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HomeMy WebLinkAboutA031020-CA LI F0RN!!IA - SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA MARCH 10, 2020 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAW RITTER, DISTRICT 3 DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Contract Amendment with Golden State Physician Services, P.C. for Psychiatric Services —Golden State Physician Services, P.C. is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short -time basis. Due to the shortage of psychiatrists, the Department of Behavioral Health uses Golden State Physician Services, P.C. to supply psychiatrists to work at Department sites as needed. The Department recommends amending the contract with Golden State Physician Services, P.C. for additional services in the current year. The amendment increases the maximum payable amount by $300,000, not -to -exceed $800,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02 Approval of Minutes for Board of Supervisors Regular Meeting — Submitted for approval are the minutes for the February 11, 2020, Board of Supervisors regular meeting — action requested — APPROVE THE FEBRUARY 11, 2020 BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.03 Continuation of Local Disaster Proclamation Due to the February 2019 Storms — A local emergency presently exists in Butte County due to the February 2019 Storms in accordance with the proclamation made by the Chief Administrative Officer on February 28, 2019, and affirmed and ratified by the Board of Supervisors on March 5, 2019. The local disaster proclamation enables the County to obtain State and federal dollars to help with the recovery. The local emergency resulting from conditions of the February 2019 Storms is still in effect. State law requires that the Board review the need for continuing the local emergency every 60 days. At this point, the final duration of the emergency has not yet been determined — action requested — 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF FEBRUARY 2019 STORM EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 10, 2020 3.04 Budget Adjustment - Grand Jury — The California Constitution provides that one or more grand juries will be drawn and summoned at least once a year in each county. The Superior Court selects the panel and provides oversight, while the County provides funding for operational costs. The County typically includes in its budget the operating costs of the civil grand jury. Criminal grand juries are infrequently impaneled, and when they are, the duration is such that those costs can be absorbed into the existing budget. In the current fiscal year, a criminal grand jury has been impaneled for the duration of the year, with operating cost that exceed the ability of the existing budget to absorb. In order to maintain operations of the criminal and the civil grand juries, a transfer is needed from the General Fund Appropriation for Contingencies of $125,000. With this budget adjustment, the remaining General Fund Appropriations for Contingencies balance will be approximately $2.8 million — action requested — APPROVE BUDGET ADJUSTMENT FROM GENERAL FUND APPROPRIATIONS FOR CONTINGENCIES (4/5 VOTE REQUIRED). (County Administration) 3.05 Contract with NorthStar Engineering for Architectural and Engineering Services for Fire Station No. 37— Fire Station No. 37, located at 3595 Shuman Lane in Concow, was destroyed in the 2018 Camp Fire. Following solicitation for services, the Department of General Services recommends entering into a contract with Chico -based NorthStar Engineering to provide architectural and engineering services along with construction administration services needed through the reconstruction of Station No. 37. The term of contract is from notice to proceed through April 15, 2022, not -to -exceed $213,840. This expense has been accepted by the County's insurance carrier and will be reimbursed under the County's insurance claim. Additional appropriation is planned for the Fiscal Year 2020-21 budget to complete the project — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.06 Contract Amendment with Frontier Consulting Engineers, Inc. for Design Services for the Replacement of the Main Jail Roof — On March 26, 2019, the County contracted with Frontier Consulting Engineers, Inc. for engineering, design, and construction management for direct replacement of the centralized heating, ventilation, and air conditioning (HVAC) system serving the main jail for a price not -to -exceed $125,165. During the design phase, portions of the roof supporting this HVAC equipment failed and the contract was increased by $56,560 to include design for a decentralized package unit solution, with less roof penetrations, bringing the total to $181,725. The Department of General Services recommends amending the contract with Frontier Consulting Engineers, Inc. for design services so that the roof design can be completed. The amendment increases the maximum payable amount by $106,150, not -to -exceed $287,875 — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.07 Resolution to Amend the Salary Ordinance—The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the Department of Employment and Social Services to add 2 Social Services Aide positions. These positions are needed to assist with the Federal "Fostering Connections to Success Act," which mandates child welfare staff to search for kin providers for each child removed from parental care. Positions are funded by the State through the Active Supportive Intervention Services Program. Total allocations to increase by 2. There is no impact on the General Fund Budget — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MARCH 10, 2020 3.08 Butte County Library Advisory Board (LAB) Annual Report — Pursuant to its bylaws, the LAB is required to provide an annual report to the Board of Supervisors. This year's report highlights new library staff, newly appointed LAB members, reopening of the Paradise Branch after the Camp Fire, the completion of the strategic plan, and others — action requested — ACCEPT FOR INFORMATION. (Library) 3.09 Grant Agreement with California Department of Public Health (CDPH) for Sexually Transmitted Disease (STD) Program Management — The Department of Public Health recommends entering into a grant agreement with CDPH for the administration of STD Program Management project. The purpose of the program is to implement evidence -based public health activities to proactively address STDs within the County. Per the scope of work, an emphasis will be placed on the prevention and control of infectious syphilis, congenital syphilis, gonorrhea, and chlamydia. The term of the grant agreement is July 1, 2019 through June 30, 2024, with a maximum receivable amount of $118,910 — action requested — APPROVE GRANT AGREEMENT AND AUTHORIZE CHAIR TO SIGN. (Public Health) 3.10 Authorization to Bid the Las Plumas/Lincoln Boulevard Safe Routes to School (SRTS) Project — The SRTS Project will provide curb, gutter, and sidewalk gap closures as well as roadway reconstruction for portions of Las Plumas Avenue (West of Crestridge to Lower Wyandotte) and Lincoln Boulevard (Monte Vista Avenue to Arnold Avenue). The Department of Public Works received $1,140,000 in Active Transportation Program (ATP) funding towards the construction of this important safety project. The project will include widening of the roadways, new curb, gutter, and sidewalks, installation of pedestrian crosswalks, radar speed feedback signs, and drainage system improvements. The existing pedestrian ramp adjacent to the Las Plumas School will also be upgraded. The roadway will be reconstructed by pulverizing the existing asphalt and adding in 3-4% of dry cement to strengthen the road's foundation on Las Plumas Avenue, along with placement of new asphalt concrete pavement surfacing on both roadways. The engineer's estimate for construction is $3,400,000. The ATP will provide $1,140,000 for construction funding and SBI funding will be utilized to cover the remainder of the project costs. Once advertised and bids received, the award of contract will be brought back to the Board of Supervisors for approval. Work will be scheduled for the summer months, while school is not in session, to minimize traffic conflicts with the school. The Department recommends the Board authorize the Director of Public Works to advertise and bid the SRTS Project — action requested — AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND BID THE PROJECT. (Public Works) 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecountV.net/clerkoftheboard/AppointmentsList.aspx) A. ADDointments to Listed Vacancies Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MARCH 10, 2020 1. Consideration of Removal of a Member from the Butte County Water Commission — On February 25, 2020, Supervisor Lucero requested that the Board of Supervisors place on the March 10, 2020 agenda an item to consider removal of Matthew Tennis for cause from his appointment to the Butte County Water Commission as a Landowner -District Water Member. The Resolution Restructuring the Water Commission (97-08) includes bylaws which state the following in Article II, Section 3, "Commission members may be removed from service for cause by the Board of Supervisors". Mr. Tennis is a member of an Ad Hoc Committee formed by the Water Commission to develop recommendations regarding the PID intertie project. The review of the PID intertie project was initiated in response to the December 17, 2019 Board direction that the Water Commission review and provide recommendations regarding the PID intertie project. On January 8, 2020, the Water Commission formed an Ad Hoc Committee comprised of four commissioners. At the time, Mr. Tennis presented a draft resolution to the Chico Chamber of Commerce. The Ad Hoc Committee had not completed their recommendations to the Water Commission. Being a draft, the document needed more internal discussion before being distributed to the public. Mr. Tennis was initially appointed by the Board to the Water Commission as Landowner -District Water Member on March 14, 2017 and reappointed on September 10, 2019. His term expires on March 1, 2023 — action requested — CONSIDER WHETHER TO REMOVE MATTHEW TENNIS FROM SERVICE ON THE BUTTE COUNTY WATER COMMISSION FOR CAUSE. (Water and Resource Conservation) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer 4.03 Camp Fire Recovery Update — The Camp Fire burned the Town of Paradise, and the unincorporated communities of Berry Creek, Butte Creek Canyon, Butte Valley, Centerville, Concow, Magalia, Paradise Pines, Pulga, Yankee Hill, and surrounding areas within Butte County on November 8, 2018, taking the lives of 85 people, leaving nearly 19,000 structures destroyed and displacing more than 14,000 families. The Camp Fire recovery is an ongoing effort in coordination with local jurisdictions and organizations, as well as State and federal agencies. Staff from the County, the Governor's Office of Emergency Services, and the Federal Emergency Management Agency will be available to answer questions about recovery activities. An update of recovery activities and statistics will be added to the web page, https://buttecountyrecovers.org/butte-county-weekly-recovery-statistics, on Monday prior to the Board Meeting — action requested — ACCEPT FOR INFORMATION. (County Administration) 4.04 Adoption of an Urgency Ordinance Amending Chapter 53 - "Camp Fire Recovery" Amending Sections 53-80, 53-82, 53-85 and 53-87 Related to the Removal Hazard Trees on Private Roads Inside the Camp Fire Area — Pursuant to California Government Code sections 25123(d) and 25131, County Administration and County Counsel recommend the adoption of an urgency ordinance regarding the removal of Hazard Trees on private roads inside the Camp Fire area. The urgency ordinance would take effect immediately — action requested — 1) WAIVE THE READING OF THE URGENCY ORDINANCE ENTITLED "AN URGENCY ORDINANCE OF THE COUNTY OF BUTTE AMENDING SECTIONS 53-80, 53-82, 53-85 AND 53-87 OF CHAPTER 53, ENTITLED "CAMP FIRE RECOVERY," OF THE BUTTE COUNTY CODETO INCLUDE CERTAIN PRIVATE ROADS IN THE HAZARD TREE REMOVAL PROGRAM;" AND 2) ADOPT URGENCY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN (4/5 VOTE REQUIRED). (County Administration and County Counsel) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 10, 2020 4.05 Letter to the Department of Water Resources (DWR) on the Notice of Preparation (NOP) for the Delta Conveyance Project — On January 15, 2020, DWR issued a Notice of Preparation (NOP) for the Delta Conveyance Project in compliance with the California Environmental Quality Act (CEQA). The proposed project described in the NOP is a single underground tunnel with two intakes that together have a total diversion capacity of 6,000 cubic feet -per -second (cfs). The NOP notes that there will likely be alternatives identified that evaluate a range of capacities from 3,000 cfs to 7,500 cfs. The NOP signals the start of the scoping process for the Environmental Impact Report (EIR) and provides an opportunity for members of the public and agencies to provide input on the scope and content of the EIR, including information needs, potential project effects and mitigation measures, and possible alternatives to the proposed project. Public comments on the NOP are due by March 20, 2020. DWR scheduled a series of scoping sessions including an additional session in Redding on March 2, 2020. The draft environmental assessments of previous Delta conveyance projects (Bay Delta Conservation Plan, WaterFix) demonstrated that the project would have significant impacts to Butte County and the northern Sacramento Valley. On March 4, 2020, the Butte County Water Commission approved a recommendation that the Board of Supervisors send a letter to DWR regarding the scope of the NOP in compliance with CEQA. The letter emphasizes the past flaws and shortcomings of the previous environmental analysis. The letter requests that DWR avoid the past mistakes and conduct a thorough environmental analysis and avoid redirecting impacts to Butte County. Staff from DWR will provide the Board of Supervisors with an overview of the Delta Conveyance Project and the NOP process. None of the comments made at the Board meeting will be part of the official DWR record for the NOP Scoping process. Official comments must be submitted in writing to DWR — action requested — APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4.06 Items Removed from the Consent Agenda for Board Consideration and Action 5. PUBLIC HEARINGS AND TIMED ITEMS (NO ITEMS) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as In -Home Supportive Services Public Authority Board. Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 10, 2020 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA MARCH 10, 2020 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Approval of Minutes for the In -Home Supportive Services Public Authority Board Regular Meeting — Submitted for approval are the minutes for the February 11, 2020, In -Home Supportive Services Public Authority Board regular meeting — action requested — APPROVE THE FEBRUARY 11, 2020 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 2.02 Contract Amendment with Pan American Life Insurance (PALIC) Group for Health Insurance Policy and Administrative Services — The Butte County Public Authority and United Domestic Workers have agreed to modify the existing health care plan to a Self -Funded Employee Benefits Plan, which meets current State individual mandate requirements. To bring the health care plans into compliance, the amended attachments and exhibits approved on January 28, 2020 need to be amended again. The Department of Employment and Social Services recommends amending the contract with PALIC for Health Insurance Policy and Administrative Services. The amendment term and maximum payable amount remain the same — action requested — 1) APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) AUTHORIZE THE DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES DIRECTOR, IN HER CAPACITY AS THE EX - OFFICIO IHSS PUBLIC AUTHORITY DIRECTOR, TO SIGN ALL ADMINISTRATIVE DOCUMENTS WHICH ARE NECESSARY TO IMPLEMENT THE INSURANCE PROGRAM. (Employment and Social Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (To be held concurrently with the Board of Supervisors Closed Session) 5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Labor Negotiators: Shelby Boston, Brian Ring, Sheri Waters, and Jack Hughes AnInIIRNMFNT Adjourn as the In -Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 10, 2020 7. BOARD OF SUPERVISORS CLOSED SESSION (To be held concurrently with the In -Home Supportive Services Public Authority Board Closed Session) 7.01 Actual litigation pursuant to Gov. Code Sec. 54956.9(d)(1): a. Diana lelati v. County of Butte, and DOES 1 through 50 inclusive; Butte County Superior Court Case No. 18CV01031 and b. Darwin Crabtree v. County of Butte, Kristin McNelis, Katharyn Schwartz, Edward Szendrey, Jane Doe, and John Does 1-20; United States District Court for the Northern District of California Case No. 4:19-cv-08058-DMR. 7.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Meegan Jessee Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented Unit; Board of Supervisors Executive Assistants Page 7 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Louie Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor-Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Scott Kennelly Chief Administrative Agenda Information: Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Shari McCracken hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Wayne Barley explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk-Recorder/ the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Registrar of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records County Counsel: Act) are available at the County Administrative Office upon request. Bruce Alpert Agenda Format and Meeting Order: Development Services: Paula Daneluk The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in Mike Ramsey the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Employment & Social Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Services: podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Fire Chief: removed from the Consent Agenda are discussed under this section. David Hawks 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time General Services: listed, but will never start before the time listed. Grant Hunsicker 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Human Resources: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Sheri Waters but may respond to statements or questions and provide staff direction. Information Systems: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Art Robison of the agenda identifies those items that will be discussed during the closed session. Library: Public Participation: Melanie Lightbody It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Public Health: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Danette York to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Public Works: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Dennis Schmidt of these policies and procedures can be found in the printed booklet agenda, obtained at the County Sheriff-Coroner*: Administrative Office, or viewed at the Clerk of the Board website. Kory Honea The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with Treasurer-Tax Collector*: special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. Troy Kidd to request disability-related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the UC Cooperative Extension Advisor: meeting. Luis Espino For further information contact the: Water & Resource Clerk of the Board of Supervisors Conservation:County Administration Office Paul Gosselin 25 County Center Drive, Suite 200, Oroville, CA 95965 *Elected Official 530.552.3300 Page 8