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HomeMy WebLinkAboutA032420+ C A L V F 0 R N V A SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA MARCH 24, 2020 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAM RITTER, DISTRICT DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Contract Amendment with California Locums, P.C. for Psychiatric Services — California Locums, P.C. is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short -time basis. Due to the shortage of psychiatrists, the Department of Behavioral Health uses California Locums, P.C. to supply psychiatrists to work at Department sites as needed. The Department recommends amending the contract with California Locums, P.C. for additional services in the current year. The amendment increases the maximum payable amount by $60,000, not -to -exceed $560,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02 Contract Amendment with Maxim Healthcare Services, Inc. for Nursing Services — Maxim Healthcare Services, Inc. is a physician recruiting agency that provides medical and mental health practitioners including nurses for placement at hospitals and clinics on a short-term basis. Due to the shortage and frequent turnover of these positions, the Department of Behavioral Health uses Maxim Healthcare Services, Inc. for placement of short-term nurses within programs as needed. The Department recommends amending the contract with Maxim Healthcare Services, Inc. for additional services in the current year. The amendment increases the maximum payable amount by $35,000, not -to -exceed $245,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Resolution Recognizing Valley Oak Children's Services 40th Anniversary — Supervisor Lucero requests the Board of Supervisors adopt a resolution recognizing the 40th anniversary of Valley Oaks Children's Services, who has served served thousands of families in Butte County with childcare assistance, parenting, and family safety since 1980 — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration on behalf of Supervisor Lucero) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 24, 2020 3.04 North Valley Community Foundation Grant Agreement (NVCF) and Resolution to Amend the Salary Ordinance for Position to Support Camp Fire Recovery — The North Valley Community Foundation awarded County Administration a grant for $282,800 to fund a position focused on identifying and securing funds for recovery projects and programs. The Department's grant application requested full funding for the position for two years. The grant award includes full funding for the position for one year, and funding for 50% of the costs for two subsequent years. The Department will work to identify additional funding for the 50% match in years two and three. The Department will return to the NVCF for a full funding request in years two and three if the 50% match cannot be accommodated in the County budget or identified from other funding sources. The Department recommends the Board approve the grant agreement and add 1 limited -term Manager, Program Development (ending June 1, 2023). Total allocations to temporarily increase by one — action requested — 1) APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR AND CHIEF ADMINISTRATIVE OFFICER TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.05 2019 Butte County General Plan and Housing Element Annual Progress Reports—The 2019 Butte County General Plan Housing and Housing Element Annual Progress Reports are attached for the Board's information. Both reports will be transmitted to the state prior to April 1, 2020 in accordance with state law — action requested — ACCEPT FOR INFORMATION. (Development Services) 3.06 Resolution Recognizing March 2020 as Social Worker Appreciation Month —The Department of Employment and Social Services recommends that the Board of Supervisors adopt a resolution recognizing March 2020 as Social Worker Appreciation Month in Butte County—action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.07 Resolution Authorizing Application and Acceptance of the Housing Navigators Program (HNP Allocation Award — The California Department of Housing and Community Development has made $5 million available to counties for the support of housing navigators to help young adults aged 18 years and up to 21 years secure and maintain housing, with priority given to young adults in the foster care system. The Department of Employment and Social Services will receive funding totaling $35,505 that must be expended by June 30, 2022. The allocation, paired with additional resources, will help fund a new Housing Navigator position for the Housing and Homeless Branch. The position will be added during Fiscal Year (FY) 2020-21. The role of a Housing Navigator is to act as a housing specialist to assist young adults with locating available housing and overcoming barriers to locating housing. Housing Navigator activities may include, but are not limited to the following: 1) Assist young adults aged 18 years and up to 21 years secure and maintain housing; 2) Provide housing case management which includes essential services in emergency supports to foster youth; 3) Prevent young adults from becoming homeless; and 4) Improve coordination of services and linkages to key resources across the community, including those from within the child welfare system and the local Continuum of Care. The Department recommends adopting a resolution authorizing the application and acceptance of the HNP allocation award. Action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) AUTHORIZE THE DIRECTOR OF THE DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES TO ENTER INTO AND EXECUTE ALL DOCUMENTS REQUIRED TO BE AWARDED THE HOUSING NAVIGATORS ALLOCATION AWARD. (Employment and Social Services) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 24, 2020 3.08 Resolution Authorizing Application and Acceptance of the Transitional Housing Program (THP) Allocation Award — The California Department of Housing and Community Development has made available $8 million in funding to counties for the purpose of housing stabilityto help young adults 18 to 25 years secure and maintain housing, with priority given to young adults formerly in the foster care or probation systems. The Department of Employment and Social Services will receive $41,600 that will support a transitional housing program. Allocation funds must be expended by June 30, 2022. Use of funds may include, but are not limited to the following: 1) Identify and assist housing services for the young adults 18 to 25 years in our community; 2) Assist young adults to secure and maintain housing; 3) Improve coordination of services and linkages to key resources across the community including those from within the child welfare system and the local Continuum of Care; and 4) Provide engagement in outreach and targeting to serve those with the most severe needs. The Department recommends adopting a resolution authorizing the application and acceptance of the THP allocation award. Action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) AUTHORIZE DIRECTOR OF EMPLOYMENT AND SOCIAL SERVICES TO ENTER INTO AND EXECUTE ALL DOCUMENTS REQUIRED TO BE AWARDED THE TRANSITIONAL HOUSING PROGRAM ALLOCATION AWARD. (Employment and Social Services) 3.09 Cash Advance for Butte County Employment and Social Services — The Department of Employment and Social Services receives funding from many sources throughout the fiscal year. Some funding comes in the form of reimbursement through quarterly claims from the State. Claims for the fourth quarter will not be submitted until July with payment received up to two months later. At the end of June 2020, the Department may experience a cash flow deficit due to the timing of these State payments. As in previous years, the Department, County Administration, and Auditor -Controller's Office recommend approval of a cash advance from the Public Health Fund to the Social Services Fund to eliminate the cash deficit as of June 30, 2020. The advance will be transferred back to the Public Health Fund on July 1, 2020—action requested — AUTHORIZE AN ADVANCE FROM PUBLIC HEALTH FUND TO SOCIAL SERVICES FUND TO COVER THE CASH SHORTAGE ON JUNE 30, 2020. (Employment and Social Services) 3.10 Contract with Pro -Line Cleaning Services, Inc. for Janitorial Services for County Leased Facilities In September 2019, the Department of General Services conducted a Request for Proposals for janitorial services for County -leased facilities occupied by the Departments of Behavioral Health, Employment and Social Services, Public Health, and Child Support Services. Proposals were received from three companies. After evaluation of the proposals Pro -Line Cleaning Services, Inc. was determined to be the most responsive proposal. The Department recommends entering into a contract with Pro -Line Cleaning Services, Inc. for janitorial services for County leased facilities. The term of the contract is April 1, 2020 through March 31, 2023, not -to -exceed $2,175,206 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MARCH 24, 2020 3.11 Resolution to Amend the Salary Ordinance —The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the Treasurer - Tax Collector's Office: Add 1 Supervisor, Banking & Cash Management position. The Department recommends the addition of this position to provide time for a new employee to be trained by the incumbent prior to retirement. The Department will request to delete the existing Banking & Cash Management position once it becomes vacant. The additional cost for the position will be accommodated in the Department's budget and funded by the Treasury. Total allocations to temporarily increase by one. There is no impact on the General Fund Budget — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.12 Contract with Koff & Associates for a Countv-wide Classification and Total Compensation Stud Stud — Koff & Associates (Koff) is an experienced Human Resources firm based in Berkeley, California, who has been providing human resources services to public agencies for 36 years. Through the County's competitive request for proposal process, Koff was the selected vendor to complete a Study. The last such Study for the County was completed and implemented in 2005. The Study will include: 1) A detailed review of approximately 300 of the 539 job classifications within the organization; 2) An analysis of current duties of employees in selected job classifications compared with the job specifications along with recommended changes; and 3) A comparison of the total compensation for 275 selected benchmark job classifications relative to existing comparator agencies as agreed to with employee groups. The estimated time -line to complete the project is 12 months, however the recommended contract term is through June 30, 2021 (15 months) in case of unavoidable delays. The Department will work closely with the contractor to ensure this time -line is as closely adhered to as possible. The Department recommends entering into a contract with Koff to complete the Study. The term of the contract is April 1, 2020 through June 30, 2021, not -to -exceed $391,800 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.13 Resolution Approving the Road Maintenance and Rehabilitation Account (RMRA) Project List for Fiscal Year (FY) 2020-21 — The RMRA, commonly referred to as Senate Bill 1, is projected to provide the Butte County Road Fund with $6.19 million in revenue for FY 2020-21. The California Transportation Commission (CTC) requires the County submit an annual project list that the RMRA will fund. The proposed project list for FY 2020-21 is included with the agenda report as Exhibit A, the previously approved project list for FY 2019-20 is included as Exhibit B, and the projects that have been completed using RMRA funds are included as Exhibit C. The Butte County roadway system suffered significant damage as a result of the Camp Fire, the heavy rains that followed the Camp Fire, the damage caused by the heavy trucks associated with the removal of Camp Fire debris and ash, and soon the expected additional damage that will be caused by hazard tree removal. It is likely the proposed project list will require modification in future months to accommodate new, high priority roadway repair projects as they are identified and additional funding sources secured. It should be noted that the previous Magalia and Upper Ridge Projects were all placed on hold as a result of the Camp Fire, and will remain on hold pending completion of the Government Hazard Tree Removal program. The Department of Public Works recommends the Board of Supervisors approve the resolution and authorize submittal of the FY 2020-21 project list to the CTC — action requested — APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MARCH 24, 2020 3.14 Capital Asset Surplus - Vehicles for Auction — The Board of Supervisors declares vehicles surplus that are no longer serviceable or no longer needed by the County prior to auctioning the items. The Department of Public Works recommends the Board declare 21 vehicles as surplus to the needs of the County, remove the vehicles from the capital asset ledger, and authorize the County Purchasing Agent to auction the items — action requested — DECLARE CAPITAL ASSETS (21) SURPLUS TO THE NEEDS OF THE COUNTY. (Public Works) 3.15 Contract Amendment with Advanced Earth Sciences, Inc. (AES), for Construction Quality Assurance Monitoring and Reporting at the Neal Road Recycling and Waste Facility (NRRWF) — On April 9, 2019, the Board of Supervisors approved a contract with AES for Construction Quality Assurance Monitoring and Reporting for the Module 5, Phase B and Module 4 Slope Extension Base Liner project at the NRRWF. The term of the contract commenced upon notice to proceed through March 21, 2020, not -to -exceed $297,213. On September 10, 2019, the Department of Public Works executed an amendment to the contract with AES, Inc. to cover additional costs for the company to perform Construction Quality Assurance Monitoring on Saturdays, which was necessary due to manufacturer delays in shipping the liner material caused by locally increased demand as a result of the Camp Fire Debris Disposal efforts. The amount of the amendment was increased by $28,000, not -to -exceed $325,213. During the course of the construction project, extra work was requested of AES to help speed up the review and approval process. This extra work was requested by staff to help keep the multiple projects on the established construction time line. The Department recommends an amendment to the contract with AES to increase the contract by $6,930, not -to -exceed $332,143. The expiration date remains the same — action requested—APPROVE CONTRACT AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Public Works) 3.16 Capital Asset Purchase and Budget Adjustment - Helicopter Equipment — On February 25, 2020, the Board of Supervisors accepted the donation of a new helicopter for Sheriff's Office use. It is necessary to purchase and install communication and safety equipment in order to place the helicopter into service. The estimated cost of the equipment and installation is $100,000. The Sheriff's Office recommends approving the purchase of capital assets utilizing Rural County Assistance Funds — action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CAPITAL ASSET PURCHASES. (Sheriff -Coroner) 3.17 Contract Amendment with Sacramento Countv for Coroner Services — Due to the absence of county -owned morgue facilities, the Sheriff's Office has had to rely on a variety of contracted services to provide coroner services mandated by Government Code Sections 27460-27530. The costliest coroner services are investigations of unattended or suspicious deaths, which are required to be done by a board-certified forensic pathologist. This service is also the most difficult to obtain. Contracting for pathology and autopsy services is not ideal because the Sheriff's Office is unable to control costs or guarantee availability during times of crisis, but it is currently the only way the Sheriff is able to perform these essential Coroner functions until a county -owned facility is built. The Sheriff's Office currently has a contract with Sacramento County for coroner services that it plans to use until construction of the new Evidence/Morgue Facility is complete. Costs related to Sacramento County coroner services have exceeded original estimates and the maximum amount payable under the contract needs to be increased. The Sheriff's Office recommends amending the contract with Sacramento County for coroner services. The amendment increases the maximum payable amount by $300,000, not -to -exceed $500,000. All other items remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Sheriff -Coroner) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 24, 2020 3.18 Contract with California Forensic Medical Group (CFMG) for Medical Services — The Sheriff's Office and the Probation Department completed a request for proposal for medical services at the Jail and Juvenile Hall and the only respondent was CFMG. The Sheriff's Office and the Probation Department recommend entering into a contract with CFMG for medical services at the Jail and Juvenile Hall. The term of the contract is April 1, 2020 through March 31, 2025, not - to -exceed $29,007,210 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner and Probation) 3.19 Resolution Authorizing Facsimile Signatures for Liens Recorded — The Treasurer -Tax Collector's Office has prepared a resolution to authorize facsimile signatures for the purpose of recording liens. Government Code section 27201(b)(2) allows the Department to record lien documents with facsimile signatures, but requires that use of signatures be adopted by the Board of Supervisors. The use of facsimile signatures will eliminate the need to individually sign hundreds of lien documents submitted to the Clerk -Recorder's Office each year — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer -Tax Collector) 3.20 Resolution Recognizing April 2020 as Child Abuse Prevention Month — The Child Abuse Prevention Council requests that the Board of Supervisors adopt a resolution recognizing April 2020 as Child Abuse Prevention Month — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other— Child Abuse Prevention Council) 3.21 Ratify Changes to Payroll Rules and Resolution Delegating Authority to the Chief Administrative Officer to Develop and Implement Payroll Processes Related to COVID-19 - On March 4, 2020, Governor Newsom declared a State of Emergency for COVID-19 in California. On March 6, 2020, Brian Ring, Assistant Chief Administrative Officer, declared a local emergency, and Dr. Miller, Health Officer, declared a local health emergency, which were ratified by the Board of Supervisors on March 10, 2020. On March 13, 2020, President Trump proclaimed a national emergency. Due to the threat to public health from the potential spread of COVID-19, direction from federal and State officials is rapidly evolving. In order to manage a large and diverse workforce who is impacted by COVID-19 in a variety of ways including those recommended or required to quarantine or isolate, the Chief Administrative Officer, in consultation with the Director of Human Resources, has instituted the following payroll changes that need to be ratified: 1) waived leave accrued hierarchy rules allowing staff to use any available leave accruals; 2) allowed employees employed less than 6 months to use leave accruals; 3) authorized 80 additional hours of sick leave as required by H.R. 6201 (Families First Coronavirus Response Act); 4) authorized County departments to utilize telework from home where appropriate; and 5) authorized cell phone allowance for employees working remotely who are required to use their personal cell phone, even though not provided for by an MOU. Additionally, it is requested that the Board of Supervisors delegate authority to the Chief Administrative Officer, in consultation with the Director of Human Resources, to develop, implement and report back to the Board of Supervisors on additional processes and payroll rules to facilitate compensating employees who are unable to work due to COVID-19, whether directly or indirectly impacted, and to implement federal and State laws and orders regarding employee pay related to COVID-19 as they are passed — action requested — 1) RATIFY CHIEF ADMINISTRATIVE OFFICER'S CHANGES TO PAYROLL RULES; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration / Human Resources) ** ITEM 3.21 WAS INCLUDED IN THE SUPPLEMENTAL AGENDA PUBLISHED MARCH 20, 2020** Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MARCH 24, 2020 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecountV.net/clerkoftheboard/AppointmentsList.aspx) A. Appointments to Listed Vacancies (NO ITEMS) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer 4.03 Resolution Imposing Substantive Limitations on Residential and Commercial Evictions Due to COVID-19 — On March 16, 2020, in response to the COVID-19 pandemic, Governor Newsom issued an Executive Order suspending any provision of state law prohibiting a local government from exercising its police power to impose substantive limitations on residential or commercial evictions. There is an urgent need in Butte County to enact such substantive limitations to protect the health, safety and welfare of the County's residents and the resolution will suspend the authority of landlords to commence residential or commercial evictions within the unincorporated area of the County due to non-payment of rent or a foreclosure arising out of a substantial decrease in household or business income, or substantial out-of-pocket medical expenses, due to COVID-19, through May 31, 2020. The resolution also requests that public housing authorities extend deadlines to recipients or applicants and requests that financial institutions in the County suspend foreclosures and evictions due to substantial decreases in household or business income, or due to substantial out-of-pocket medical expenses, caused by the COVID-19 pandemic — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 4.04 Items Removed from the Consent Agenda for Board Consideration and Action 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:45 AM — Timed Item — Inmate Access by U.S. Immigration and Customs Enforcement (ICE) Agents — Pursuant to California Government Code section 7283.1(d), the Board of Supervisors will hold a public hearing to receive information from the Sheriff regarding access to individuals housed in the Butte County Jail, by agents of the U.S. Immigration and Customs Enforcement. The Board will also receive and consider public comment related to this issue — action requested —ACCEPT FOR INFORMATION. (Sheriff -Coroner) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MARCH 24, 2020 5.02 10:00 AM —Public Hearing —Public Hearing and Ballot Proceeding to Impose a Maximum Annual Service Charge in County Service Area 158-Mandville Park Subdivision for Fiscal Year 2020-21 and Future Fiscal Years for Operation and Maintenance of a Fire Protection System — On December 11, 2018, the Board of Supervisors adopted Resolution No. 18-178 with intention to approve annexation of Mandville Park Subdivision to CSA 158 for operation and maintenance of a fire protection system contingent on approval by Butte Local Agency Formation Commission (LAFCo). The fire protection system consists of an exclusive groundwater well, pumps, underground pipe, and hydrants to benefit 24 parcels, not connected to any other system. The annexation was not completed prior to the final subdivision map, and the Proposition 218 process should include the owners of the current subdivided condition for the levying of new charges to comply with Proposition 218 requirements. On January 28, 2020, the Board held a public hearing in accordance with Proposition 218 requirements to consider written protests from record owners of each identified parcel upon which the charge is proposed. One written protest was received, and accordingly, ballots were mailed to property owners asking them to formally vote on acceptance of the annual service charge. The results were received by the Clerk of the Board. The Board is required to conduct a public hearing and authorize an annual service charge based on the results of a ballot vote. If a majority of the property owners vote in favor of imposing an annual service charge, adopting the resolution will establish the new service charge directing the Auditor -Controller's Office to place the charge on future property tax bills. If a majority of the property owners vote against imposing an annual service charge, no further action will be taken. The annexation will be complete following LAFCo approval — action requested — 1) ASK THE CLERK TO CERTIFY THE BALLOT RESULTS; AND 2) ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7. BOARD OF SUPERVISORS CLOSED SESSION 7.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Meegan Jessee Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented Unit; Board of Supervisors Executive Assistants Page 8 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Louie Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Scott Kennelly Chief Administrative Agenda Information: Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Shari McCracken hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Wayne Barley explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk -Recorder/ the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Registrar of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records County Counsel: Act) are available at the County Administrative Office upon request. Bruce Alpert Agenda Format and Meeting Order: Development Services: Paula Daneluk The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in Mike Ramsey the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Employment & Social Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Services: podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Fire Chief: removed from the Consent Agenda are discussed under this section. David Hawks 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time General Services: listed, but will never start before the time listed. Grant Hunsicker 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Human Resources: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Sheri Waters but may respond to statements or questions and provide staff direction. Information Systems: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Art Robison of the agenda identifies those items that will be discussed during the closed session. Library: Public Participation: Melanie Lightbody It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Public Health: members of the public the opportunity to comment on all matters before the Board. Public participation is limited Danette York to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Public Works: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Dennis Schmidt of these policies and procedures can be found in the printed booklet agenda, obtained at the County Sheriff -Coroner*: Administrative Office, or viewed at the Clerk of the Board website. Kory Honea The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with Treasurer -Tax Collector*: special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. Troy Kidd to request disability -related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the UC Cooperative Extension Advisor: meeting. Luis Espino For further information contact the: Water & Resource Clerk of the Board of Supervisors Conservation: County Administration Office Paul Gosselin 25 County Center Drive, Suite 200, Oroville, CA 95965 *Elected Official 530.552.3300 Page 9