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HomeMy WebLinkAboutM111400BOARD OF SUPERVISORS MINUTES November 14, 2000 00-353 R.J. BEELER, 1st District JANE DOLAN, 2nd District MARY ANNE HOUX, 3rd District CURT JOSIASSEN, 4th District FRED C. DAVIS, 5th District Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. Supervisors present: Beeler, Houx, Josiassen, Davis, and Chair Dolan. Also present: John S. Blacklock, Chief Administrative Officer; Bruce Alpert, County Counsel; and Marion Reeves, Assistant Clerk of the Board. Pledge of Allegiance to the Flag of the United States of America. Invocation - Alberta Tracy, First Church of Christ Scientist, Oroville. Items removed from the Consent Agenda for Board consideration and action. (120) 1. Photocopy Charges - the Auditor-Controller has conducted an analysis of cost recovery for copies of routine documents within the County, and recommends the charge be set at $0.25 for the first copy and $0.06 for each page thereafter. It is further recommended that the charge be reviewed every three years, or at any time the County changes the service contracts for copier services. County Counsel has determined, pursuant to Government Code Section 6275, that the appropriate mechanism for setting these charges is by minute order. A public hearing and/or fee ordinance is not required for charges of this nature. The copy fees addressed by this action are separate from service fees, which are established by resolution and/or ordinance. This recommendation also does not include specialized copies (i.e. maps, construction documents, large document reproductions, color reproductions, or specialized documents) - action requested - ACCEPT ANALYSIS OF THE AUDITOR-CONTROLLER REGARDING COST RECOVERY OF PHOTOCOPIES; ESTABLISH THE COPY CHARGE FOR STANDARD DOCUMENTS AT $0.25 FOR THE FIRST PAGE AND $0.06 FOR EACH PAGE THEREAFTER; DIRECT THE ADMINISTRATIVE OFFICE TO ADVISE DEPARTMENTS OF THE REVISION, ATTACHING A COPY OF THE AUDITOR-CONTROLLER'S ANALYSIS; AND DIRECT THE AUDITOR-CONTROLLER TO CONDUCT AN ANALYSIS EVERY THREE YEARS HEREAFTER, OR WITHIN SIX MONTHS OF A COUNTYWIDE CHANGE IN CONTRACT SERVICES FOR PHOTOCOPIES. Page 378 November 14, 2000 November 14, 2000 Consent Acrenda 00-354 1. Approval of Minutes - action requested - APPROVE MINUTES OF OCTOBER 19, 2000. 2. Budget Transfers - action requested - APPROVE BUDGET TRANSFERS B-082 (LIBRARY/APPROPRIATION FOR CONTINGENCIES); AND B-085 (COUNTY CLERK-RECORDER). (Budget transfers listed above require a 4/5 vote.) 3. County Library Donations - in accordance with Government Code Section 25355, donations of $2,420 from Chico Friends of the Library, have been received for the Butte County Trust Fund for the purchase of books - action requested - ACCEPT DONATIONS AND AUTHORIZE LETTERS OF APPRECIATION. 4. Fire Donation - the Pioneer Volunteer Fire Company would like to donate to the County a 1988 Kenworth cab and chassis (Vin No. 1NKDLB9X5JS507288) valued at $27,885. The chassis, purchased by the volunteer fire company, will be used as a water tender once the build-up has been completed. At such time as the County wishes to declare the equipment surplus to the needs of the County, ownership shall revert to the Pioneer Volunteer Fire Company - action requested - ACCEPT DONATION AS A FIXED ASSET ITEM AND AUTHORIZE A LETTER OF APPRECIATION. 5. Library Long Range Planning Committee - Board approval is requested by the Library, on behalf of the Joint Friends of the Library group, to appoint members of the public to an Advisory Long Range Planning Committee. The committee is being formed in response to a recommendation by the Joint Friends of the Library group for the purpose of providing public input into long range plans for the libraries, and to provide suggestions and recommendations for funding options - action requested - APPOINT LIST OF CANDIDATES AS SUBMITTED. 6. Award of Bid - Facilities Services Vehicle - bids have been opened for the purchase of a cab and chassis, utility body, and ladder rack for the Facilities Services Division. The low bidder is wittmeier Chevrolet of Chico, in the amount of $25,850.87 (department budget). The bid exceeds the original budgetary appropriation by more than 100, and additional funding for the purchase will come from department savings from other fixed asset items purchases - action requested - AWARD BID; AND APPROVE PURCHASE OF A FIXED ASSET ITEM FOR AN AMOUNT GREATER THAN loo OVER BUDGET. Page 379 November 14, 2000 November 14, 2000 00-354 7. 1999-2000 Proposition 4 Budgeted Revenue Adjustment - Board approval is requested by the Auditor- Controller to increase/decrease budgeted 1999-2000 revenues, where necessary, to ensure compliance with Proposition 4 requirements, and to make technical corrections to appropriations for financial statement presentation purposes - action requested - APPROVE BUDGET TRANSFER B-473. 8. Butte County Fair Operating Budget 2001 - Board approval is requested by the Butte County Fair Association for the Butte County Fair Budget for 2001 - action requested - APPROVE BUDGET AND AUTHORIZE THE CHAIR TO SIGN. 9. State Department of Housing and Community Development - Board approval is requested by the Butte County Department of Behavioral Health to accept and appropriate $10,607 in State Department of Housing and Community Development funds which will be utilized by the County's cold weather shelter program for the homeless - action requested - ADOPT RESOLUTION 00-137 AUTHORIZING ACCEPTANCE OF FUNDS AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE BUDGET TRANSFER B-080 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. 10. Public Health Department - Board approval is requested by the Public Health Department to accept and appropriate $10,000 in unanticipated revenue received as part of a settlement agreement with Sierra Pacific Packaging, Inc. Board approval is also requested to utilize the funds for computer upgrades. The department is proposing to purchase a computer file server for the Chico Environmental Health office in the estimated amount of $6,000, and to upgrade several workstations - action requested - APPROVE BUDGET TRANSFER B-078 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE; AND APPROVE PURCHASE OF A FIXED ASSET ITEM. 11. Mentally Ill Offender Crime Reduction Grant - Board approval is requested by the Sheriff's Office to accept and appropriate unanticipated grant revenue in the amount of $31,100 from the California Board of Corrections in support of the Mentally Ill Offender Crime Reduction Grant program. Board approval is also requested to transfer the funds to the Butte County Department of Behavioral Health for services in support of the program as outlined in the Memorandum of Understanding between the Sheriff's Office and the Butte County Department of Behavioral Health (see item 35) - action requested - ADOPT RESOLUTION 00-138 ACCEPTING GRANT FUNDING; AND APPROVE BUDGET TRANSFER B-089 (4 /5 vote required) ACCEPTING, APPROPRIATING AND TRANSFERRING UNANTICIPATED GRANT REVENUE. Page 380 November 14, 2000 November 14, 2000 00-354 12. Assembly Bill 1396 - ERAF Fiscal Relief Legislation - Assembly Bill 1396 provides one-time ERAF fiscal relief to counties, cities, and special districts in proportion to each agency's 1999-2000 ERAF shift amount. Conditions for receiving these funds require the Board to adopt a resolution pursuant to the State's requirements - action requested - ADOPT RESOLUTION 00-139 IDENTIFYING THE AMOUNT OF PROPERTY TAX REVENUE SHIFTED FROM EACH LOCAL AGENCY TO THE ERAF FUND IN 19 9 9 - 2 0 0 0 AND AUTHORIZE THE CHAIR TO SIGN; AND DIRECT THE REPORTING OF THESE REVENUE SHIFT AMOUNTS, AND FILING OF THE SUBJECT RESOLUTION WITH THE STATE CONTROLLER AND DEPARTMENT OF FINANCE NOT LATER THAN DECEMBER 1, 2000. 13. Adoption of a Salary Ordinance Amendment - the Superior Court of California, County of Butte, has requested the Personnel Department prepare a salary ordinance amendment which will correct the exclusion of the Court Services Manager position from the cost of living increases provided to members of the Management, Confidential, and Supervisory Unit on July 8, 2000 - action requested - ADOPT ORDINANCE 3647 AND AUTHORIZE THE CHAIR TO SIGN. (FROM 10-24-00 [3.12]) 14. Adoption of a Salary Ordinance Amendment - the Probation Department-Juvenile Hall Division has requested the Personnel Department prepare a salary ordinance amendment which will add one half-time term position of Senior Cook (term to end 2-10-01) to fill a vacancy caused by disability leave - action requested - ADOPT ORDINANCE 3648 AND AUTHORIZE THE CHAIR TO SIGN. (FROM 10-24-00 [3.13] ) 15. Adoption of a Salary Ordinance Amendment - the District Attorney's Office has requested the Personnel Department prepare a salary ordinance amendment which will eliminate the term designation of one half-time position of Legal Typist Clerk/Office Assistant III/II/I. The term designation is being eliminated in response to the enhanced public defender services agreement approved by the Board on September 26, 2000 - action requested - ADOPT ORDINANCE 3649 AND AUTHORIZE THE CHAIR TO SIGN. (FROM 10-24-00 [3.14]) Page 381 November 14, 2000 November 14, 2000 00-354 16. Adoption of a Salary Ordinance Amendment - the Development Services Department has requested the Personnel Department prepare a salary ordinance amendment which will: 1) delete the classification of Plan Application Assistant; 2) create the classifications of Plan Application Assistant I and Plan Application Assistant II; 3) delete four current Plan Application Assistant/Office Assistant III positions; and 4) add four positions of Plan Application Assistant II/I. Flexibly staffing the positions, and reclassifying the current positions to the flexibly staffed positions will provide the department with greater staffing choices - action requested - ADOPT ORDINANCE 3650 AND AUTHORIZE THE CHAIR TO SIGN. (FROM 10-24-00 [3.15]) 17. Introduction of a Salary Ordinance Amendment - the Public works Department has requested the Personnel Department prepare a salary ordinance amendment which will add one position of Associate Surveyor, and one position of Administrative Analyst II to the Public works Department - Land Development Division in response to the increased work load caused by water and flood programs. Board approval is also requested to accept and appropriate $63,250 (AB1369 funds) in unanticipated revenue to the Public works Department budget to cover the position costs for the remainder of fiscal year 2000- 2001 - action requested - APPROVE BUDGET TRANSFER B-084; AND WAIVE READING OF THE SALARY ORDINANCE AMENDMENT 18. Introduction of a Salary Ordinance Amendment - the Probation Department has requested the Personnel Department prepare a salary ordinance amendment which will correct the budget unit allocation of a term position of Probation Officer III/II/I from 420-001 (Probation - Juvenile Hall), to 430-001 (Probation). The original ordinance was approved by the Board on September 26, 2000 - action requested - WAIVE READING OF THE ORDINANCE. 19. Introduction of a Salary Ordinance Amendment - the Public Health Department has requested the Personnel Department prepare a salary ordinance amendment which adds one position of Public Health Nurse III/II/I in support of the California Children's Services program. The State Department of Health Services has authorized 1000 funding for the position, and Board approval is requested to accept and appropriate $50,000 in unanticipated revenue for the position - action requested - APPROVE BUDGET TRANSFER B-077 (4 /5 vote required); AND WAIVE READING OF THE ORDINANCE. Page 382 November 14, 2000 November 14, 2000 00-354 20. Introduction of a Salary Ordinance Amendment - the Facilities Services Division has requested the Personnel Department prepare a salary ordinance amendment which reclassifies one position of Administrative Analyst III/II/I to one position of Facilities Project Specialist in response to a reclassification study. The ordinance also provides for the division's name change in the salary ordinance from "Administrative - Buildings and Grounds Maintenance" to "Administrative - Facilities Services" - action requested - WAIVE READING OF THE ORDINANCE. 21. Introduction of a Salary Ordinance Amendment - the Public Health Department has requested the Personnel Department prepare a salary ordinance amendment which increases the monthly salary rate of the Director of Environmental Health position from $4,373-$5,316 to $4,880-$5,932 in response to a review and update of the job specifications. This change will make the position equivalent in pay to the Director of Public Health Nursing position - action requested - WAIVE READING OF THE ORDINANCE. 22. Introduction of a Salary Ordinance Amendment - the Public Health Department has requested the Personnel Department prepare a salary ordinance amendment which deletes one position of Supervisor-Rabies Control, and four positions of Rabies Control Officer; and adds one position of Supervisor-Animal Control, and four positions of Animal Control Officer. The charges are being proposed to bring the job titles and specifications into conformance with the current duties. There are no salary adjustments included with the proposed changes - action requested - WAIVE READING OF THE ORDINANCE. 23. Introduction of a Salary Ordinance Amendment - the Butte County Department of Behavioral Health has requested the Personnel Department prepare a salary ordinance amendment which adds one position of Supervisor-Mental Health Clinician, and two positions of Senior Mental Health Counselor/Mental Health Counselor/Mental Health worker in response to the increased need for services for CalWORKs recipients. Funding for the positions has been made available through increased CalWORKs allocations (see item 34) - action requested - WAIVE READING OF THE ORDINANCE. Page 383 November 14, 2000 November 14, 2000 00-354 24. Introduction of a Salary Ordinance Amendment - the Butte County Department of Behavioral Health has requested the Personnel Department prepare a salary ordinance amendment which adds one Supervising Health Education Specialist position in support of the Drop-In Center expansion for south Butte County (see item 53). Funding for the position is available through grant funds for the program - action requested - WAIVE READING OF THE ORDINANCE. 25. Resolution Recognizing Leave a Legacy week in Butte County - action requested - ADOPT RESOLUTION 00-140 AND AUTHORIZE THE CHAIR TO SIGN. 26. 1999-2000 Federal Apportionment Exchange and State Match Program - Board approval is requested by the Public works Department for an agreement which provides for the exchange of Federal apportionment funds for a like amount of State highway funds, and the disbursement of State matching funds for fiscal year 1999-2000. The exchange of funds enables the expenditure of funds on projects without the need to comply with Federal and State guidelines - action requested - ADOPT RESOLUTION 00-141 APPROVING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 27. Reconstruction of River Road Bridge Across Big Chico Creek; Federal Project No. BRLO-5912(027); County Project No. 41123-90-1 - Contract Change Order (CCO) No. 1 - CCO No. 1, in the increased amount of $3,456.88, provides for the additional work necessary to establish the new structure foundation with the required design bearing values, and for the federal funding requirement of providing training for various labor classifications - action requested - APPROVE CONTRACT CHANGE ORDER NO. 1 AND AUTHORIZE THE CHAIR TO SIGN. 28. Storm Damage Repair on Forbestown Road at 0.38 Miles Northwest of Robinson Mill Road - County Project No. 27581-2-99-1 - Contract Change Order (CCO) No. 2 - CCO No. 2, in the increased amount of $910.17, provides for minor changes in the planned roadway section - action requested - APPROVE CONTRACT CHANGE ORDER NO. 2 AND AUTHORIZE THE CHAIR TO SIGN. 29. Notice of Completion - Storm Damage Repair on Forbestown Road at 0.38 Miles Northwest of Robinson Mill Road - County Project No. 27581-2-99-1 - all contract work has been completed in accordance with plans and specifications - action requested - ACCEPT CONTRACT WORK; AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND DIRECT RECORDING OF THE NOTICE OF COMPLETION. Page 384 November 14, 2000 November 14, 2000 00-354 30. Centerville Road Bridge Project - Board approval is requested by the Public works Department for acquisition and donation agreements for four pieces of right-of-way which are needed to complete the Centerville Road Bridge over Butte Creek project - action requested - APPROVE Two ACQUISITION AGREEMENTS AND TWO DONATION AGREEMENTS AND AUTHORIZE THE CHAIR TO SIGN; AND ACCEPT GRANT DEEDS AND AUTHORIZE THE CHAIR TO SIGN CERTIFICATES OF ACCEPTANCE. 31. Public Financial Management, Inc. - Amendment - Board approval is requested by the Administrative Office for an amendment to the agreement with Public Financial Management, Inc., for the preparation of financial planning documents to support the loan application for the Chico Urban Area Nitrate Compliance Program. The amendment extends the term of the agreement through February 28, 2001, to provide additional time to complete the work in progress. All other terms and conditions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. 32. Marylee Morf - Board approval is requested by the Butte County Department of Behavioral Health (BCDBH) for an amendment to the lease agreement with Marylee Morf for the property located at 592 Rio Lindo Avenue, Chico. The property is used to house the Psychiatric Health Facility, the ACCESS Team program, and the Older Adults program. The amendment extends the term of the lease agreement through September 2003, and increases the maximum amount payable by $273,000 (department budget) for the multi-year term - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11044) 33. Amber L. Palmer, MFT - Board approval is requested by the Butte County Department of Behavioral Health (BCDBH) for an agreement with Amber L. Palmer, MFT, for the provision of specialty mental health services to BCDBH clients as part of the Phase II Medi-Cal Specialty Mental Health Consolidation. The term of the agreement is September 1, 2000, and remains in effect until terminated by either party. Utilization of services is based on a treatment plan developed by BCDBH, and the contractor will bill the County for services rendered under that plan (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11800) Page 385 November 14, 2000 November 14, 2000 00-354 34. Butte County Department of Social welfare/Butte County Department of Behavioral Health - Memorandum of Understanding - Amendment - Board approval is requested by the Butte County Department of Behavioral Health for an amendment to the Memorandum of Understanding (MOU) with the Butte County Department of Social welfare for the provision of screening and/or services to address drug, alcohol, and/or mental health issues which are barriers to employment for CalwORKs recipients. The amendment increases the maximum amount payable to BCDBH by $298,000 in response to an increased allocation from the State. All other terms and provisions remain the same - action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE BUDGET TRANSFER B-081 (4 /5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. 35. Butte County Sheriff's Office/Butte County Department of Behavioral Health - Memorandum of Understanding - Board approval is requested by the Butte County Department of Behavioral Health (BCDBH) for a Memorandum of Understanding (MOU) with the Butte County Sheriff's Office for services in support of the Mentally Ill Offender Crime Reduction Grant program. The term of the MOU is September 8, 2000, through June 1, 2001, with a maximum amount payable to BCDBH of $31,100. Board approval is also requested for a budget transfer accepting and appropriating funds from the Sheriff's Office - action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE BUDGET TRANSFER B-089 (4 /5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED GRANT REVENUE. 36. Porter, Scott, weiberg and Delehart - Board approval is requested by County Counsel for an amendment to the agreement with Porter, Scott, weiberg and Delehart for the provision of legal services. The amendment provides for changes to the compensation and expense reimbursement provision of the agreement. All other terms and provisions remain unchanged - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10198) Page 386 November 14, 2000 November 14, 2000 00-354 37. William w. and Jean O. Lewis - Board approval is requested by the Fire Department for a lease agreement with William w. and Jean O. Lewis for the property located at 2544 Highway 32, Chico, which serves as Butte County Fire Station 43/City of Chico Fire Station 6. The agreement supercedes the current agreement to provide for modifications to the fire station. The term of the agreement is July 1, 2000, through June 30, 2001, with a maximum lease amount of $46,536 per year (department budget). Board approval is also requested for a budget transfer to provide funding for the agreement - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE BUDGET TRANSFER B-083 (4/5 vote required) AND AUTHORIZE THE CHAIR TO SIGN. 38. Lucent Technology - Amendment - Board approval is requested by the Information Systems Department- Communications Division for an amendment to the service agreement with Lucent Technology (formerly Octel) for the County's voice mail system. The amendment extends the term of the agreement through August 31, 2004, with a maximum amount payable of $25,093.91 per year (department budget). All other terms and conditions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10396) 39. Paula Leasure - Employment Contract - Local Agency Formation Commission Executive Officer - proposed is an employment agreement with Paula Leasure for the position of Executive Officer for the Local Agency Formation Commission. The term of the agreement is July 1, 2000, through June 30, 2003, with an annual salary of $71,000 (retroactive to July 1, 2000), a car allowance of $520 per month, and a cellular phone allowance of $60 per month - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 40. Northern Valley Catholic Social Service - Board approval is requested by the Probation Department for an agreement with Northern Valley Catholic Social Service for the provision of life skills training to individuals in the Juvenile Hall, and attending the Table Mountain Day School program. The term of the agreement is July 1, 2000, through June 30, 2001, with a maximum amount payable of $25,000 (department budget/TANF funds) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11811) Page 387 November 14, 2000 November 14, 2000 00-354 41. Northwest Society for the Prevention of Cruelty to Animals (NWSPCA) - Board approval is requested by the Public Health Department for an agreement with the NwSPCA for the provision of animal sheltering services. The term of the agreement is September 1, 2000, through June 30, 2001, with a maximum amount payable of $90,000 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11808) 42. Garian Partnership/Ridgewood Plaza - Board approval is requested by the Public Health Department for a lease agreement with Garian Partnership/Ridgewood Plaza for the property located at 1370 Ridgewood Drive, Suite 22, Chico, which is utilized by the California Children's Services Program. The term of the agreement is November 1, 2000, through October 31, 2003, with a monthly lease amount of $1,504 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 43. waste Recovery west, Inc. - Amendment - Board approval is requested by the Public works Department for an amendment to the agreement with waste Recovery west, Inc., for the provision of waste tire removal and recycling services at the Neal Road Landfill. The amendment extends the term of the agreement through fiscal year 2000-2001, and increases the maximum amount payable by $24,900 (Neal Road Sanitary Landfill Management Fund) - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11408) 44. Quincy Engineering, Inc. - Amendment - Board approval is requested by the Public works Department for an amendment to the construction agreement with Quincy Engineering, Inc., for the Aguas Frias Road Bridge Construction at Butte Creek project. The amendment provides for the inclusion of the approach roadway work, which will be funded by State Transportation Improvement Program funds. The amendment provides for the work at a cost not to exceed $96,362.20 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10382 A) Page 388 November 14, 2000 November 14, 2000 00-354 45. State of California Department of water Resources Amendment No. 15 to State water Contract - Board approval is requested by the Department of water and Resource Conservation for an amendment to the County's water contract with the State of California-Department of water Resources (DwR) Amendment No. 15 provides for a temporary one-year reduction in the County's Table A entitlement, for the year 2001, from 27,500 acre feet to 3,500 acre feet. The Board approved a similar agreement on August 8, 2000, however, the DwR has since amended the agreement to remove references to the Monterey Agreement in response to a recent action by the Third District Court of Appeals. DwR has also added a provision offering to renew the agreement next year - action requested - ADOPT RESOLUTION 00-142 APPROVING AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10327 [FROM 10-24-00/3.36]) 46. Northern Valley Catholic Social Service - Amendment - Board approval is requested by the Department of Social welfare for an amendment to the agreement with Northern Valley Catholic Social Service for the provision of case management services for the Cal-Learn Program. The amendment extends the term of the agreement through June 30, 2001, and increases the maximum amount payable by $140,000 (department budget) - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11259) 47. Enloe Hospital - Board approval is requested by the Department of Social welfare for an agreement with Enloe Hospital for the provision of training services for the Options for Recovery Program. The Options for Recovery Program provides specialized recruitment, training, and respite care for foster parents and relative caregivers of infants prenatally exposed to drugs and/or alcohol, or who test positive for HIV. The term of the agreement is July 1, 2000, through June 30, 2001, with a maximum amount payable of $143,758. Funding for the agreement is provided through a combination of California Department of Social Services funds, a local match provided by Enloe Hospital, and Butte County Department of Behavioral Health funds - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. Page 389 November 14, 2000 November 14, 2000 00-354 48. Butte County Department of Behavioral Health/Butte County Department of Social welfare - Memorandum of Understanding - Board approval is requested by the Department of Social welfare (DSw) for a Memorandum of Understanding (MOU) with the Butte County Department of Behavioral Health (BCDBH) for a collaborative perinatal outreach program in support of the Options for Recovery Program. The term of the MOU is July 1, 2000, through June 30, 2002, with a maximum amount payable to DSw of $20,000 (BCDBH budget) which will be transferred from BCDBH to DSw on a quarterly basis - action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN (Contract No. X11675); AND AUTHORIZE THE AUDITOR-CONTROLLER TO TRANSFER FUNDS BETWEEN DEPARTMENTS ON A QUARTERLY BASIS. 49. Panoramic Software, Inc. - Board approval is requested by the Department of Social welfare for an agreement with Panoramic Software, Inc., for the purchase and maintenance of an Adult Services Case Management System. The software is designed to track and maintain client records for the Adult Services and Public Guardian/Public Administrator divisions. Board approval is also requested for the sole source purchase of the software, as Panoramic Software, Inc., is the only known product manufacturer that produces software with the required components for Medi-Cal reimbursement claims, combined with case management services, without necessary in-house programming. The term of the agreement is October 1, 2000, through September 30, 2003, with a maximum amount payable of $28,769 (department budget). Board approval is also requested for a budget transfer to provide funding for the agreement - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO APPROVAL OF COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; APPROVE SOLE SOURCE PURCHASE OF SOFTWARE; APPROVE PURCHASE OF A FIXED ASSET ITEM; AND APPROVE BUDGET TRANSFER B-086 (4/5 vote required). 50. Advance Step Hire - the General Services Director has requested the Personnel Department prepare an agenda item which would provide for the advance step hire of a Graphics Communication Officer candidate to step 5 of the salary ordinance based on experience - action requested - APPROVE ADVANCE STEP HIRE OF A GRAPHICS COMMUNICATION OFFICER CANDIDATE TO STEP 5 OF THE SALARY ORDINANCE. Page 390 November 14, 2000 November 14, 2000 00-354 51. Safety Incentive Program - Board approval is requested by the Public works Department to establish a Safety Incentive Program. The proposed program is designed to annually recognize and reward employees and work groups who work without incurring on-the-job injuries that result in lost work time. Under the program, employees who meet the required standards will be awarded a United States Savings Bond. The Public works Department would like to begin the program with calendar year 2000 - action requested - APPROVE CREATION OF PUBLIC WORKS SAFETY INCENTIVE PROGRAM. 52. Court Appointed Special Advocate (CASA) Program - Letter of Support - the Superior Court of California, County of Butte, on behalf of Northern Valley Catholic Social Service, is requesting Board approval for a letter of support for a grant application to the Judicial Council of California for continued support of the CASA program. Northern Valley Catholic Social Service has collaborated with the Superior Court to develop the program to respond to the special needs and interests of child victims in legal proceedings - action requested - APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. 53. Drop-In Center Program Expansion - Board approval is requested by the Butte County Department of Behavioral Health (BCDBH) to expand the Drop-In Center Program to the south county area. The Drop-In Center provides consultation and support services in the area of patients' rights. The BCDBH has received grant funding in the amount of $25,000 from the Small Counties Emergency Risk Pool to help fund the project. The Realignment Trust Fund will provide the additional $42,641 needed for expansion of project - action requested - APPROVE EXPANSION OF THE PROGRAM; AND APPROVE BUDGET TRANSFER B-090 (4 /5 vote required) ACCEPTING, APPROPRIATING AND ALLOCATING ADDITIONAL REVENUE. 54. Supervisor-Elect Training - Board approval is requested, pursuant to Butte County Code, for the expenses associated with attendance at the California State Association of Counties (CSAC) Annual Meeting and New Supervisors Institute for Supervisors-Elect Kim Yamaguchi, should he desire to attend - action requested - APPROVE THE EXPENDITURE OF COUNTY FUNDS FOR SUPERVISOR-ELECT YAMAGUCHI TO ATTEND THE CALIFORNIA STATE ASSOCIATION OF COUNTIES (CSAC) ANNUAL MEETING AND NEw SUPERVISORS INSTITUTE, SHOULD HE CHOOSE TO ATTEND. (128) MOTION: I MOVE TO APPROVE THE CONSENT AGENDA WITH ITEM 3.16 AMENDED TO CORRECT THE NUMBER OF POSITIONS BEING ADDED FROM THREE TO FOUR, AND ITEM 3.55 REMOVED FROM THE CONSENT AGENDA. M S VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) Page 391 November 14, 2000 November 14, 2000 CHAIR DOLAN PRESENTS THE LEAVE A LEGACY RESOLUTION TO MARGARET SCHMIDT AND GARY KATZ, NORTH VALLEY COMMUNITY FOUNDATION. (170) Regular A ecr nda 00-355 Appointments - Commissions and Committees. 1. Appointments to committee vacancies. (NONE) 00-356 Update on legislative and budget activities. (272) JOHN S. BLACKLOCK, CHIEF ADMINISTRATIVE OFFICER, INFORMED THE BOARD THAT THE LEGISLATURE IS NOT IN SESSION AT THIS TIME. ADDITIONALLY, SUPERVISOR DAVIS PROVIDED A REPORT ON THE CALIFORNIA STATE ASSOCIATION OF COUNTIES BOARD OF DIRECTORS MEETING, WHICH INCLUDED A DISCUSSION ON PROPOSED LEGISLATION THAT WOULD RETURN ERAF FUNDS AND/OR CAP ERAF FUNDS. 00-357 Frank watters Children's Trust Fund - Report to the Board - presentation to the Board by the Children's Services Coordinating Council - action requested - ACCEPT FOR INFORMATION. (382) PRESENTATION TO THE BOARD BY CATHI GRAMS, DEPARTMENT OF SOCIAL WELFARE; WENDY PIERCE, PARENT EDUCATION NETWORK; AND DEBBIE HUDSON AND HOWARD PORTER, RECIPIENTS OF THE PROGRAM. 00-358 Behavioral Health 5-Year Master Plan - Report to the Board - presentation of a framework document which provides an overview of the Butte County 5-year master planning process for the Butte County Department of Behavioral Health - action requested - ACCEPT FOR INFORMATION AND PROVIDE DIRECTION AS NEEDED. (693) PRESENTATION TO THE BOARD BY CYNDI MANN, DEPUTY ADMINISTRATIVE OFFICER; BRAD LUZ, DIRECTOR-DEPARTMENT OF BEHAVIORAL HEALTH; AND BARBARA MAUER, MCPP HEALTHCARE CONSULTING. RECESS: 9:57 A.M. RECONVENE: 10:07 A.M. 00-359 Butte County Children and Families Commission Strategic Plan - submission of the Butte County Children and Families Commission Draft Strategic Plan pursuant to Butte County Ordinance 3555 - action requested - ACCEPT FOR INFORMATION. (1592) PRESENTATION TO THE BOARD BY GENE SMITH, CHAIR, AND CHERYL GISCOMBE, PROGRAM MANGER, BUTTE COUNTY CHILDREN AND FAMILIES COMMISSION, ALONG WITH GARY HOUSE, COMMISSIONER, AND PAT CRAGAR, COMMISSIONER. Page 392 November 14, 2000 November 14, 2000 00-360 In-Home Support Services - Individual Providers Changes - the State budget for fiscal year 2000-2001 authorized several cost increases in the In-Home Support Services program which will affect the County's share of funding. These increases include wage increases for Individual Provider workers, an increase in the hourly rate paid to the contractors of support services, and an increase in the hourly minimum wage - action requested - APPROVE THE HOURLY INCREASE FOR INDIVIDUAL PROVIDER WORKERS TO MEET THE STATE IMPLEMENTATION DATE OF JANUARY 1, 2001; APPROVE THE COST OF LIVING INCREASE OF 3o FOR INDIVIDUAL PROVIDER WORKERS TO MEET THE STARTING DATE OF JANUARY 1, 2001; AND ACKNOWLEDGE THAT DISCUSSIONS WITH THE CONTRACTOR WILL LIKELY FOLLOW AMOUNTS INDICATED IN THE STATE BUDGET, AND THAT THE CONTRACT WILL PROBABLY NEED TO BE AMENDED TO INCLUDE THE INCREASE. (2166) MOTION: I MOVE TO APPROVE THE HOURLY INCREASE FOR INDIVIDUAL PROVIDER WORKERS TO MEET THE STATE IMPLEMENTATION DATE OF JANUARY 1, 2001; APPROVE THE COST OF LIVING INCREASE OF 3o FOR INDIVIDUAL PROVIDER WORKERS TO MEET THE STARTING DATE OF JANUARY 1, 2001; AND ACCEPT FOR INFORMATION THAT DISCUSSIONS WITH THE CONTRACTOR WILL LIKELY FOLLOW AMOUNTS INDICATED IN THE STATE BUDGET, AND THAT THE CONTRACT WILL PROBABLY NEED TO BE AMENDED TO INCLUDE THE INCREASE. S M VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) 00-361 Southside Oroville Community Center: 1. Bid Opening - Report to the Board - presentation of the bid results for construction of the Southside Oroville Community Center - action requested - AWARD BID; AND 2. Applied Testing Consultants, Inc. - Board approval is requested for an agreement with Applied Testing Consultants, Inc., for the provision of inspection and testing services for the construction of the Southside Oroville Community Center. The maximum amount payable is not to exceed $45,000 (project grant funds) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (X11838) (2405) THE GENERAL SERVICES DIRECTOR REQUESTED THIS ITEM BE REMOVED FROM THE AGENDA WITHOUT BOARD CONSIDERATION OR ACTION TO PROVIDE ADDITIONAL TIME TO ANALYZE THE BIDS AND TO FORMULATE A RECOMMENDATION FOR THE BOARD. THE ITEM IS EXPECTED TO RETURN ON THE AGENDA OF DECEMBER 5, 2000. 00-362 Savings Incentive Program - Report to the Board - report on the County's Savings Incentive Program for fiscal year 1999-2000 - action requested - ACCEPT FOR INFORMATION. (2477) REPORT TO THE BOARD BY JOHN S. BLACKLOCK, CHIEF ADMINISTRATIVE OFFICER, AND CYNDI MANN, DEPUTY ADMINISTRATIVE OFFICER. Page 393 November 14, 2000 November 14, 2000 00-363 United States Department of Justice/United States Department of Treasury - Reintroduction of a Federal Equitable Sharing Agreement - Board approval is requested by the Sheriff's Office to enter into a Federal Equitable Sharing Agreement with the United States Departments of Justice and Treasury. The agreement provides for Butte County to receive a share of the asset forfeitures from federal cases when Butte County has assisted in the case - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (3068)(**00) MOTION: I MOVE TO APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. M S VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) 00-364 Items removed from the Consent Agenda for Board consideration and action. 1. Photocopy Charges - the Auditor-Controller has conducted an analysis of cost recovery for copies of routine documents within the County, and recommends the charge be set at $0.25 for the first copy and $0.06 for each page thereafter. It is further recommended that the charge be reviewed every three years, or at any time the County changes the service contracts for copier services. County Counsel has determined, pursuant to Government Code Section 6275, that the appropriate mechanism for setting these charges is by minute order. A public hearing and/or fee ordinance is not required for charges of this nature. The copy fees addressed by this action are separate from service fees, which are established by resolution and/or ordinance. This recommendation also does not include specialized copies (i.e. maps, construction documents, large document reproductions, color reproductions, or specialized documents) - action requested - ACCEPT ANALYSIS OF THE AUDITOR-CONTROLLER REGARDING COST RECOVERY OF PHOTOCOPIES; ESTABLISH THE COPY CHARGE FOR STANDARD DOCUMENTS AT $0.25 FOR THE FIRST PAGE AND $0.06 FOR EACH PAGE THEREAFTER; DIRECT THE ADMINISTRATIVE OFFICE TO ADVISE DEPARTMENTS OF THE REVISION, ATTACHING A COPY OF THE AUDITOR-CONTROLLER'S ANALYSIS; AND DIRECT THE AUDITOR-CONTROLLER TO CONDUCT AN ANALYSIS EVERY THREE YEARS HEREAFTER, OR WITHIN SIX MONTHS OF A COUNTYWIDE CHANGE IN CONTRACT SERVICES FOR PHOTOCOPIES. (**100) Page 394 November 14, 2000 November 14, 2000 00-364 MOTION: I MOVE TO ACCEPT THE ANALYSIS OF THE AUDITOR- CONTROLLER REGARDING COST RECOVERY OF PHOTOCOPIES; AND ESTABLISH THE COPY CHARGE FOR STANDARD DOCUMENTS AT $0.25 FOR THE FIRST PAGE AND $0.06 FOR EACH PAGE THEREAFTER; DIRECT THE ADMINISTRATIVE OFFICE TO ADVISE DEPARTMENTS OF THE REVISION, ATTACHING A COPY OF THE AUDITOR-CONTROLLER'S ANALYSIS; AND DIRECT THE AUDITOR-CONTROLLER TO CONDUCT AN ANALYSIS EVERY THREE YEARS HEREAFTER, OR WITHIN SIX MONTHS OF A COUNTYWIDE CHANGE IN CONTRACT SERVICES FOR PHOTOCOPIES. S M VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) BOARD DIRECTION THAT COUNTY COUNSEL PROVIDE THE BOARD WITH AN OPINION ADDRESSING COUNTY RETRIEVAL COSTS. Public Hearincrs and Timed Items 00-365 Public Hearing - Survey Monument Preservation Fund - consideration of an ordinance adding Article XI to Chapter 3 of the Butte County Code. The ordinance will establish a Survey Monument Preservation Fund to pay the necessary expenses incurred or authorized by the County Surveyor, in any retracement or remonument survey of major historical land division lines upon which later surveys are based. Such major historical land division lines include lines such as, but not limited to, government section lines, rancho lines, grant lines, rancho section lines, acreage subdivision lot lines, and subdivision boundary lines within the county. The ordinance proposes a user's fee of $10, which shall be charged and collected by the County Recorder as a condition precedent to the filing or recording of any deed conveying real property, including, but not limited to, Gift Deeds, Grant Deeds, Quit Claim Deeds, and Trust Transfer Deeds. There is an exception for those deeds conveying property created by a recorded subdivision map or parcel map (Tract Map GC 27585 [a]) - action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE PROGRAM POLICIES AND PROCEDURES. (**290) PUBLIC HEARING OPENED: 10:57 A.M. PUBLIC HEARING CLOSED: 10:57 A.M. MOTION: I MOVE TO ADOPT ORDINANCE 3651 AND AUTHORIZE THE CHAIR TO SIGN; AND FURTHER MOVE TO APPROVE THE PROGRAM POLICIES AND PROCEDURES. M S VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) Page 395 November 14, 2000 November 14, 2000 RECESS: 10:58 A.M. RECONVENE: 11:10 A.M. Regular Agenda 00-366 Airport Land Use Commission - Responses to the Board of Supervisors' Comments Regarding the Draft Airport Land Use Compatibility Plan - action requested - ACCEPT REPORT FOR INFORMATION; AUTHORIZE THE SUBMISSION OF PROPOSED COMMENTS TO THE AIRPORT LAND USE COMMISSION IN RESPONSE TO THE DRAFT COMPATIBILITY PLAN ADDENDUM AND REVISED NEGATIVE DECLARATION; AND PROVIDE DIRECTION REGARDING THE RECOMMENDED SPLIT OF THE "C" COMPATIBILITY ZONE. (**555)(***00) MOTION: I MOVE TO ACCEPT THE REPORT FOR INFORMATION AND TO AUTHORIZE THE CHAIR TO SUBMIT COMMENTS TO THE AIRPORT LAND USE COMMISSION. THE COMMENTS WILL BE PLACED IN A LETTER THAT WILL BE PREPARED BY TOM PARILO, DIRECTOR OF DEVELOPMENT SERVICES, AND SIGNED BY THE CHAIR. THE LETTER WILL INCLUDE THOSE COMMENTS RECOMMENDED IN THE STAFF REPORT DATED NOVEMBER 14, 2000, AND THE COMMENTS EXPRESSED BY THE BOARD MEMBERS DURING THIS DISCUSSION. M S VOTE: l Y 2 Y 3 Y 4 Y 5 Y (Unanimously Carried) 00-367 Public Comment (PRESENTATIONS WILL BE LIMITED TO FIVE MINUTES. THE BOARD OF SUPERVISORS IS PROHIBITED BY STATE LAW FROM TAKING ACTION ON ANY ITEM NOT LISTED ON THE AGENDA.) (***1698)(NONE) 00-368 CLOSED SESSION: THE BOARD ADJOURNED AT l:ll P.M. TO A CLOSED SESSION CONFERENCE WITH LEGAL COUNCIL REGARDING SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)(1) ONE POTENTIAL CASE. (***1703) RECONVENE: THE BOARD RECONVENED AT 2:00 P.M. FROM A CLOSED SESSION CONFERENCE WITH LEGAL COUNCIL REGARDING SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)(1) ONE POTENTIAL CASE. (***1740) Page 396 November 14, 2000 November 14, 2000 Communications 00-369 Communications received and referred. (A LISTING AND COPIES OF COMMUNICATIONS RECEIVED BY THE BOARD, IN ADDITION TO THOSE LISTED BELOW, ARE AVAILABLE IN THE CLERK OF THE BOARD'S OFFICE.) 1. Frank Cook, Mayor, City of Gridley, writes to inform the Board that the City of Gridley (City) cannot support the current proposed findings of the Assessment Commission for Reclamation District No. 833, and to request the Board advise the City when this report will be placed on the Board's agenda. The City would like the opportunity to comment on the proposal prior to its adoption. (REFER TO CHIEF ADMINISTRATIVE OFFICER AND COUNTY COUNSEL) ADJOURNMENT: there being no further business before the Board, the meeting was adjourned at 2:00 p.m., to reconvene at a regular meeting of the Board on Tuesday, December 5, 2000, at 9:00 a.m. JANE DOLAN, CHAIR ATTEST: John S. Blacklock, Chief Administrative Officer and Clerk of the Board of Supervisors By. Page 397 November 14, 2000