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HomeMy WebLinkAboutM080378August 3, 1978 RECONVENED: The Board reconvened at 10:30 a.m. pursuant to recess, Present: Supervisors Lemke, Moseley, Richter and Chairman Winstono Clif Nickelson, administrative officer; W. R. Lawrence, auditor; and Clark A. Nelson., county clerk, by Cathy Pitts, deputy clerk. ABSENT: Supervisor Madigan. 78-1455 AUT4i0RIZE FORMATION OF JUSTICE SYSTEM ADVISORY GROUP, AND.. APPOINTMENTS Chairman Winston reported on a meeting that he attended with the Administrative Officer and Counsel in Marysville concerning AB 90 county justice system. It is necessary that the Board immediately appoint a 3ustice System Advisory Group in order to be eligible for AB 90 funds. The bill provides that the group will consist of 16 personso Clif Nickelson, administrative officer, stated that these would be additional funds to offset local cost of AB 3121. This will offset the cost in the Probation Departments in many of the counties that the State Finance Office shows a loss under Proposition 13. There has to be a committee formed and a plan by September 30, 1978 to get this accomplished, On motion of Supervisor Richter, seconded by Supervisor Moseley and carried, the Justice System Advisory Group was. formed and the following were appointed as members: Chief Probation Officer Sheriff Presiding Judge Chairperson of the Juvenile Justice System Public Defender Superintendent of Schools County Administrative Officer Chief of Police of Chico Chief of Police of Gridley 78-1456 APPOINTMENT OF ED BROWN AS INTERIM DATA PROCESSING DIRECTOR On motion of Supervisor Richter, seconded by Supervisor Lemke and carried, Ed Brown was appointed interim Data Processing Director. 78-1457 BUDGET SESSION Clif Nickelson, administrative officer, stated that in looking at the 1978-79 budget they have estimated some Figures as of July 1, 1978. On the general fund side, the Board would have to reduce $1,520,000 of expenditures out of the budget that effected the general fund. The Board needs to reduce the Library $392,000 on the general fund side of the budget for a total of $1,912,000 as of July 1, 1978. The Board is going to have to increase this figure by about 25% or an increase of about $400,000 ix~order not to run in the red as the budget session continues. The Board is losing money every day. If the spending is at a rate of last year, the Board will have to cut about $2,312,000 out of this budget. Mr. Nickelson explained the sharing of the $8 tax rate among the schools, general county government, library, superintendent of schools, and other operations. After Proposition 13 this rate is going to be $4 and will be shared as the $8 tax rate-was. It will be broke up into schools, library, general county government, superintendent of schools and other operations. The cut that general government received is around 46%. The others are getting only 46% of what they did receive. General government is going to have to subvent out of their funds for the library and the superintendent of schools. Prior to last year the library and fire department were funded with. sales tax, It was fortunate that the library was placed as a separate item on the tax bill. Page .129. August 3,.1978 August 3, 1978 Bi11 Lawrence, auditor, set out the divisions in the tax rated This would be schools, county districts and cities. Each one will get their proportionate share of the $4 tax rate, The Superintent of Schools will receive money from schools and the library will receive money from districts. There are funds in the amount of $586,000 fox districts. The Superintendent of Schools would receive a share of the county's tax money and the other funds would come from the state for. schools. Chairman Winston stated that the library would suffer to 48% and reduce the budget to $450,000. The general government portion must be reduced the same. People are saying that the library cannot maintain itself with that type of cut. The cuts will have to be made in general government, the .library and all other departments. Mro Lawrence stated that the Board could pull money from the road fund for the library. AB 2212 changed the law and said if the allocations for welfare costs and proportionate share of the tax rate exceeds the 1977-78 tax base the County would have to pay back into the State the excess. This could mean that the County would owe the State $203,000. Mr. Nickelson stated that there is no statute provision to allow the State to withhold funds or other subvention funds from the County in, order to offset the surplus. This was left off the bill when the legislatures put through 154 and 2212. His office has written a letter to our legislators asking them to oppose any wording in legislation that would give the State the authority to do this. The County has the support of Del Norte and Plumas Counties. Chairman Winston stated that he had made a study of administrative costs from the salary ordinance for the department heads and their assistants, The two doctors are the highest paid at $43,500 per year each, The management ratio of management salaries and benefits to the entire payroll is 6,3%, The ratio in the total proposed ~iudget is 6.2%. In private industry., the ratio of administrative cost to other salaries is 10 to 12%o One local industry's ratio is 21,2% management cost to total payroll, Supervisor Lemke stated that if the Board excluded all of the Sheriff's Department, all fire protection districts, volunteer fire protection districts, health and welfare there would be exclusions that would equal $21 million. This would leave $2,7 million in departments that could be cut 10%, If every department was told to come back with a 10% reduction in their budgets there would be $2.7 million out of the $48 million. Nr. Nickelson stated that the budget adjustment list was in areas other than mandated areas. There cannot be an overall cut in budgets. Some areas will be hurt more than others. Salaries are the biggest cost. Mr. Nickelson stated that the only solution for Juvenile Hall is to try and get as many customers7from other counties as possible, 78-1458 BUDGET REVIEW Budget review was held at this time. Board of__Supervisors, page 2 Account 11. Delete:. $28,735 Account 12.'' lDelet`e:- $12©U0~ ~AecouY[t '3'3': ~-Delete: s'$~6''1'45 tAecoun~~~i'3~:~ D~Tete: - -~~$8,0©Q~~-' ~'Aecount 6-3: ~~ Delete: =$2•,404 (backup tape recorder) The Board intends on remaining consistent in all departments in elimination of m'mberships and all ,;out of county travel. The exception to out of county travel will be such items as officers in'=pursu'E' court appearances by attorneys and witnesses and transporting of prisoners and juveniles. Page 130, August 3, 1978 August 3, 1978 RECESS: 11:53 a.m. RECONVENE: 1:15 p.m. 78-1459 APPROVAL OF MIN[3TE5 On motion of Supervisor Lemke, seconded by Supervisor Richter and carried, the minutes of July 26 and July 27, 1978 were approved as mailed. 78-1460 BUDGET REVIEW CONTINUED Assessment Appeals Board„ page 4. No changes made. Administrative Officer, page 6. Account 33. Delete: $55 Account 43. Delete: $1,500 Account 63. Delete: $200 Administrative Officer. Housing and Community Development, page 8. Mr. Nickelson stated that the only thing that should be left in the budget is services and supplaes. Account 63. Delete: $960 Account 43. Delete: $700 Delete salaries and benefits: $48,100 The positions will be continued to be funded with Manpower funds. Housing and Community Development 701 Planning Grant_,_p~e 10. No changes made. Auditor-Controller, page 12. Account 43. Delete: Account 33. Delete: Account 11. Delete: Account 36. Delete: Account 63. Delete: Account 63, Total De $1,850 $75 $27,365 (estimated - Asst. salary and benefits) $1,000 $165 microfiche reader $250 adding machine letion: $415. Total reduction of budget: $30.,615. Purchasine and Civil Disaster, Civil Disaster, page 18. Mr, Nickelson stated that this page is proposed to be zeroed out. It had been proposed that the Civil Disaster responsibilities be taken out of Purchasing and that a person be hired who would be the Civil Disaster and Communications Officer. He suggested that the Board eliminate the concept of separate departments of Civil Disaster and Communications. Proposed Civil. Disaster and Communications Officer position- Deleted. Account 33. Delete: $40 Account 23. Add: $168 Accoupt 43. Delete: $450 Auditor to figure amount of reduction. Purchasing and Civil Disaster, Purchasing, page 16, Account 33. Delete:. $50 Account 43, Delete: $350 Page 131. August 3, 1978 August 3,'1978 Treasurer & Tax Collector, pale 20. Account 33. :Delete: $60 Account 43. Delete _$760 Account 14. Delete: $900 Assessor, page 24. Account 11. Delete:. $40,000 Account 33. Delete:. $100 Account 43. Delete: $8,000 Personnel Director ro arrange for mandated training to be conducted locally. Total reduction $48,100. Personnel, page 28. Account 33. Delete: $45 Account 43. Delete: $1,100 Account 41, Delete: $8,300 Account 35. Delete: $1,610 (deletion of Personnel Notes publication) Total reduction of $11,055, County Counsel, page 30. Account 11. Delete: $27,000 estimated Account 33. Delete: $85 Account 43, Delete: $2,800 Total reduction of $29,885, Elections, pale 32, Account 43. Delete: $300 Account 23. Add: $168 Building & Grounds Maintenance, page 36, Account 31. Add: $35,679, maintenance - structures. Account 31. total: $57,289, then Account 31. - structures. Delete: Chico.Blealth:=Q'ffi;cesz~ carpet, $3,380; Farm Advisor - carpet, $2,400; Mental Health Building - carpet, $3,160; Farm Advisor - built-in bookcases, $200; Assessor - built-in bookcase, $1010; Data Processing - carpet, $4,320; Agriculture Offices - tile and carpety~ $2,800; Sheriff - sheet metal top weapons locker, $250; Old Palermo Fire Station - space preparation, $700; Sheriff - partition, $600; Oroville Justice Court - counter divider, $750. Account 31. - structures total deletion: $18,660 Account 31. - major - structures. Delete: County Center - Pavement overlay (rebudget), $25,000; Veteran Service Officer, Ghico - relocation, $4,500. Account 31, - major - structures total deletion: $29,500. RECESS: 2:.28 p.m. RECONVENE: 2:35 g.m. Federal Revenue Sharing Allocations, paee 40. To be considered at a later time, Development Commission, page 48. Delete entire budget except Account 35, office expense in the amount of $1,200. Public Works._General Services, page 50.. Mr. Mickelson stated that this budget is for street lighting. There will be an agenda item for discussion ofefunding of service areas for street lighting. No changes made at this time. Page 1320 August 3, 1978 August 3, 1978 Special Grant Itequirements_,_page 52, No changes made at this time. Administrative Officer to have salary ordinance prepared for August 8, 1978 meeting to remove EOC Director from county salary ordinance. Contributions - other__agencies. Wage 54, __.. No changes made. Central Services Duplicating, page 60. Account 33. Delete: $50 Account 43. Delete: $250 Account 14o Delete: $600 Central Services Central Stores, page 62, No changes made. Centra Services Central Communications, page 64. Account 43. Delete: $100, Auditor to make adjustment in salary schedule with page 18. Discussion of cost of postage held at this time, Administrative , Officer to advise departments of procedures for sending mail to Supervisors. Central Services Regional.Communications, page 66, No changes made. General Insurance Clearing. Account, page 68. Account 27. Add: $9,555. Auditor will make corresponding expenditure transfers by funds Employee Benefits, page 70. No changes made. Data Processing Services ,. page 72. No changes made, These are bookkeeping items, Telephone & Utilities, pages 74 & 75, No changes made, Grand jury, page 76, No changes made. Superior Court, page 78. Account 33. Delete: $715 Account 43: Delete:. $1,990 Account 35, Delete:. $1,083 Account 63. Delete: $350 Account 11. Delete: $580 Superior Co_urt_,_Legal Research Assistant, page 80, Action has been taken to eliminate entire budget. The Auditor will make necessary adjustments. Delete: $24,297 plus 5 months, minus spending for fiscal year. Biggs Judicial Court, pale 82. The Board concurs with doing away with Biggs Justice Court. Administrative Office to secure legal procedures from County Counsel, Page 133. August 3, 1978 August 3, 1978 Chico Municipal Court, page 84.W Account 33. Delete: $5 Account 30. Add: $230 Account 43. Delete: $350 Gridley Judicial Court, page.86. Account 33, Delete: $155 Account 43. Delete $450, Oroville Judicial Court, page 88, Account 33. Delete: $330 Account 43. Delete: $500 Paradise Judicial Court~_p_age 90. Account 33. Delete: $175 Account 43. Delete: $600 Account 63. Delete: 2 Judges' chairs, $1,000; 12 Jurors' chairs, $3,600; 68 Spectator chairs, $8,500; 4 Judges' chambers chairs, $1,000. Accout 63. Total Deletion: $14,100. Court Work Referral Program, page 94. Program eliminated, Auditor to make necessary adjustments. County Clerlt. page 96. Account 33. Delete: $95 Account 43. Delete: $350 RECESS: 3:22 p,m. RECONVENE: 3:27 p.m. District Attorne a e 102, Account 33. Delete: $491 Account 43, Delete: $1,850 Account 12, Delete: $1,500 Account 63, Delete: 1 book case, $130; 1 subcompact sedan, $4,200, Account 63. Total Deletion: $4,3300 District Attorney Family Support Division, page 106. Account 33. Delete: $20 Account 43. Delete: $650 District Attorney Consumer Protection Unit, page 108. Account 33o Delete: $20 Chairman Winston stated that he was opposed to supporting the Consumer Protection Unit. He set out his reasons for opposing the unit. Continued discussion to be held until District Attorney is present: Court Reporters, page 110., No changes made. Public Defender. paee 112. No changes made. Page 134, August 3, 1978 August 3, 1978 Sheriff-Coroner Enforcement Division, pale 116, Account 33. Delete: $420 Account 43. Delete:, $1,300 Account 63. Delete: $10,208 (2 subcompact cars) Sheriff-Coroner Incarceration, pale 122, Account 33. Delete:- $12 Account 43, delete: $200 Account 63. Delete: $8,800 t,(15 passenger van) District Attorney Consumer Protection Unit, pate 108, Kenneth Leach, district attorney, was present to discuss the Consumer Protection Unit budget. Mro Leach stated that he and Chairman Winston disagreed on the Unit. This is a matter of opinion. Mr. Leach has dictated a letter to the Board regarding the land division in Chico which wi11 be self-explanatory. He wi11 release this memo to the press. Mr. Leach stated that there are statutory duties in his office set down in the Constitutim and statutes of the Government Code. The Board has created this Unito The case of Hicks vs Orange County Board of Supervisors might apply if the Board were to have reasons other than economical reasons for elimination of the Unit, Mr, Leach set out the background of the formation of the Family Suppoxt Unit, The expectation in law enforcement to collect money out of activities is always present with fines, etc, Mr. Leach stated that he has never said the Board should do something because the county can make money, He has said the Board should do certain things because there would be quality law enforcement in the county. The figures would indicate that the Unit is self-supporting. Mr. Leach stated that some violations will never be prosecuted because at the time he did not have the staff and procedures to do on a timely basis. Mr. Leach stated that if the Board eliminated the Unit because of economic reasons he would need a full time attorney and secretary to carry on the cases that have been started and not completed. If this Unit was continued for another year and there were no longer funds available. and the Dis,~rict Attorney had clear eGidence of a violation he would be mandated to pursue. Caunty Counsel asked for opinion of of Hicks vs Orange County Board of Supervisors. RECESS: The Board recessed at 4:47 p.m. to reconvene on Tuesday, August 8, 1978 at 9:00 a.m, Page 135. August 3, 1978