Loading...
HomeMy WebLinkAboutM081115 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES— 8/11/2015 9:00 A.M. -CALL TO ORDER Called to Order- Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Teeter Pledge of Allegiance Observation of a Moment of Silence CORRECTIONS AND/OR CHANGES TO THE AGENDA Paul Hahn, Chief Administrative Officer, informed the Board there was a minor correction to the requested action for Item 3.25 (Federal Equitable Sharing Agreement and Certification).The action should be: "Authorize District Attorney and Sheriff's Office staff to electronically sign each agreement on behalf of the County" instead of having the Chair of the Board sign the documents electronically. There has been a change in process of how these documents are submitted to the DOJ and US Treasury. Mr. Hahn also informed the Board that Item 3.11 (Resolution Supporting McClintock Agricultural Easement) was being removed from today's agenda as there have been some questions from the surrounding neighbors. Staff will work with neighbors to answer any questions or concerns regarding this item, and it will return on a future agenda. CONSENT AGENDA 3.01 Fiscal Year 2014 Continuum of Care Program Grant Agreement - LINK Permanent Housing Bonus - Butte County Department of Behavioral Health (BCDBH) has been awarded the LINK Permanent Housing Bonus Grant from the Department of Housing and Urban Development (HUD) for Fiscal Year (FY) 2015- 16. Funds from this grant will be used to contract with the Housing Authority of the County of Butte (HACB) to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD for BCDBH to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2016. The maximum amount receivable for this term is $25,107 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.02 FY 2014 Continuum of Care Program Grant Agreement - SEARCH Samaritan Bonus Housing Program - BCDBH has been awarded the SEARCH Samaritan Bonus Housing Program grant from HUD for FY 2015- 16. Funds from this grant will be used to contract with the HACB to lease four (4) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD for BCDBH to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2016. The maximum amount receivable for this term is $33,305 - BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.03 FY 2014 Continuum of Care Program Grant Agreement/SEARCH II Permanent Housing Bonus Program - BCDBH has been awarded the SEARCH II Permanent Housing Bonus Program grant from HUD for FY 2015-16. Funds from this grant will be used to contract with the HACB to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD for BCDBH to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2016. The maximum amount receivable for this term is $25,306 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.04 FY 2014 Continuum of Care Program Grant Agreement-SEARCH II Supportive Housing Program - BCDBH has been awarded the SEARCH II Supportive Housing Program grant from HUD for FY 2015-16. Funds from this grant will be used to contract with the HACB to lease five (5) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD for BCDBH to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2016. The maximum amount receivable for this term is $42,313 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.05 FY 2014 Continuum of Care Program Grant Agreement - SEARCH III Supportive Housing Program - BCDBH has been awarded the SEARCH III Supportive Housing Program grant from HUD for FY 2015-16. Funds from this grant will be used to contract with the Housing Authority of the County of Butte to lease three (3) units of housing for chronically homeless individuals diagnosed as being mentally ill and/or having a substance use disorder. This housing will assist their transition from homelessness to permanent housing and to enable them to live as independently as possible. Approval is requested for an agreement with HUD for BCDBH to receive the grant funding. The term of this agreement begins on the date of approval by HUD and the grant period will terminate June 30, 2016. The maximum amount receivable for this term is $25,388 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.06 Agreement with TLC Living -Amendment A-TLC Living is an adult residential care facility serving mental health clients. TLC Living provides a structured program to assist clients in developing the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested to amend the agreement with TLC Living to provide additional 24-hour board and care services. TLC Living was awarded a contract for additional services based on its response to the Enhanced Board and Care Services request for proposals. The term of this agreement will remain July 1, 2015 through June 30, 2016, with no change in rates. The maximum financial obligation under this agreement shall not exceed $150,850 (an increase of $22,750 for FY 2015-16) - action requested - APPROVE AGREEMENT PAGE 2 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.07 District 1 Appointment to the Butte County Water Commission - Supervisor Connelly nominates Tony Archuleta to serve as the District 1 Water Commissioner beginning in September 2015. The term of this appointment will end January 2, 2017 - action requested - MAKE APPOINTMENT. (Board of Supervisors/Supervisor Connelly) 3.08 Appointment of District 5 Designated Agent to the Butte County Resource Conservation District (BCRCD) -The BCRCD was formed in 2002 by the Board of Supervisors. The mission of the BCRCD is to protect, enhance, and support Butte County natural resources and agriculture by working with willing land owners and citizens through education, land management, and on-the-ground projects. The BCRCD is governed by a five member Board of Directors, one appointed from each supervisorial district, made up of local land owners, ranchers and farmers. While in the process of updating its policies and procedures, the BCRCD found that, pursuant to the Public Resources Code (PRC) Section 9352, the appointed Directors shall: "(1) reside within the district and either own real property in the district or alternatively have served, pursuant to the district's rules, for two years or more as an associate director providing advisory or other assistance to the board of directors, or (2) be a designated agent of a resident landowner within the district." Jerry W. Smith, a resident landowner within the BCRCD, has submitted a letter to sponsor David Lee, the current District 5 Director, as his designated agent, as Mr. Lee does not reside within the BCRCD. The boundaries of the BCRCD, as defined by Board of Supervisors Resolution 02-062, include all of the unincorporated areas of Butte County, excluding the territory within the Vina Resource Conservation District. County staff will be evaluating whether there is a need for an update to Resolution 02-062 and the appointment status of the remaining Board of Directors, and will bring forward additional actions, if needed, at a future meeting - action requested - APPOINT DAVID LEE, DESINATED AGENT OF A BCRCD RESIDENT LANDOWNER, AS THE DISTRICT 5 DIRECTOR. (Board of Supervisors/Supervisor Teeter) 3.09 Approval of Minutes-action requested -APPROVE MINUTES OF JULY 28, 2015. (County Administration) 3.10 Agreement with City of Chico to Collect Jail Impact Fees - Butte County currently collects a development impact fee for jail facilities upon new residential development within the unincorporated area of the County in order to mitigate impacts on jail facilities resulting from residential development. The City of Chico agrees that the County may impose this fee on all new residential development projects within its incorporated boundaries for up to ten years, but only after the four other municipalities in the County enter into a similar agreement.The Town of Paradise passed such an agreement in March 2014, and the City of Oroville passed an agreement in March 2015. On March 17, 2015,the City of Chico approved the agreement to allow the County to impose the development impact fee for jail facilities contained in Chapter 3, Article II of the Butte County Code on all new residential development within the City. The City has agreed to collect the revenue and forward it to the County on a quarterly basis to provide a partial funding source for expanding the capacity of the Butte County Jail. The agreement shall remain in effect for ten years after the agreement is signed; provided, however, the City may terminate the agreement at any time with a 60-day written notice to the County if the County increases the Jail Facilities Fee without the City's prior written consent - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND PAGE 3 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 AUDITOR-CONTROLLER. (County Administration) 3.11 Resolution Supporting McClintock Agricultural Easement - The Northern California Regional Land Trust (NCRLT) requests adoption of a resolution in support of its application to acquire an agricultural easement on 75+/- acres of land located approximately 0.1 mile west of the City of Chico Sphere of Influence and Green Line. The resolution includes Board findings necessary for the NCRLT to submit a grant application to the California Department of Conservation's California Farmland Conservation Program to pursue acquisition of the agricultural easement.The conservation easement would preclude conversion of prime farmland on the subject parcel to rural residential development or other non- agricultural uses. - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) The Chief Administrative Officer informed the Board this item was being removed from today's agenda as neighbors had questions about the proposed action. There was no action taken on this item today. 3.12 Williamson Act Contract Amendment and Managed Wetland Area Plan (LCA14-0002 -Wild Goose Club, Inc.) - Wild Goose Club, Inc. has applied for an amendment of its 1,432-acre Land Conservation (Williamson) Act contract (LCA14-0002) in association with a previously approved internal lot line adjustment (LLA13-0020) and partial cancellation of its contract (LCA14-0001). These previously approved and completed actions separated an 8.8-acre area of the property developed with 21 seasonal hunting cabins and six other permanent structures from the 1,423-acre remainder of the property, which would remain in the amended contract as open space for managed wetland. The amended contract would also reflect the property's revised internal boundaries (Exhibit A of staff report) and incorporate a managed wetland area plan (Exhibit B of staff report). Review of the lot line adjustment, cancellation, managed wetland area plan and contract amendment by the County has been consistent with guidance provided by the California Department of Conservation. The Board of Supervisors approved the lot line adjustment on December 9, 2014 and the tentative partial cancellation on March 24, 2015. The final certificate of partial cancellation was recorded on June 10, 2015. The managed wetland area plan and amended contract are the final approvals needed to complete this set of actions. The Williamson Act Advisory Committee reviewed the amended contract and managed wetland area plan on September 15, 2014 and recommended that the land to be re- enrolled in the Williamson Act is used for the preservation of important open space for managed wetlands and meets the definition of a managed wetland area under Section 51201(1) and the County's program. The Committee further recommended that both the managed wetland area plan and the amended contract are consistent with the County's program, and therefore recommended approval of these items to the Board of Supervisors. Per Rule 5.13.1 of the Williamson Act program, the Board must approve the managed wetland area plan before approving the amended Williamson Act contract - action requested - 1) DETERMINE THAT THE PROPERTY, SUBJECT TO AMENDED CONTRACT LCA14-0002, MEETS THE DEFINITION OF A MANAGED WETLAND AREA IN SECTION 51201(1), AND APPROVE THE MANAGED WETLAND AREA PLAN (EXHIBIT B OF THE AMENDED CONTRACT); 2) APPROVE THE AMENDED WILLIAMSON ACT CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 3) DIRECT THE CLERK OF THE BOARD TO RECORD THE AMENDED CONTRACT, SUBJECT TO THE APPLICANT'S PAYMENT OF ANY OUTSTANDING FEES. (Development Services) 3.13 Budget Adjustment- Behavioral Health Crisis Residential Treatment Center, 556 Cohasset Road -On July PAGE 4 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 28, 2015, the Board of Supervisors approved and authorized the General Services Director to close escrow and accept the property known as 556 Cohasset Road. However,to complete the transaction, it is necessary to complete a budget adjustment to move funding from the California Health Facilities Financing Authority (CHFFA) grant into the County's Capital Project Fund - action requested -APPROVE BUDGET ADJUSTMENT(4/5 vote required). (General Services/Behavioral Health) 3.14 Amendment One to Lease X19896 - 2465 Carmichael Drive, Chico for Department of Employment and Social Services - Due to a shortage of regular parking in the area, the Butte County Department of Employment and Social Services currently uses approximately 62 parking spaces at 2465 Carmichael Drive in Chico under a lease agreement. The Department desires to amend the lease and extend the term to June 30, 2017. The rent payment for the 62 spaces will remain fixed at a flat fee rate of$682 per month. Funding for this lease is included in the FY 2015-16 budget and no additional appropriation is required - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) 3.15 Grant Application - Museum of Northern California Art (MONCA) at 900 Esplanade - Butte County owns the real property located at 900 Esplanade in Chico, which was constructed in 1927. The County lacked sufficient funds to renovate the facility and looked to partner with another entity. The Museum of Northern California Art (MONCA) submitted a Business Plan to the County which included fund raising for property improvements that was approved, and a 20-year lease agreement was executed. MONCA requests approval to prepare and submit an application for The Museum Grant Program, sponsored by the California Natural Resources Agency and funded through the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 (Proposition 40) for approximately $75,000, together with 100% matching funds provided by MONCA through donations. The project is expected to be exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301 Existing Facilities, and the provisions of the National Environmental Protection Act (NEPA) are not applicable to the proposed project. The grant funds would be used to complete Phase 1 consisting of a state-mandated, exterior handicapped-accessible ramp and associated appurtenances. The grant requires the Board of Supervisors to certify the following: the County owns the property; the building has a useful life beyond 15 years; the Board authorizes the submittal of the application and verifies the County's relationship with MONCA - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.16 Resolution to Amend the Salary Ordinance - FY 2015-16 Budget -The Department of Human Resources has prepared a resolution to amend the Salary Ordinance in accordance with the approved FY 2015-16 budget. The following are the sections of the Salary Ordinance to be amended. All vacant position eliminations shall be effective August 11, 2015. All other changes shall be effective September 1, 2015 unless otherwise specified. Auditor-Controller: The Auditor-Controller's Office is requesting to add the following position: one (1) Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate. This change will initially increase the total allocations in the department by one (1) position until a departmental recruitment is conducted and the resulting vacancy is deleted at a future Board meeting. This funding for this change is included in the FY 2015-16 approved budget. PAGE 5 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 Behavioral Health: The Behavioral Health Department is requesting to delete the following vacant positions: one (1) Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate (delete effective 09/30/15); and one (1) Supervisor, Psychologist. The department would like to add the following positions: five (5) Behavioral Health Clinician III/II/I; five (5) Behavioral Health Counselor II/I/Behavioral Health Worker; one (1) Information Systems Analyst, Senior/Information Systems Analyst/Information Systems Analyst/Associate; one (1) Information Systems Technician, Senior/Information Systems Technician/Information Systems Technician, Associate; three (1) Medical Records Technician, Senior/Medical Records Technician; one (1) Program Manager, Clinical Services; one (1) Psychiatric Nurse, Senior/Psychiatric Nurse/Psychiatric Nurse, Associate/Staff Nurse, Senior/Staff Nurse/Staff Nurse, Associate/Psychiatric Technician, Senior/Psychiatric Technician; one .5 Psychiatric Nurse, Senior/Psychiatric Nurse/Psychiatric Nurse, Associate/Staff Nurse, Senior/Staff Nurse/Staff Nurse, Associate/Psychiatric Technician, Senior/Psychiatric Technician; one .5 Psychiatric Nurse, Senior/Psychiatric Nurse/Psychiatric Nurse, Associate/Staff Nurse, Senior/Staff Nurse/Staff Nurse, Associate/Psychiatric Technician, Senior/Psychiatric Technician; and one (1) Supervisor, Administrative Analyst. These changes will increase the total allocations in the department by seventeen (17) positions and the funding is included in the FY 2015-16 approved budget. Child Support Services: The Child Support Department is requesting to delete the following vacant positions: one (1) Accounting Specialist/Account Clerk, Senior/Account Clerk and add one (1) Program Manager, Child Support Services. These changes will leave the total allocations in the department unchanged. County Counsel:The County Counsel's Office is requesting to delete the following position: one (1) Legal Secretary and add one (1) Legal Secretary, Senior/Legal Secretary. These changes will leave the total allocations in the department unchanged. DESS: The Employment & Social Services Department is requesting to add the following positions: one (1) Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate; one (1) Adoptions Specialist; one (1) Deputy Public Guardian/Public Administrator, Senior/Deputy Public Guardian/Public Administrator; one (1) Information Systems Analyst, Principal; one (1) Office Specialist, Senior/Office Specialist/Office Assistant; two (2) Social Services Aide; two (2) Social Worker, Senior/Social Worker; one (1) Supervisor, Support Services and one (1) Supervisor, Social Worker. These changes will increase the total allocations in the department by eleven (11) positions and the funding is included in the FY 2015-16 approved budget. District Attorney: The District Attorney's Office is requesting to delete the following positions: one (1) Office Specialist, Senior/Office Specialist/Office Assistant. This change will decrease the total allocations in the department by one (1) position. General Services: The General Services Department is requesting to delete the following positions: one (1) Contracts Procurement Agent, Senior; two (2) Contracts Procurement Agent; and one (1) Contracts Procurement Agent/Contracts Procurement Agent, Associate and add the following positions: four (4) Contracts Procurement Agent, Senior/Contracts Procurement Agent/Contracts Procurement Agent, Associate; one (1) Project Manager, Capital Improvements (effective 09/01/15); and one (1) Real Property Agent, Senior/Real Property Agent (effective 09/01/15). There will be no change in the total PAGE 6 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 allocations in the department, due to one (1) limited-term position that is already set for elimination on 9/1/15. Human Resources: The Human Resources Department is requesting that the classification of Deputy Director, Waste Management Division (Class Code 4339) be added to Section 57, Reference E of the Salary Ordinance entitled, "Butte County Management and Supervisor, Unit (BCMEA)".The Salary Range for the classification shall be set at Range 69 (Bi-weekly Salary: $3,196.20-$4,283.21). This classification has been agreed to by the applicable employee association. The Human Resources Department is requesting that the classification of Assistant Director, Libraries (Class Code 2808) be added to Section 57, Reference I of the Salary Ordinance entitled, "Non-Represented Classifications." The Salary Range for the classification shall be set at Range 61 (Bi-Weekly Salary: $2,521.29 to $3,378.77). This classification has been agreed to by the applicable employee association. Information Systems: The Information Systems Department is requesting to add the following position: one (1) Information Systems Technician, Senior/Information Systems Technician/Information Systems Technician, Associate. This change will initially increase the total allocations in the department by one (1) position until a departmental recruitment is conducted and the resulting vacancy is deleted at a future Board meeting. The funding for this change is included in the FY 2015-16 approved budget. Information Systems included the reclassification of a number of positions as part of the budget. The reclassification review was not completed prior to budget adoption and is still in process. Once the reclassification review is complete and the changes have been met and conferred upon with the applicable bargaining units, the changes contemplated in the budget will be submitted in a separate salary ordinance amendment for consideration, if appropriate. Library:The Library is requesting to add the following position: one (1) Assistant Director, Libraries. This change will initially increase the total allocations in the department by one (1) position until a departmental recruitment is conducted and the resulting vacancy is deleted at a future Board meeting. The funding for this change is included in the Fiscal Year 2015-2016 approved budget. Probation: The Probation Department is requesting to delete the following vacant position: one (1) Probation Technician. This change will decrease the total allocations in the department by one (1) position. Public Health: The Public Health Department is requesting to delete the following vacant positions: one (1) Client Services Specialist, Senior/Client Services Specialist; one .5 Public Health Nutritionist; one (1) Public Health Education Specialist, Senior/Public Health Education Specialist/Public Health Education Specialist, Associate; and add the following positions: one (1) Administrative Assistant, Senior/Administrative Assistant; one (1) Assistant Director, Public Health; one (1) Environmental Health Specialist, Senior/Environmental Health Specialist/Environmental Health Specialist/Associate/Hazardous Materials Specialist; and one (1) Public Health Nurse, Senior/Public Health Nurse/Public Health Nurse, Associate/Staff Nurse, Senior/Staff Nurse/Staff Nurse, Associate. These changes will increase the total allocations in the department by a one and one half (1.5) positions and the funding is included in the FY 2015-16 approved budget. PAGE 7 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 Public Works: The Public Works Department is requesting to add the following position: one (1) Deputy Director, Waste Management Division. This change will increase the total allocations in the department by one (1) position and the funding is included in the FY 2015-16 approved budget. Sheriff-Coroner: The Sheriff's Office is requesting to delete the following vacant positions: four (4) Deputy Sheriff; one (1) Sheriff's Clerk-Substation Coordinator; and add the following positions: one (1) Correctional Deputy and one (1) Investigative Assistant. These changes will decrease the total allocations in the department by three (3) positions. In addition, as detailed in the staff report and on the Resolution, the department is requesting to update the Budget Units for each department on the "Allocation Positions" Section of the Salary Ordinance to reflect the new Budget Units contained in the approved budget - action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.17 Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. The following are the sections of the Salary Ordinance to be amended. These changes from all departments will increase position allocations in the County by 5.3 full-time equivalents. District Attorney: The District Attorney has a flexibly staffed Investigator II/1 position that is due to sunset on 09/01/15, due to the end of the current funding source. The department has identified sufficient funding through a combination of existing appropriations and additional restricted revenues for the position and is requesting to extend the sunset date to 09/01/16. General Services: The General Services Department requests that one (1) limited-term position of Project Manager, Capital Improvement, included in the FY 2015-16 budget with an ending date of September 1, 2015, be extended to December 31, 2015 based upon the Department's project workload. This change will result in the increase of one (1) position in the department until the limited-term position expires on December 31, 2015, and will have no additional fiscal impact on the County General Fund. Library: The Library is seeking to: 1) delete a vacant Librarian position and add one (1) flexibly staffed Librarian/Library Assistant, Senior position to provide greater flexibility; 2) add a 0.65 FTE limited-term position of Library Assistant, Senior to backfill a long term leave; and 3) add a 0.65 FTE limited-term position of Office Specialist funded with a combination of grant funds and salary savings. These changes will increase the department's allocated positions by 1.3 FTEs, and will have minimal fiscal impact on the County General Fund due to reduced salary savings. Sheriff-Coroner: With the opening of the North County Courthouse in Chico, the California Department of Finance has awarded funding to increase staffing levels. The Sheriff-Coroner seeks to add one (1) Deputy Sheriff, one (1) Correctional Deputy, and two (2) Sheriff Security Officers. These changes will increase the number of allocated positions in the department by four (4) and will have no additional PAGE 8 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 fiscal impact on the County General Fund - action requested -ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.18 Surplus Equipment -The Information Systems Department requests the Board of Supervisors to declare surplus the following capital assets: 1) HP Designjet 800 printer, asset no. 26382; and 2) HP Designjet 4500 mfp, asset no. 27241. The DesignJet 800 was originally purchased in 2001 for $7,253.53. The DesignJet 4500 was originally purchased in 2006 for $27,982.60. Both of these printers are used by GIS for large scale printing. They are now considered obsolete and are being replaced by a new, larger, and more powerful printer. After being declared surplus, these printers will be taken by the vendor of the new printer for proper disposal - action requested - 1) DECLARE CAPITAL ASSET ITEMS SURPLUS TO THE NEEDS OF THE COUNTY; 2) DIRECT THE ITEMS TO BE REMOVED FROM THE CAPITAL ASSET INVENTORY LIST; AND 3) AUTHORIZE DISPOSAL IN ACCORDANCE WITH PURCHASE AGREEMENT ON THE NEW UNIT. (Information Systems) 3.19 Women, Infants and Children (WIC) Grant Agreement Federal FYs 2015-16 through 2018-19 - The WIC program is a federally-funded program that provides supplemental nutritious foods to mothers, infants and young children. Services provided through the program include nutrition education and the provision of a voucher booklet containing coupons that can be exchanged for designated food items from authorized WIC food vendors. Participants must meet income guidelines and be a pregnant woman, new mother, infant or child under age 5. The Butte County Public Health Department has received funding to participate in this program as the Local WIC Agency for many years and is requesting the approval of an agreement with the California Department of Public Health to continue serving as the Local WIC Agency. The term of the agreement is October 1, 2015 through September 30, 2019 with a maximum amount receivable of $5,983,093 ($1,478,930 for FY 2015-16, $1,490,721 for FY 2016-17, $1,500,826 for FY 2017-18 and $1,512,616 for FY 2018-19) - action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Health) 3.20 Tobacco Education Allocation Agreement for FY 2015-16 - The California Department of Public Health has made available grant funding in the amount of $150,000 for the tobacco control education program. The three objectives of the tobacco control education program for FY 2015-16 are: 1) improve the health of the residents of the County by implementing measures aimed at reducing secondhand smoke and secondhand vapor exposure derived from the use of electronic nicotine delivery devices in public, enclosed spaces; 2) reduce chronic disease and premature death attributable to tobacco product use; and 3) build advocacy for addressing the social determinants of health. This funding will allow the department to continue to provide tobacco related education and prevention services to the community. The term of the funding is July 1, 2015 through June 30, 2016 -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Health) 3.21 Budget Adjustment in Accordance with New Budget Structure for Tobacco Education Non-Operating Special Revenue Fund - Within the new budget structure for the Public Health Department, a Non- Operating Special Revenue Fund was set up for the Tobacco Education Program (Fund 5120). The Tobacco Education Program is a 100% State-funded program that allows carryover of grant funds from one contract year to another. In order to account for additional revenue and appropriations within the PAGE 9 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 Non-Operating Special Revenue fund, a budget adjustment is requested - action requested - APPROVE BUDGET ADJUSTMENT. (Public Health) 3.22 Palermo Road Culvert Rehabilitation Project - Project No. 2015-02 - In 2014, Palermo Road just west of the intersections with Lone Tree Road experienced a partial collapse of the road shoulder due to what was determined to be the deterioration of two 48-inch corrugated metal pipes (CMP). Public Works crews at the time made temporary repairs to shore the shoulder with large rocks so that further collapse of the road would not occur. Upon further investigation, it was determined that the entire length of both pipes is in need of replacement. The method determined to be the most expeditious for this site was to rehabilitate the two pipes by slipping two 36-inch high density polyethylene (HDPE) pipes into the existing CMP structures, which will limit the amount of in-channel work and road closures. Minor extensions of the culvert on the south side of the road will occur. The roadway section will be partially excavated to repair the compromised road structure. In order to install the HDPE pipe, approximately 32.3 cubic yards of accumulated sediment will also be removed from the downstream side of the water course. No water will need to be diverted due to the ephemeral nature of the tributary and the associated timing of the project, which is planned to occur before the winter rains when there is no flow in the channel. The Public Works Department is requesting authorization to advertise and solicit bids for the construction of this project - County Project No. 2015-02 - action requested - 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND 3) AUTHORIZE CHAIR AND DIRECTOR TO SIGN PLANS. (Public Works) 3.23 Disbursement of Road Improvement Funds - On April 8, 2014, the Public Works Land Development Division deposited proceeds from a cashed bond from Surety for OA Ventures LLC into a road improvement trust fund. These funds were for road improvements on a parcel map that were never completed by the developer. Public Works Road Department engineers prepared and advertised a proposal to solicit bids to complete the road improvements. The Public Works Department requests authorization to disperse funds in the amount of$6,079.29 to the Road Fund from this trust account as reimbursement of Road Funded staff time charges - action requested - APPROVE BUDGET ADJUSTMENT. (Public Works) 3.24 Budget Appropriation to Pay LAFCO for Expansion Of Powers Final Processing Fees for County Service Area (CSA)4 -The Board previously approved an application to the Local Agency Formation Commission (LAFCO) for an expansion of powers for CSA 4 to include road maintenance. The Board also approved a budget adjustment to pay for the LAFCO application of $5,000 using the fund balance in CSA 4. LAFCO has recently submitted their final billing for processing the application. Board approval of the use of fund balance is being requested to make final payment to LAFCO - action requested -APPROVE BUDGET ADJUSTMENT. (Public Works) 3.25 Federal Equitable Sharing Agreement and Certification - The offices of the Butte County Sheriff and District Attorney participate in the Federal Equitable Sharing Program, and each office is required to submit a Federal Annual Certification Report to the U.S. Department of Justice. Additionally,the District Attorney is required to send a report to the U.S. Department of the Treasury. A report for FY 2014-15 has been prepared by each office which summarizes program activities and distribution of Equitable PAGE 10 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 Sharing Funds -action requested -APPROVE THE EQUITABLE SHARING AGREEMENTS FOR THE SHERIFF'S OFFICE AND DISTRICT ATTORNEY AND AUTHORIZE THE CHAIR TO ELECTRONICALLY SIGN TACH Ar° r AUTHORIZE DISTRICT ATTORNEY AND SHERIFF'S OFFICE STAFF TO ELECTRONICALLY SIGN EACH AGREEMENT ON BEHALF OF THE COUNTY. (Sheriff/District Attorney) 3.26 State Department of Finance Award for Court Operations - Proposition 30 requires the State to provide annual funding for newly required activities that have the overall effect of increasing the level of service or increasing a county's costs in a realigned program. The State recognized that new court facilities built by the State may impose additional court security responsibilities and government Code section 69927 permits counties to seek funding to cover costs associated with the activation of a new courthouse. On February 25, 2015, the Sheriff's Office applied for Department of Finance (DOF) funding to off-set the impacts of the north county courthouse opening by substantiating a need for 14 additional staff for a total cost of $1,373,000. On June 25, 2015, the DOF affirmed a need for 3.5 new staff and awarded an ongoing budget augmentation of $322,500 to the Sheriff's budget. Additionally, DOF awarded the Sheriff's Office one-time funds in the amount of $107,000 to compensate the Office for start-up operating expenses. The Sheriff's Office has submitted a letter of appeal to request additional funding for court operations. The DOF allows a county to employ those positions necessary and appropriate with the funding awarded. The $322,500 will fund four additional positions and the Sheriff's Office is requesting one deputy, one correctional deputy and two sheriff security officer positions to staff the north county courthouse. The one-time award of$107,000 will be used to off-set general fund operating expenses to run the court - action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff) MOTION: I MOVE TO APPROVE THE CONSENT AGENDA WITH THE CORRECTION TO ITEM 3.25 AS READ INTO RECORD AND WITH THE EXCEPTION OF ITEM 3.11 WHICH WAS REMOVED FROM TODAY'S AGENDA. (MOTION: CONNELLY; SECOND: KIRK) VOTE: Motion APPROVED 5—0 REGULAR AGENDA 4.01 Boards, Commissions and Committees A. Appointments to Listed Vacancies (NONE) B. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.) Supervisor Kirk reported that Cal Water is looking at potential water rate increases and/or possible consolidations with other water agencies. She reported that she requested to be on Cal Water's "interested parties" list for notification of any changes. PAGE 11 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 Supervisor Connelly commented on the low water level at Lake Oroville and that this is an opportune time for DWR and water contractors to fulfill their obligations under the current agreement to widen, expand, and extend the ramps into the lake instead of waiting until November to do the work. He requested the Board give consensus for County Counsel to draft a letter to DWR on this matter. Supervisor Lambert requested that the Butte County Fair President, Amy Jernigan, address the Board regarding the upcoming Butte County Fair which will be held at the fairgrounds in Gridley on August 27- 30. Supervisor Teeter reported on his Town Hall meeting held on August 4 at the Stirling City Community Hall. 4.02 Update of Current Budget/Legislative Issues by the Chief Administrative Officer-action requested - PROVIDE DIRECTION TO STAFF. Paul Hahn, Chief Administrative Officer, reported on statewide shortage of paper that is required by State Law to be used for birth certificates, marriage certificates, and death certificates. The only vendor that provided that paper has gone out of business. The State and many other County agencies are looking at options and other vendors at this time. He also provided a report on AB 1063, related to tipping fees at the landfill. State CalRecycle is looking to increase State tipping fees that would potentially increase fees up to $4 per ton. CSAC, Butte County Public Works and other agencies are monitoring this Bill. He reported that, in the future, BC may need to send a letter of opposition regarding this legislation. Mr. Hahn thanked Butte County firefighters for their service. He said the Swedes Fire in South Oroville could have been much worse than it was, but due to Butte County's rapid response, the fire was contained rather quickly. A. Update on Enforcement of Medical Marijuana Cultivation Restrictions Tim Snellings, Director of Development Services, and Chris Jellison, Code Enforcement Manager, provided a report. The following individuals addressed the Board: Chris Sommers, Lois Miller, and Thomas Wahl. 4.03 General Plan Follow-Up and Implementation by Director of Development Services. Tim Snellings, Director of Development Services, provided a report. 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. (NONE) PAGE 12 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 4.05 SB 863 Financing Program for Jail Construction, Application and Resolution -The existing Butte County Jail lacks the proper capacity for our population, and the capacity it has is inadequate due to impacts of AB 109. The Prison Realignment of 2011 has resulted in longer sentences and inmates serving time for more serious crimes. Over the years, the Sheriff has had to release significant numbers of inmates to avoid overcrowding, and has been limited in the kind of programs that can be run in the jail suitable for the new population. There is a need for a new kind of jail, one that can house more inmates while being able to provide services aimed at reducing recidivism. The Sheriff, the Chief Administrative Office and County General Services are requesting approval to apply for up to $40 million in State funding through the Construction of Adult Local Criminal Justice Facilities Project under the SB 863 Financing Program. Funding will require the County to contribute a minimum of $4.445 million combined cash and in-kind match. Cash match includes impact fees and inmate welfare funds. In-kind includes land value and staff time dedicated to project management and transition planning. The proposed project is to construct a stand-alone facility located adjacent to the existing jail. The new facility would include 36 special population beds for treatment of inmates with medical and mental health issues, a new medical and dental clinic, 96 beds to replace existing substandard cells, a variety of program treatment rooms, and a new central control and intake area. It is anticipated that operating costs will increase by about $1 million annually over current operating expenses. Counties throughout the State are applying for these limited funds, which will be awarded based on the proposed project and counties' ability to demonstrate readiness-to-proceed. Proposals are due to the Board of State and Community Corrections (BSCC) on August 28, 2015 - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) Butte County Sheriff Kory Honea provided a report. Thomas Wahl addressed the Board. MOTION: I MOVE TO ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: CONNELLY; SECOND: KIRK) VOTE: Motion APPROVED 5 -0 4.06 Architectural Planning and Programming Design Services for Sheriff's Evidence-Morgue Building Project - The existing Sheriff's Evidence structure was built in the mid-1960s. The corrugated metal structure lacks proper accommodations, including climate control, and is no longer serviceable. Replacing the structure with an adequate evidence storage/morgue facility has been included in the Capital Improvement Program since 2004. The first phase of the project requires a contract with a design team for planning and programming the final facility design. Nacht & Lewis, the architectural firm that was selected during the formal solicitation process in 2014, has been determined to best meet the needs of the County for this phase of the project. Staff recommends that the Board execute the $64,970 contract, with an end date of December 31, 2015, to allow the Sheriff and General Services to complete the first phase of the project. Funding for this phase of the project is included in the approved FY 2015- 16 budget and no additional appropriation is necessary - action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- PAGE 13 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 CONTROLLER; AND 2) APPOINT THE GENERAL SERVICES DIRECTOR AS OFFICER OF THE PROJECT. (General Services/Sheriff) Sheriff Kory Honea provided a report. MOTION: I MOVE TO: 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) APPOINT THE GENERAL SERVICES DIRECTOR AS OFFICER OF THE PROJECT. (MOTION:TEETER; SECOND: CONNELLY) VOTE: Motion APPROVED 5 -0 PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:30 a.m. - Timed Item - Resolution of Intention to Form the Butte County Tourism Business Improvement District - Butte County coordinated with each of the local jurisdictions and local tourism stakeholders to complete the Butte County Tourism Strategy and Implementation Plan in October 2013. One initiative in the Strategy calls for establishing a reliable funding source for regional tourism, such as a Tourism Business Improvement District (TBID). A TBID is funded by a special benefit assessment; non- tax funds are raised through a small assessment on lodging stays and then used to provide services, in this case tourism promotion, directly benefitting the businesses paying the assessment. Nearly 90 TBIDs operate in California providing tourism promotion services. Short-term lodging businesses in Butte County that will pay 58% of the assessment under the Butte County Tourism Business Improvement District (BCTBID) have submitted petitions requesting the Butte County Board of Supervisors initiate proceedings to form a TBID in accordance with the Property and Business Improvement District Law of 1994. The lodging businesses have developed the Management District Plan (MDP) for the BCTBID, which outlines the details for the district including district boundaries, budget, services, governance, and district membership. The purpose of the BCTBID is to promote tourism to Butte County and increase overnight stays at lodging businesses within the County. In order to fund tourism promotion services, district members (lodging businesses) assess 2% on gross, short-term rentals. The assessed funds are committed to the BCTBID Owners' Association, which will be comprised of all district members and governed by a Board of Directors chosen by the district membership. Each jurisdiction within the County will be responsible for collecting the assessed funds on a monthly or quarterly basis and remitting them directly to the BCTBID Owners' Association -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Casey Hatcher, Management Analyst, provided a report. Brooke Smith, Sales Manager, Marriott and Bruce Spangler, General Manager, Holiday Inn Express provided a report. Katy Simmons with the Chico Chamber of Commerce addressed the Board. MOTION: I MOVE TO ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: KIRK; SECOND: WAH L) VOTE: Motion APPROVED 5 -0 PAGE 14 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 5.02 9:40 a.m. - Public Hearing - Updated County ADA Transition Plan and Amendment of Resolution Designating ADA Compliance Officer - Butte County's Americans with Disabilities Act (ADA)/Accessibility Self-Evaluation is nearly 17 years old (The Otten Report, 1998). Changing uses of County facilities, new design guidelines, and changing legislation made an update necessary. In order to address compliance with ADA requirements, the County was awarded a Community Development Block Grant to complete Phase 1 of a new Self-Evaluation and Transition Plan, which includes an assessment of 21 facilities most frequently accessed by members of the public. In addition, the County, with its own funding, also completed Phase 2 - Rights of Way and Phase 3 - Policies and Procedures of the Self-Evaluation process and staff are developing the County's Updated ADA Transition Plan based upon the results of that process. The item to consider Butte County's Updated ADA Self-Evaluation and Transition Plan and an amendment to the Resolution designating the County's ADA Compliance Officer is requested to be continued to September 15, 2015 at 9:45 a.m. - action requested - OPEN PUBLIC HEARING AND CONTINUE OPEN TO SEPTEMBER 15, 2015, AT 9:45 A.M. (Human Resources, General Services, Public Works) Chris Little, Assistant Director of Human Resources, addressed the Board. This item was opened and continued. There was no Board action taken. BOARD OF SUPERVISORS PUBLIC COMMENT(each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law,the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. The following individuals addressed the Board: Ian Teves; Kimberly Claycomb; Doc Bernhardt;Thomas Wahl; Steve Sharpe;Jesus Campos; and Vince Haynie. Recess Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District. PAGE 15 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES MINUTES AUGUST 11, 2015 1. CALLED To ORDER- Butte County Board of Supervisors Chambers, 25 County Center Drive, Oroville. Members present: Connelly, Wahl, Kirk, Lambert and Teeter 2. CONSENTAGENDA 2.01 Thompson Flat Cemetery District (TFCD) -Adoption of FY 2015-16 Budget-On August 10, 1999,the Butte County Board of Supervisors became the Board of Trustees for the TFCD. Daily cemetery business is conducted by the Director, General Services and maintenance and cemetery operations are provided by the Gridley-Biggs Cemetery District through an operational agreement with the County. An expenditure budget in the amount of $10,301 has been prepared for FY 2015-16 covering operation and maintenance of the Thompson Flat Cemetery. A copy of the budget schedule for the District (Schedule 15), which also reflects past revenue and expenditure history, and the Provision for Reserves and Calculation of Fund Balances form are included in the staff report. A public hearing is not necessary to consider and adopt the budget - action requested - ADOPT THE FY 2015-16 BUDGET AND AUTHORIZE THE CHAIR TO SIGN THE STATEMENT OF PROVISION FOR RESERVES AND CALCULATION OF FUND BALANCES FORM. MOTION: I MOVE TO APPROVE THE CONSENT AGENDA. (MOTION:TEETER; SECOND: CONNELLY) VOTE: Motion APPROVED 5 -0 3. REGULAR AGENDA(No Items) 4. TFCD PUBLIC COMMENT(each speaker limited to five minutes) (NONE) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law,the Board is prohibited from taking action on any item not listed on the agenda. S. TFCD CLOSED SESSION (No items) Adjournment Adjourned as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County Board of Supervisors. PAGE 16 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 CLOSED SESSION: ADJOURNED TO CLOSED SESSION ON THE FOLLOWING ITEMS: 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES AND BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA- MANAGEMENT/SUPERVISORY UNIT; DSA-GENERAL UNIT; BCCOA-SUPERVISORY UNIT; BCCOA-GENERAL UNIT; CONFIDENTIAL UNIT; PPOA- MANAGEMENT UNIT; NON-REPRESENTED UNIT; SKILLED TRADES UNIT 7.02 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 1 CASE: JACQUELINE DEVLIN V. BUTTE COUNTY AND MICHAEL SANDERSON; BUTTE COUNTY SUPERIOR COURT CASE NO. 163271 7.03 PUBLIC EMPLOYEE EMPLOYMENT,APPOINTMENT, RECRUITMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14. WATER AND RESOURCE CONSERVATION DIRECTOR (No Announcements) There being no further business before the Board, the meeting was adjourned. The Board will reconvene at a regular meeting to be held August 25, 2015. Doug Teeter, Chair Butte County Board of Supervisors PAGE 17 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 8/11/2015 ATTEST: Paul Hahn, Chief Administrative Officer and Clerk of the Board PAGE 18