimate required to construct the Midway Bridge across Butte Creek at a cost not-to-exceed $1,677,999.12. The contract was amended April 8, 2014 to provide additional technical investigations required to address the potential for hazardous materials, which increased the contract amount to $1,740,270.91. The department has a need to develop revised technical studies, plan sheets, and environmental studies required to deliver the change in roadway alignment and bridge configuration from a design that changed the proposed structure from just downstream of the existing bridge to an alignment along the existing roadway alignment. This change in design was brought upon by a series of public meetings held in the Durham and Richvale communities in which there was public support for the existing roadway alignment. The amendment increases the agreement by $426,740.07 for a total amount of $2,167,010.90 and extends the original completion date from June 30, 2018 through June 30, 2019 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.47Approval of a Joint Powers Agreement (JPA) with Yuba County for the Los Verjeles Road Bridge Replacement - The Yuba County Department of Public Works is planning to replace an existing load restricted bridge on Los Verjeles Road at the intersection of South Honcut Creek located on the County line. The project will be managed by Yuba County as the lead agency and will include removal of the existing bridge, construction of a new bridge, and necessary approach road work in both Yuba County and Butte County. The cost of this project is estimated to be $3,151,000 of which 88.53% will be funded through the Federal Highway Bridge Program. Yuba County has requested Butte County share the local funding match of 11.47% of the project cost because the two counties have a history of shared maintenance on this structure and replacing the structure benefits both counties. Butte County and Yuba County partnered successfully on a similar bridge replacement project completed in 2011 just west of this location on Loma Rica Road - action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.48Agreement with CSU Chico Research Foundation for Inmate Services - As a result of a lawsuit filed August 15, 1984 by inmates in the jail (Jones v. Brooks, Sup. Ct. Case No. 084429), the County and inmates entered into a court-ordered Consent Decree on February 22, 1985 that is under the jurisdiction of the Butte County Superior Court. In accordance with the County's obligation to provide inmates with "meaningful access to the courts" the Consent Decree requires that the jail maintain a law library that is staffed by Legal Research Assistants (LRAs), CSU Chico students participating in the University's paralegal program. This agreement established that the LRA's are employees of the CSU Chico Research Foundation (Foundation) and are covered by the Foundation's workers' compensation coverage. The agreement provides that the LRA's are to be paid $10.00 per hour through December 31, 2016 and $10.50 per hour January 1, 2017 through June 30, 2017. The total amount paid by the County shall not exceed $46,775 for the term of the agreement July 1, 2016 through June 30, 2017 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY THE AUDITOR-CONTROLLER. (Sheriff-Coroner) Page 14 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.49Civil Unit Budget Adjustment - On February 23, 2016, the Board of Supervisors approved the appropriation of $16,500 for four dual band radios for the civil division. The actual radio cost was $19,000. The Sheriff's Office is requesting to appropriate an additional $2,500 to meet the budget shortfall. Last fiscal year, the Sheriff's Office budgeted for the purchase of a new vehicle, vehicle equipment and installation for the civil division. The vehicle and equipment purchase were completed before year end but the installation didn't occur until this fiscal year. The Sheriff's Office is requesting the appropriation of $8,300 to cover the cost of the vehicle equipment installation - action requested - APPROVE THE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff-Coroner) 3.50Jail Management System Software Maintenance - In April of 2013, the Board of Supervisors approved the Sheriff's Office request to purchase a new software system from Securus. The software system maintains all data on inmates to include: name, date of birth, personal identification numbers, photographs, fingerprints, description, property, money, charges, court appearances, medical information, classification, visitors, bed check logs, grievances, alerts, and all inmate history. The system purchased allows for automated inmate tracking and scheduling for court, tracking of visitors and inmate medical appointments. The Securus System allows the Sheriff's Office to manage all inmates, from booking to release. The system has been in use for the past three years and is performing well. Due to the Sheriff's Office financial and time investment in the new system, General Services approved a Standardization Request (SO-28) for long term use of Securus Jail Management System. The Sheriff's Office is requesting to amend the existing Securus Jail Management System contract to include five years of system maintenance of $55,200 per year, for a cost of $276,000, valid through May 7, 2021. The previous total cost of the system and three years of maintenance was $619,348. This three-year system maintenance amendment increases the total payable to $895,348 - action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff-Coroner) 3.51Amendment to Agreement with Columbia Ultimate, Inc. - Approval is requested of an amendment extending the agreement with Columbia Ultimate Business Systems, Inc (CUBS). The Department uses CUBS software collection system to service the Court and County delinquent debt portfolios. Ultimate Connect, a unit of CUBS, is used to mail customer letters initiated by the revenue and reimbursement officers in the course of their daily work. Ultimate Connect handles the billing and letter program piece of the overall collections program. This amendment would extend the agreement through June 30, 2017 and provides for a maximum payment of $40,000 for service during the 2016-17 fiscal year - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax Collector) Page 15 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 3.52Agreement with California Department of Water Resources (DWR) for Groundwater Planning Grant - The Sustainable Groundwater Management Act of 2014 requires DWR to provide technical and financial assistance to local agencies for sustainable groundwater management. DWR solicited project proposals through the Counties with Stressed Basins Grant Program (Program). The Program provides financial resources to eligible counties to advance sustainable groundwater management. On January 12, 2016, the Board approved a resolution supporting a grant application. The County's Department of Water and Resource Conservation was successful in securing grant funding for the project entitled, "Evaluation of Restoration and Recharge Potential Within Groundwater Basins of Butte County." The project is to prepare a map of areas conducive to groundwater recharge, evaluate opportunities to recharge portions of the basin, and evaluate the costs and benefits of utilizing surface water to irrigate orchards where it is available. The project is consistent with policies and priorities of Butte County. The amount of the grant is $249,272 and the grant expires March 30, 2018. These grants typically require a local match of 50 percent, but the local match was waived because Butte County is a Disadvantaged Community as defined by the program - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.53June 7, 2016 Certification of Statement of Votes Cast - Candace J. Grubbs, County Clerk- Recorder/Registrar of Voters, submits the certification of the statement of votes cast for the Consolidated Presidential Primary Election held in Butte County on June 7, 2016, pursuant to California Elections Code section 15372 action requested ACCEPT CERTIFICATION OF THE STATEMENT OF VOTES CAST. (County Clerk-Recorder/Registrar of Voters) *TF,J24,2106* HIS ITEM WAS INCLUDED ON THE SUPPLEMENTAL AGENDA WHICH WAS RELEASED ON RIDAY UNE : ,,, 3.093.303.50 MOTIONAPPROVE THE CONSENT AGENDA WITH THE CORRECTIONS TO ITEMS AND AS READ INTO THE RECORD (:;:) MOTION KIRK SECOND LAMBERT : VOTEMOTION APPROVED UNANIMOUSLY CN: STI3.16 LERKS OTEUPERVISOR EETER RECUSED HIMSELF FROM THE VOTE ON TEM AS HIS WIFE YC. WORKS FOR OUTH FOR HANGE Page 16 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 4.RA EGULAR GENDA 4.01Boards, Commissions, and Committees A.Appointments to Listed Vacancies B.Board Member / Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) STFAC, UPERVISOR EETER REPORTED ON THE OREST DVISORY OMMITTEE MEETING THAT HE ATTENDED HELD ON J27,2016. UNE 4.02Update of Current Budget and Legislative Issues by the Chief Administrative Officer PH,CAO,SFY2016-17 AUL AHN HIEF DMINISTRATIVE FFICER REPORTED THAT THE TATE HAS APPROVED THE .H, BUDGET E ALSO DISCUSSED VARIOUS BILLS CURRENTLY AWAITING APPROVAL FROM THE LEGISLATURE AS WELL BCGJR.F,EOC AS THE UTTE OUNTY RAND URY EPORT URTHER HE DISCUSSED THE RECENT TRAINING THAT TOOK P.L,M.HHW,V PLACE IN ARADISE ASTLY R AHN RECOGNIZED ANNAH ILLIAMSON WHO WAS HONORED AS ETERAN Y,BCPWD, OF THE EAR AND THE UTTE OUNTY UBLIC ORKS EPARTMENT WHICH RECEIVED AN AWARD FOR THE MOST . IMPACTFUL PUBLIC HEALTH COMMUNICATION 4.03Items Removed from the Consent Agenda for Board Consideration and Action (N) O ITEMS 4.04Master Lease: Southside Oroville Community Center to the Oroville Southside Community Improvement Association - Following a formal Request for Proposals in 2011, the County contracted with the Hignell Companies, the only firm responding to the solicitation, to manage the Southside Oroville Community Center (SOCC) on behalf of the County. However, both County staff and the Hignell Companies lack expertise in operating the type of facility required by many of the funding sources used for the construction of the facility. Therefore, General Services published another Request for Proposals in 2015 with only the Oroville Southside Community Improvements Association, Inc. (OSCIA) responding despite extending the solicitation to give the City of Oroville additional time to consider submitting a proposal. The Lord's Gym expressed an interest in operating the facility, but only after the due date for proposals had passed. The OSCIA proposal projects a first fiscal year net profit of over $12,000, largely by eliminating management charges associated with the Hignell Companies and without a per square foot rental rate increase for the existing anchor tenants during the two year term of a Master Lease. In addition, the OSCIA has received a $50,000 line of unsecured credit to get the program up and going. More detail is available in the OSCIA proposal. One of the largest funding sources, the Economic Development Administration, requires reimbursement of approximately $1.5 million if the SOCC is sold before 2021, so selling at this point is not feasible. Instead of accepting the proposal and executing a Master Lease, the County could extend the solicitation again, or collapse it altogether and start over. Staff recommends that the Board approve the Master Lease, a step necessary before the lease can be approved by the Economic Development Agency, with traditional termination language. The lease will allow OSCIA to demonstrate their ability to improve the use of the SOCC for the Southside community and, if successful, relieves the County of net operating losses experienced in the past - action requested - APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) GH,GSD,B. RANT UNSICKER ENERAL ERVICES IRECTOR ADDRESSED THE OARD Page 17 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE : MOTIONAPPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN (:;:) MOTION KIRK SECOND TEETER : VOTEMOTION APPROVED UNANIMOUSLY 4.05Resolution to Amend the Salary Ordinance - The Butte County Department of Behavioral Health (BCDBH) is requesting to increase the salary ranges of staff in "Butte County Management and Supervisory Unit "(BCMEA) and "Professional Employees' Unit" (PEA) who provide mental health and substance abuse services to this community. BCDBH has had difficulty related to recruitment and retention of staff which has led to negative impacts on clients, the community, loss of revenue and regulatory compliance issues. The requested range changes have been agreed to by BCMEA and PEA. The classifications to be changed are: Psychiatric Nurse, Senior/Psychiatric Nurse/Psychiatric Nurse, Associate; Behavioral Health Clinician III/II/I; Supervisor, Behavioral Health Counselor; Supervisor, Behavioral Health Clinician; Quality Assurance Coordinator; Program Manager, Clinical Services; Senior Program Manager, Clinical Services; Systems Performance Research and Evaluation Manager; Supervisor, Psychiatric Nurse - action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) BR,IHRD,DK,BHD, RIAN ING NTERIM UMAN ESOURCES IRECTOR ORIAN ITTRELL EHAVIORAL EALTH IRECTOR . PROVIDED A REPORT DH,,B. EBRA ENLEY MEMBER OF THE PUBLIC ADDRESSED THE OARD : MOTIONADOPT RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN (:;:) MOTION KIRK SECOND WAHL : VOTEMOTION APPROVED UNANIMOUSLY 5.PHTI UBLIC EARINGS AND IMES TEMS 5.019:30 a.m. Public Hearing Application for Outdoor Festival License for Slow Theater Butcher Shop Theater Festival - Slow Theatre has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed for two days, Saturday, September 3, 2016 and Sunday, September 4, 2016, from 6:00 p.m. to 10:30 p.m. They anticipate to have a total of 500 people, which includes 50 volunteers, each day. The festival and parking are proposed to be on Assessor's Parcel Number 039-410-032. The festival site is at the south end of Estes Road (2500 Estes Road), south and west of Chico. The festival is the Butcher Shop Theatre Festival. The festival puts on outdoor plays that are free to the community. It will include food trucks and beverage booths. The Development Services Department has completed an environmental review of the application, completed a site visit, and determined since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements - action requested - 1) FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF CEQA; AND, 2) APPROVE THE APPLICATION FOR OUTDOOR FESTIVAL LICENSE MISC16-0013 SUBJECT TO RECOMMENDED CONDITIONS. (Development Services) Page 18 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE TS,DSD,CT,M,P IM NELLINGS EVELOPMENT ERVICES IRECTOR AND HARLES HISTLETHWAITE ANAGER LANNING D,DS,. IVISION EVELOPMENT ERVICES PROVIDED A REPORT : , 15304()CEQA MOTIONFIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION OF E 16-0013, AND APPROVE THE APPLICATION FOR OUTDOOR FESTIVAL LICENSE MISC SUBJECT TO RECOMMENDED CONDITIONS (:;:) MOTION LAMBERT SECOND TEETER : VOTEMOTION APPROVED UNANIMOUSLY 5.029:35 a.m. Public Hearing Application for Outdoor Festival License George Francis (Oroville Rock Reggae Jamfest) - George Francis has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The Oroville Rock Reggae Jamfest festival is proposed to be for three days, Friday, Saturday and Sunday, July 22 - 24, 2016, from 11:00 a.m. to 1:00 a.m. on Friday and Saturday and from 11:00 a.m. to 12:00 a.m. on Sunday. Up to 1,200 spectators, participants and other attendees per day are expected. The festival site will be on Assessor's Parcel Numbers 035-480- 077, -024, -048, and -049 totaling approximately 33.9 acres. The parcels are located on the west side of Pacific Heights Road, west of the intersection of Pacific Heights Road and Georgia Pacific Way, Oroville. The festival will include music, a merchandise vendors. Limited on-site camping and RV spaces will be available. The Development Services Department has completed an environmental review of the application, completed a site visit, and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements - Action requested 1) FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF CEQA; AND 2) APPROVE THE APPLICATION FOR OUTDOOR FESTIVAL LICENSE MISC16-0014 SUBJECT TO RECOMMENDED CONDITIONS. (Development Services) TS,DSD,CT,M,P IM NELLINGS EVELOPMENT ERVICES IRECTOR AND HARLES HISTLETHWAITE ANAGER LANNING D,DS,. IVISION EVELOPMENT ERVICES PROVIDED A REPORT : , 15304()CEQA MOTIONFIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION OF E , 16-0014 AND APPROVE THE APPLICATION FOR OUTDOOR FESTIVAL LICENSE MISC SUBJECT TO RECOMMENDED CONDITIONS (:;:) MOTION LAMBERT SECOND TEETER : VOTEMOTION APPROVED UNANIMOUSLY Page 19 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 5.031:00 p.m. Public Hearing Butte County 2016-17 Recommended Budget - On June 14, 2016, the Board of Supervisors accepted the Recommended Budget for FY 2016-17 and directed a public hearing for its consideration to commence on June 28, 2016. At the public hearing staff will provide an overview of the Recommended Budget and recommended adjustments. At the the Adopted Budget for FY 2016-17. The budget for AB 109 Public Safety Realignment is incorporated into the Recommended Budget as approved by the Community Corrections Partnership and recommended for acceptance by the Board of Supervisors. Finally, the Board of Supervisors will be asked to consider a 10% transfer (currently estimated at $818,852) of Public Health 1991 Realignment revenue to Social Services. This transfer is recommended to provide funds for public assistance programs such as Foster Care, Aid for Adoptions and In-Home Supportive Services. The Board will be asked to hold a public hearing on the transfer and adopt a Resolution authorizing it. The Recommended Budget is located on the County website at http://www.buttecounty.net/countybudget. action requested - 1) HOLD A PUBLIC HEARING ON THE RECOMMENDED BUDGET AND TAKE COMMENTS; 2) APPROVE THE RECOMMENDED BUDGET, INCLUDING ADJUSTMENTS, FOR SPENDING AUTHORITY, INCLUDING THOSE RELATED TO CAPITAL ASSETS AS IDENTIFIED ON THE CAPITAL ASSETS SCHEDULE (PAGE 706-707), THE ROAD FUND WORK PROGRAM (PAGE 270) AND SCHEDULE A, UNTIL THE BUDGET IS ADOPTED; 3) ACCEPT THE AB 109 PUBLIC SAFETY REALIGNMENT BUDGET PLAN AS APPROVED BY THE COMMUNITY CORRECTIONS PARTNERSHIP AND INCORPORATED INTO THE RECOMMENDED BUDGET; 4) PROVIDE DIRECTION TO STAFF TO PREPARE A BUDGET RESOLUTION FOR CONSIDERATION ON JULY 26, 2016; 5) PROVIDE DIRECTION THAT IF THE GENERAL FUND BALANCE AVAILABLE EXCEEDS $21,463,264 THE ADDITIONAL AMOUNT WILL BE USED TO INCREASE CONTINGENCIES, BUT IF IT IS LESS THAN $21,463,264 ANY SHORTFALL WILL BE ADDRESSED BY REDUCING CONTINGENCIES AND ANY SHORTFALL GREATER THAN THE CONTINGENCIES AMOUNT WILL BE ADDRESSED BY REDUCING THE GENERAL FUND RESERVE; AND, 6) HOLD A PUBLIC HEARING TO CONSIDER A 10% TRANSFER OF PUBLIC HEALTH 1991 REALIGNMENT REVENUES TO SOCIAL SERVICES, AND ADOPT A RESOLUTION APPROVING THE TRANSFERS. (County Administration) WCB IABC. ENDY UMBERLAND ADDRESSED THE OARD REGARDING THE CURRENT M UTTE OUNTY CAMPAIGN PH,CAO,MJ,DAO, AUL AHN HIEF DMINISTRATIVE FFICER AND EEGAN ESSEE EPUTY DMINISTRATIVE FFICER FY2016-17B. PROVIDED A REPORT REGARDING THE ISCAL EAR UDGET : ,, MOTIONAPPROVE THE RECOMMENDED BUDGET INCLUDING ADJUSTMENTS FOR SPENDING , AUTHORITY INCLUDING THOSE RELATED TO CAPITAL ASSETS AS IDENTIFIED ON THE ,,, CAPITAL ASSETS SCHEDULE THE ROAD FUND WORK PROGRAM AND SCHEDULE A UNTIL ; AB109 THE BUDGET IS ADOPTED ACCEPT THE PUBLIC SAFETY REALIGNMENT BUDGET PLAN AS APPROVED BY THE COMMUNITY CORRECTIONS PARTNERSHIP AND ; INCORPORATED INTO THE RECOMMENDED BUDGET PROVIDE DIRECTION TO STAFF TO J;, 26,2016 PREPARE A BUDGET RESOLUTION FOR CONSIDERATION ON ULY AND PROVIDE DIRECTION THAT IF THE GENERAL FUND BALANCE AVAILABLE EXCEEDS , $21,463,264 THE ADDITIONAL AMOUNT WILL BE USED TO INCREASE CONTINGENCIES $21,463,264 BUT IF IT IS LESS THAN ANY SHORTFALL WILL BE ADDRESSED BY REDUCING CONTINGENCIES AND ANY SHORTFALL GREATER THAN THE CONTINGENCIES AMOUNT WILL BE ADDRESSED BY REDUCING THE GENERAL FUND RESERVE (:;:) MOTION WAHL SECOND KIRK : VOTEMOTION APPROVED UNANIMOUSLY Page 20 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE SCPH UPERVISOR ONNELLY OPENED A PUBLIC HEARING FOR THE CONSIDERATION OF THE TRANSFER OF UBLIC EALTH 1991RR. EALIGNMENT EVENUES : 10%1991 MOTIONAPPROVE A TRANSFER OF PUBLIC HEALTH REALIGNMENT REVENUES TO , SOCIAL SERVICES AND ADOPT A RESOLUTION APPROVED THE TRANSFERS (:;:) MOTION WAHL SECOND LAMBERT : VOTEMOTION APPROVED UNANIMOUSLY 6.BSPC OARD OF UPERVISORS UBLIC OMMENT P. UBLIC COMMENT WAS OPENED AND CLOSED WITHOUT ANY SPEAKERS 7.BSCS OARD OF UPERVISORS LOSED ESSION 7.01Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: BCEA; SSW; BCMEA; PPOA; PEA; DSA Management/Supervisory Unit; DSA General Unit; BCCOA Supervisory Unit; BCCOA General Unit; Confidential Unit; PPOA Management Unit; Non-Represented Unit; and, Skilled Trades Unit 7.02Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: 1.Agricultural Commissioner 2.Behavioral Health Director 3.Chief Administration Officer 4.Chief Probation Officer 5.Child Support Services Director 6.County Counsel 7.Development Services Director 8.Employment and Social Services Director 9.Human Resources Director 10.Information Services Director 11.Library Director 12.Public Health Director 13.Public Works Director 14.Water and Resources Conservation Director Page 21 BSMJ28,2016 OARD OF UPERVISOR INUTES UNE 7.03Actual Litigation Pursuant to Gove. Code Section 54956.9(d)(1): 1.Taamai v. County of Butte; Butte County Superior Court Case No. 162708; and 2.Bill Webb Construction, Inc., SCA Development Corp/Guillon, Inc., Epick Homes, Inc., Shastan Homes, Inc., and Discovery Builders, Inc. v The County of Butte, The City of Chico, The City of Paradise, The City of Oroville, The City of Gridley, and The City of Biggs; Butte County Superior Court Case No. 16CV00186. *TCS HERE WERE NO ANNOUNCEMENTS OUT OF LOSED ESSION THERE BEING NO FURTHUR BUSINESS BEFORE THE BOARD, THE MEETING WAS ADJOURNED. THE BOARD AND WILL RECONVENE AT A REGULAR MEETING OF THE BOARD TO BE HELD JULY 26, 2016 ____________________________________ Bill Connelly, CHAIR BUTTE COUNTY BOARD OF SUPERVISORS ATTEST: Paul Hahn, Chief Administrative Officer and Clerk of the Board ________________________________ Page 22