HomeMy WebLinkAboutS111618 BUTTE COUNTY
BOARD OF SUPERVISORS MEMBERS OF THE BOARD
STEVE LAMBERT,CHAIR,DISTRICT 4
BILL CONNELLY,DISTRICT 1
SPECIAL MEETING
LARRY WAHL,DISTRICT 2
AGENDAMAUREEN KIRK,VICE CHAIR,DISTRICT 3
C A L I F J R N I A a DOUG TEETER,DISTRICT 5
NOVEMBER 16, 2018
SHARI MCCRACKEN
CHIEF ADMINISTRATIVE OFFICER 1.00 PM BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD
MEETING LOCATION
BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 95965-3380
NOTICE OF SPECIAL MEETING
Pursuant to Government Code Section 54956, the Butte County Board of Supervisors
hereby calls a Special Meeting as follows:
Friday. November 16,2018, at 1:00 pm
Board of Supervisors Chambers
25 County Center Drive,Oroville,California
1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Authorization to Advertise and Award Off-system Emergency Road Guardrail Repairs Due to Camp
Fire-As a result of the Camp Fire,Concow Road, Neal Road,and Dogtown Road sustained extensive
guardrail damage. Federal Disaster Declaration, FEMA 4407 DR CA, makes the County eligible to
submit for reimbursement of this work to the Federal Emergency Management Agency (FEMA)
Disaster Assistance Program. The Engineers Estimate for the damaged guardrail repairs on Concow
Road, Neal Road, and Dogtown Road is approximately$150,000.The Department of Public Works
requests authorization to advertise for the Off-system Road Guardrail Repairs due to the Camp
Fire;County Project 533-5319-06.These roadways are not eligible for the Federal Emergency Relief
Program, but instead will be funded through the FEMA Disaster Assistance Program. This project
will be added into the Road Fund Proposed Work Program for fiscal year (FY) 2018-19 — action
requested - AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE THE PROJECT AND
EXECUTE ANY NECESSARY CONTRACTS. (Public Works)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-NOVEMBER 16,2018
3.02 Award of Emergency Force Account Agreement and Budget Adjustment for Skyway Guardrail
Repairs-As a result of the Camp Fire, the Skyway from Chico to Paradise and in the community of
Magalia sustained guardrail damage in multiple locations. Federal Disaster Declaration, FEMA4407
DR CA, makes the County eligible to submit for reimbursement of this work to Federal Highways
Administration (FWHA) and Caltrans under the FWHA "Emergency Relief" (ER) program. The ER
request has been submitted to Caltrans and is currently being processed. Caltrans understands the
need to make these permanent repairs as soon as possible to provide a safe passage for residents
of Paradise and Magalia/Paradise Pines once re-population of these areas is authorized. Caltrans
has authorized the County to proceed with the work prior to final approval of an ER application.
The Engineers Estimate for the damaged guardrail repairs on Skyway is $1,000,000. The
Department of Public Works negotiated to have the work done by Apex Fence Co., Inc.of Anderson
as force account work through an Emergency Force Account Agreement. Apex Fence Co., Inc. is
the only local guard rail installation company that has the necessary guard rail parts in inventory,
along with the crews and specialized equipment available to install these improvements during
the time frame specified — action requested — 1) APPROVE AGREEMENT AND AUTHORIZE THE
DIRECTOR OF PUBLIC WORKS TO SIGN; AND 2)APPROVE BUDGET ADJUSTMENT. (Public Works)
3.03 Agreement with Golder Associates for Neal Road Recycling and Waste Facility Methane Gas Design
Services-The Camp Fire,which started November 8, 2018,extended into the lower Neal Road area
and caused significant damage to the Neal Road Recycling and Waste Facility methane collection
system. An emergency, short-term solicitation was conducted to identify a contractor to design
improvements to the system. Golder Associates was the firm best qualified to perform this work.
The Department of Public Works recommends entering into an agreement with Golder Associates
for these professional design services. The term of the agreement is November 16, 2018 through
November 16, 2019, not-to-exceed $170,000 — action requested - APPROVE AGREEMENT AND
AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works)
3.04 Agreement with NCE for Professional Services to Evaluate and Inventory Roadway Impacts by the
Camp Fire -The Camp Fire, which started November 8, 2018, extended from Pulga, off Highway
70, into Paradise Pines, Magalia, and down into the lower Neal Road Corridor, north to the City of
Chico.The amount of heavy traffic associated with the recovery effort is expected to be substantial
and well exceed normal heavy truck traffic volume.This extreme loading on the County's roadways
will certainly result in damage and significantly reduce the expected lifespan of the roadway
structure. By properly quantifying a baseline roadway condition before work begins, a complete
impact analysis can be done to justify FEMA reimbursement post recovery. The Department of
Public Works recommends entering into an agreement with NCE for these professional services.
The term of the agreement is November 16, 2018 through November 16, 2021, not-to-exceed
$220,000—action requested -APPROVE AGREEMENT AND AUTHORIZE THE DIRECTOR OF PUBLIC
WORKS TO EXECUTE. (Public Works)
4. REGULAR AGENDA(NONE)
5. PUBLIC HEARINGS AND TIMED ITEMS(NONE)
6. BOARD OF SUPERVISORS PUBLIC COMMENT
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from
taking action on any item not listed on the agenda.
7. BOARD OF SUPERVISORS CLOSED SESSION(NONE)
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Butte County Information and Procedures Concerning the Agenda and
Department Heads Board of Supervisors Meetings
Agricultural
Commissioner:
Luis Mendoza Meeting Information:
Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are
Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At
the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed
Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted
Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board
Behavioral Health: website page
Dorian Kittrell
Agenda Information:
Chief Administrative
Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board
website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to
Chief Probation Officer:
Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise
Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of
Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with
Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the
Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records
Act)are available at the Administrative Office upon request.
County Counsel:
Bruce Alpert Agenda Format and Meeting Order:
Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the
District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in
Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the
Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the
Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda.
Services:
Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
removed from the Consent Agenda are discussed under this section.
Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are
Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time
Randall Mutters listed,but will never start before the time listed.
Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda,
but may respond to statements or questions and provide staff direction.
General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area
Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session.
Human Resources:
Pamela Knorr Public Participation:
Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited
to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3.
Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing
Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County
Public Health: Administrative Office,or viewed at the Clerk of the Board website.
Cathy Raevsky
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
Public Works: special needs should call the Clerk of the Board at 530-552-3300,Monday through Friday,8:00 a.m.to 5:00 p.m.
Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All
Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the
Kory Honea meeting.
Treasurer-Tax Collector*: For further information contact the:
Peggy Moak Clerk of the Board of Supervisors
Water&Resource County Administration Office
Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965
Paul Gosselin 530-552-3300
*Elected Official
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