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HomeMy WebLinkAboutM120914 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES— 12/9/2014 9:00 A.M. -CALL TO ORDER Call to Order- Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Teeter Pledge of Allegiance to the Flag of the United States of America. Observation of a Moment of Silence. CORRECTIONS AND/OR CHANGES TO THE AGENDA. PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, READ INTO THE RECORD A MINOR CORRECTION TO ITEM 3.04. Mr. HAHN ALSO PROVIDED AN UPDATE TO ITEM 3.13 (AUTHORIZATION OF A ONE TIME HOLIDAY ON DECEMBER 26, 2014) INFORMING THE BOARD THAT PRESIDENT OBAMA DID DECLARE DECEMBER 26 AS A FEDERAL HOLIDAY AFTER THE MEETING AGENDA WAS RELEASED. A MEMBER OF THE PUBLIC, BECKY BARNES BOERS, REQUESTED ITEMS 3.03, 3.04 AND 3.10 BE REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. CONSENT AGENDA 3.01 Resolution in Appreciation of Fred Holland - Assessor Fred Holland is retiring on December 31, 2014. This is a resolution in appreciation of Assessor Holland's more than 27 years of service to the County of Butte-action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Assessor) FRED HOLLAND ACCEPTED THE RESOLUTION AND ADDRESSED THE BOARD. 3.02 BHC Sierra Vista Hospital, Inc. - BHC Sierra Vista Hospital, Inc., provides inpatient psychiatric hospitalization services. The State mandates contracting with managed care hospitals based on a county's historical utilization. Butte County Department of Behavioral Health (BCDBH) began drafting the managed care hospital agreements in April but needed to wait for each "host county" (county in which the hospital exists), to negotiate their rates with the hospital for the new fiscal year. Once negotiated, their contract must be fully executed by their respective governing board. The State is notified by the host county of the contracted rates, and all other counties who contract with the hospital utilize those rates per the direction of the State. Due to these requirements, agreements with managed care hospitals are typically approved later in the fiscal year. Approval is requested for an agreement with BHC Sierra Vista Hospital, Inc. to provide inpatient psychiatric services for clients referred by BCDBH. The term of this agreement will be July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $350,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 3.03 Caminar, Inc. -Amendment A-(Behavioral Health) THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. IT WAS NOT ADOPTED AS PART OF THE CONSENT AGENDA. (REFER TO PAGE 15 OF THIS DOCUMENT.) 3.04 CSU, Chico Research Foundation - Passages -Amendment A- (Behavioral Health) THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. IT WAS NOT ADOPTED AS PART OF THE CONSENT. (REFER TO PAGE 15 OF THIS DOCUMENT.) 3.05 Northern Valley Catholic Social Service (NVCSS) Mental Health Services Act - Amendment A - NVCSS provides mental health, housing, vocational and support services to individuals and families in California's Northern Sacramento Valley. NVCSS was founded in 1986 and now serves six northern California counties. Approval is requested to amend the agreement with NVCSS to extend the term and increase the budget for the Youth Empowerment Services (YES) program. The YES program provides client support services to youth with a qualified mental health diagnosis. This amendment adds additional client support services and extends the term to allow time to transition clients receiving these services to a new provider as a result of the request for proposal.The term of this program within the agreement will be extended through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $1,125,957 (this is an increase of $65,664 in FY 2014-15). Funding is currently available in the department budget for this amendment - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.06 Northern Valley Catholic Social Service (NVCSS) Parent Advocacy Employment - Amendment A - Approval is requested to amend the agreement with NVCSS to extend the term and increase the budget for the Parent Advocacy Employment (PAE) program. The PAE program provides family advocacy to families of youth who suffer from serious mental illness.This amendment adds additional client support services and extends the term to allow time to transition clients receiving these services to a new provider as a result of the request for proposal. The term of this agreement is extended and will terminate June 30, 2015. The maximum financial obligation under this agreement shall not exceed $587,206 (this is an increase of $293,603 in FY 2014-15). Funding is currently available in the department budget for this amendment - action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.07 Youth With a Mission -Springs of Living Water- High School Reach Conference -Youth With A Mission - Springs of Living Water is a conference grounds at Richardson Springs, Chico. It provides accommodations and meals for conference participants. Approval is requested to enter into an agreement with Youth With A Mission - Springs of Living Water to provide accommodations and meals for high school students attending the High School Reach for the Future Conference. The term of the agreement will be March 26, 2015 through March 28, 2015. The maximum financial obligation under this agreement shall not exceed $34,821 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral PAGE 2 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 Health) 3.08 Youth With a Mission - Springs of Living Water - Jr. High Reach Conference - Approval is requested to enter into an agreement with Youth With A Mission - Springs of Living Water to provide accommodations and meals for Junior High School students attending the Jr. High School Reach for the Future Conference. The term of the agreement will begin March 5, 2015 and will terminate March 7, 2015. The maximum financial obligation under this agreement shall not exceed $34,822 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Behavioral Health) 3.09 Rush Personnel Services, Inc. - Amendment A - Rush Personnel provides payroll services for Butte County Department of Behavioral Health (BCDBH) consumers who receive training and work experience through BCDBH offices in clerical, building maintenance, gardening, tutoring, or educating the community to lessen negative attitudes of community members regarding mental illness. All consumers under this program are supervised by BCDBH staff. Approval is requested to amend the agreement with Rush Personnel.This amendment adds additional payroll services and extends the term to allow time to transition clients receiving vocational services to a new provider as a result of the request for proposal. The term of this agreement is extended and will terminate on June 30, 2015, with no change to the rates. The maximum financial obligation under this agreement shall not exceed $75,000 (this is an increase of $20,000 for FY 2014-15). Funding is currently available in the department budget for this amendment - action requested -APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.10 Jesus Center-Amendment A (Behavioral Health) THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. IT WAS NOT ADOPTED AS PART OF THE CONSENT AGENDA. (REFER TO PAGE 16 OF THIS DOCUMENT.) 3.11 District 3 Appointment to the Butte County Planning Commission - Supervisor Kirk submits her nomination to appoint Jacquelyn Chase as District 3 Representative to the Planning Commission effective January 5, 2015. The 4-year term runs concurrently with the nominating Supervisor's term of office-action requested - MAKE APPOINTMENT. (Board of Supervisors) 3.12 Review and Accept the Consolidated Impact Fee Report for FY 2013-14 and Make Required Findings - Pursuant to Government Code 66006(b),the Butte County Consolidated Impact Fee Report for FY 2013- 14 (Report) has been available for Board and public review in the Office of the Clerk of the Board since November 21, 2014. The Report includes both County Department and Special District Impact Fee Fund information and findings. Government Code Section 66001(d) sets forth the requirements of findings the Board must make in the fifth year following the first deposit into a fund and every fifth year thereafter regarding amounts remaining in that fund. Department Heads and Special District Managers responsible for the funds requiring five-year findings have attached their findings with their presentation letter, at the end of the report - action requested - 1) ACCEPT THE REPORT; AND 2) MAKE FINDINGS AS DETAILED IN THE REPORT FOR EACH OF THE REQUIRED FUNDS/ACCOUNTS WITH REGARD TO PURPOSE, RELATIONSHIP, SOURCE AND AMOUNTS, AND TIMING AS SET FORTH IN GOVERNMENT CODE 66001(d). (Chief Administrative Office) PAGE 3 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 3.13 Resolution Authorizing One-Time Closure of County Offices and Approving a One-Time Holiday on December 26, 2014 - In recognition of the financial sacrifices County employees have made over the past five years; considering that the day after Christmas falls on a Friday in 2014; and acknowledging the reduced amount of County business that is typically conducted by County residents on the day after Christmas, the Chief Administrative Officer recommends that the Board of Supervisors consider the closure of County Offices on Friday, December 26, 2014 and the approval of a corresponding additional holiday for County employees in 2014. County offices that already operate 24 hours per day, 7 days per week, and County offices required by legislation, regulation or other mandate will continue their operations as required. The provisions outlined in the Personnel Rules regarding employees who work on holidays will apply. Adoption of the resolution authorizing the closure of County Offices on December 26, 2014 and the approval of the corresponding additional holiday for County employees in 2014 is one-time in nature and is not to be construed as precedent setting for any future year. If the President declares December 26, 2014 a federal holiday,the resolution will also serve as the declaration of the Board of Supervisors, as required in the Personnel Rules and no further action will be required by the Board - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Chief Administrative Office) 3.14 Agreement with Butte County Superior Court regarding Pension Obligation Bonds Issued 2004 - The Trial Court Employment Protection and Governance Act transferred court employees from the County to the Butte County Superior Court (Court) in 2001.This legislation mandated that the Court continue to participate in the CalPERS retirement program jointly with the County. As a result, Court and County employees are included in the same contract, share a single asset pool and share the same contribution rates under the "Miscellaneous" contract with CalPERS. In 2004, the County issued Pension Obligation Bonds (POB) to reduce the unfunded accrued actuarial liability (UAAL) of both the Safety and Miscellaneous retirement accounts managed by CalPERS. Funds deposited to the Miscellaneous account reduced the UAAL and resulted in a lower annual contribution rate for both the County and the Court. The Court has acknowledged the benefit received through lower rates and agrees to participate in the debt repayment. County Administration has been working with the Court to draft an agreement defining Court participation in the POB debt service. The Court agrees to participate as of FY 2009-10 with the prior year participation amounts from 2009 through 2013 to be collected in equal installments over the life of this agreement. In order to effect an agreement, the County would forego Court participation for the debt payments made from 2005 through 2008. The Court participation rate of 4.63% of County POB collections matches its portion of the outstanding "Miscellaneous Plan" pension liabilities calculated by CalPERS. Staff recommends approval of the agreement with Butte County Superior Court to participate in repayment of the County's 2004 Pension Obligation Bond. The agreement is effective through June 30, 2034 and will result in reduced debt service costs to the County of approximately$2,500,000 over the life of the Pension Obligation Bonds -action requested -APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Chief Administrative Office) 3.15 Approval of Minutes - action requested - APPROVE NOVEMBER 18, 2014 BOARD OF SUPERVISORS MINUTES. (Chief Administrative Office) 3.16 Budgetary Adjustment for Reimbursement of Payment - On November 12, 2014, the Office of the PAGE 4 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 County Counsel made payment pursuant to an arbitration award (including applicable interest) in the amount of$233,948.26. Staff recommends the approval of a budget adjustment transferring $233,949. from General Fund Appropriation for Contingencies to the Office of the County Counsel to reimburse it for the payment - action requested - APPROVE THE BUDGET ADJUSTMENT INCLUDING A TRANSFER FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 vote required). (County Counsel) 3.17 Accept 2014 Local Agency Conflict of Interest Code Biennial Notice for Butte County Office of Education - Butte County Office of Education (BCOE) has reviewed its Conflict of Interest Code and provided a Biennial Notice identifying the required changes to its Conflict of Interest Code pursuant to Government Code section 87306(b). BCOE advised that the amendment to its conflict of interest code is on BCOE's agenda for January 12, 2015. The draft amendment is attached to the 2014 Biennial Notice. BCOE will then provide its amended Conflict of Interest Code to the Board of Supervisors after approval. County Counsel has reviewed the 2014 Local Agency biennial Notice and believes it to be proper - action requested - ACCEPT 2014 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL NOTICE, DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.18 Accept Local Agency Conflict of Interest Code Biennial Notices for Agencies that File Form 700s with Clerk of the Board - The following districts have reviewed their Conflict of Interest Codes pursuant to California Government Code section 87306.5 and have determined that their agency's codes are current and in no need of revision. County Counsel has reviewed the 2014 Local Agency Biennial Notices and believes them to be proper: Durham Mosquito Abatement District, Oroville Mosquito Abatement District, and Butte County Resource Conservation District - action requested - ACCEPT 2014 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL NOTICES, DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.19 Accept Local Agency Conflict of Interest Code Biennial Reports for Exempt Agencies - The following district has reviewed its Conflict of Interest Code exempt status and has determined that the conditions for exemption from compliance with Government Code section 87300 still exist. County Counsel has reviewed the 2014 Local Agency Biennial Report and believes it to be proper: Bangor Cemetery District - action requested - ACCEPT 2014 LOCAL AGENCY CONFLICT OF INTEREST CODE BIENNIAL REPORT (EXEMPT AGENCY), DOCUMENTED BY A MINUTE ORDER. (County Counsel) 3.20 Revised Resolution Establishing an Orderly System for Destruction of Records of the County of Butte - The revised Resolution and Retention Schedule supersede Resolution No. 08-001, which was adopted on January 8, 2008. The schedule is updated from time to time as new categories of documents are added or if statutorily mandated retention periods change. The destruction periods set forth in the schedule are permissive and do not require the destruction of records, should the government official in charge choose to retain them -action requested -ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (4/5 vote required) (County Counsel) 3.21 Purchase of Two (2) Compact Vehicles and Related Budget Adjustment - Due to the recent construction of a new courthouse and the reassignment of the civil calendar from Oroville to Chico, Child Support Services' court cases are being transferred from the Oroville courthouse to the Chico courthouse effective January 2015. Child Support Services needs to acquire vehicles for transporting staff and court documents between Oroville (department location) and Chico (courthouse location). Child Support PAGE 5 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 Services is requesting approval of: 1) the purchase of two (2) compact 4-door vehicles at an estimated cost of approximately$16,500 each (rounded to a total of$33,000); and 2)the budget transfer to make funds available for the purchase -action requested -APPROVE CAPITAL ASSET PURCHASE AND RELATED BUDGET ADJUSTMENT. (Child Support Services) 3.22 November 4, 2014 Statement of Votes Cast - Candace J. Grubbs, County Clerk-Recorder/Registrar of Voters, submits the certified statement of votes cast for the Consolidated General Election held in Butte County on November 4, 2014, pursuant to California Elections Code Section 15372 - action requested - ACCEPT CERTIFICATION OF THE STATEMENT OF VOTES CAST. (Clerk-Recorder) 3.23 Resolution Authorizing the Submittal of an Application for Grant Funds from California Transportation Commission - The California Transportation Commission (CTC) awards grants for the acquisition and development of airports, including funding for Airport Land Use Commissions (ALUCs) to prepare and update airport land use compatibility plans. Butte County has been selected by the CTC to receive a grant to update the Butte County Airport Land Use Compatibility Plan (BCALUCP). The grant requires a 10% local match. The total grant is $110,000, meaning the state funds $99,000 and the county funds $11,000.The grant was anticipated and the County match was included in the FY 2014-15 budget. Upon approval by the Board, the Department of Development Services will submit the application and the Board resolution to CALTRANS Division of Aeronautics, Office of Aviation Planning, in order to complete the application process. The update of the BCALUCP will be completed within the required time frame of the grant (3 years) - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.24 Land Conservation (Williamson) Act Certificates of Expiration - Under Section 51245 of the Williamson Act, either the landowner or the County may serve a Notice of Nonrenewal for property under the Williamson Act at anytime.After completing the nonrenewal period (normally nine years), during which the level of Williamson Act tax preference is reduced each year, affected properties exit from the Act and are no longer subject to its benefits or restrictions. The Department of Development Services is forwarding for the Chair's signature and subsequent recordation Certificates of Expiration for the following Assessor's Parcel Numbers: 039-610-035 (Allen - 20.9 acres); 039-260-060 (Mead - 2.1 acres); 041-140-069, 041-250-021, 041-710-001, 041-710-003 (Merme -total 259.2 acres); 022-210-079 (Mills - 117.5 acres); 024-220-026 (Onstott Orchards - 111.3 acres); 039-230-104 (Robinson - 18.1 acres); and 039-260-059 (Vidovich - 1.2 acres). These parcels were non-renewed in 2004, completed the required nonrenewal period at the end of 2013, and are no longer subject to the Act. An additional Certificate is being forwarded to the Board for APNs 039-120-047, 039-120-048, 039-120-049, 039-120-050, 039-150- 035 (Bruce - total 49.8 acres). This is a clean-up item; the contract for these parcels expired in 2011. Total acreage of these expirations is 590.2 acres - action requested - ACCEPT THE CERTIFICATES OF EXPIRATION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.25 Determination of Compatibility with the Williamson Act - LLA13-0020 (Wild Goose) - The Wild Goose Club has applied for a lot line adjustment between APNs 021-030-009 and 021-030-016, in association with a petition for tentative cancellation of the adjusted 8.8-acre portion from its 1,432-acre Williamson Act contract. The lot line adjustment will move an internal property boundary in order to separate the 8.8-acre area, which is developed with seasonal hunting cabins and hunting club facilities, from the rest of the property. The proposed action would bring the property into consistency with the Williamson PAGE 6 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 Act. On September 15, 2014 the Williamson Act Advisory Committee reviewed the Club's applications and recommended to the Board of Supervisors that: 1) all required findings for the lot line adjustment can be made; 2) the lot line adjustment is compatible with the Williamson Act; and 3) the Williamson Act Advisory Committee recommends that the Board of Supervisors finds LLA13-0020 compatible with the Williamson Act. On October 10, 2014 the Zoning Administrator approved the revised plat (which adds approx. 0.1 acre to the adjusted area) subject to a determination by the Board of Supervisors that the lot line adjustment is consistent with the Williamson Act. Following comments from the California Department of Conservation, the Board of Supervisors is being asked to act on the revised lot line adjustment separately from and prior to consideration of the associated applications. The petition for tentative cancellation of the 8.8-acre area, an application for rescission and amendment of the Williamson Act contract for the rest of the property, and a proposed wetland management plan will be brought forward for consideration by the Board of Supervisors at an upcoming meeting - action requested -APPROVE THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.26 Agreement with Northern California Youth and Family Programs for Independent Living Program (ILP) for DESS -Approval is requested to enter into an agreement with Northern California Youth and Family Programs for the provision of the Independent Living Program (ILP). The Department of Employment and Social Services (DESS) released a request for proposals (RFP) for the ILP services, and Northern California Youth and Family Programs best met the criteria under the RFP. ILP assists foster youth in Butte County, ages 16 to 21, by providing resources and skill development to enable these young adults to succeed in their daily living after they leave foster care.The term of the agreement is January 1, 2015 through June 30, 2017, with a maximum contract amount of $608,000 ($126,000 for FY 2014-15; $241,000 for FY 2015-16; and $241,000 for FY 2016-17) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Employment and Social Services) 3.27 Resolution Recognizing the Retirement of Lisa McGibbon - The Director of the Department of Employment and Social Services requests that the Board of Supervisors adopt a resolution acknowledging the retirement of Lisa McGibbon on the occasion of her retirement after a total of 35 years and two months of service on December 26, 2014 - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) MS. McGIBBON ACCEPTED THE RESOLUTION. CATHI GRAMS, DIRECTOR OF EMPLOYMENT AND SOCIAL SERVICES, ADDRESSED THE BOARD AND CONGRATULATED LISA. 3.28 Award of Contract for Project Management Services for the SB 863 Adult Local Criminal Justice Facility Project - On July 15, 2014, Request for Proposals (RFP) No. 8-15 was issued to request proposals from qualified Project Management firms interested in providing Project Management Services to Butte County for the design and construction of the SB 863 Adult Local Criminal Justice Facility Project. The RFP evaluation team consisted of representatives from the Sheriff, General Services, County Counsel and Administration. A total of four proposals were received, two of which did not meet the minimum RFP criteria and were rejected. Complete proposals were received from both Vanir/Nacht & Lewis and Kitchell. Both firms were requested to make presentations to the evaluation team to provide additional details and background on the proposed approach to this project. The Vanir/Nacht & Lewis team was selected as the firm best qualified to assist the County with this project. The scope of work has been PAGE 7 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 carefully developed to provide for the necessary Project Management services for the first phase of the project, which includes updating the County's Jail Needs Assessment, preparing the application for funding under SB 863, and providing for all other requirements of SB 863. Additionally,this contract will provide for Architectural Services to provide the Architectural Program and conceptual plans for the proposed project. The not-to-exceed cost for this contract is $185,195 and is included in the Capital Project Budget. The term of the contract is "upon notice to proceed" through August 28, 2015 - action requested -APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services/Sheriff) 3.29 2014 Resolution Honoring Butte County Employees for Dedicated Years of Service - Employees who have reached specified periods of continuous service to Butte County are recognized by a Resolution honoring employees for dedicated years of service. The service increments are 5, 10, 15, 20, 25, 30, 35, 40 and 45 years. The groups with the longest tenure with the County, (30, 35, 40 years...), will be presented their awards by the Board of Supervisors during the Resolution ceremony. For October, November and December 2014; there were five employees who have served 30 years of service, and one employee who has served 35 years of service. 30 Year Employees: David Houser 10/03/1984, Sunny Campbell 10/15/1984, Anna Grether 10/15/1984, Patricia Morelli 11/13/1984, Charmaigne Damron 11/19/1984; and 35 Year Employee: Maria Diaz Doak 12/27/1979 - action requested - ADOPT RESOLUTIONS AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) BRIAN RING, DIRECTOR OF HUMAN RESOURCES, PRESENTED RESOLUTIONS TO THE LONG TERM EMPLOYEES. 3.30 Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will decrease the total allocations in the County by 1.3 FTEs.The following are the sections of the Salary Ordinance to be amended: Behavioral Health: The Behavioral Health Department is requesting to delete two (2) flexibly staffed vacant positions of Behavioral Health Counselor and add two (2) flexibly staffed Behavioral Health Clinician positions. With the implementation of the Affordable Care Act, there is a need to have more licensed staff. Any increase in costs associated with this change is covered in the department's FY 2014- 15 budget. This change will leave the total allocations in the department unchanged and will have no fiscal impact on the County General Fund. Human Resources: The Human Resources Department is requesting to add the classification Program Manager, Employment & Social Services-Adoptions to Section 57, Reference E (Effective 12/21/13-2%) and Section 57, Reference E (Effective 12/20/14-2%) of the Salary Ordinance titled, "Butte County Management and Supervisory Unit".This classification has been agreed to by Human Resources and the applicable employee group. In addition the department requests to add the classification of Archivist Records Analyst to Section 57, Reference E (Effective 12/21/13-2%) and Section 57, Reference E (Effective 12/20/14-2%) of the Salary Ordinance titled, "Butte County Management and Supervisory Unit".This classification has been agreed to by Human Resources and the applicable employee group. DESS: Concurrent with Human Resources request above, DESS is requesting to add one (1) position of Program Manager, Employment & Social Services-Adoptions and delete one (1) vacant Program Manager, Employment & Social Services. This position is needed in order to comply with Adoption PAGE 8 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 regulations requiring a higher level of education for supervision of the Adoptions program. Any increase in costs associated with this position will be funded within the department's existing budget. This change leaves the total allocations in the department unchanged and has no fiscal impact on the County General Fund. Clerk-Recorder: Concurrent with Human Resources request above, the Clerk-Recorder's Office is requesting to add a seventy percent (70%) FTE position of Archivist Records Analyst and delete one (1) vacant Deputy County Clerk Recorder, Senior/Deputy County Clerk Recorder. The position is necessary to perform professional duties in archives and records management. The position will establish and periodically review and update records retention schedules and ensure the retention and disposal of County records is in compliance with legal requirements, as well as provide recordkeeping advice and training to County departments. The position will manage a growing number of volunteers. This change will decrease the total allocations in the department by a thirty percent (30%) FTE and has no impact on the County General Fund. Probation: The Probation Department is requesting to delete one (1) vacant position of Supervisor, Support Services and convert one (1) term position of Crime Prevention Coordinator to a regular help, full-time Crime Prevention Officer position. This change will better meet the current and future operational needs of the department. In addition, the department is requesting to reclassify one (1) position of Information Systems Analyst, Senior to Supervisor, Information Systems Analyst effective retroactive to July 5, 2014. This change went through the reclassification process and has been approved and recommended by Human Resources. Any increase in costs associated with these changes are covered in the department's FY 2014-15 budget.These changes will decrease the total allocations in the department by one (1) and will have no fiscal impact on the County General Fund. Public Health: The Public Health Department is requesting to delete one (1) vacant position of Public Health Nutritionist and add one (1) position of Supervisor, Public Health Nutritionist. This change will allow the department to have a supervisor position at each of the main Women, Infant and Children (WIC) sites in Chico and Oroville. The addition will allow for the appropriate span of control within the program. The WIC Program is 100% federally funded and any increase in costs associated with this change are covered in the department's budget. This change will leave the total allocations in the department unchanged and have no additional fiscal impact on the County General Fund - action requested -ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.31 Discovery Benefits Contract Amendment - Discovery Benefits assists in administering the County's Flexible Spending Accounts for dependent care and health. Due to the County's desire to conduct a competitive solicitation prior to January 1, 2016, the County of Butte is amending the term of the Discovery Benefits contract from the original completion date of December 31, 2016 to December 31, 2015. All other terms of the contract remain the same -action requested -APPROVE AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Human Resources) 3.32 Butte County Library Advisory Board Members Re-Appointments - The Board of Supervisors appoints and/or re-appoints members to the Library Advisory Board (LAB)when a term expires or in the case of a vacancy. Terms are for four years unless filling a vacancy for an unexpired term. The LAB has ten PAGE 9 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 members, with four residing in the Chico area, two in the Paradise area, two in the Oroville area, one in the Gridley/Biggs area, and one in the Durham area. The Board of Supervisors is requested to re- appoint Ruthmarie Ferris, Patti Conlin, Penny Louton, Ronda Hoffman and Fred Antonowich to the LAB for terms beginning January 1, 2015 and ending December 31, 2018. Mr. Antonowich was recently appointed to the LAB to fill a vacancy that expires December 31, 2014 - action requested - REAPPOINT THE FIVE LIBRARY ADVISORY BOARD MEMBERS AS LISTED. (Library) 3.33 Centerville Road Hazardous Waste Cleanup - In early 2014, a wildfire in Butte Creek Canyon burned property located at 14515 Centerville Road. At the time of the fire, large quantities of items, including cathode ray tube (CRT) computer monitors and computer printers, were burned and resulted in an ash containing hazardous waste levels of lead and other heavy metals. The Department of Toxic Substance Control (DTSC) initially provided assistance by removing the burnt computer monitors and printers. DTSC indicated they would return at a later date to remove the remaining ash containing the hazardous waste levels, but later determined that the residual ash did not constitute an imminent public health hazard and therefore is beyond their scope of responsibility. Neighbors of the property have voiced concerns about the hazard of the ash and its potential impact on water quality. In August 2014, Environmental Health wrote a letter to DTSC to appeal their determination. In September 2014, DTSC denied the appeal and reaffirmed their determination. Approval is requested for a letter to be sent to DTSC from the Board of Supervisors requesting that DTSC rescind their decision and proceed with ash cleanup of the property located at 14515 Centerville Road - action requested - AUTHORIZE CHAIR TO SIGN LETTER TO DTSC REQUESTING RECONSIDERATION OF DTSC'S DETERMINATION NOT TO REMOVE THE ASH LOCATED AT 14515 CENTERVILLE ROAD. (Public Health) 3.34 Agreement with Northern Valley Catholic Social Service (NVCSS) for Home Visiting Program - Currently, Public Health receives a grant in the amount of $599,999 from the California Department of Public Health for the California Home Visiting Program. On October 31, 2014, as part of the Scope of Work and Budget approval, Public Health received approval to continue to contract for the existing home visiting program provided through Northern Valley Catholic Social Services (NVCSS). The purpose of the home visiting program is to improve pregnancy outcomes, prevent child abuse and enhance parent- child bonding by providing one-on-one assistance to mothers to strengthen their parenting skills. The program serves mothers under the age of 29 living in the areas of Paradise and Magalia who give birth at Feather River Hospital. Requested is approval of an agreement with NVCSS to continue the home visiting program for the period of July 1, 2014 through June 30, 2015, with a maximum amount payable of $579,718. A remaining portion of the grant ($20,281) will be utilized by Public Health for staff oversight of the program and to attend trainings required by the State - action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Health) 3.35 Resolution Recognizing Retirement of Steve Chase -After twenty years of service in the Department of Public Works, Steve Chase, Lead Traffic Control Worker, has announced his retirement as of December 27, 2014. The department wishes to recognize Steve and his years of service - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) MR. CHASE ACCEPTED THE RESOLUTION. MIKE CRUMP, DIRECTOR OF PUBLIC WORKS, ADDRESSED THE BOARD AND CONGRATULATED STEVE. PAGE 10 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 3.36 Resolution Recognizing the Retirement of Bruce Jacquot - After twenty-six years of service in the Department of Public Works, Bruce Jacquot, Supervisor Road Maintenance, has announced his retirement as of December 27, 2014. The department wishes to recognize Bruce and his years of service -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) MR. JACQUOT ACCEPTED THE RESOLUTION. MIKE CRUMP, DIRECTOR OF PUBLIC WORKS, ADDRESSED THE BOARD AND CONGRATULATED BRUCE. 3.37 Resolution Recognizing Retirement of Thomas Orendorff - After twenty-four years of service in the Department of Public Works - Fleet Services Division, Thomas Orendorff, Heavy Equipment Mechanic, Senior, has announced his retirement as of December 27, 2014. The department wishes to recognize Thomas and his years of service - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) MR. ORENDORFF ACCEPTED THE RESOLUTION. MIKE CRUMP, DIRECTOR OF PUBLIC WORKS, ADDRESSED THE BOARD AND CONGRATULATED TOM. 3.38 Contract Change Order No. 3 for Modules 1 and 3 Temporary Cover Project at the Neal Road Recycling and Waste Facility - In April of 2014 the Butte County Board of Supervisors awarded the Modules 1 and 3 Temporary Cover Project at the Neal Road Recycling and Waste Facility contract to Nichelini General Engineering Contractors, Inc. - West Sacramento, CA (Nichelini) in the amount of $692,020.03. During the course of work, new and unforeseen work that was not covered by any of the various contract items was required to be completed on the project. Contract Change Order No. 3 settles various extra work claims submitted by Nichelini is for an overall increase of$26,472.20 to compensate contractor for extra work - action requested - APPROVE CONTRACT CHANGE ORDER NO. 3 AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.39 Award of Contract, Foothill Boulevard Bridge Across Wyman Ravine, Federal Bridge Replacement Project - On January 28, 2014 the Board of Supervisors authorized the Department of Public Works to advertise for bids of the construction of the Foothill Boulevard Bridge across Wyman Ravine, County Project No. 23511-03-1, Federal Bridge Replacement Project BRLS-5912 (060). The bridge program funding was secured May 16, 2014, which was later than anticipated and would have subsequently shortened the permitted work window had the project been advertised and bid at that time. In an effort to minimize impact to the local neighborhood,the advertising and bidding of the project was delayed to this fall in order to give the contractor the best opportunity to complete the work in one construction season which will begin May 1, 2015. The proposed project involves removing an existing reinforced concrete bridge located on Foothill Boulevard, and constructing an approximately 36-foot long, three span, cast-in-place triple box culvert bridge having an overall width of 58-feet. The project will also include reconstructing approximately 900 lineal feet of roadway and include turn lanes at Oro-Bangor and Fairhill Drive. All work will take place in the existing or newly acquired right-of-way or within temporary construction easements, as applicable. Butte County received 8 bids as shown on the projects Bid Summary Sheet. Public Works recommends awarding the contract to Franklin Construction of Chico who submitted the lowest responsive bid in the amount of$849,446, which was 22.98% below engineer's estimate - action requested - 1) AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND PAGE 11 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 RESPONSIVE BIDDER; AND 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE CONTRACT SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Works) 3.40 Resolution - Plumas National Forest Cooperative Forest Road Agreement - In order for Butte County or its contractors to perform State Off Highway Motorized Vehicle (OHMV) Grant work on the Plumas National Forest (PNF) roads and trails, the PNF and Butte County need to enter into a new Cooperative Forest Road Agreement (Cooperative Agreement) that will replace the existing 1972 Cooperative Agreement. The proposed 2014 PNF Cooperative Agreement will include a Schedule A which is a list of County maintained roads that the PNF may perform maintenance work in conjunction with a timber harvest, and a list of PNF roads and trails on which the County may want to use the State OHMV Grant funds to perform work. The Cooperative Agreement allows the Schedule A list of roads and trails to be amended as necessary. When improvement of a road or trail listed on Schedule A of the 2014 PNF Cooperative Agreement is to be financed in whole or part from funds provided by the party not having jurisdiction, then a specific Project Agreement is required in accordance with Section 4 of the Cooperative Agreement. The Project Agreement can be viewed as a "supplemental" agreement to the "master" Cooperative Agreement. The roads and trails within the PNF where work is being planned for using the State OHMV grant funds will require a Project Agreement(s). As it is the County's first year being granted State OHMV Grant funds to perform maintenance work on PNF roads and trails, it is likely the list of planned roads in both the Cooperative Agreement and Project Agreement(s) will need to be revised or amended from time to time. The recommended resolution authorizing the Director of Public Works to execute the Cooperative Agreement, also provides the authority for the Director of Public Works to approve amendments to its list of roads and trails (Schedule A) and execute subsequent Project Agreements in conjunction to the State OHMV grant - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.41 Agreement with Butte County Resource Conservation District (RCD) - Public Works Department,working together with RCD and Plumas National Forest (PNF), applied for and was awarded a $138,644 Ground Operations Grant (OHMV Grant) from the State of California, Department of Parks and Recreation, Off Highway Motor Vehicle Grant Program, to provide for ground operations work within the PNF's Feather River Ranger District (PNF-FRRD) and two County maintained roads in the area that are popular with OHMV riders. The County roads are the unpaved sections of Concow Road and French Creek Road. The grant requires a 25% local match, which will be fulfilled by in-kind or voluntary services by local OHMV groups. Public Works will use Road Funds to do work on sections of Concow and French Creek Roads that are in the maintained road system. Approval is requested for an agreement with Butte County RCD to provide the day-to-day OHMV grant administration and project oversight and to help ensure compliance with the grant requirements, in accordance with State Park regulations. The OHMV Grant has identified funding for RCD to provide for administration and project oversight. Approval is requested for a budget adjustment of $138,644 in grant revenue and a use of $2,500 in General Fund Appropriation for Contingencies to reimburse the Road Fund for OHMV Grant administration costs - action requested 1) APPROVE AGREEMENT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SUBJECT TO COUNTY COUNSEL AND AUDITOR-CONTROLLER REVIEW; AND 2) APPROVE BUDGET ADJUSTMENT FROM APPROPRIATION FROM CONTINGENCIES. (4/5 vote required). (Public Works) 3.42 California Forensics Medical Group Contract Amendment - The Sheriff's Office and the Probation PAGE 12 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 Department have been involved in a Request for Proposal (RFP) process to select a jail and juvenile hall medical services provider. The Sheriff is requesting two additional weeks under the current contract to finalize contract negotiations going forward.The proposed amendment will extend the current contract from January 1, 2015 through January 13, 2015. The contractor will extend the existing price during the extension, which is $131,643.20. Of this amount, $117,656.37 is attributed to the Sheriff's Office and $13,986.83 to Juvenile Hall. This increases the total amount of the 3.5 year contract to $11,330,691. The Departments should have a finalized contract for inmate medical services for the January 13, 2015 Board of Supervisors meeting - action requested - APPROVE THE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Sheriff) 3.43 Sentinel Offender Services Contract - The Sheriff's Office utilizes the services of Sentinel Offender Services for management of the Alternative Custody Supervision (ACS) offenders assigned to the Day Reporting Center and within the confines of the jail. The Sheriff's Office proposes a three-year contract for services to maintain continuity at the Sheriff's Day Reporting Center. Sentinel offers offenders individualized programming based on a needs assessment, all intended to change behavior and reduce recidivism. Offenders are transferred from custody to the ACS program to meet with Correctional Deputies and programming staff to participate in evidence based classes designed to address their individual criminogenic needs and reduce recidivism. Sentinel also provides classes to in-custody inmates to ready screened inmates for future release to ACS. Sentinel conducts such classes as Moral Reconation Therapy, anger management, substance abuse, parenting and family values, and theft awareness. Offenders in need of a high school diploma are identified and offered GED classes and all are offered computer literacy and job readiness. Sentinel maintains full-time staff that interact with ACS Correctional Deputies to service offenders and run the Day Reporting Center. Sentinel is an integral part of the Sheriff's ACS program, and the program would be detrimentally affected if the County did not approve an additional three-years with Sentinel services. The cost of the contract is $352,800 per year, for three years, for a term of January 1, 2015 through December 31, 2017. The Sheriff's Office is requesting approval to continue with Sentinel Offender Services for an additional three years based on the Staff Report detailing the importance of continuing this service without completing a competitive solicitation -action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) APPROVE REQUEST FOR EXCEPTION TO COMPETITIVE PROCESS. (Sheriff) 3.44 Water Advisory Committee (WAC) Appointments - In September 2011, the Board of Supervisors adopted an amended Basin Management Objectives ordinance which is codified as Chapter 33A of the Butte County Code. Section 33A-4 outlines the appointment process to the WAC which serves in an advisory capacity under the Butte County Water Commission. Section 33A-4 specifies that the Board shall consider all nominations to the WAC that reside, own property, or have their principle place of business within the sub-inventory unit (SIU). At-large members are appointed from each incorporated municipality, as well as one from each watershed group, one from each of the environmental and agricultural communities, and one from the Foothill and Mountain inventory units. Members of the WAC serve 4-year terms in a voluntary capacity and are open to reappointment for consecutive terms. The Department of Water and Resource Conservation has received interest from each of the following individuals to serve on the WAC. Staff recommends that the Board appoint the following individuals to four year terms for the respective positions on the WAC: Catherine Cottle, Angel Slough SIU; Gary Cole, Cherokee SIU; Rick Ponciano, Esquon SIU; Chris Heinell, Thermalito SIU; J. Baxter Knight, Vina SIU; PAGE 13 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 James "Bo" Sheppard, at-large City of Biggs; Sharon Wallace, at-large Big Chico Creek Watershed; Chuck Kutz, at-large Butte Creek Watershed, and Samantha Lewis, at-large Agriculture - action requested - APPROVE APPOINTMENTS FOR FOUR YEAR TERMS TO END DECEMBER 31, 2018. (Water and Resource Conservation) 3.45 First 5 Butte County Children and Families Commission - The Butte County Children and Families Commission hereby submits for Butte County Board of Supervisors information its FY 13-14 Annual Report as electronically submitted to the State First 5 Commission - action requested - ACCEPT FOR INFORMATION. (Other departments or agencies) 3.46 Resolution in Recognition of the 100th Anniversary of the Butte County Rice Growers Association - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other departments or agencies) CARL HOFF, BUCRA PRESIDENT AND CARL LINDAHL, CHAIR OF BUCRA BOARD ACCEPTED THE RESOLUTION. MOTION: I MOVE TO APPROVE THE CONSENT AGENDA WITH EXCEPTION OF ITEMS 3.03, 3.04, AND 3.10 WHICH WERE REMOVED FOR DISCUSSION ON THE REGULAR AGENDA AND WITH THE CORRECTION TO ITEM 3.04 AS READ INTO RECORD. (MOTION: KIRK; SECOND: LAMBERT) VOTE: Motion APPROVED 5 -0 REGULAR AGENDA 4.01 Boards, Commissions and Committees A. Appointments to Listed Vacancies (NONE) B. Board Member/Committee Reports and Board Member Comments (NONE) (Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, ADDRESSED THE BOARD. MR. HAHN REQUESTED CONCURRENCE FROM THE BOARD TO WORK WITH THE CHAIR OF THE BOARD TO SUBMIT COMMENTS TO THE US FISH AND WILDLIFE SERVICE ON ISSUES RELATED TO HABITAT PROTECTIONS FOR THE YELLOW-BILLED CUCKOO AND THE PACIFIC FISHER IF THERE IS A NEED TO SUBMIT COMMENTS PRIOR TO THE NEXT BOARD OF SUPERVISORS MEETING ON JANUARY 13, 2015. THE BOARD AGREED. PAGE 14 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 4.03 General Plan Follow-Up and Implementation by Director of Development Services. TIM SNELLINGS, DIRECTOR OF DEVELOPMENT SERVICES ADDRESSED THE BOARD. 4.04-ITEMS REMOVED FROM THE CONSENT AGENDA FOR BOARD CONSIDERATION AND ACTION. 3.03 Caminar, Inc. - Amendment A - Caminar, Inc. is a nonprofit corporation specializing in the planning, development, and operation of vocational rehabilitation programs. Approval is requested to amend the agreement with Caminar, Inc. to provide additional vocational rehabilitation services to Butte County clients who have displayed severe and persistent mental illness and/or alcohol and drug problems. The term of the contract will remain July 1, 2014 through June 30, 2015. Caminar, Inc. was awarded a contract based on their response to a request for proposal. The maximum financial obligation under this agreement shall not exceed $261,285 (this is an increase of $124,645 for Fiscal Year (FY) 2014-15). Funding is currently available in the department budget for this amendment - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) A MEMBER OF THE PUBLIC, BECKY BARNES-BOERS, REQUESTED THIS ITEM BE REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. SHE ADDRESSED THE BOARD ABOUT ISSUES AT THIS FACILITY. DORIAN KITTRELL, DIRECTOR OF BEHAVIORAL HEALTH, AND GRANT HUNSICKER, DIRECTOR OF GENERAL SERVICES ADDRESSED THE BOARD AND ANSWERED QUESTIONS. SUPERVISOR WAHL REQUESTED A REPORT BACK TO THE BOARD IN FEBRUARY 2015 ON THE QUESTIONS RAISED BY MS. BARNES-BOERS. MOTION: I MOVE TO APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (MOTION: CONNELLY; SECOND: LAMBERT) VOTE: Motion APPROVED 5 -0 3.04 CSU, Chico Research Foundation - Passages -Amendment A-The CSU, Chico Research Foundation (Foundation) is a private non-profit corporation that serves as an auxiliary of the California State University, Chico. Passages, a program supported by the Foundation, provides information and support services to older adults and their family caregivers experiencing significant emotional disturbances or serious mental illness. Approval is requested to amend the agreement with the Foundation. This amendment adds mental health and support services, and extends the term to allow time to transition clients receiving vocational services to a new provider as a result of the PAGE 15 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 request for proposal. The term of this agreement will remain July 1, 2014 through June 30, 2015 with no change to the rates. The maximum financial obligation under this agreement shall not exceed $401,500 (this is an increase of$153,250 for FY 2014-15). Funding is currently available in the department budget for this amendment - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) A MEMBER OF THE PUBLIC, BECKY BARNES-BOERS, REQUESTED THIS ITEM BE REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. SHE ADDRESSED THE BOARD ABOUT ACCESSIBILITY ISSUES AT THIS FACILITY . DORIAN KITTRELL, DIRECTOR OF BEHAVIORAL HEALTH, AND GRANT HUNSICKER, DIRECTOR OF GENERAL SERVICES ADDRESSED THE BOARD AND ANSWERED QUESTIONS. THE BOARD REQUESTED A REPORT BACK THIS ITEM ON THE QUESTIONS RAISED BY MS. BARNES- BOERS. MOTION: I MOVE TO APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (MOTION: CONNELLY; SECOND: KIRK) VOTE: Motion APPROVED 5 -0 3.10 Jesus Center - Amendment A - Jesus Center is part of a continuum of service providers that integrates individuals into the community from a life of isolation. Staff at the center ensure that food, shelter, and vocational rehabilitation are provided in a supportive environment for those in need of services. Approval is requested to amend the agreement with Jesus Center to provide additional vocational rehabilitation services to Butte County clients seeking community employment. The term of this agreement is extended and will terminate on June 30, 2015. The Provider was awarded a contract based on their response to a request for proposal. The maximum financial obligation under this agreement shall not exceed $71,050 (this is an increase of $35,000 for FY 2014-15). Funding is currently available in the department budget for this amendment - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) A MEMBER OF THE PUBLIC, BECKY BARNES-BOERS, REQUESTED THIS ITEM BE REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION ON THE REGULAR AGENDA. SHE ADDRESSED THE BOARD ABOUT ACCESSIBILITY ISSUES AT THIS FACILITY. DORIAN KITTRELL, DIRECTOR OF BEHAVIORAL HEALTH, AND GRANT HUNSICKER, DIRECTOR OF GENERAL SERVICES ADDRESSED THE BOARD AND ANSWERED QUESTIONS. PAGE 16 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 THE BOARD REQUESTED A REPORT BACK THIS ITEM ON THE QUESTIONS RAISED BY MS. BARNES- BOERS. MOTION: I MOVE TO APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (MOTION: CONNELLY; SECOND: WAHL) VOTE: Motion APPROVED 5 -0 4.05 PERS Post-Retirement Employment Exemption -The California Public Employees' (PERS) Pension Reform Act of 2013 requires newly retired persons to "sit out" for at least 180 days before returning to work for an employer in the same retirement system which they receive a retirement allowance, and provides an exemption to this rule with governing body approval in a properly noticed public meeting on a regular agenda calendar (Government Code Section 7522.56(f)(1). The Behavioral Health Department has one Behavioral Health Clinician III that is responsible for a substantial number of departmental compliance and quality assurance functions.The position is responsible for mission critical functions. The incumbent, Pamela Bjerke, is scheduled to retire effective December 30, 2014. Although the position is in the process of being filled, there is a critical need to have the retiree available for a short-term, interim period until a permanent replacement may be hired, and to assist the new hire with critical aspects of the position. Given the unique subject matter expertise, the retiree is the only person capable of meeting this critical short-term need. The Director of Human Resources has reviewed the facts and concurs that the request is consistent with the exemption outlined in Government Code Section 7522.56(f)(1). Behavioral Health requests approval of the resolution allowing the extra-help hiring of Pamela Bjerke as a Behavioral Health Clinician III - action requested - 1) APPROVE PERS POST-RETIREMENT APPOINTMENT EXEMPTION PURSUANT TO SECTION 7522.56 OF THE GOVERNMENT CODE; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) DORIAN KITTRELL, DIRECTOR OF BEHAVIORAL HEALTH, ADDRESSED THE BOARD. MOTION: I MOVE TO: 1) APPROVE PERS POST-RETIREMENT APPOINTMENT EXEMPTION PURSUANT TO SECTION 7522.56 OF THE GOVERNMENT CODE;AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: KIRK; SECOND: LAMBERT) VOTE: Motion APPROVED 5 -0 4.06 Mental Health Services Act Housing Project - Valley View Apartments - Butte County Department of Behavioral Health (BCDBH) has been granted Mental Health Services Act (MHSA) funding to develop permanent supportive housing for individuals with serious mental illness who are homeless or at risk of homelessness. BCDBH, in collaboration with Northern Valley Catholic Social Service (NVCSS) and Palm Communities are developing Valley View Apartments, which will provide affordable housing to MHSA eligible individuals, age eighteen years and older, who have serious mental illness and are homeless or at risk of homelessness.The Board approved the project on April 26, 2011 and authorized BCDBH to submit PAGE 17 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 a housing program application to the State. The project was not submitted at that time due to the loss of Chico redevelopment funds and an increased competition for affordable housing grants. In 2014, the original project was revised to serve a broader target population and add Palm Communities as a co- partner with NVCSS. NVCSS and Palm Communities will be the co-developers and co-general partners of the project, which will include coordinating the design, obtaining funding for the pre-development and construction, and project management throughout the construction process. NVCSS and Palm Communities will form a California limited partnership, which will secure the loans, own, and operate the project. BCDBH will allocate MHSA housing funds in the amount of $2,236,592, plus additional interest earned in the sub-account, for the project's development (construction loan, rolled into a permanent loan, and operating subsidies), document MHSA eligibility, provide certifications and referrals to the property manager, and provide supportive services to the MHSA eligible residents. Additional information concerning project background, sponsors, description, site and funding sources is included in the staff report - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) DORIAN KITTRELL, DIRECTOR OF BEHAVIORAL HEALTH, PROVIDED A REPORT. A REPRESENTATIVE WITH PALM COMMUNITIES ANSWERED QUESTIONS OF THE BOARD. THE FOLLOWING INDIVIDUAL ADDRESSED THE BOARD: DAN LEVINE;THOMAS WAHL; AND BECKY BARNES-BOERS. MOTION: I MOVE TO ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (MOTION: LAMBERT; SECOND: KIRK) VOTE: Motion carried 4- 1 YEA: Supervisor Lambert, Supervisor Connelly, Supervisor Kirk, Supervisor Teeter NAY: Supervisor Wahl 4.07 Budget Adjustment for Code Enforcement - Measure A Restrictions on the Cultivation of Medical Marijuana - Measure A was approved by Butte County voters on November 4, 2014 by a 60 percent vote (unofficial results). With the changes approved by Measure A, including reduction on grow area and removing the limitations on who qualifies to report a violation, the Development Services Department expects a significant increase in reported violations and the related code enforcement activity. With an effective date of January 8, 2015, the department proposes the following program: 1) Public outreach and education (website improvement, brochures, outreach to businesses, public service announcements, outdoor and possibly billboard advertising); 2) Online complaint form submittal app for iPhones/android phones; 3) Quick response to reports of violation (report intake, inspection and verification of violation); and 4) Efficient enforcement action (citations, nuisance abatement process, removal of the violation, lien property with abatement costs). To implement these programs, the department needs additional staff, equipment/vehicles, and outside contracts through the current fiscal year. At this time, the additional funding needed for the program is $446,500. It should be noted that the cost might be higher if code enforcement activities are higher than originally anticipated. A breakdown of these costs is provided in PAGE 18 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 the staff report - action requested - APPROVE BUDGET ADJUSTMENT USING $446,500 FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES(4/5 vote required). (Development Services) PAUL HAHN, CHIEF ADMINISTRATIVE OFFICER, INTRODUCED THIS ITEM. TIM SNELLINGS, DIRECTOR OF DEVELOPMENT SERVICES, PROVIDED A REPORT. CHRIS JELLISON, CODE ENFORCEMENT MANAGER, ANSWERED QUESTIONS FROM THE BOARD. THE FOLLOWING MEMBERS OF THE PUBLIC ADDRESSED THE BOARD: BONNIE MASARIK; CHRIS SOMMERS; EVERETT GRIMMINGER; DAN LEVINE; ROBERT HIRSCH;THOMAS WAHL; DAVE GEORGE; AND DAVE MASARIK. MOTION: I MOVE TO APPROVE BUDGET ADJUSTMENT USING $446,500 FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES(4/5 VOTE REQUIRED). (MOTION:WAHL; SECOND: CONNELLY) VOTE: Motion APPROVED 5 -0 PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:25 a.m. - Professional Services Agreement with Civitas to Form a Butte County Tourism Business Improvement District - Butte County received a Community Development Block Grant (CDBG) to complete a regional tourism planning study. The County coordinated with each of the local jurisdictions and local tourism stakeholders for the study and the Butte County Tourism Strategy and Implementation Plan (Strategy) was completed in October 2013. One initiative in the Strategy calls for establishing a reliable funding source for regional tourism, such as a Tourism Business Improvement District (TBID). A TBID is an assessment district formed to allow property owners of lodging establishments to assess themselves and use the collected assessments for certain activities, such as promotion of tourism. There are over 85 TBIDs in California focused on promoting tourism, and establishing a TBID to promote tourism in Butte County may provide lodging establishments better opportunities to compete for tourists. Butte County staff, in cooperation with the local jurisdictions, met with lodging establishment owners throughout the County to gauge interest in forming a TBID. Most lodging establishments were in favor of forming a TBID. Butte County and each of the local jurisdictions have budgeted funds in FY 2014- 15 to hire a professional consultant to form the district. A formal solicitation was conducted and Civitas was chosen as the consultant to assist the lodging establishments and the local jurisdictions with forming the district. The department recommends approving a twelve-month agreement with Civitas for$51,030 to form the TBID. The City of Biggs, City of Chico, City of Gridley, City of Oroville, and the Town of Paradise each agreed to reimburse the County for a share of the contract totaling $31,843 in reimbursements - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Administration) CASEY HATCHER, MANAGEMENT ANALYST, ADDRESSED THE BOARD. THE FOLLOWING INDIVIDUALS ADDRESSED THE BOARD: KATIE SIMMONS; AND RANDY MURPHY, CITY MANAGER OF OROVILLE. PAGE 19 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 MOTION: I MOVE TO APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (MOTION: KIRK; SECOND: LAMBERT) VOTE: Motion APPROVED 5 -0 YEA: Supervisor Lambert, Supervisor Wahl, Supervisor Connelly, Supervisor Kirk, Supervisor Teeter Public Comment (each speaker limited to five minutes) THE FOLLOWING INDIVIDUALS ADDRESSED THE BOARD: BECKY BARNES-BOERS;ANDY HOLCOMBE; REVEREND SANDBERG;AND THOMAS WAHL. Recess Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. PAGE 20 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES MINUTES DECEMBER 9. 2014 The Board of Supervisors became the Thompson Flat Cemetery District Board of Trustees on August 10, 1999. Pursuant to Health and Safety Code Section 9029,the Trustees are required to meet at least once every three months.This meeting satisfies compliance with that code. No action is required. 1. CALLTO ORDER- Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Teeter. 2. CONSENT AGENDA(No Items) 3. REGULAR AGENDA(No Items) 4. CLOSED SESSION (No Items) 5. PUBLIC COMMENT(NONE) Adjournment Adjourned as the Thompson Flat Cemetery District Board of Trustees and convened as the In-Home Supportive Services Public Authority Board. PAGE 21 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD MINUTES DECEMBER 9.2014 1. CALLED TO ORDER- Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. Members present: Supervisors Connelly, Wahl, Kirk, Lambert and Teeter 2. CONSENTAGENDA (No Items) 3. REGULAR AGENDA (No Items) 4. PUBLIC COMMENT LINDA KUGLEMAN ADDRESSED THE BOARD. 5. CLOSED SESSION -ADJOURNED TO CLOSED SESSION ON THE FOLLOWING ITEM: CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATOR: CATHI GRAMS,JACK HUGHES& BRIAN RING EMPLOYEE ORGANIZATION: CUHW (This closed session was held contemporaneously with the Board of Supervisors closed session) THERE WERE NO ANNOUNCEMENTS FROM CLOSED SESSION. ADJOURNMENT Adjourned as the In-Home Supportive Services Public Authority Board and reconvened as the Butte County Board of Supervisors. PAGE 22 BUTTE COUNTY BOARD OF SUPERVISORS MINUTES- 12/9/2014 Closed Session -ADJOURNED TO CLOSED SESSION ON THE FOLLOWING ITEMS: 7.01 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 2 CASES A. CRIME JUSTICE &AMERICA, INC.,AND RAY HRDLICKA V. PERRY L. RENIFF; USDC- EASTERN DISTRICT CASE NO. 08-CV-00343; B. JACQUELINE DEVLIN V. BUTTE COUNTY AND MICHAEL SANDERSON; BUTTE COUNTY SUPERIOR COURT CASE NO. 163271 7.02 INITIATION OF LITIGATION PURSUANT TO GOV. CODE SEC. 54956.9(d)(4) -ONE POTENTIAL CASE THERE WERE NO ANNOUNCEMENTS FROM CLOSED SESSION. THERE BEING NO FURTHER BUSINESS BEFORE THE BOARD THE MEETING WAS ADJOURNED AND WILL RECONVENE AT A REGULAR MEETING OF THE BOARD TO BE HELD ON JANUARY 13, 2015. DOUG TEETER, CHAIR BUTTE COUNTY BOARD OF SUPERVISORS ATTEST: Paul Hahn, Chief Administrative Officer and Clerk of the Board PAGE 23