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HomeMy WebLinkAboutA012820-CA LI F0RN!!IA - SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA JANUARY 28, 2020 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAW RITTER, DISTRICT 3 DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Budget Adjustment and Capital Asset ",Purchase — Vehicle - The Assessor's Office Equipment Replacement Fund budget includes a $32,000 appropriation, offset by insurance reimbursement, to replace a vehicle destroyed by the Camp Fire., As this vehicle is to be used in rural, rugged areas of the county, an upgrade to 4 -wheel drive was deemed necessary. Additional appropriation of $1,500 is, needed to Cover the $33,500 cost of the upgraded replacement vehicle. Insurance reimbursement will cover approximately $24,000 and the remaining $9,500 is proposed to be funded by the use of fund balance in the Department's Equipment Replacement Fund action requested'— APPROVE BUDGET ADJUSTMENT AND INCREASE CAPITAL ASSET AUTHORITY FOR THE PURCHASE OF' 1. VEHICLE (4/5TH VOTE REQUIRED). (Assessor) 3.02 Approval of Minutes, for Board,of Supervisors Regular Meeting — Submitted for approval are the minutes for the January 14, 2020, Board of Supervisors Regular Meeting — action requested — APPROVE THE JANUARY 14, 2020 BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.03 Contract with Tahi E Gimes for Indigent Defense Services — California counties are required by law to provide criminal defense representation for indigent defendants. Butte County fulfills its obligation to provide criminal indigent defense services through contracts with a consortium of local attorneys. One of the consortium attorneys, Jodea Foster, passed away on January 4, 2020. The Public Defender Consortium has nominated Tahj E Gomes to join the consortium. Mr. Gomes has 20 years of legal experience, including criminal defense work and public defender work in Butte County and several neighboring counties. The current monthly rate of an attorney is $13,212. The term of the contract is January 5, 2020 through June 30, 2021, not to exceed $237,705. The District Attorney and the Superior Court support the appointment — action requested —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 3.04 Fiscal Year 2019 (FY 2019) Homeland Security Grant Program (HSGP) Budget Adjustment and Capital Asset Purchase — The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FY 2019 HSGP on January 14, 2020. The governor's Office of Emergency Services has approved the grant application in the amount of $309,191. The local Approval Authority Body (Butte County Heath Officer, County Fire Chief, a municipal Fire Chief, the County Sheriff, and a municipal Chief of Police) recommends that the grant funds be appropriated for the following purposes: $51,382 Chemical sampling kit and presumptive testing on drugs and explosive substances for law enforcement $30,000 Mobile Data Computers for Gridley and Paradise Fire $26,500 Extrication Cutter Spreader for CAL Fire/Butte County Fire $18,309 ICS Training County Wide $15,000 Level A Hazmat Suits for the Butte County Inter Agency Hazmat Team $10,000 Grant management and administration Capital Assets: $84,000 Ballistics Vests for Butte County SWAT $74,000 Computer aided dispatch connection between CAL Fire/Butte County Fire Department and Chico Fire Department Action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED),'AND 2) APPROVE CAPITAL ASSET PURCHASES. (CountvAdministration) , 3.05 Agreement with Best Best & Krieger -for Legal Services — The County Counsel's Office recommends approval of an agreement with Best Best & Krieger for specialized legal services related tofinances, investments, and other legal matters. The rates areas follows: Harriet Steiner $310/hour (with an increase to $95/hour 'effect ive<„February 2, 2020), Ashley Zambrano $250/hour, and Joanna Girl $225/hr. The term of this agreement is one year from the date of execution — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) Resolution to Adopt Whole Person Care (WPC) Pilot Program Funding — The California Department of Health Care Services initiated the WPC Pilot Program in 2016, which coordinates health, behavioral health, and social services in a patient -centered manner with the goal of Improved beneficiary health an well-being. WPC Pilot Programs provide comprehensive services and support to address the unmet needs of vulnerable or high-risk populations such as individuals with mental illness who are homeless or at risk of becoming homeless. On December 26, 2019, the Department of Employment and Social Services received approval to initiate the WPC Pilot Program in Butte County. The Department will receive one-time funding totaling $1,068,155 to implement the program over a five-year period ending June 30, 2025. To fulfill the objectives of the WPC allocation, the Department will collaborate with the Departments of Public Health and Behavioral Health, the local homeless Continuum of Care, local non -profits, and other partners to provide medical respite care for individuals and to provide short-term safe accommodations and housing case management. This includes shelter placement when medically appropriate, locating permanent housing, and assisting with affordable housing applications and solutions in the community. Services and assistance with accessing benefits would be based on the individual's need and care plan. The Department recommends adopting a resolution to accept the funding this new program — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 3.07 Approve Budget Adjustment — California Water Service's Firefighter Grant Award Program — In FY 2019-20, the Fire Department applied for the California Water Service's Firefighter Grant Program. The Department received notice that the Grant has been awarded in the amount of $10,000. This grant has no match, and there is no cost to the County. The Grant provides for the purchase of extrication equipment such as a hydraulic extrication ram, which will be used on vehicle collisions to extricate victims from crushed vehicles — action requested — APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Fire) 3.08 Notice of Completion and Ratify Change Orders for the Butte County Behavioral Health Server Room and Generator Project — On July 23, 2019, the Board of Supervisors approved a $337,806 contract with EDP Environments, Inc. for the installation of a server rack system and 50KW generator with automatic transfer switch for the new Behavioral Health central server center at 3211 Cohasset Road in Chico. During construction, a total'of five change orders were approved to address necessary changes based on field conditions. The change orders total a credit amount of $3,691, bringing the total cost for the contract= to $334,115. The work completed by EDP Environments has been inspected and approved by the Engineer of Record, the Department of General Services, and the City of Chico Building Department. The Department recommends the Board ratify the change orders and accept`the work as complete action requested —1) RATIFY THE CHANGE ORDERS; AND 2) ACCEPTTHE WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (General Services) 3.09 Contract Amendment with Ray Morgan Company Inc. for Desktop Printers, Scanners, and Maintenance — The Department of General Services recommends amending the contract with Ray Morgan Company Inc. for desktop printers and scanners along with periodic maintenance for such desktop equipment. The amendment extends the term of the contract by two years through January 24, 2022 and increases the maximum payable amount by $160,000, not to exceed $250,000., All other terms remain the same—action requested — APPROVE CONTRACT AMENDMENT'AND AUTHORIZE THE CHAIR TO SIGN. "(General Services) 3.10 Adoption of the Salary Ordinance and a Resolution to Amend the Salary Ordinance — The Department of Human Resources has prepared an updated Salary Ordinance. The ordinance includes details on allocated positions, and the salary plans for classified positions, elected and appointed officials and Members of the Board of Supervisors. A new salary ordinance is typically adopted once per year and is then amended with resolutions during the course of the year. The ordinance being considered incorporates changes the Board made by resolution to the salary ordinance through January 14, 2020. The Board waived the first reading of the ordinance at the January 14, 2020 Board Meeting. The Salary Ordinance being considered for adoption includes two typographical errors. The first reduces the number of Behavioral Health Clinician's in the Behavioral Health Department from 61 to 31, the second is the failure to list on the Salary Ordinance a flexibly staffed Information Systems Technician position in the Librarythat the Board approved on March 13, 2018, but was inadvertently not listed on the Salary Ordinance following that date. To correct these two errors, the Department recommends adoption of a resolution amending the Salary Ordinance to increase the number of Behavioral Health Clinicians from 31 back to 61 and adding a flexibly staffed Information Systems Technician position in the Library— action requested -1) ADOPT THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 3.11 Grant Agreement with California Department of Public Health (CDPH) for Overdose Data to Action Project—The Department of Public Health recommends entering into a grant agreement with CDPH for the administration of the Overdose Data to Action Project. The purpose of the program is to reduce drug -overdose deaths by conducting public education and community outreach, expanding medication assisted treatment efforts, and utilizing opioid data to inform actions and interventions at the local level. The term of the grant agreement is from final execution (estimated mid-February 2020) through August 31, 2022, with a maximum receivable amount of $176,164 — action requested — 1) APPROVE GRANT AGREEMENT AND AUTHORIZE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Health) 3.12 3.13 Gas Collection and Control System at the Neal Road Recycling and Waste Facility — On February 26, 2019, the Board of Supervisors awarded the Reconstruction of the Gas Collection and Control System at the Neal Road Recycling and Waste Facility Project to Innovative Construction Solutions of Costa Mesa. The project provided for the repair of the gas collection and control system that was damaged during the Camp Fire in November 2018. The project scope of work included removal of damaged landfill gas collection components, minor excavation, minor placement of fills, landfill gas well repair and/or replacement, vadose zone well repair and/or replacement, installation of a condensate sump, as well as installation of landfill gas headers, laterals, fittings and valves. The contract award amount was $1,010,198x25, CCO No. 1 provides for minor changes in quantities to match the actual installed quantities at the contract unit prices for various line items in the contract and settles miscellaneous extra work claims. The net change of CCO No. 1 is an increase "in, the contract amount of $95,656.62. The total contract cost including the CCO is $1,105,8459,87.- ­All work has been completed in accordance with the plans and specifications — action requested 'J) APPROVE CCO NO. 1, REV. 3 AND AUTHORIZE THE CHAIR TO SIGN;, AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THENOTICE OF COMPLETION, (Public Works) Tree Removal Centerville Proiect — On August 13, 2019, the Board of Supervisors awarded the Hazardous Tree Removal Centerville Project to Bay Area Tree Specialists of San Jose in the amount of $784,949. The project scope of work includes removal of hazardous trees identified by the County's. arborist, traffic control,, developing a water supply, providing a storm water pollution prevention plan (SWPPP) and job site management. During actual quantities of trees removed varied from the or"rginal estimate, and the contractor re -mobilization crews to remove trees after a second arborist evaluation. CCO No. 1, provides for an adjustment to the Contract Price of $7,792.72 and addition of five working days. CCO No. 2 reduces the estimated contract quantity of line items to actual quantities, causing a decrease the Contract Price of $121,775. The total cost of work including the CCOs is $670,966.72. This is a 15% overall decrease in the original contract amount. A total of 89 trees were eliminated from this contract, which included 38 trees that were,not in the County right-of-way, 11 trees that had already fallen under their own weight before tree removal started, five trees that were duplicates (multi -stem trees counted as more than one tree), and 35 that remained after a second arborist reviewed the hazard tree designation for the tree provide by the County's original arborist. All work has been completed in accordance with the plans and specifications — action requested — 1) RATIFY CCO NO. 1 AND NO. 2; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 3.14 Resolution Authorizing Submittal of Grant Applications to the Department of Resources Recycling and Recovery (CalRecycle) Grant Programs — CalRecycle is authorized to administer various grant programs to further the State's efforts to reduce, recycle, and reuse solid waste generated within the State. Such grant programs help preserve solid waste landfill disposal capacity and help protect public health and safety, and the environment. The purpose of the competitive grant programs are to further the efforts of the California Global Warming Solutions Act (AB 32) and reduce overall greenhouse gas emissions. CalRecycle offers various recycling grants that do not require local matching funds including Electronic -Waste ( TV's, computers), Hazardous Household Waste (HHW), Tires, Mattresses, Oil Recycling, Eduction, and Outreach. These grant funds are either directly paid to the County or reimbursed to the County after invoices have been paid in full. The amount and length of time for the grants vary. The Department of Public Works recommends authorizing submittal of the Grant Application Resolution to CalRecycle for all available Recycling Grants for which the County s eligible for the period of FY 2019-20 through FY 2024-25. The Department will submit a resolution to the Board of Supervisors for consideration for grants requiring local snatching funds — action requested — ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Public Works) 3.15 Creek Overflow On December 16, 2010,, the County entered into an agreement with the California Department of Transportation to complete the Midway Road Bridge Replacement Project, Federal Project BRLS-5912(085). The ''project islocated on the Midway across Butte Creek and the Butte Creek Overflow Channel. The projectill involve the replacement and subsequent removal of two existing bridges originally constructed in 1915 and 1918. A new 1,404 foot highway bridge will be constructed ori the existing alignment spanning both Butte Creek and the Butte Creek Overflow channel, and will'nec ssitate the closure of the Midway to traffic until the new bridge is Complete. The current engineer's estimate for construction of the project is approximately $17;592,000. The Department ©f Public Works recommends approval of the project, authorization Co solicit bids,; and authorization to sign plans — action requested — 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND 3) AUTHORIZE CHAIR AND THE DIRECTOR OF PUBLIC WORKSTO SIGN PLANS. (Public Works) Capital Asset Purchase of Used Scales — To accommodate additional customer traffic and waste disposal processing associated with Camp Fire debris waste, the Department of Public Works Contracted with ''Quality Scales Unlimited, Inc. to rent two additional scales for the Neal Road Recycling and Waste Facility's (NRRWF). The scales were installed brand new, and the cost of the rentals is $16,400'a month. The rental of these scales has been ongoing since February 2019 and has proven to increase efficiency in operations and prevent traffic delays and negative impacts to Neal Road traffic. The total costs to date for the rental of the scales is $200,777. The Department now has the opportunity to purchase the two rented scales for $100,000. The new scales improve landfill traffic operations, minimize delays to both residential and commercial traffic using the facility, and reduce traffic backs -ups onto Neal Road during busy times of the day. The Department will purchase these scales using a Sole Source Justification process as these scales are being offered at a significantly reduced price from the vendor and they are already in use at the NRRWF, which saves the cost to remove these scales then re -install a new set of scales from a different vendor. The Department recommends approval of a capital asset purchase of the two used scales for $100,000 — action requested — AUTHORIZE CAPITAL ASSET PURCHASE (2). (Public Works) Page 5 4. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JANUARY 28, 2020 3.17 Agreement with the United States Department of Agriculture, Plumas National Forest (PNF) for Environmental Work for the Granite Basin Off -Highway Motor Vehicle (OHV) Trail System — In January, 2018, the State of California Department of Parks and Recreation awarded an OHV Grant to Butte County to develop trails in the Granite Basis area of the PNF. On August 13, 2019, the Board of Supervisors approved this agreement for PNF specialists to provide services for the environmental and construction phases of the the grant. Due to project delays, it was necessary to extend the deadline of the PNF agreement one year until December 31, 2021. PNF is providing a new agreement because the agreement approved on August 13, 2019 was never fully executed. The Department of Public Works recommends the Board approve an agreement with the PNF for review and input on the NEPA analysis prepared by the County. The term of the contract is January 28, 2020 to December 31, 2021, not to exceed $100,000 — action requested —APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecountV.net/clerk(>ftheboard/AppointmentsL st.aspx) A. Appointments to Listed Vacancies, 1. Appointments to Reclamation District .833 in Lieu of Election - Pursuant to California Elections Code section 10515, the Butte County Board of Supervisors shall appoint nominees to the Board of Trustees in lieu of election. Reclamation District 833 requests that the Board of Supervisors appoint William Fiedler to a term of four years; and Ralph Wilkerson to a term of two years, in lieu of an election pursuant to Elections Code section 10515 — action requested 7,1,) APPOINTWILLIAM FIEDLER TO THE BOARD OF TRUSTEES FOR RECLAMATION DISTRICT $33 TO A,TERM OF FOUR YEARS; AND 2) APPOINT RALPH WILKERSONTOTHE BOAR©OF TRUSTEES FOR RECLAMATION DISTRICT 833 TO A TERM OF TWO YEARS. (Cather — Reclamation District 883) 4.03 and Member/ Committee Reports and,Board Member Comments rsuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 4.04 Public Safety Realignment Funds — In 2011, the Governor signed into law the Public Safety Realignment Act, commonly referred to as AB 109. This law shifted to counties many responsibilities that had historically been State responsibilities. An accompanying revenue stream was identified to fund these new county responsibilities. Some of these funds were specified by the State for certain programs, but the largest amount was allocated by the State for general community corrections programs. The State assigned each county's Community Corrections Partnership (CCP) group as the coordinating body for the local allocation of funds. The CCP is comprised of a city police chief, the Sheriff, District Attorney, Chief Probation Officer, Behavioral Health Director, public defender, and a Judge from the Superior Court all as voting members, with the Director of Employment and Social Services, Superintendent from the county office of education, the County Chief Administrative Officer, and a representative of a community based organization as advisory members. The CCP develops,budget recommendations which are brought to the Board of Supervisors for approval during the county budget process. The Board can either approve or disapprove the recommendations, but cannot change them. In FY 2016- 17, the California Legislature added the "Local Innovation Subaccount" which diverts a portion of CCP funding and places it under the discretion of the Board instead of the CCP, for use on programs and expenditures that further the goals of AB 109. Since the inception of the local innovation funds Butte County has received about $140,000 to date which is currently in fund balance. Annual revenues vary from year to year, depending on a number of factors, but it is on average about $40,000 annually. The Board can opt to allow the funds to collect and build for a future project, or the Board can opt to appropriate some,or all of the funds for expenditures that support the goal of the 2011 Public Safety Realignment: Staff requests direction from the Board. If the Board is interested in appropriating funds, staff will return to the Board for discussion and action — action requested — PROVIDE,DIRECTION TO STAFF. (County Administration) 4.05 Library Strategic Plan —The County Library in late 201 , Since the adoption of the I< delivery of library services such as irr programming areas, and partnerships to M the Department; to assess and analyze objectives. The new strategic plan provid support of the Department's vision, "To cr efficient, collaborative and ,innovative." ThE egan the process of developing a new strategic plan strategic plan in,2010, much has changed in the lementation 'of new technology, emerging new A community needs. The new strategic plan assisted mmunity needs and to establish new goals and !s future direction of operations and priorities in !ate a 21st Century library service that is inclusive, plan focuses on three primary areas: 1. Facilitate - The Department will provide a platform to have community engagement activities and build connections throughout Butte County to leverage our purpose in services to our communities. 2, Activate - The Department will help and assist communities with their informational and educational needs to realize opportunities in Butte County. 3. Rejuvenate The Department will assist and support communities and individuals through sustained attention to healing, rebuilding, and reconnecting. The development of the new strategic plan involved extensive community conversations as well as input by staff and stakeholders — action requested — ACCEPT FOR INFORMATION. (County Library) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 4.06 Resolution for Exemption to the 180 -Day Wait Period to Hire CalPERS Retiree — The California Public Employees' Pension Reform Act (PEPRA) of 2013 requires newly retired persons to "sit out" for a period of 180 days before returning to work for an employer in the same retirement system which they receive a retirement. An exemption to this rule is permitted by Government Code Section 7522.56(f)(1), if approved by the governing body in a public meeting on the regular agenda. The District Attorney's Office recommends approval of a resolution to allow the extra - help hiring of Shirley Mitchell as an Information Systems Analyst, Associate. Shirley Mitchell retired as a regular -help employee on December 11, 2019, Shirley Mitchell retired as a regular - help employee on December 11, 2019, after working over 35 years at the District Attorney's Office. In the last few months, the Department has been in the process of implementing a new case management system, which has caused unforeseen challenges. With Ms. Mitchell's long- term experience and knowledge, she will be able to backfill the duties from her vacated position, continue to help with the system implementation,, as well as assist with other projects, as needed. The Department is actively recruiting for this position, but has experienced a number of challenges in filling it. The Director of Human Resources has reviewed the facts and concurs that the request is consistent with the Government Code section 7522.56(f)(1) — action requested — ADOPT RESOLUTIONS AND AUTHORIZE THE CHAIR TO SIGN. (District Attorney) 4.07 Resolution Approving Application for the Proposition 68 Per Capita Recreation Program — The County and many other agencies and special districts throughout the State are eligible to receive funding for recreation related projects as part of the Proposition 68 Per Capita Program. Although allocations have not yet been announced; it appears that the County will receive approximately $400,000 and the cities and special, districts will receive $200,000 allocations to be shared by area. To participate,"the Board of Supervisors must adopt a resolution approving the sample contract between the County and the State forthe program and authorizing staff to execute necessary documents. If the County participates, the Board may choose to apply for funding for a County specific project, or partner with others to create a larger pool of funding targeted for projects spanning other jurisdictions. The`Department of General Services met with the cities and special districts interested in considering partnering together and the results are included in the staff presentation. The Department recommends that the resolution be adopted staff to apply, no later than March 31, 2020, for funding for one of the — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND kTION PROJECT THAT WILL RECEIVE PER CAPITA FUNDING. (General Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 4.08 Comment Letter fort he 2020 Water Resilience Portfolio—On January 7, 2020, Governor Newsom released the draft 2020 Water Resilience Portfolio for public comment. The comment period ends on February 7, 2020. On April 29, 2019, Governor Newsom issued Executive Order N-10- 19, which called upon the California Natural Resources Agency, California Environmental Protection Agency and Department of Food and Agriculture to develop a portfolio of actions to ensure the State's long-term water resilience and ecosystem health. The agencies received public input to guide the development of the portfolio. The draft portfolio outlines more than 100 recommendations in four broad areas to help regions build water resilience. 1. Maintain and diversify water supplies. 2. Protect and enhance natural ecosystems. 3. Build connections. 4. Be prepared for more extreme droughts and floods and hotter temperatures. The portfolio offers a number of recommendations that will benefit Butte County. Conversely, there are a number of recommendations that are contrary to County interests such as recommendations to foster increased interbasin water transfers. The Department of Water and Resource Conservation, in consultation with the Water Commission; The Department of Public Works, and The Public Health Division of Environmental Health, prepared comments on the Portfolio for consideration by the Board of Supervisors. The Department recommends that the Board approve the comment letter on the 20 ,20, Water Resilience Portfolio —action requested — APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4.09 Haven of Hope on Wheels Presentation,,— At the request of Supervisor Connelly during the December 17, 2019 Board of Supervisors rtieeting, Kevin Thompson, Chief Executive Officer of the Oroville Southside Community Improvement Association, will present information on the Haven of Nope on Wheels program. The program currently consists of one hygiene trailer which provides showers and laundry servicesto those in need within the city of Oroville. Mr. Thompson will present information on the prograrn, statistics on the services provided, and ideas of expanding the services to'other areas within the County — action requested — ACCEPT FOR INFORMATION. (Other Supervisor Connelly, District 1 and Haven of Hope) Resolution ar�d Letter of Consent for Refugee Resettlement within Butte County — At the request of Supervisor Ritter during the January 14, 2020 Board of Supervisors meeting, staff prepared a resolution and letter of consent of refugee resettlement within Butte County pursuant to terms of Presidential Executive Order 13888 ("Order") "Enhancing State and Local Involvement in Refugee Resettlement", The Order states, with limited exceptions, that the Federal Government would'only resettle refugees in those jurisdictions in which both the State and local governments have consented to receive refugees under the Department of State's Reception and Placement Program — action requested —1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN; OR 3) PROVIDE DIRECTION TO STAFF. (Other — Supervisor Ritter, District 3) 4.11 Items Removed from the Consent Agenda for Board Consideration and Action Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JANUARY 28, 2020 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:45 AM — Public Hearing— Resolutions Amending the Master Fee Schedule for Services Provided by the Clerk -Recorder's Office and the Department of Public Works —The Butte County Master Fee Schedule is a schedule of fees for services provided by County departments. Departments review their fees throughout the year and may recommend changes as needed. The Clerk - Recorder's Office and the Department of Public Works have reviewed their fees for accuracy and identified changes in their fee schedules. The Clerk -Recorder's Office recommends adding two new fees, removing one fee, changing the fee amount for five fees and general cleanup by renumbering and adding clarifying fee language for 14 fees in their fee schedule. The Department of Public Works recommends adding one new fee and ,general cleanup by renumbering and adding clarifying fee language to four fees in their fee schedule — action requested — ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 5.02 10:00 AM — Public Hearing — for Operation and Maintenance of Fire ProtectionSystem - On December 11, 2018, the Board of Supervisors adopted Resolution No. 18-178 with intention to approve annexation of Mandville Park Subdivision to CSA 158 for operation and maintenance of a fire protection system contingent on approval by Butte Local Agency Formation Commission (LAFCo). The Board approved the Final Map on January 29, 2019 in which a constructed fire protection system was a condition to record the Map. The fire protection system' consists of an exclusive groundwater well, pumps, underground pipe, and hydrants to benefit 24 parcels, which are not connected to any other system. The annexation was not completed prior to the final subdivision map, and the process should include the owners -of the current subdivided condition for the levying of new charges to comply with Proposition 218 requirements. In accordance with Article XIII D, Section 6 of the California Constitution, the Board is required to conduct a public hearing to consider all written protests'from property owners of each parcel upon which the charge is proposed. If a majority of the property owners submit a written'prptest, no fee will be adopted and the annexation will not be approved. If there is not a majority of written protests, a subsequent hearing and vote to adopt the charge will be brought to the Board. The annexation will then be pproval. A notification letter was mailed to each property owner of area of annexation on December 13, 2019. The notification set forth annual service charge of $523.83. Subsequent to the notification, it ,tment of Public Works that the maintenance charges in the original [two years, therefore the maximum annual charge is recalculated to 25 — action requested — ACCEPT ALL WRITTEN PROTESTS. (Public Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 5.03 10:05 AM — Timed Item — Letter of Support for the Sierra Buttes Trails Stewardship Connected Communities: Trails Master Plan — The Sierra Buttes Trails Stewardship (SBTS) is developing a regional recreational trails effort to assist Sierra Nevada communities in developing community trail systems and connecting these communities to each other via recreational trails. The SBTS is a non-profit based in Quincy focused on building sustainable, recreation -based communities through stewardship, job creation, and world-class events. The SBTS Connected Communities: Trails Master Plan (CCTMP) would engage communities across the Lassen, Plumas, and Tahoe National Forests, incorporating local community input in the development of multi -use trail networks to connect communities throughout the region. Concurrently, the United States Forest Service (USFS) and a number of grant providers are encouraging larger regional planning efforts such as that proposed in the CCTMP. Establishing a Trail Master Plan is an integral part of creating community partnerships for land stewardship as identified= in the USFS National Strategy for Sustainable Trail Systems. The inclusion of Jonesville/Butte Meadows in this larger planning effort makes it more likely for Butte County projects, linked to this important recreational resource to receive support and funding. The Butte County Forest Advisory Committee and the Butte County Resource Conservation District have reviewed the SBTS CCMTP presentation and view it as a program that would benefit Butte County residents and promote regional economic development. Other communities in the CCMTP include: City of Loyalton, Sierraville, Sierra City, Downieville, Quincy, Graeagle, City of'Portola, Taylorsville, Greenville,, Chester, Westwood, and City of Susanville. The Department of Public Works recommends the Board of Supervisors provide a letter of support for the CCTMP — action requested — APPROVE THE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 5.04 10:25 AM —Timed Item — Explore Butte County 5.05 10:40 AM — Timed Item — Camp Fire, Recovery Update — The Camp Fire burned unincorporated communities in Butte County and the Town of Paradise on November 8, 2018, taking the lives of 85 people, leaving nearly 19,000 structures destroyed°and displacing more than 14,000 families. The Camp Fire recovery 'is an ongoing effort in coordination with local jurisdictions and organizations, as well as State and federal agencies. Staff from the County, the Governor's Office of Emergency Services, and the Federal Emergency Management Agency will be available to answer questions about recovery activities. An update of recovery activities and statistics will be added to the web ;page, https://buttecountyrecovers.org/butte-county-weekly-recovery- statistics, on Monday prior to the Board Meeting — action requested — ACCEPT FOR INFORMATION. (County Administration) Page 11 6. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 5.06 1:00 PM — Timed Item — Industrial Hemp Cultivation Workshop — On October 8, 2019, the Agricultural Commissioner provided the Board of Supervisors an update on industrial hemp regulations and cultivation status within the County. The Agricultural Commissioner also asked for direction from the Board regarding cultivation requirements for industrial hemp. The Board directed the Agricultural Commissioner to provide a future update on industrial hemp and to also provide options to consider for restrictions on cultivation. The Agricultural Commissioner will provide the Board with a presentation on the following topics related to industrial hemp: 1. Background 2. State and Federal status 3. Definitions 4. Buffers/setbacks 5. Zoning restrictions for cultivation 6. Local permitting/licensing 7. Enforcement The Agricultural Commissioner recommends the Board direct staff'tcr draft an ordinance to place some restrictions on the cultivation of industrial hemp — action requested - PROVIDE DIRECTION TO STAFF. (Department of Agriculture) Comments to the Board on issues a three minutes. Please note that pur from taking action on any item not li he a isted on the agenda. Presentations will be limited to )rnia State law, the Board of Supervisors is prohibited BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JANUARY 28, 2020 7. BOARD OF SUPERVISORS CLOSED SESSION 7.01 Public EmDlovee EmDlovment. ADDointment. Recruitment. Performance Evaluations. Includin Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. Human Resources Director J. Information Services Director K. Library Director L. Public Health Director M. Public Works Director N. Water and Resources Conservation Director 7.02 Actual litigation pursuant to Gov. Code Sec. 54956.9(d)f11 a. County of Butte v. PG&E Corporation, Pacific Gas and Electric Company; Butte County Superior Court Case No. 19CV00151 and U.S. Bankruptcy Court, Northern District, San Francisco Division Case No. 19-30088; and b. Delynn Jacobsen v. Butte County Departmentof Behavioral Health, Does 1 through 100 BCSC Case No. 17CV03563,. 7.03 Negotiators,'' Employee" Organization Jack Hughes, Sheri Waters, Oncl Meegan Jessee Teamsters- General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Mnagement/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented Unit; Board of Supervisors Executive Assistants Page 13 Butte County Department Heads Agricultural Commissioner: Louie Mendoza Assessor*: Diane Brown Auditor -Controller*: Graciela Gutierrez Interim Behavioral Health: Scott Kennelly Chief Administrative Officer: Shari McCracken Chief Probation Officer: Wayne Barley Child Support Services: Sean Farrell Clerk -Recorder/ Registrar of Voters*: Candace Grubbs County Counsel: Bruce Alpert Development Services: Paula Daneluk District Attorney*: Mike Ramsey Employment & Social Services: Shelby Boston Fire Chief: David Hawks General Services: Grant Hunsicker Human Resources: Sheri Waters Information Systems: Art Robison Library: Melanie Lightbody Public Health: Danette York Public Works: Dennis Schmidt Sheriff -Coroner*: Kory Honea Treasurer -Tax Collector* Troy Kidd LIC Cooperative Extension Advisor: Luis Espino Water & Resource Conservation: Paul Gosselin *Elected Official Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-rriail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications,tothe Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the County Administrative Office upon request. The agenda is usually organized intoth 1. Consent Agenda: these are items that Board. If you wish to discuss any item the back of the board room) and give it Chair asks if there is anything anyone t podium and request the item be remot 2. RegularAgenda: this is where presentz removed from the Consent Aeenda are following areas and meetings generally proceed in the following order: ire considered routine and are handled by one motion and vote of the tri the Consent Agenda you can either fill out a speaker card (located in to fhe,Clerk of the Board,(siiting to the right of the Board) or, when the ould like to remove from the Consent Agenda, stand and approach the 3d. The removed items are discussed at the end of the Regular Agenda. cons to the Board "and items that require full discussion are heard. Items Discussed tinder this section: 3. Public Hear"Ing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, bylaw, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session; the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those°items that will be discussed during the closed session. Public Particioation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public theopportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office. or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530.552.3300 Page 14