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HomeMy WebLinkAboutM091378September 13, 1978 RECONVENED: The Board reconved at 7:30 p,m. pursuant to recess. Present: Supervisors Lemke, Madigan, Moseley, Richter and Chairman Winston, Clif Mickelson, administrative officer; Dan Blackstock, county counsel; Wo R. Lawrence, auditor; and '; Clark A, Nelson, county clerk, by Cathy Pitts, assistant clerk to the Board, EXEC[TrIVE SESSION: The Board recessed at 7:32 p.m. to hold an executive ', session regarding meet and confere RECONVENE: The Board reconved at 7:55 p.m, following an executive session regarding meet and confer, The Board feels that concerning a meet and confer item there is room for fur'~her negotiation with the Employees Association. The Chairman to appear with Mr. Rackerby at the next meeting of the Employees Association to further negotiate the 1978-79 Fringe benefit package. 78-1779 BtTDGET REVIEW The continued public hearing on the 1978/79 budget and final hearing on revenue sharing was held at this time. CETA Public Service Employment, page 256. ', No changes made. Manpower Administration, page 258. j Account 33. Delete: $1,300 Account 43. Auditor to figure necessary adjustments. Institutional and Correctional-, pa_ge_260. ', No changes made. Juvenile Court Wards, page 262. Clif Mickelson, administrative officer, stated that in 1976-77 the county retained ten beds at Bar-O-Boys Ranch plus the juveniles that were sent off to camps. At the preseat~time the contract is for only five beds at Bar-O-Boys Ranch. The Court is not sending as many juveniles off as in the pasto Supervisor Richter asked what the actual difference in the Juvenile Hall budget is as a result of thiso He would like to know if the statistics on Juvenile Ha11 show a shift to the rehabilitation and not the pre-trial detention. Mro Mickelson stated that the county could have another problem. This concerns AB 90 and the committment rate maintenance of effort. If the county were to start committing more juveniles to CYA they could exceed the committment rate and not be eligible for AB 90 funds. The ', Court determines were the juveniles are placed. Administrative Officer to obtain information relative to the cost in Juvenile Hall compared to cost of sending juveniles away and ', a copy of the summary of AB 90 is to made for the Board. This is to be presented next week. Veteran's Service Officer, page 264, ', ~ Chairman Winston stated that there was an agreement to a reduced budget. Clif Mickelson, administrative officer, stated that the veterans organizations were aiming at 20 to 21% reduction. They did not quite make it. The major reduction was the elimination of one position. The incumbent had vacation actual so the reduction did not quite reach 21%, Superintendent of Schools, page 266. _.. Account 71. Ada: $60,3850 Administrative Officer instructed to che:dk on deletion of travel and membership from this budget and report back, Page 283. September l3, 1978 September 13, 1978 Jim Cook, BCEA, spoke regarding fiscal independence for the Superintendent of Schools. Twenty nine counties have fiiscal independence. He cannot find anything legally one way or the other. Under fiscal independence the Superintendent of Schools can hire the attorney that he wants. Because of the imposed freeze there are some positions vacanto If the Superintendent of Schools was given fiscal independence, he must invoke a merit system for those that are not now under one. It would be a benefit for the employees. He felt this would make better relations. Mr. Mickelson stated that his office had recommended fiscal independence we'-that the education costs would be out of the county-wide budget. This was recommended even before Proposition 13. Administrative Officer to gather material regarding fiscal independence and send to the Board with recommendations as well as recommendations of the Auditor and Counsel. Libraries, page 270. The matter to be discussed later. Public Library Services Grant page 274., No changes made. Farm and Home Advisor,_pag_e_276, Account 43. Auditor to figure necessary adjustments. Veteran's Memorial Ha7.7._s_, pace 278. Clif Mickelson, administrative officer, asked that the Board instruct the Auditor to defend one of the janitor positions. Because of the conflict with the CETA regulations he did not want the Board to ', eliminate the .:janitor position. Account 11. Auditor to make necessary adjustments in the salary regarding defending of one janitor position. Discussion: County Service Areas budgets Bill Lawrence, auditor, stated that the Board still had to look at the county service area budgets. The matter should be deferred at this time as there may be fund balance carryover. Clif Mickelson, administrative officer, stated that the Board should make a policy decision as to whether to go to a service charge rather than ad valorm taxes for lighting districts. 78-1780:DISCLTS IQN OFOSURPLUS AVAILABLE Dick Puelicher, chief accountant, stated that the surplus for the total of all county operating funds was $1,143,346. This is with changes made by the Board, This does not. include anti-recession funds that could be renewed. It would be difficult to figure these anticipated funds. Bi11 Lawrence, auditor, stated that if the new law had passed then the anticipated funds would have gone. down. The Iast he has heard is that the Congress is considering continuing the resolution to continue current allocations. There is no way to have the exact figures. Mr. Puelicher stated that this did not include the funds for the Consumer Fraud Unit. If the Board's decision holds to continue the Unit the figures would have to be re-established. It will hot be substantial. He has heard that through Region C or OCJP there will be additional funds available and that would change the increase in the budget. Page 2840 September 12, 1978 September 13, 1978 RECESS: 8:35.p.m. - - - - - RECON'V'ENE : 8:45 p .m o The following is the break down of the surplus: ', County-wide tax supported $x(576,737) Special revenue 3,755 ', Road fund 561,376 Special road fund 311,843 Special transportation (SB 325) 174,682 Revenue sharing 522,591 ', Superintendent of Schools 60,3$5 ', Fire 226,288 ', Libraries (448,320) Building and Subdivision 200,639 i Mr. Puelicher stated that with the advent of Proposition 13 the county-wide tax shows a deficit of $576,737. Mr. Lawrence stated that the figures on the road funds include some revenue items not in Mr. Lively's memo, It also includes $113,000 in revenue as projected as accrual revenue. On the $608,000, there was already $90,000 committed. The figure of $643,000 represented an adjusted .$608,000 plus new revenue, This is the same with the SB 325 money. If no project is approved to get the money, then it stays in the account. ', There is $75,000 in the road fund that would have to be deleted if the project was not approved. The revenue sharing funds had no impact as a result of Proposition 13, The fund balance available could have affected the state block grant. The percentage is not related to the local tax the first year. Next year and the following there could be serious problems. It was moved by Supervisor Richter, seconded by Supervisor Moseley that this Board of Supervisors allocate $1,500,000 for the construction of the Chico Library from revenue sharing funds; $50,000 for the acquisition of land for the Gridley library; $250,000 for construction of the Gridley Library; to come from revenue sharing money; and out of the general fund sources enough money is allocated to bring the Library budget back to what is was after memberships and travel was deleted, Mr. Lawrence stated that the deletion of the $200,000 from the Library budget the Board previously deleted does not show as a deletion. The Board action was not official enough to allow for the $200,000 deletion. The Board has $226,288 in fire services that they could bring down to fund the Library. In order to fund up to $900,000 the Board would have to come up to $425,000, The special road fund is a good place to leave surplus moneyo If the reserves are kept out of the county-wide budget the county will have a better shot at state assistance next year,. or a better picture on pro-rata tax rates. It gives a sound base to work from. Chairman Winston asked if the offset to the county-wide tax supported budgets could be handled and also comply with the motion that Supervisor Richter has made assuming revenue sharing is used for fixed assets? Mr. Lawrence stated that that would take care of that. It will leave a small surplus. Page 285. September 12, 1978 September 13,~J19~8 Gerald Lively, administrative analyst,~stated that there is $104,500 in addition to the budget proposed for the road budget. Supervisor Lemke stated that he and Clay Castleberry had inspected the Skyway. Clay Castleberry, public works director, stated that the section of Skyway from about Burton's Mesa to 2-1/2 to 3 miles up is going to fall apart. The pavement is wearing out. Fifteen foot potholes have developed in the last few days. He did not believe it would affect the special road fund. This could come from the contingency if necessary. The cost would be $164,000. Vote on the motion: AYES: Supervisors Lemke, Madigan, Moseley, Richter and Chairman Winston. NOES: None Motion carries. 78-1781 DISCUSSION: SPACE FOR LIBRARY IN CHICO DURING INTERIM PERIOD Clif Nickelson, administrative officer, asked if the Board wanted to suffer along as the situation is now in Chico until the new ', library is built or would the Board entertain interim ac:fiion which would close the downtown Chico library and convert the Memorial Way building into one library. Gerald Lively, administrative analyst, stated that the Court i has to expand into something. ', Mr, Nickelson stated that his office has been negotiating ', with the old Social Security building for a rental of the building. ', The county could then move those offices out of the Memorial Way building to the vacant Social Security building. Mr. Lively stated that the cost would be $950 per month for 3,300 square feet. This is $.28 per square foot, The going price in Chico is $.55 to $.58 per square foot. Mr. Nickelson stated that they could not find a building large enough to rent for the library. There is a rumor that possibly the Safeway Store on Mangrove might become available. Joe Terry, librarian, felt that they could make do with .the facilities that they have, There are some economics as to why the ', other offices should be moved instead of the Library, It is easier to move desks instead of books in libraries. If the libraries were combined it would make the hours of service broader. They would not have to be shuffling books back and forth. The savings would be more in the way of efficiency instead of moneyo Mr. Nickelson felt that the estimate for the rental of the building and remodeling would be about $33,000, The old Chico Library is the property of the city. Supervisor Richter asked if the county could negotiate with '. the City of Chico and put the Veterans Service Officer in the old library Administrative Office to look into possibilities of available space with the City of Chico. Page 286. September 13, 1978 September 13, 1978 78-1782 DISCUSSION: ROAD FUNDS AND ACTIVITIES ON ROAD PROJECTS Discussion of the road fund held at this time. Mr. Lawrence stated that because the Road Department was aware of the fund balance, they went through with road planning and came up with some additional projects if the Board adopted the new budget. The fund balance under special roads is $311,000. There should have been interest accrued in special roads. This was a error. Chairman Winston stated that there had been so much confusion and disagreement with the road funds that he has some suggestions. He wondered if it would be possible for the Board to have regular reports on the status of project balances for the roads budgeted. The report should show how much of the project is completed and how much available ', funding is in the funds. This would save transfers. Wouldn't it be ', possible to have a statement at the end of the fiscal year showing the projects to be rebudgeted and positive encumbered funds. He felt that when a notice of completion is filed on a project the Board should know the excess funds and the Board should reallocate those funds. The Board should be advised and should be in a position to tell the Auditor if the special road fund should be reverted into the general fund or into the reserve ox whatever, The Board should have some control over it. Mr. Nickelson stated that if the bid on a project comes in over the projected amount than an appropriation must be made from somewhere else. If the bid comes in under the projected amount, then there is a surplus. These is no running control at this time, ', Mr. Lawrence stated that there is plenty of preliminary work that is done on a project before that gets to the contract stage. There would have to be a report made by Public Works at the same time as to the status of the project as to design, planning or whatever, It has been a practice to leave residual balances as long as they are left in the fund. His office cannot always tell the Board the status of the revenue. A lot of projects do use county money to fund subverted ', programs. The Auditor's Office can give a status of appropriations. This will be kept within the restraints of revenue. If they get inforu~ation of change in revenue or income in excess the office must come to the Board for disposition. Mr. Castleberry felt that the request for information was in order. His office uses a monthly status report on the projects. A monthly report would not be a problem. There are 75 projects in planning ', or right-of-way. Each right-of-way agreement is brought to the Board ', for approval. Nr. Lively stated that using the budget summary every month on projects where multi-fundings is used this is ~:u'sually will show in one account by moving funds from other sources into one account. At the end of the year these amount will be moved back. Mr. Lawrence stated that all expenditures could be shown and then charged to each fund. Projects will be in a single lum sum amount ', no matter were the funding is coming from. Mr. Lawrence felt there would be no problem in meeting the requests for the report. Mr. Castleberry stated that after the budget was printed the Board approved some modifications and claims. One of the claims was for transit and one was for roads. Those are not exactly as reflected in the budget. Page 287. September 13, 1978 September 13, 1978 ', Mr. Lawrence set out the revised budget dated July, 1978: Total Rood construction $ 3,160,309 ', Regular road fund 724,000 ', Special road fund 1,808,900 ', SB 325 fund 1,355,500 Auditor was authorized to adjust the fund sources for appropriations the Board has approved to brfng into balance the budget with the residual balances to be in the best available placed Tentatively approved. 78-1783 APPROVE PUTTING NACo MEMBERSHIP BACK IN CETA ADMINISTRATION BUDGET On motion of Supervisor Lemke, seconded by Supervisor Madigan and unanimously caxxied, the cost of the NACo membership is to be placed back in the CETA Administration budget. 78-1784 DISCUSSION: PARADISE FIRE PROTECTION DISTRICT LETTER RE: RESERVES UNDER SB 154 FUND DISTRIBUTION Bi11 Lawrence, auditor, stated that he would like to have time to look the letter over before he responded to the comments, 78-1785 REINSTATE NINE NORTHERN COUNTIES MEMBERSHIP DUES TN BOARD OF SUPERVISORS BUDGET On motion of Supervisor Lemke, seconded by Supervisor Madigan and carried, the Nine Northern Counties membership dues were reinstated in the Board of Supervisors budget. AYES: Supervisor Lemke, Madigan and Chairman Winston. NOES: Supervisor Moseley and Richter. i RECESS: There being nothing further before the Board at this time the meeting was recessed at 10:00 p,m. to reconvene on Tuesday, September 19, 1978 at 9:00 aomo Page 288. September 139 1978