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HomeMy WebLinkAboutM09077979- 1452 _ . _. SPECIAL BOARD MEETING September 7,1979 RECONVENE: The Soard reconvened at 1:30 p.m. pursuant to notice. Present: Supervisors Moseley, Wheeler, Winston and Chairman Lemke. Ciif ~?ickelson; admi~strative officer; Dan Blackstock, county counsel; and Clark A. Nelson, county clerk, by Cathy Pitts, assistant clerk to the Boardo Absent:. Supervisor Dolan APPROVE CONTRACT WITH DEPARTMENT OF AGING TO PROVIDE FDOD SERVICES TO SENIOR CITIZENS Chairmdn Lemke stated that this is a special meeting of the Board called for reviewing the contract with the State of California for providing food services to senior citizenso The Board will consider entering into such a contract and the Board will be requested to authorize execution of the contract at the meeting. 3uanita Miner, Department of Aging, stated that there are four sites in Butte County. -Based on the budget of 421 meals per day which is. an average of May, June.and'Ju1y,-for 75 days the county would service 31,575 meals. These meals must be served from $eptember 17, 1979 to December 31, 1979. The meals-would cost $2.00 per meal for a total of $63,150. There are several resources that can be used for the program:. _- U.S.D.A. (38o5p per meal). $12,156- .. Participant donations, (50~ per meal) 15,788 One time only supplement 16,785 Total $44,729 The difference between $63,150 and $44,729 is $18,421 which is still needed far the program. There are conditions involved, The meals served must be .served to people 60 -f- years.. There must be 31,757 meals served between September 17 and December 31, 1979. The project income and the revenue £rom the U.S.D.A. is based on serving that number of meals:. All four sites must be_operational.and serve five days a week. The Department of Aging guidelines must be observed. The meals must be prepared to protect the health and safety of the participants. The homebound. people are prioritieso The amount of meals to be served is based on a three month average for Butte County and includes the , meals-on-wheels in the Oroville area. This would cover those programs covered by Title VII on Part C funds. Jerry Hughes, Chico Area Recreation and Park District, stated that he did not mean-that there were cash donations received. They have received foodstuff donations for potluckso They had to cut off the donations because they could go through Friday with the amount they had received. The average cash donations from the recipients is between 50p to 75p per recipiento Average cash donations from recipients in other areas of the county set out at this time. Paradise - 60G approximately Oroville - 37~ to 40p approximately, There has also been a pledge for over $1,000 in cash and food donations. Gridley - 60~ to 65~ approximately. Clif Mickelson, administrative officer, stated that the county is talking about $18,000, Based on 421 meals per day, if the count sent to 422 meals in a given day all of the factors being equal the county cost would be approximately.$~,8Qper meal. If the Board goes into this ' '`-`l'oge 105. September 7, 1979 :' f J September 7, 1979 79'- program, there will be a need to watch the number of meals the county is b servingo If the number skyrockets, the county will have to make sure there is enough money coming in so it does not jump from $18,000 to $x+0,000 for the county. The county might have to set the number of meals that could be servedo Chairman hemke stated that the average number of meals has been fairly stable throughout the county in the past ;several months. He has riot noticed an outreach program going on. They would not want an outreach program at this time, He was wondered about the county administration of the program. Mr. Hughes stated that it is an important issue. He felt that after the meeting yesterday, he came away with the conclusion that they are going to be limited to $.80 per day for meals in the Chico area. Their program has continued to grow. He felt there were ways to take care of the growth. He felt that the supervisor would have to maintain a certain amount of meals each week. They would maybe have to make a decision to have a potluck at the end of the week if there were more meals served at the first part of the week. This can be done without a great deal of effort. The increased meals could be accomplished in this way as long as the meals meet the requirements of the Department of Aging. Jim McNaughton, Community Action Agency director, set out how they would handle the administration of the program. He did not see any problem with them taking over the administration. They are going to request that the money left over from Title TTT be used to extend this program. He requested that they present coordinator of the Title TTI program be allowed to spend part of the time monitoring this program. The two department heads and he will-have to take some of their time to monitor the program. He felt that the four site personnel were doing a good job in operating the programs. The site personnel would be put under their personnel system as their employees. One of the biggest questions is in terms of fiscal accounting ability, They are going to have to try and save in a number of places to try to get a little administrative post out of it to take on one-half time bookkeeper, The 'possibility of using CETA help for the program discussed at this time. Chairman Zemke stated that he was concerned with the three or Eour month, period that is the immediate problem. He was concerned with candling the present emergency. He wondered where the Board could come up with the $18,500 need without an adopted budget and reserve for contingencies. Mr. Hughes felt that the program had been dumped on the county. ie felt Department of Aging had been fully aware of this problem for quite some time. He did not think that the issue of whether or not this :ou1d be funded by the state was really dead, He called the representative ~f the Assembly Committee on Aging. They had a meeting on the issue in northern California. They are concerned. He understood that there would ~e further meetings regarding this matter. He encouraged the Board to Lave a representative or correspondence at the next meeting of the =ommittee. Ms. Miner stated that the Department of Aging is presently preparing two requests for proposals to go out, They are looking for two Eive county Title VII programs. Butte County can apply as a grantor for one of the programs. These would include the same counties as the proposed Triple A that is being considered. • Page lOb. September 7, 1979 September 7, 1979 79- b Mr. Nickelson stated that if the Board decides to enter into the proposed agreement, they have in the budget under revenue sharing funds a line item for the Oroville meals-on-wheels program in the amount of $14,834. He recommended that the Board take the $14,834 and allocate it as a cash contribution. That would leave about $3,000 that is needed for the program. There are unallocated revenue sharing funds of some $700,000. The Board could earmark $3,000 of those funds for the remainder of the amount needed for the contract. Chairman Lemke stated that considering the fact that the program could grow and has been growing the county would be wise to accept contributions and also to allocate sufficient funding without the cash contributions to handle the contract. If the contributions come in they can handle more people. Those kinds of contributions would have to be coordinated with Community Action Agency. Dan Blackstock, county counsel, stated that no cash contributions should be accepted until the county is operati~se which would be no earlier than September 17, 1979. Hal Bishop, chairman Butte County Senior Citizens Council, stated that the council made an initial resolution in regard to this proposal. They endorsed the Community Action Agency as the administrators for the serve. The council strongly supports this effort. The council is obligated to explore the implications of the proposal. What is going to happen on January 1, 1980. CSUC_prepared an application to provide nutritional services. They were asked to prepare this application by the Department of Aging. The decision was made to award the grant to CSUC and through the hard work of Superior California Nutritional Services the decision was rescinded. The Superior California group is in financial trouble. The responsibility has been passed on to the county. The Department of Aging made a mistake when they awarded the grant and make a mistake in not cutting off the program before. The administrative costs is usually 8%. This would possibly be another $5,000. He is unhappy about the suggestion of where the $14,000 is to come from. They .have gone through with the arrangements for the scouthouse in order to provide a place to serve the meals to the senior citizens. They are to the point of needing the $14,000. Mr. McNaughton stated that the $14,000 was allocated last year for EOC that was never used. They made a commitment that the Community Action Agency and the Butte County Council on Senior Citizens would attempt to get the money committed for a senior citizens site. fte suggested that CAA attempt to cut wherever they could to cut the costs. Mr. Bishop stated that they are trying to develop a Triple A and he would like to see it come into operation as soon as possible. He was concerned with Gienn and Colusa Counties. The counties may not enter into a contract with the Department of Aging. Mr. Nickelson stated that he shared some of the same concerns. He has taken the position that the county needs to show good faith and concern for the nutrition of the senior citizens of the county. If they find that a county says they will not sign the contract and the state bails them out, Butte County is going to go down to get the money from the state for Butte County. Mr. Blackstock stated that the contract expresses what will occur. It is in essence an opened ended contract from the standpoint they do not know what the total cost will be. This is a contract for a grant whereby when the county serves a meal they are getting an amount Eor each meal in the form of a grant from the state provided the county complies with the conditions. Page 107. September 7, 1979 79- _ _ _ _ September 7, 1979 _ _ _ Chairman Lemke advised that Supervisor Winston would be attending a Board of Directors meeting of the Nine Northern Counties Supervisors Association in Redding. This will be one of the items discussed. The Board has a resolution from the Lassen County Board of Supervisors who have asked that the sites continue in operation. On motion of Supe rvisor Winston, seconded by Supervisor Moseley and carried, the contract with the State of California Department of Aging was approved. .and the Chairman authorized to sign, based upon the following findings: 1. This contract is necessary to preserve the senior citizen nutrition program for the citizens of this county, which if allowed to expire would adversely affect the health and welfare of our senior citizens. 2. Pursuant to the provisions of Government Code Section 29130.5 we find the state revenues involved herein should be iurtnediately appropriated. 3. Pursuant to the provisions of Government Code Section 29122 we find that an emergency exists which requires an immediate appropriation. /~. Pursuant to the provisions of Government Code Section 21924 we find that this appropriation is similar to the "meals on wheels" and. other welfare related items in the budget, AYES: Supervisors Moseley, Wheeler, Winston and Chairman Lemke. ABSENT: Supervisor Dolan A cablegram or mailgram is to be sent to the following people: Congressman Harold T, (Bizz) Johnson Assemblyman Henry Mello Assemblyman Stan Statham Senator Ray Johnson Janet Levy, director, Department of Aging Chairman Lemke stated that when they discussed this matter, he felt quite sure that there would be no meals missed in this county through volunteer efforts and service groups to help provide the meals. He hoped that the spirit that they started to engender and that those people involved with the service groups would get in touch with Mr. McNaughton through the end of this year and offer assistance of foodstuffs or cash. No budget has been adopted for Butte County and the $18,420 is an emergency allocation. The county did not have enough money to fund the budget that was presented and now an additional $18,000 will have to be found. He put out a plea that all organizations contact Mr. McNaughton and offer whatever assistance they can and get behind the emergency the county is facingo RECESS: The Board recessed at 2:40 p.me to reconvene on Tuesday, September 11, 1979 at 9:00 a.m. Page 1080 September 7, 1979