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HomeMy WebLinkAbout9.30.19 FY 2018-2019 Unaudited Fund Balance Waugh, Melanie From: Gutierrez, Graciela Sent: Monday, September 30, 2019 4:47 PM To: BOS Cc: Jessee, Meegan Subject: FY 2018-19 Unaudited Fund Balance Attachments: FY 2018-19 Unaudited Fund Balance,pdf Good afternoon, This is the time of year that V send out the memo summarizing the unaudited fund balance ending 6/30/19. We've just concluded transacting the modified accrual entries for the 60-day period that we follow here at Butte County. We've concluded our analysis and are ready to present as directed by Resolution 19-214. Please note that this contingency adjustment is reflecting the 7/1/19 contingency balance. Almost 90 days into the new year your board has appropriated 923,851 of contingencies.The memo attached specifies the beginning appropriation for contingency change. Please do not hesitate to reach out and ask any additional questions that you may have. Happy Monday to all© r- Butte,..ounity t_riiIPL711N11.4 Auditor-Controller's Office Graciela Gutierrez, MPA Auditor-Controller (530)552-3599 COUNTY OF BUTTE E-MAIL DISCLAIMER: This e-mail and any attachment thereto may contain private, confidential, and privileged material for the sole use of the intended recipient. Any review, copying, or distribution of this e-mail(or any attachments thereto) by other than the County of Butte or the intended recipient is strictly prohibited. If you are NOT the intended recipient, please contact the sender immediately and permanently delete the original and any copies of this e-mail and any attachments thereto. V4404,//rrzli'f/'' OFFICE OF THE AUD1TOR-CONTROLLER Graciela C. Gutierrez, Auditor-Controller 25 County Center Drive Ste. 120 T: 5303523600 buttecuuntyaetjautlitor ill114,111111011,11,11 .11101111i 11 hot t.,otirity Oroville, California 95965 F: 530.538.7693 1 1 1 1111 1,11111 cALiroRNIA . DATE: September 30, 2019 TO: Board of Supervisors,Chief Administrative 0 ice FROM: Graciela C. Gutierrez,Auditor-Controller SUBJECT: FY 2018-19 Unaudited Fund Balance and Conti,ncy Adjustment Per Resolution 19-214,Resolution Adopting Appropriations For The Fiscal Year 2019-2020 County Budget the Auditor-Controller is requested to report all adjustments to appropriations needed to balance any fund to the Butte County Board of Supervisors.This report summarizes the unaudited fund balance for all governmental funds as of 6/30/19.The external auditors will be on site in November at which time there may still be unforeseen, unanticipated adjustments that may affect prior year fund balance.After the audit is complete if there are any additional changes, I will send out an additional memo finalizing the audited prior year fund balance with an explanation of necessary adjustments. The analysis below is divided into three sections. O The General Fund—Available Fund Balance section below displays the increase to the estimated available General Fund Balance after posting all transactions to June 30,2019. Unassigned Fund Balance is what was historically known as Available Fund Balance which is the available amount for contingencies that may be used for appropriations as needed. GENERAL FUND-AVAILABLE FUND BALANCE Unassigned Fund Balance Estimate on 6125/19 11,1100,000 Unassigned Fund Balance per Unaudited Year End Close S 14,012,087 Increase&General Fund Appropriations Per Excess Above Taigeted Estimate S 2,212,037 • The General Fund Contingency section displays the increase to the final Adopted Appropriation for Contingencies,based on the excess above the targeted estimate.When the recommended budget was presented on 6/25/19 there was a recommended amount appropriated for contingencies as seen on Schedule 7 of the Recommended Budget.The additional increase to contingencies will be made bringing up the balance available for contingencies as seen below. GENERA I FElJND-CONTINGENCY Appropriation for Contingencies per Recommended Budget,Schedule 7 S 7,300,000 Increase to Contingencies from increased Unaudited Availabe Eund Balance S 2 212 087 Final Adopted Appropriation for Cont ingencies Fiscal Year 2019/2020 S 9 512 087 O The County Fund Balance summary section displays the total fund balance for all governmental funds broken down by category type. Restricted funds include assigned department that manage the non-operating restricted balances as of 6/30/19 including 2011 Realignment balance.These monies have an external restriction on the expending therefore are unavailable for contingencies. Other Governmental Funds include operating funds known as Disaster Recovery, Debt Service, Equipment Replacement, Impact Fees, IISF, HUD,CDBG, Fish and Game. Other Social Public Behavioral Child Governmental General Services Health Health Road Support Funds Prepaid items 574,056 28,028 7,815 41,343 - - - Inventory - - - - 273,137 - - Revolving Loan 82,942 - - - - - - Imprest Cash Reserve 18,071 - - 818 50 1,194 - Nonspendable: 675,069 28,028 7,815 42,161 273,187 1,194 - Restricted: Purpose of fund 6,260,023 13,517,065 12,052,590 4,471,622 583,065 23,014,207 Clerk Recorder 2,183,509 - - - - - - District Attorney 1,288,129 - - - - - - Administration 2,573,961 - - - - - - Probation 1,580,644 - - - - - - Sheriff 1,659,501 - - .. - - - Fire 4,066,771 - - - - - - Library 205,691 - - - - - - Public Works 359,124 2011 Realignment 15,620,174 1,360,248 - - - - 29,537,503 7,620,271 13,517,065 12,052,590 4,471,622 583,065 23,014,207 Committed: General Reserve 8,000,000 - - - - 2,646,731 8,000,000 - - - - - 2,646,731 Assigned: 511,235 - - - 126,744 - - Unassigned Fund Balances: 14,012,087 - - - - - - Total Fund Balances 52,735,894 7,648,299 13,524,890 12,094,751 4,871,553 584,259 25,660,9381