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HomeMy WebLinkAboutM071873_ _ _ _ _ _ - - - - _ _ ~Iuly=1'8~ =1~7~ _ _ _ _ _ _ _ _ ___ _ _ _ BUDGET HBARINGS RECONVENED: The Board reconvened at 10:00 a.m. for the purpose of Budget hearings. Present: Supervisors Cameron, Gilman, Ladd, Madigan and Chairman McUiillop. Clif Nickelson, Administrative Officer and Clark A. Nelson, County Clerk by Margie Catt, Board of Supervisors Clerk 73-111 BUDGETS DISCUSSED Juvenile Hall and Probation Department Budgets. Don Nissen, Senior Probation Officer, present to discuss the Juvenile Hall and Probation Department budgets. Clif Nickelson, Administrative Officer, explained the p~.rpose of Mr. Nissen appearing before the Board. Juvenile Hall had requested a Clerk I position and Administration did not feel that the position was needed. It was felt that maybe one of the programs could furnish a girl to handle the work at Juvenile Hall. Mr. Nissen stated he could live with the budget except for the matter of staffing. He is requesting that the Board approve the Clerk I position for Juvenile Hall. He said that the Personnel Director had told him that there was no one available under the present programs. Budget left open at this time until Mr. Rackerby could be present to explain the use of someone from one of the various programs. Probation Department Bud~,et: Mr. Nissen explained his request for additional probation officers. He feels t?.tiat it will take two more probation officers to supervise the adults. Request discussed. Juvenile Hall Budget Jim Rackerby, Personnel Director, reported on employees under the various programs. He said that Mr. Nissen would need a dependable type person for the position at Juvenile Hall. He said there was no FEP help available. He said a Mainstream grant has been approved and it was possible that a trainee could be furnished under this program. He said he would attempt to secure a person under this program. Under the Mainstream Program there would be no costs to the County involved. Mr. Rackerby said there would be about 20 slots available to this county. On motion of Supervisor Madigan, seconded by Supervisor Cameron and unanimously carried, the Juvenile Hall budget was approved as proposed, with the understanding that one of the Mainstream Program slats would. be utilized to place a Clerk I out at Juvenile Hall. Probation Department Budget: Mr. Nissen stated that there are too many reports for each probation officer to handle. The Probation Officer aide should be re-instated; he feels that it was a money saving situation. Two of the PEP Probation Officers are being phased into regular positions within his department. Probation Officer Aide discussed; request for two additional Page 345. July 1,, 1973 July 1$, lg'73 positions discussed. Supervisor Gilman said he did not know how the two additional positions could be justified with the results of the work load as stated in the budgety Mr. Nissen stated that the drunk driving offenders are increasing and there are many reports that have to be prepared as a result of these offenders. Mr. Nissen said he was very concerned about the drunk driving program that has been. instituted. Budget discussed. 4n motion of Supervisor Gilman, seconded by Supervisor Cameron Snd unanimously carried, the Probation Department Budget was approved as proposed, with the phase-in of the two PBP probation officers and with the understanding that the Board will give consideration to the adding in of a Mainstream employee as a probation officer aide. Chico Marshal Marshal Bachand was present to discuss his budget request. Mr. Mickelson explained the problem of the "phase--in" or "phase-out" of a PII' marshal. The question is whether the Board wishes to phase in this position as a permanent position. Position discussed. Mr. Mickelson explained the request of Mr. Bachand. It was not felt that the work load justified the additional position, during the review sessions of the budget. The income set out in this budget is for mileage received for serving civil papers. Mr. Mickelson said that the members of the Bar Association and the Judge had written letters requesting approval of the request. Chairman Mc~illop said he would consider placing a Mainstream employee into this position. It was stated that there are times when the Court does not have a bailiff; it was felt that a bailiff was needed at all times that the Courts are in session. Work load discussed. Mr. Bachand stated he could get by with the two automobiles that he has at this time; they should last another two years. He said he was concerned with the staffing problem. On motion of Supervisor Ladd, seconded by Supervisor Gilman anal unanimously carried, the Chico Marshal budget was approved, with consideration of a mainstream employee being added to this department, after the budget sessions have been completed. Bld & Grounds Maintenance Bud et e request for a full--time typist clerk II discussed. Mr. Mickelson said he had proposed a half time position. Position discussed. This person would be placed in "Dave" Davis's office to answer the telephone when he is out and to do the typing needed on farms, etc. Mr. Bosworth stated that Jim Glanders has also requested more building serviceman help. It was felt that as the year goes on the Board is going to have to lank at the man power in this depart- ment. Mr. Castleberry stated that Mr. Mickelson has presented a good budget for this department and that they are willing to try to work with the half time person in Mr. Davis's office. On motion of Supervisor Gilman, seconded by Supervisor Dadd and unanimously carried, the Bldg. & Grounds Maintenance Budget was approved as proposed. page 346. July 1$, lg']3 July 1$y 1923_ _ Discussed the matter of the PEP employees that will be phased out about October. Mr. Castleberry said he hoped to be able to keep some of them as regular positions. He said there were some re-classifications also that should be discussed. Mr. Nickelson said that these have been referred to Mr. Rackerby and he will report to the Board later on the requests. Buildin and Subdivision Ins ection Mr. Nickelson exp ained this budget; he said there was a request for another civil engineer. Nr. Castleberry explained the request for this Jr. civil engineer position. Costs of operating vehicles discussed. On motion of Supervisor Madigan, seconded by Supervisor Cameron and unanimously car?~ied, the Building and Subdivision Snspection Budget was approved, with the addition of one junior civil engineer position, and with the moving from Line Item 4'~0 to Line Item 110 X8,000 to cover the salary of this position. Sheriff-Coroner Bud et Mr. Nickelson gave the background work on this budget. He stated that the Sheriff disagrees with the budget. Questions raised about the budget explained. Re-classification of the Bald Rock deputy to a full time deputy discussed. The Sheriff stated that it takes 5 men to fill a position around the clock, on a full time 'basis. Resident deputies discussed. Sheriff Gillick said he was requesting that a full time deputy be established in the Bald Rock-Berry Creek area. He said the town of Durham has also approached him for a full time deputy. Cohasset also would like a full time deputy. Requests discussed. He said they have started a neighborhood watch program in the Paradise Pines area. Sheriff Gillick said the PEP program has helped his department a great deal. He received seven employees under the PEP program. The seven PEP employees will be phased into regular employee status. Dick Stenberg, under-sheriff, stated that transportation has been a big problem. They have had a problem with the Mental Health program. The doctors have requested that the officer stay while the patient is being admitted into the hospital. Supervisor Ladd said this problem was going to have to be discussed with the people running the program; he feels that there should be a better way of handling this situation. Time spent discussing the request for deputies in the rural areas; felt that a decision should be made. Sheriff Gillick explained how they were handling~~law enforcement in the rural areas at the present time. He said they were going to lose the deputy in Feather Falls. Resident deputies do not receive any sick leave or vacation time. Discussed how many men would be needed to have full time deputies in these rural areas. RECESS: 12:05 RECONVENED: 1:30 p.m. page 34']. July 1$, 19'3 _ _ _ _ _ _ _ - _ - _ July 182 1973_ _ _ _ _ _ _ _ _ _ _ _ _ _ Veterans Service Officer Veterans Service Officer Budget discussed. Mr. Bosworth explained the request for the full time clerk. Bob O'Brien, Veteran Service Officer, spoke concerning the work load problem. He said the clerk position would eli.inate the overtime of $320 from the budget. With the addition of this clerk, X2717 would have to be added to Line Item 110, and $320 would be deleted from Line Item No. 140. This would raise the present half time girl to a full time position. Request discussed. On motion of Supervisor Gilman., seconded by Supervisor Cameron and unanimously carried, the Veterans Service Budget was approved, with the request to make the half time typist clerk position a full time position, adding $2717 to Line Item No. 110, salaries & wages, other and deleting the $320 for overtime in Line Item No. 140, for a one year period of time. Sheriff's Budget Further discussion was had at this time concerning the rural deputies. Sheriff Gillick explained his request for the additional deputies. The Sheriff's request is as follows: Re-classify Add Salary Increase Bald Rock - $758 Richvale-Durham $758 Feather Falls Chico Rural Cohasset--Bangor Mr. Rackerby said he would recommend that the Board take time to think this request over. Tt should be discussed further. The intent would be for three «dditional deputies. -Bill Lawrence, assistant auditor, stated that the Sheriff was asking for one additional deputy and the reclassification of the other four resident deputies. The request for reclassification of a captain to chief deputy coroner has been eliminated. Personnel and the Sheriff will meet and discuss the staffing requests, and will report back to the Board. One deputy sheriff position added, increasing Acct. 110 by 9'334' Clerical request discussed. Mr. Stenberg set out the work load statistics for the Board members. The present clerical staff is nat adequate to handle the work that they have at the present time. They are requesting a Clerk IT position to be placed in the Oroville office. Request discussed. The Sheriff feels that the position is needed. Mr. Rackerby explained how a Manpower employee could be used for this position. Mr. Stenberg said it would have to be a responsible person to handle these files. The Board will consider placing one of the manpower employees at the Sheriff Department. Discussed autopsies. A survey was made some years back to determine whether it would be cheaper to contract with a pathologist for this work. It was suggested that maybe the County should go to bid for this work. Supervisor Madigan suggested that maybe the County should ask for proposals to be submitted by other doctors in this field. It was the feeling of the Board that the County should ask for proposals for the autopsy work and Mr. Nickelson will report back to the Board regarding this matter. Page 3~-S• July 18, 1873 duly 1$, 1_923 better to include these matters in the Board of Supervisors budget. The Advisory Board has requested extra help; this is for the Senior Citizens Affairs. The requests are for donations to the organization for budgetary reasons. The Administrative Office could give them some help, it was felt. It was stated that they need money for postage and office supplies; they are also asking for mileage. Request discussed. It was agreed by the Board members that budgets would not be set up for the various agencies and commissions appointed by the Board but that the Administrative Office would supply them with office supplies. Mental Retardation request discussed. It was felt that this should be placed in the Supervisors budget. Discussed. Mr. Nickelson will write to them setting out the Board's feelings in the matter. Auditor's Bud~e't Audil~or s-budget discussed. Extra help and PEP grant set out and discussed. Mr. Lawrence stated that they needed the extra help for vacation and sick time. Extra help discussed. Mr. Lawrence stated that the Auditor would be willing to give up a portion of the amount set out for extra help. Discussed deleting ~ 1,000 from the $ x,000 set out in the budget. Discussed the matter of getting programs on data processing. Tt was felt that the Auditor and Data Processing Department might be able to get back to the talking stage by the end of this week. Mr. Lawrence felt that they have the programmer working on their programs spread too thin. Mr. Lawrence said that they had received a critical report from the Controller's Office; this was for failure to have~a complete road.account. Road funds needs to be computed. Until they can get these functions on the computes, they have to be done by hand. Tame spent discussing the Data Processing program problem. Monday morning meetings explained but it was agreed that 'fz hour meetings are not long enough. to solve all the problems. Supervisor Madigan suggested that Mr. Nickelson ask the various county users to set out their problems, then Mr. Nickelson could pin-point them and brie them up according to priorities. It was suggested that the meetings be longer. On motion of Supervisor Gilman, seconded by Supervisor Cameron and unanimously carried, the Auditor's Budget was appre~,ed as proposed, with the reduction of Line Item 120, extra help, to $;],000. Board of Supervisor's Budget Membership in organizations discussed. Membership in the newly organized Regional Council of Rural Counties discussed. Chairman McKallop felt that this donation should go in Line 360 as it is for specialized services. $'7,000 placed in this bud et on Line 360, Prof. & Spec. Services, charging this total to 16,000. Treasurer's Budget Treasurer s budget discussed. Line Item 630, equipment, discussed. This item was reduced by X2300 for the deletion of the Burroughs Bookkeeping machine. There was also a request from Data Processing for exchange of equipment. Mr. Hindery wrote a letter to the Administrative Office requesting that they place a Page 350• duly 18, 1973 July 181 193 keypunch machine in the Treasurer's Office. This should show the cost to the Treasurer. Following changes made: Rents and Leases Acct. 390 Increase $846. Maintenance of Equip. 300 " 357. Data Processing desires another machine, a three purpose machine. Request explained. It would increase their budget by $705 for rental of the machine. In the future there will be a request to replace the machine in the Clerk's Office. Data Processin Bud et Data Processing Budget, Acct. 390, Rents and Leases was increased by X705. County Counsel's Budget County Counsel's budget discussed. The last line of the Staffing paragraph was changed to read ($1430-$1742), rather than set out on this page. Discussed Line Item 360, Prof. & specialized services. Tt was felt that county counsel had over budgeted this fund. Fund discussed. It was felt that the budgeted amount could be reduced. On motion of Supervisor Mcgillap, seconded by Supervisor Cameron and unanimously carried, Line Item 360, Prof. & Spec. services, was reduced by X5,000, leaving a total of X5,000 in this line item. Personnel Budget Personnel budget discussed. It was recommended that Line Item 410, special department expense be reduced from X2,360 to $1,720. Line Item 630, equipment, ~5'a'+, could all be deleted. This amount deleted from the budget. Extra help discussed. Nr. Rackerby said that all the student intern programs are in this account. Supervisor Ladd said Mr. Rackerby should sen$ a memo to the Board members setting out where the interns are working. Mr. Nickelson said that Mr. Rackerby wanted to add another X10,000 to extra help for the youth. program. Acct. 330, reduce by X75.00, from X150., leaving a balance of $75.00. Mr. Rackerby explaiz~.ed the request for the extra $10,000. He explained the work that the college interns were doing in the County departments. Mr. Rackerby said the Board had authorized the application far the NYC program. The student must be from a low income family. The student works about 10 hours a week during the school year. They would like to be able to offer that student a summer job at the rate of $1.65 per hour. These are the students that have been working during the school year at no cost to the county. The X10,004 would be for 26 students at the rate of X1.65 per hour. Nr. Rackerby explained the program. Discussed whether the full $lO,0O0 should be budgeted at this time. The Board members said they would take this request under advisement at this time. Mr. Nickelson will prepare a written memo Page 351. July 18, 1973 _ _ _ _ _ _ _ _ _ _ _ _ _Ju1~ 18i 1973= _ _ _ _ _ _ _ _ _ _ - - to the Board concerning this request. NEXT BUDGET SESSION The Board set next Wednesday morning, July 25, 1973, at 8:00 a.m. as time for further 'budget discussions. ADJOURNMENT: The Board adjourned at 5:00 p.m. to reconvene on Tuesday, July 24, 1973 at 9:00 a.m. ATTEST: CLARK A. NELSON, COUNTY C r By: airman of the Board Board of Supervisors Clerk Page 352. July 18, 1973