HomeMy WebLinkAboutM081380August 13, 1980
80-,
1334
tECONVENE: The Board reconvened at 9:00 a.m, pursuant to recess.
Present: Supervisors Dolan, Moseley, Wheeler, Winston and
Chairman Lemke. Clif Nickelson, administrative officer;
Jim Johansen, auditor; and Clark A. Nelson, county clerk, by
Cathy Pitts, assistant clerk to the Board
?UBLIC HEARING: 1980-81 BUDGET AND REVENUE SHARING FINAL USE HEARING
The public hearing on the 1980-81 Budget and Revenue Sharing
Final Use Hearing was held as continued,
Clif Nickelson, administrative officer, stated the Board had
been provided with a list of everything that is known at this point. The
requests for revenue sharing and budgetary items came up to $4,403,000.
There are two items that were not included in the list: the potential
of any cost in the increase of salaries and the potential cost for the
addition of five jailers. He asked that the Board consider any additional.
funds as an increase to the reserve and any changes as decreases to the
reserve.
Jim Johansen, auditor, stated that the Board had been provided
with a summary. There was $2,038,156 as of July 28, I980. There were
adjustments made because of the special district augmentation funds
made available to the Library and Fire Department, an increase in
building permit fees (estimate) and additional SB 325 funds. The Board
has taken some action to increase the requirements: reclassifications from
the salary ordinance, upgrade of the 90/30 computer, decrease in estimated
revenue from Yuba County's withdrawal,'in data processing use, the landfill
fencing. In addition to the budget as it was proposed there is $2,629,602
available over and above the proposed budget. This includes $3,400,000 in
the reserve. He also provided a single sheet showing the appropriations
for contingencies and the fund balances available,.for past years. Whatever
appropriation has resulted in availability for contingencies and whatever
fund balances available 50 percent is the result of the appropriation for
contingencies. He felt it was important to consider how much the reserve
should be. They are using the entire appropriation for contingencies as
$3.4 million. This includes the fish and game and road reserve.
Chairman Lemke set out the revenue sharing requests that had
been received from outside agencies at this time.
Supervisor Wheeler stated that the amount for the North Chico
Volunteer Fire Department should be $40,000.
Hearing open to the public. Appearing:
1. Walter Grimes,.president of tie Beard of the Work Training
Center for the Handicapped in Chico. Nr. Grimes stated that in 1977 the
director of the Work Training Center came to the Board and received $70,000
to be used to develop and improve the center. The facilities are becoming
inadequate for the people that are being served.
2, Barrie L. Dyer, director, Chico Work Training Center for the
Handicapped in Chico. Nr. Dyer set out the background of the information
that was presented to the Soard. They are requesting $93,026 in revenue
sharing funds. '
3. Kathy;~Powers, Butte County Humane Society. Ms. Powers
spoke is support of revenue sharing funds for the Humane Society. She set
out the programs that are being provided by the society. She read a letter
.which was presented to the Board. fine request is for: $20,000 for the
spay and neuter clinic; $8,250 for Humane Officer; and $3,887.23 for the
educational program. Page- I54.
j August 13, 1980
80-
d
_ _ August_ 13, 198_0_ _ _ _ _ _ _ _ _ _ _
- - 4. Marshall Ross, Chico Area Council on Aging. Mr. Ross stated -
they had previously submitted information for the request for revenue
sharing funds for the Meals-on-Wheels program. He was there to answer
any questions.
Hearing closed to the public and confined to the Board.
S ecial De artmental Re uests
District Attorne 's bud et. Mr. Nickelson stated that the District
Attorney has agreed to the proposal for one attorney and one clerical
person for the Paradise office. The cost would be $38,000. The personal
items will be supplied fxom surplus, such as the furniture.
Sheriff's De artment bud et. Sheriff Gillick presented a two
year plan to bring the Sheriff's Office up to an adequate size to perform
their mission. Phase I would be for the 1980-81 budget and phase II would
be for the 1981-82 budget. The cost for phase I would be $9®8,536. It
was felt that it would take some time to get 27 deputies on board the
first year which would result in a cost of $700,000 with.a carryover of
$208,000. This could be applied to phase TT. The second year for filling
positions should proceed at a faster rate. The full impact would be
realized in 1982-83.
Sheriff Gillick set out phase I at this time. Instead of 9
deputies in the Orov3.lle area, they are asking for 6 patrolmen which
would cost $227,222 including equipment. They are asking for 3 out of
the 6 proposed patrolmen in the Chico area. They a.re asking for 3
in the Durham Nelson area and 3 in the Forest Ranch, Cohasset and Butte
Creek Canyon area. This would be a total of $209,313 with equipment.
The cost for 5 deputies in the Gridley area would be $102,277. The
summary of expenses for the patrolmen and equipment in phase I is
$606,208. Sheriff Gillick set out the requests for the Jail. He is
requesting 11 pesitions at a cost of $170,527. This is in addition to
the five positions approved in June, 19$0. The Investigation Division
cost would be $51,987. The Communications cost would be $25,818 and
the Services Division would be $54,633.
Discussion of the jailer positions requested held at this time.
Sheriff Gillick stated they asked for 16 jailer positions altogether.
If the five positions are added by ordinance next week, this would reduce
the present request; The total would be around 26 jailers.
Gerald Lively, deputy administrative officer, stated that with
the additional five positions to be considered next week they would
meet the State Aegartment of Corrections recommendations. There are 14
posts in the Jail. Some of the posts are shifts and it takes five people
to fill a shift. They have reduced the request by the watch commanders
being used.
Lt. Mick Grey set out how many people are in the jail at the
present time. There are two positions in administration, 17 jailers
plus 6 CETA positions, and there is a watch commander in charge of the
building.
Sheriff Gillick stated that the baliffs and cooks axe included
in the budget but have nothing to do with the actual staffing in the jail
facility £or safety purposes, They are limited as to what they can do
with the CBTA positions.
Page 155.
August 13, 1980
August 12, 1980
80-
b
Mr. Lively stated there were two people in the administration
section of the jail; 22 jailers, which would include the five jailers added
next week; and ten under other. The ten CETA jailers would work along with.
the regular jailers. In addition to these people, there are two watch
commanders. The watch commanders should use 20 percent of their time in
the jail. This allocation can be charged to the incarceration division.
The watch commanders are used in the absence of the administrative people
on the swing and shift watches. There are five positions called senior
jailers. They are responsible for each shift in the jail.
Dick Stenberg, undersheriff, stated that the biggest problem
is that the Department of Corrections came up with almost 28 positions
and the county came back with 24 positions excluding transportation.
The difference between the Sheriff's proposal for eleven deputies are~the
transportation deputies. They are adding three positions for transportation.
There was an increase of four CETA positions over what they previously had.
Mr. Lively stated there were 17 positions and there was a need
for five more positions to fill out the chart that was attached to the
August 4, 1980 memo. The chart indicated what would happen on a given
day. This is the actual number of bodies needed to provide 24 hour
service seven days a week. They had no intention of dealing with
transportation in their proposal.
proposal.
Administrative Office and Auditor to do analysis of the Sheriff's
Discussion: Reserve for Contingencies
Supervisor: Winston felt that the Board should agree on an
adequate reserve and then work from there. He felt the first thing the
Board had to do was to make a decision in what is a proper and ,judicious
reserve to carry over next year. He felt that the minimum reserve would
be $2 million.
Mr. Johansen stated that the establishment of the appropriation for
contingencies is determined on a lot•of factors. There is a maximum limit
for the reserve, the reserve cannot exceed ten percent of
the budget. That would be about $5 million for the coutsty. Given the
limitation on the amount of revenue the Board has control over to make
up for the lack of financing has become fewer and fewer. Notwithstanding
all the facts that the county has $7-1/2 million fund balance available,
even taking into consideration the appropriation for contingences of
$3.9 million, it was a significant amount of the fund balance available.
Even with a $4 million budget, they convenienced the Board that 3t was
prudent to maintain a large amount in the reserve. Had the Board made a
decision to minimize the reserve the fund balances might have been
$5-1/2 million. Is the Board willing to make the decision to have a
smaller reserve this year for projects knowing it is possible for next
year that they might have to reduce costs and eliminate programs. If all
positive things happen, such as revenue sharing and anti-recession funds
being available, a $2 million reserve might be fine. The county could
then get by next year. If those things do not happen, if the sales tax
comes in under estimate, if the property taxes do not increase significantly
because of the drop in housing construction, there could be a significant
effect on the 1981-82 fiscal year. He felt that a $3 million to $3-1/2
million reserve would be a reasonable reserve.
Supervisor Winston stated that in the $7,546,000 are some unfunded
road projects in Public Works. He did not feel that the county could
completely ignore the road requirements of the county. He felt there
Page 156.
August 13, 1980
80-
~,~
_ _ August l2, 1980 ___---_--_------__~
were some of-the road projects that should he added to the budget. If
the Board starts talking about a $3 million reserve, and forgetting the
road projects, they they are talking about fund balances available of
$4-1/2 million or monies available this year.
Dick Puelicher, auditor's office, stated that if the Board
were talking about a $3 million reserve there would be $3 million available.
Chairman Lemke asked if the Board could agree on a reserve of
$2-]/L million.
Supervisor Dolan stated that looking at a reserve of $2-1/2
million sounded good. But when looking at a comparison over the last
five years to start an uncertain year with $1 million less than last
year might not be good. The reserve is the only flexibility the Board
has. All other financing has changed.
RECESS: 10:25 a.m.
RECONVENE: 10:45 a.m.
Pfr. Johansen stated that they could start with $6,038,000 which
figures regresents the appropriation for contingency including the
road reserve, fish; and game plus additional revenue and the additional
items added by the Board. The reserve is $3,407,975 including the
$250,000 road reserve.
Figures considered at this time:
$6,038,000
--250,000
$5,780,000
$5,780,000
-2,250,000
$3,530,000
as of August 13, 1980
road and fish and game reserve
subtotal
subtotal
General Fund Reserve
subtotal
It was felt that the $3,530,000 figure would be what the Board
had to work with for consideration of revenue sharing requests, salaries
and the Sheriff's request.
Discussion of the jail construction in the amount of $850,000
held at this time. This would be $850,000 in addition to the amount
appropriated in the budget for the jail.
$850,000 added for jail construction
Supervisor Winston stated that after taking the $850,000 for
the addition to the jail the balance would be $2,700,000. This amount
would be to fund the Sheriff's request and give the employees a raise.
This would leave the Board with aimost zero to appropriate.
On motion of Supervisor Wheeler, seconded by Supervisor Dolan
and unanimously carried, the following routine and minor changes were
made to the budget:
Treasurer-Tax Collector budget, page 16.
Account 39, rents and leases, equipment,
(to provide fox rental increase for burglar
atarm). Add $105
Page 157.
August 13, 1980
80-
a'
_ _ _ _ _ - _ _ _ _ ,August 13, 1980_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Central.Services, Motor pool hudget;'page 50.
Account 63', equipment. Add $00-
Data Processing Services budget;"page_62.
Account 42, Data Processing Services, County
Costs. Increase in estimated county cost
due to loss of Yuba County election services.
Add. $40,000
Oroville Constable budget, pag_e_-_128.
Account 30, equipment maintenance. Add $50
Probation, Special Programs, page 140.
Account 39, rents & leases, structures. Add $4,800
Account 43, transportation & travel
(To provide lease of building for
Victim Witness Program AB 90). Decrease $4,800
Probation - Victim Witness (OCJP) budget
Account 11, salaries and wages. Decrease $20,850
Account I8, employee benefits. Decrease $6,424
Account 43, transporation and travel. Decrease $54
Account 44, utilities. Add $1
Account 63, equipment. Decrease $955
Total decrease $28,282
Water Services budget, page_150.
Account 24, water purchase for resale. Decrease $8,433
Animal Control budget, page 183.
Account 36, professional services. Decrease $531
Public Works Transportation Systems budget, page 214.
Account 52.011, contributions to
Enterprise Fund. Decrease $35,402.
Account 52.031, contributions to
Chico Transit System. Add $32,201
Account 52.041, contributions to
Gridley Flyer. Add $3,201
Net change-0-
Typographical errors
Auditor-Controller budget, page IO
Account 11, salaries and wages. Decrease $2
A ricultural bud et a e 162
Account 35, office expense. Decrease $180.
Page 158.
August 13, 1980
80-
b'-
-__________= August 13, 1980--___~~____= J-__
Lihrar bud et a e 260
Account 11, salaries and wages. Add $10
Net change -0-
See Schedule I (August 5, 1980 memo)
To add to final budget personnel changes
resulting from amendments to Salary
Ordinance. Add $23,799
See Schedule TT (August 5, 1980 memo)
To provide for loan repayment to County
General Fund from various county
service areas.
Total routine and minor changes. Increase $60,142
Discussion of revenue sharin re uests b outside a encies
Chico Area Council on Aging, Inc. $8,500 approved in concept
paradise Council on Aging, Inc. $6,200 approved in concept
Hospice of North Valley, Inc. of Chico. Information; no action taken.
Family Service Association of Butte and and Glenn Counties.
Discussed; no action taken.
Durham Volunteer Fire Department. Discussed; It was felt that
the requests from the volunteer fire departments should come from the
Butte County Fire Department. Fire Aepartment to be asked to make
recommendations and prioritize the requests from the volunteer fire
departments.
Feather River Senior Citizens Association. Discussed; no action
taken.
Supervisor Winston felt the consideration of the revenue sharing
requests was a discussion in futility. Whatever is appropriated for revenue
sharing funds for outside agencies is going to decrease the reserve the
Board has to fund the county with'. He felt the requests should be looked
at as a xesult of the overall picture. If the Board allocated $350,000
in revenue sharing funds, where is it coming from? The question of salary
increases should be talked about. The Board is faced with salary increases.
The Board is probably going to implement the Sheriff's request. If taking
a ten percent increase in salaries and the Sheriff's request the total
is $2,100,000 and if the road pro}ects are put into the budget the Board
could then consider the requests based on the money left.
Discussion of possible additions to the budget held at this
time with the following figures:
$2,680,000 subtotal from above
- 600,000 Sheriff's request
$2,080,000 subtotal
$.2,080,000 subtotal
-1,500;000 salary increase (approximate 10%)
$ 580,000 subtotal
page 159..
August 13, 1980
80=
a
August 13, 1480. _ _ _
Mx. Puelicher stated that if the Boaxd were considering additional
requests there are.also the following:
Univac ~$~00,000
Road b00,000
Library=':2,500; 000
DA-; 100,000
Discussion alternative way to~fund_Libraxy construction
Supervisor Wheeler stated she was being a realist and did not
see how the county could pay for the construction of the Library out of
the budget. She has been looking for alternative ways so. the library
can be built. She was addressing the library in Chico. She was approached
by private contractors in the Chico area who are willing to put up the
capital to construct the library in Chico on a lease back situation.
The law requires that in order to be able to do this, the issue would
be placed on the ballot. She asked that the Board instruct staff to
prepare a resolution to put this issue to the vote of the people in
November. She asked that the Board concur with $150,OOO,out of the
county budget for any costs the county might incur on the construction.
She asked that a portion of the remaining funds be alloted to the
construction of the Gridley Library. The contractors feel very comfortable
that the library could be open next summer.
Mr. Lively set out what would be county costs: 'the architect,
county supplied project inspectors and the interior supplies needed for
the building. The amount of $150,000 would be appropriated for the
items listed above except for the interior supplies needed. ,The following
year they would have to come back with the needs for the interior of
the building. This would allow for a contingency for the project.
Supervisor Dolan asked questions that she would like answered
when staff prepares this issue. Depending on the lease back provision
in years it might cost the county more for the building. If the lease
back is on a shorter time period, it may be less costly to the taxpayers.
Supervisor Winston felt that both libraries, Chico and Gridley,
should be placed on the ballot. He was sure if there were people in
Chico willing to build the library, there would be people in Gridley
will to do the same thing.
Chairman Lemke submitted a letter from David M. Hanley is support
of construction of the new library.
Supervisor Dolan stated that this would be obligating the
county budgets for whatever the lease term was. She wondered what would
happen if the lease payment could not be met. She would like to know
if it is possible to 'have the same amount of time as for the Superior
Court building for the buy back provisions of five to seven years instead
of twenty years. She would like to see an analysis from a fiscal and
legal standpoint.
Chairman Lemke advised Supervisor Dolan to met with Counsel
and Supervisor Wheeler to have any questions she might have answered.
Ja Terry, librarian, expressed her personal preference that
the library be funded with the total amount. Beyond that she was happy
to work with the people in Chico and Gridley toward new libraries.
RECBSS: The Boaxd recessed at 11:45 a.m. to reconvene on Tuesday, August l9,
1980 at 4:00 a.m. Page 160.
August 13, 1980