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HomeMy WebLinkAboutM082881August 28, 1981 81-' RECONVENE: The Board of Supervisors met at 11:30 a. m. pursuant to recess. 3 ', Present: Supervisors Dolan, Saracen, Wheeler and Chairman Moseley Clif Nickelson, administrative officer; Jim Johansen, auditor; and Clark A. Nelson, county clerk, by Cathy Pitts, assistant clerk to the Board. Absent: Supervisor Lemke 2317 PUBLIC HEARING: 1981-82 PROPOSED BUDGET ANA REVENUE SHARING FINAL"USE HEARING The closed hearing on the 1981-82 proposed budget and revenue sharing final use hearing was held as continued. Jim Johansen, auditor, set out the resolution that was presented for adoption of the final budget. There is a detailed list of changes that were made on August 26 and 27, 1981. This brings the reserve down to $2,171,000 and road reserve to about $200,00.0 instead of $250,000. This is about $1 million decrease in the appropriations for'contingencies. On motion of Supervisor Dolan, seconded by Supervisor Wheeler and carried, the following action was acknowledged and confirmed: SUB- DEPT. FTJND OBJBCT INCREASE DECREASE TOTAL 10 ASSESSOR 080-001 Salaries &Wages-Regular 11 110,031 ', Employee Benefits 18 33,031 143,062 170 FAMILY CONCILTATION COURT 239-001 Professional & Spec. Services 36 2,250 Fixed Assets-Equipment 63 635 (2,885) 10 SHERIFF-PATROL 350-002. Salaries &Wages-Regular 11 210,165 ', Extra Help 12 20,000 Overtime 14 5,000 Employee Benefits 18 $4,912 Clothing & Personal Supplies 22 10,000 Small Tools & Instruments 40 6,000 Fixed Assets-Equipment 63 90,050 164,027 10 SHERIFFrINCARACERATION 350-003 Extra Help 12 5,000 (5,000) 10 SHERTFF-SERVICES 350-005 Professional & Spec. Services 3b 40,000 (40,000) 30 PUBLIC WORKS-FORCE ACCOUNT LABOR 530-025 Salaries &Wages-Regular 1l 15,819 P3g° 223. August 28, 1981 i August 28, 1981 - 8I- SUB- DEPT. 'b', FUND :OB,TECT 1NCREASE DECREASE TOTAL 30 PUBLIC WORKS-k'ORCE ACCOUNT LABOR , 53.0-025 (.eantinued) Overtime 14 15,000 Employee Benefits 18 5;346 Road Maintenance 74.102 36,165 -0- 30 PUBLIC WORKS-ROAD MAINTENANCE 530--Oi3 Force Account Labor 47.100 36,165 36,T65 I 10 'VETERANS SERVICE OFFICER 605-001 ', Extra Help 12 1,000 Transportation & Travel 43 600 Fixed Assets--Equipment 63 840 {2,440} 110 LIBRARIES 630-011 ', Salaries &Wages--Regular 11 1,567 Employee Benefits 18 1,349 2,916 10 MEMORIAL HALLS 641-001 General Insurance 27 3,241 Maintenace-5trct., Impr & Grnds 31 30,768 Utilities 44 21,850 Allocated Costs Recd 71 5,021 60,880 10 UNALLOCATED COSTS 224-001 Allocated Costs Recd 71 5,021 (5,021) 7100 SELF-INSURANCE 710-001 General Insurance 27 3,241 N/A 7200 BUILDING & GROUNDS TSF 720-001 ', Salaries & Wages-Regular li 22,438 Employee Benefits 18 8,330 N/A 7210 UTILITIES ISF 721-001 Utilities 44 21,850 N/A SUB TOTAL CHANGES MADE 8/Z6 & 8 /27/81 351,704 DECREASE IN APPROPRIATION FOR CONTINGENCIES General Fund 690-010. 80.002 335,064 ', (335,064) GRAND TOTAL 16,640* ', Page 224. August 28, 1981 ~~ :~~ ;i' !I 5' 81- a - - - .... _ -Allgnst 281981- ~ ~ _ _ - _ _ _ _ _ = T ~ _ - ~ _ * Increase of estimated revenues, $10,0-00- (.Sheriff's fees} and fund ' balance available, $6,640. ':~M~:aJ©harisen stated that the total budget requirements are $62,510,736. The finances available are $6.1 fund. balances available, $49,600,000 revenue from other than property taxes, and taxation on local and utility tax rolls of $6,780,000. As the Board is aware the appropriation for contingencies is $2,171,000. There is $200,00.0 in the road fund. This is much -less than last year. He felt this was reluctant approval £or this year noting it is buying time to provide an evaluation process for development of next year's budget in order to avoid the problems of this year. He recognized they transferred some problems to next year. He has been encouraged by the Board's comments to work with staff and not wait until next July. He will be making projections as early as possibleo It was moved by Superdisor Dolan, seconded by Supervisor Wheeler at Resolution 81-192 adopting expenditures for the final budget for seal year 1981-82 be adopted and the Chairman be authorized to sign. Vote on motion: AYES: Supervisors Dolan, Wheeler and Chairman Moseley NOES: Supervisor Saraceni ABSENT: Supervisor Lemke Motion carried. Supervisor Saraceni stated he voted no on the budget because the Library expenditure. Supervisor Wheeler stated that some of the expenditures were terns that were approved and budgeted by the Board at one time and the inutes reflect that Supervisor Saraceni voted for those expenditures. hese are transfer items from last fiscal year to this fiscal year because hey were not encumbered. She could not accept the no vote after the onths of work as an individual member because Supervisor Saraceni had reviously voted for these items previously. Supervisor Saraceni felt he was consistent. He would be very nconsistent to approve the budget with .these expenditures now that he elt they should have had more time. He found no problem with voting gainst approval of-what he had not gone along with all the way. The n.ly portions of the library expenditures he voted for was going out o bid to recognize the cost of the buildings so the county would not ave to spend more money for redesign of the buildings if they were needed. Supervisor Dalan stated that her first year on the Board-she no on the budget because it did not include the library funding. It was moved by Supervisor Saraceni that the Board prepare so the mpact for next year is not what the Board has seen by putting together committee consisting of two individuals from each district working with he Auditor and Administration for the following year to work on the budget o the county can be prepared for next year. Supervisor Wheeler was not acceptable to the motion. She has poken with the Auditor and Administrative Office and informally with he Board members. If .something is gut together and if it is necessary o formulate a fiscal plan:'.for the county, she felt they should begin ext month working with the Auditor, Administrative staff, and individual oard members working with all t~e administrative heads in the county. age 225. August 28, 1981 81- b', August 28, 1981 The Soard will be receiving financial projects from the Auditor and working with staff, she-felt this could be handled at this Ievel. She did not think it was necessary to have a task force working on this. If people want to comment that is fine. Supervisor Saraceni stated that in the past the experience has been there is no one person that is elected that can know how to go through each department with the expertise that is required. The task force he was suggesting would be made up of people in accounting, business and he felt it would be beneficial to the county to have that kind of input. They would help the Board in making decisions when next year's budget comes around. Clif Mickelson, administrative off'ieer, stated that the Grand Jury had a great deal of responsibility that was similar to what Supervisor Saraceni was talking about. At times, they have made investigative studies into the manner in which certain departments are operating. He did not see anything wrong with a task force studying Butte County government. The code sections are explicit as to who has the authority of preparing the. budget. The committee should not get into the development of the budget or in a position of telling the Auditor how to provide the information. Supervisor Saraceni saw the committee working with the Auditor and Administrative Office. The difference between the Orand Jury and people with expertise is that this is at no cost to the county and these people caould be picked by the elected officials as to the people with expertise in finances or production or knowledge of business. He did not feel they should hinder the departments. Supervisor Wheeler felt that responsibility was each Board member's responsibility. Before she calls in help, she plans to take a vacation. The Board all needs time. Chairman Moseley stated she would like to see this matter discussed after Supervisor Zemke has returned. She would like to hold the matter over until that time. Supervisor Dolan stated the Board has talked off and on about various stages of financial planning. There, has never been any subsidence in terms of need. Unless the proposal was put together to define what the committee would do and how it fits together with the responsibilities of the Auditor in terms of responsibility for preparation of the budget and in terms of the Charter and administration and negotiation with the employees association, revenue projects, state legislation she would not second the motion or vote until all those things are there. She did not know what a task force meant. Motion dies for iaek of a second. Mr. Mickelson did not believe the subject should die. There are several ways the Board could go in this matter. There is a group of people from CSAC that are happy to go into the area trying to get efficiency and economy. Supervisor Saraceni his idea: of the, task force is to give a more overall look by the public and the ability to understand what the budget considerations are. He felt that was one way to get input into the Board. Supervisor Dolan felt the questions .needed. to be answered first. If it is for efficiency and economy what does this mean other than words. Page 226. August 28, 1981. •~ 1 •~.t ,1 ~~ 81- 3!. August 28, 1981 Mr. Nickelson stated-the Board might"want to think about contracting with an outside organization not to do 'the job necessarily but to be the person that is coordinating the effort. This .should be someone that is knowledgeable enough to have information on government. Supervisor Wheeler stated.they all had different concepts of adopting a financial plan for this next year. They need to put substance to .their deaso $he felt all the Board members should draw something up. She felt the Board as individuals needed to be involved whether there is a task force or whatever the process might be. ADJOURNMENT There. being nothing further before-the Board at this time, the meeting was adjourned at 12.:02 p.m. to reconvene on Tuesday, September 1, 1981 at 8:00 a.m. for an executive session. ATTEST: CLARK A. NELSON, COUNTY CLERK- -`RECORDER and ex-officio Clerk of the Board of Supervisors By ~r~ :) ChairmaF}, •:Board of S ervisors ~- Page 227. August 28, 1981