HomeMy WebLinkAboutM071781Jnly 17, 1981
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ECONTrENE: The Board of Supervisors reconvened at 9,40 a.m. pursuant to
recess. Present; Supervisors Dolan, Saraeeni, Wheeler and
Chairman Moseley. Clif Nickelson, administrative officer; aim
Johansen, auditor; and Clark A. Nelson, county clerk, by Cathy
Pitts, assistant clerk to the Board. Absent: Supervisor Lemke
fledge of Allegiance to the Flag of the United States of America.
Cnvocation by Supervisor Saraeeni
?UBLIC HEARING: 1981-82 PROPOSED BUDGET AND REVENUE SHARING FTNAL USE HEARING
The public hearing on the 1981-82 proposed budget and revenue
sharing final use hearing was held as continued.
Clif Nickelson, administrative officer, set out how the discretionary
funds would be reflected on the blackboards in. the room. The shortfall~is
$6 million in discretionary funding. Every action the Board takes, they
are asking that there be a motion made. This will be shown on the chart as
the shortfall being dropped. There could be a situation where the Auditor
will show zero on his chart and there will be $1 million or $2 million left
of the shortfall. If this happens, then the Board will have to go back and
start all ovex again. There will be departments asking for delays. If the
Board delays one department, then all the departments are delayed.- If a
certain department asks that the Board delay consideration of their budget,
they can wait while the Board cuts every other department.
Jim Johansen, auditor, stated that as part of the packet the
Board .received a memo from him relative to restricted versus discretionary
funding. The amount necessary at this point for the $b million shortfall
is out of discretionary funding. A good portion of $23 million is 100 percent
funded by restricted funds. The amount for the Board to look at is $44
million. Of the $44 million, there is $16 million of partly restricted funds.
There is about $24 million out of the $67 million budget to consider. The
portion of the budget from discretionary funding is criminal justice and
county general government. There are a number of unknowns: final determination
of fund balances; special district augmentation funds.
Mr. Nickelson felt that when the Board considered the department
budgets they should go into the total operations and what they do all day
long.
A roval of ma'or bud etar recommendations of Jul 9 1981
a. Reduce reserve for contin envies
Nr. M.ickelson asked the Board if they would want to reduce the
reserve of $3 million by $1 million. 1t is not a wise thing to do but
the Board is stuck with it. If the Board is able to reduce. the shortfall
and go below zero, he recommended that the reserve be raised back to the
$3 million.
Supervisor Dolan felt that by reducing the reserve the chances
are that the Board is postponing a portion of the problem until next year.
She felt it would be wise to put money back into the reserve, if the Soard
gets to the paint of having additional funds at the end of the hearings.
On motion of Supervisor wheeler, seconded by Supervisor Dolan
and carried, the reserve for contingencies on page 286 was reduced by
$1 million.
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July 17, 1981
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b. Reduce liability self insurance (net}, page_292 & 293
Mr. Johansen explained that the actual reduction in terms of
augmentation to the reserve for the self insurance would be $500,000.
The difference between this and the net would be $300;000. This reduction
would serve to reduce the insurance fund reserve balance. This action would
be ahead of the actuarial study which will be in August 1, 1981 or the
end of October.
Steve Replogle, risk management coordinator, stated that the
studies would be reading .August 1, 1981 on the workman compensation fund
and September 1, 1981 oti the liability fund.
Mr. Nickelson felt that if the Board tried to take the interest
and put it into the general fund, the county would hear from the federal
and state governments because they have a vested interest in the interest
on those funds.
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the liability self insurance was reduced by, $300,000 (net).
c. Reduce workmen's com ensation self insurance (net} p 294
Mr. Replogle stated that when the county decided to become self
insured they applied to the state and were granted permission to do so
on the basis that they could and..would handle the situation in a responsible
manner similar to an insurance company.
On motion of Supervisor Wheeler, seconded by Supervisor Dolan
and carried, the wormen's compensation self insurance fund on pages 294
and 295 was reduced $200,000 (net).
d. Eliminate revenue sharing projects:
On motion of Supervisor Wheeler, seconded by Supervisor Saraceni
and carried, the Oroville Justice Court revenue sharing project in the
amount of $200,000 was deleted.
On motion of Supervisor Wheeler, seconded by Supervisor Dolan
and carried, the Library debt retirement revenue sharing project in
the amount of $400,000 and the Library furnishings revenue sharing
project in the amount of $360,000 ire deleted.
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the County Center road improvement revenue sharing project.
in the amount of $50,000 and the County Center sidewalks revenue sharing
project were deferred at this time.
e. Transfer of motor vehicle in-lieu (MVIL) funding from
Public Works road construction to_ general fund
Mr. Nickelson,stated that they were proposing to transfer.
$1,425,500 into the general fund from the road operations.
Supervisor Wheeler realized that the Board needed that amount
of money but felt that there were other area where the Board could make
some major reductions to allow the Board to reduce this amount by one-half.
There are projects that have been waiting a long time. The argument
she gets from the public is the funds are generated for road maintenance
and construction.
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r - Supervisor Saraceni felt the same as Supervisor Wheeler. He
did feel that the total sum shopld be removed.
Supervisor Dolan asked what would be remaining for road funds
_f the total amount was removed.
Dick Puelicher, auditor's office, stated-there was about
$2-1/2 million remaining for road construction. There is a $4 million
construction budget. This includes $1,425,500 of motor vehicle in-lieu
funds as well as SB 325 fund balances available.
Mr. Johansen set out the road construction budget from page 213
of the budget. There is a little over $4.5 million. All of the funds
would not be discretionary funds.
Clay Castleberry, public works director, suggested that the Board
take a smaller amount. There is $300,000 proposed for the general fund.
He felt a portion of the funds should go into the general fund. He
asked that the funds be split 50 - 50.
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, transfer of motor vehicle in-lieu (MVIL) funding from Public
Works road construction to general fund in the amount of $715,750 was
approvede
Mr. Nickelson asked that the Board consider in all the discussions
that there is not any money in the budget for any salary adjustments with
the exception of law enforcement. The budget is now $2,727,000 out of
balance.
BUDGET REVIEW
Budget review of the departments held at this time with regard
to cost reductions of discretionary funds.
WELFARE DEPARTMENT
Bob Crisan, welfare director, stated that he had filed~xeductions
relative to the total discretionary funds. The general assistance and
parental stress programs are total county funding. They will continue to
have a parental stress program using whatever funds are still available.
The state has not advised what allocations will be coming to the county.
He has had indications but nothing in writing from the state. from the
indications of the state relative to income maintenance factors the county
share in the AFDC program is within $233 from what they suggested in the
budget. The state finances $376,321 with a savings in that area of $233
that the state maintains by allocations. The food stamp program has an
allocation of $150,b99 which makes the county allocation $2,512 less.
They would have to decrease to match the state's allocations. The
match to funds will. allow a cost of living of 6 percent. The overhead
cost is 86~ for every $1..00 in the program. There will be a lesser
cost because of the hommaker program charge. If the federal regulations
were changed to include additional reporting the cost of postage and
workload would increase. One of the problems his office would have if
the staff was decreased is the chance of an increase in the error rate.
The state could then cut the county in allocations. The county could end
up paying more money for the services than it in presently doing. He asked
'that consideration of his budget be postponed for a week so that they could
get the final information from the state. He estimated the county match
at 8.9 percent.
RECESS: 10:05 a. m.
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RECON~NE:~ 10:15 a.m.
Parental Stress-Pro ram a e 250.
On motion of Supervisor Wheeler, seconded by Supervisor Saraceni
and carried, the Parental Stress program was reduced by $60,000.
Welfare Special Programs, page 251
No action taken.
Welfare Special Program, page 252
No action taken.
Welfare Administration, page 254
On motion of Supervisor Wheeler, seconded by Supervisor Saraceni
and carried, Welfare Administration was reduced by $116,000.
Welfare Aids, page 260
On motion of Supervisor Aolan, seconded by Supervisor Saraceni
and carried, AB'DC was reduced by $27,000.
Welfare General Relief, page 262
Discussed;. no action taken.
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Public Works Budget
Clay Castelberry, public works director, set out the memo he
had sent to the Board relative to the proposed cuts in his department.
This will be lowering the Lever of services in some areas back to where
there were some years ago. The snowplowing proposal would put that
service back to where it was 10 or 15 years ago. He suggested .that
cuts be made in the house numbering services. He felt that if the
building fees were adjusted and the subdivision fees were adjusted, this
would take care of that service. He suggested reflecting fees in the
amount of $10,000 to take care of the house numbering costs.
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, $10,000 in house numbering was reduced to be taken care of
with fees in subdivisions.
Buildin s, and=Subdivision Unit a e 156
Mr. Castleberry felt that building inspections were out of
balance and would reduce the staff by one position during the year. They
are trying to get the fees closer in line so that it is self supporting.
He felt that by adjustment of fees and management they should be able
to reduce at least $55,000 by one-half.
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, the Buildings unit was reduced by $25,000 through management
and tight operations.
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, subdivisions unit was reduced by $20,000.to be either by
staff or increase in fees.
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July 17, 1981
July 17, 1981
81- MemoriaL..Ha115;-Page 284.:
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Supervisor Dolan stated that it does-not indicate tremendous
usage in the halls compared to the county population. Even the money
for repair and maintenance will not bxing it to the 'safety and repair that
is needed. There are 86 meetings a year, 36 of which are no charges for
rent, and then the county has to put more money into the buildings.
Mike Pyeatt, assistant administrative officer, advised that
if the $10,000 for the sprinkler system in Chico was cut out of the
budget, the basement could not be used.
Nr. Castleberry suggested that the Board might want to offer
the Biggs Memorial Hall to the City of Biggs. If they do not want it,
the county could sell the building. There are no veterans groups in
Biggs.
Discussion of the building that was turned over to"the
Palermo Senior Citizens held at this time.
', Supervisor Dolan did not know why the county did not consider
the memorial halls an asset and sell them.
Mr. Nickelson stated that the building were built with state
funding with the understanding the buildings would be available free
for charter veterans organizations for meetings.' In the law it does
not mean free for bingo games. The county also uses the halls.
Staff to research thgbptions available to the Board regarding
the memorial halls.
Building maintenance, page 34
Nr. Castleberry stated that in the original budget he had asked
that the CETA personnel be transitioned. He agreed at this time, the
positions should not be transitioned. He would operate with the same or
less staff. There will be less services provided.
South Oroville Improvement Project, Road Construction Budget
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, the road construction budget was increased by $201,500 for
the South Oroville Improvement Project based on federal HCD revenue totally.
Right-of--way account, page 216
On motion of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, the right-of-way account was reduced by $50,000.
2095 AUDITOR TO WORK WITH AFFECTED DEPARTMENT HEADS TO INSURE SAVINGS BEFORE
FINAh BUDGET
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, the Auditor was directed to work with affected department
heads to insure savings are achieved before the final budget is adopted
', through either increase in revenue or reductions in the budget.
2096 BUDGET REVIEW
.Budget review was held at this time.
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ieriff's Budcet
Sheriff Gillick stated he had sent proposed reductions to the
Board. There is also the report of Hughes and Heiss relative to their department
The study made a few proposals which they are in agreement with the
level of staffing depends on the level of services"they are to give to
the people in the unincorporated areas. He would like to talk. with
Supervisors Lemke and Moseley before he closed the Paradise and Gridley
substations. The proposed reduction of a sergeant in the patrol division
was not withli.s agreement. Sheriff Gillick set out the areas-where they
are down in personnel.
RECESS: 11:20 a. m.
RECONVENE: 11:30 a.m.
Ciif Nickelson, administrative officer, stated that it was
his understanding that Hughes and Heiss will be making an official
report to the Board in two weeks. Tf the Board makes decisions at this
time, they will be doing so without the final report.
The Sheriff's budget was continued until July 27, 1981 when
the report will be available. The Administrative Office to make
an analysis of the report and the Sheriff's memos and bring back
Hearing open to the public. Appearing:
1. George Swiendelman. Mr. Swiendelman presented information
o the Board relative to a cost of living increase for the retired
mployees.
2. Betty Surns, vice president.; Motel- Hotel Association.
s. Burns presented a petition requesting that the county provide
ending for the Visitors and Convention Bureau. The county collects
bed tax and she felt that the bed tax should be used for tourism.
3. Charolette Drew spoke in support of the bed tax and
sing a portion for the Visitors and Convention Bureau.
4. Nita Palmor spoke in support of the bed tax and using a
ortian of the Visitors and Convention Bureau.
. 12:01 p.m.
?NE: 1:08 p.m.
UPERVISOR WHEELER ABSENT AT THIS TIME
t, uaee 26
Jim Rackerby, personnel director, groposed cuts in the amount
f $39,850. This would include the cut in the county-wide classification
Ludy that was proposed. CETA is 100 percent funded. He would not want
o reduce CETA because of the need to maintain adequate control
SUPERVISOR WHEELER PRESENT AT THIS TIME
Discussion of possibly shutting down the county offices
two or three hours a day to the general public in order to complete
ork without needing additional staffing held at this time. No
action taken.
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July 17, 1981
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On .motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the Personnel Department budget was cut b~_. $39,850.
total as set out below:
Account 36. Delete $39,350
Account 12. Delete $500
Account 36. Add $13,800
Administrative Officer Budget, page 6:Pi~s'cYiasiilg budget, page 14
Clif Nickelson, administrative officer, set out the proposed
cut backs that were in his memo to the Board.
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the following reductions in the Administrative Office and
Rupchasing Deportment were approved:
1. Eliminate typewriter in account 63. Reduce $1,100
2. Eliminate new vehicle for Administrative affieer and
authorize outright purchase of lease on present vehicle. in<aecount.63.
Reduce $6,700
3. Reduce account 43, travel. $1,000
4. Reduce account 41, special departmental expense,~$500
5. Eliminate maintenance of equipment in account 30, by $500.
6. Eliminate 50% typist clerk position and combine salary
with 50% time with Purchasing Department..
7. Authorize reclassification of Risk Management Coordinator
position to Administrative Analyst IIT/II/I and transfek position from
Self Insurance ISF budget to Administration Budget.
8. Eliminate administrative analyst III/II/I in the amount
of $28,460.
9. Eliminate purchasing assistant position.
10. Reclassify stenographer clerk in Civil Disaster budget to
the position of purchasing and civil disaster assistant. Position would
Abe one-half time purchasing and one-half time civil disaster.
11. Eliminate typist clerk TI/T position. Clerical duties
'll be provided by the typist clerk assigned to Administrative Office
on a one-half time purchasing and one`~ha~f time administration.
Lay-offs to be effected immediately.
Civil Disaster bud et a e 16
On motion of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, the following reductions were made in the Civil Disaster
udget:
Account 41. Reduce: $700.
Account 63 Reduce: $250
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July 17., 1981
July 17, 1981
81- Motor Pool budget, page 302
On motion of Supervisor Saraceni, seconded by Supervisor Dolan
and carried, replacement.of'-twa..popl.cars was put off until next year
thereby eliminating $12,00.0 from the budget.
Central Duplicatixig;. page 304
', On motion of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, the lay off of the position in microfilming was authorized
with the position eliminated from the budget-with the county to contract
if needed.
Central Stores, page 306 and 307
On motion of Supervisor Saraceni, seconded by Supervisor Wheeler
and carried, $14,000 was added to the budget for staffing of a stock clerk.
', •On motion.of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, $7,100 was eliminated from fixed assets for~the purchase
of a mailing machine.
Central Communications a e 308
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, $16,600 was eliminated from maintenance and equipment.
RECESS: 2:15 p.m.
RECONVENE: 2:28 p.m.
Boa"rd of Su ervisors bud et a e 2
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, transportation and travel was reduced by ZO% to reduce the
budget
Rape Crisis, page 52
Discussed; no action taken.
Public Defender bud et a e 108
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the Public Defender budget was raised by $50,000 to reflect
$400,000 total.
Public Health bud et: Pu151ic hearin date set
Dr. Svihus, public health director, set out the memo he had
submitted to the Board relative to cutbacks in the Health Department.
The county is in an overmatch situation. This is not because of program
increases. It came about because of salary increases.
Mr. Nickelson felt the Board could reduce staffing. and services
and that would pull the 100 percent discretionary funding out and bring
it back to a 50 - 50 match situation. He believed that the county could
go to a 40 - 60 match and still get by the State Director of Health.
Dr. Svihus stated that the 40 percent reduction would just
about cover the overmatch. To go below the 50 - 50 position,. it is necessary
to hold a public hearing Butte County is one of the lowest spending
in the state per population.
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Dr. Svihus spoke relative to .the ambulance services and the
transportation of 5150s. I~ the patients were admitted through Oroville
end transported to Chico this would be in the system and ~~co.uld be charged
to Short-Doyle for a savings of $15,000.
Mr. Mickelsou felt the Board should eliminate the dry runs
now allowable for the ambulance companies. He recommended increase in
the clinic charges. if there were an epidemic there would be no charge
on these services. There would be an increase in fees of about $78,000
with the recommendations.
On motion of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, the proposal for a fee schedule for clinics in the Public
Health Department was accepted.
On motion of Superviso~olan, seconded by Supervisor Saraceni
and carried, the providers of ambf~lances services were to be contacted
and advised that the Board wishes to negotiate elimination of the payment
of dry runs.
Mental Health DepartmenC_,__yage 244
Ar, Maguire, mental health director, stated that the Legislature
reduced the state funds for mental health by 10 percent with the intent that
the county makes up the ZO percent loss. He has attempted to get around
this by making reductions of about $50,000 in the existing budget and
by redeployment of staff. The present budget would be $2,469,000, without
contingencies for employee increases, as opposed to $2,521,000.
The reason the county went into the 5150s was to give a respite to the
law enforcement people. Officers would be absent for long periods of time
because of having to transport the patients. In order to do what Dr.
Svihus is requesting there would have to be agreement of the ambulance
people and the hospitals. He would be happy to look into this.
On motion of Supervisor Dolan, seconded by Supervisor Saraceni
and carried, a public hearing-date of July 27, 1981 at 9:00 a. m. was set
for consideration of a special public hearing in order to request the
waiver of the 10 percent match for the Mental Health Department.
Fire De artment a e 164 and 168
Bill Teie, fire warden; set out the memo he had sent to the
Board. There were fourteen priority items on a 20 percent reduction
that would require elimination of 2b people and the making of two stations.
With the elimination of about 40 percent of special departmental account
on the fixed assets exept for one radio station the savings would be
about $53,000. The reduction of the fourteen items would place a great
burden on the volunteer fire companies. He would only recommend Qpe
cut for the volunteer fire companies and that is a reduction of 10 ,percent
from the special department budget. Once the Board has taken action this
year,. he will be developing alternatives that all require a vote of the
people.
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the following action was taken with regard to the Fire
Department and the Volunteer Fire Services:
Reduce small tools account. $1,000
Reduce miscellaneous equipment maintenance account. $2,000
Defer purchase of fixed assets. $1,550
Reduce special departmental account. $20,000
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July 17, 1981.
July 17, 1981
8],= ~ Defer purchase of replacement pickup .Decrease. _ $10,000
{~, Defer purchase~.of replacement radios. Decrease.' $12,500
Reduce miscellaneous maintenance account. $3,070.
Defer installation of remote radio station in Chica. $2,845
Volunteer fire Bridget
Reduce special department expense fund by 10%. $5,500
Mr. Mickelson stated the Board now had $8,320,000 discretionary
funds to pay for $2,264,0.00 in deficits that would. require a 25 percent
reduction for every department left to consider. '
Probation Department budget, page 142
Wally Herring, probation officer, stated there were no projects
he could offer to eliminate that would offer a quick solution. In order
to eliminate the 20 percent reduction, this would mean cutting staff and
the numbers of Probation Officers available to carry out the statutory
and court requirements of their function. In the last several years, they
have used CETA staff in lieu of requesting additional county staff with
county funds. They have also reached out for other state and federal
fundings to begin to accomplish their work that is required. The reduction
would stop supervision of adult probationers and probably all juvenile
probationers in the county. By making the decrease of the 20 percent,
the county might jeopardize-$400,000 coming in in AB 90 funds to the
county. He is also asking for two additional positions. He is required
by the Civil Code of Procedure to notify the presiding judge when in his
opinion he does not have the staff or resources to accomplish the job
that is necessary. He has officially do this. He can no longer perform
the functions with what is available to him.
Research to be done. as to whether reductions in the Probation
Department will result in loss of AB 90 funds.
Juvenile Hall bud et, a e 138
l~pa~'ement.
Mr. Mickelson stated this is the same problem as with the Probation.
Juvenile Court Wards budget, p_~e 272
Mr. Mickelson hoped that the Probation and Welfare Departments .
would find the least expensive homes for placement and stay away from the
$3,000 to $4,000 per month homes.
No action taken.
District Attorne bud et
Will Mattly, district attorney, stated the Board had received
his memo relative to proposed reductions. This is a very small cut that.
he has recommended that he could live .with. He recommended elimination
of the cadastral draftsman. He does need the additional attorney and
another legal stenographer clerk. He does need the investigator. He
can cut the student help and overtime. He cannot shut down the Paradise
Office.
On motion of Supervisor Dolan, seconded by Supervisor Wheeler
and carried, the following was eliminated from thepistrict Attorney s
budget:
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Delete Cadastral Draftsman, $22,000.
Delete overtime, $4,500
Delete student help, $600
RECESS: 4;15 p. m.
RECONVENE: 4;27 p. m.
Library budget; page-276
Jo Terry, librarian, set out the requirements that the library
must operate under. The last time a permanent regulation position was
added to the Library was in 1974. She has presented the 5 -- TO - 15 and
20 percent reductions. She felt the LO percent reduction gave a better
shake to the overall public. The 20 percent reduction would reduce
personnel by 13. This would .reduce the hours of service to the public.
This would eliminate the film circulation. This would be closure of
two small libraries and reduced time in Biggs and Durham. There is
still a vehicle for the book mobile services.
On motion of Supervisor Wheeler, seconded by Supervisor Dolan
and carried, the Library was reduced by 20% as proposed by the Librarian
to reduce $251,000 from the budget. AYES: Supervisors Dolan, Wheeler
and Chairman Moseley. NOES: Supervisor Saraceni ABSENT: Supervisor
Lemke.
The budget was continued to July 27, 1981 at 9:00 a. m.
RECESS: The `Board-recessed at 4:58 p.m. to reconvene on Tuesday, July 21,
1981 at 9:00 a. m.
Page 43.
July 17, 1981