The URL can be used to link to this page

Home My WebLink About03.20.20 Email from Shari McCracken - COVID update From:McCracken, Shari To:Alpert, Bruce;Bennett, Robin;Clerk of the Board;Connelly, Bill;Cook, Holly;Lambert, Steve;Lucero, Debra; McCracken, Shari;Ring, Brian;Ritter, Tami;Rodas, Amalia;Sweeney, Kathleen;Teeter, Doug Subject:3.20.20 COVID update Date:Friday, March 20, 2020 6:01:29 PM Attachments:BOS update 3.20.20.docx Board Members, Attached is an update of information regarding COVID-19 activities. Have a good evening, Shari Shari McCracken Chief Administrative Officer Butte County Administration 25 County Center Drive, Suite 200, Oroville, CA 95965 T:530.552.3305 M: 530.990.5029 ***Please note this is a new phone number and update your records accordingly*** Twitter |Facebook |YouTube |Pinterest COVID-19 Update – From the CAO 3.20.2020 The general direction we are hearing from the State is that the State is not following the Standard Emergency Management System (SEMS) and that unlike other emergencies where locals determine what is needed, the State will tell us what we should be doing. It explains why this has been such a difficult event to get our arms around and manage, because we were operating under SEMS and the State wasn’t. The Governor’s Office is keeping things very close to the vest, so CSAC and State agencies get very little notice before things change, and we get even less, if any, notice. CSAC is trying to improve the communication between the Governor’s Office, CSAC, and counties, but it won’t happen quickly.Under this structure, local jurisdictions will continue to be in reactive mode as the State sends more directives our way. I imagine it is very frustrating for you as elected officials, and know that is frustrating for the public, our partners, and our staff. We will continue the best we can do under the unique and challenging circumstances. I hope to provide you this type of update in the future. This level of detail will come with each planning period. Today we started another operational period, which will run through next Wednesday. If key things arise on any given day, I will let you know. For now, you will get this level of detail at least once a week and it will coincide with our planning period Emergency Operations Center Public Information Working on external messaging on Governor’s Order –has taken some time as the Governor’s Office had to provide clarification on some items. Still more questions than answers, but did get the list of essential services and workers this afternoon. Requesting that people do not call Public Health to report businesses in violation of the Governor’s Order. No clear guidance from State to enforce. Will put a link to Dr. Miller’s daily videos on the County’s home page. Call center will open on Monday. Business/Employee Support Working with cities, businesses, and business/workforce development partners to stand up a resource for businesses. May be a virtual Business Resource Center –still determining who wants to participate and best way to provide information without too much in-person contact. This would be the central source of information for our businesses. There are resources available, primarily from the State, but we see the need 1 to provide “air traffic controller” services to our businesses as they work through the bureaucracy. Working with the EDD to obtain layoff and business closure data for Butte County, as EDD collects the data. Working with DESS to put packets together for employees who are laid off, in case they are eligible for any social services. Looking into the mortgage/rent relief included in State or federal legislation or orders. Safety Working on a procedure for departments to screen employees before they come in the office, per standard protocol (questions and take temperature). Continuity of Operations No change – information on County offices and services on County website and sent out in a press release. We will adjust our operations if guidance changes, but Order does not impact how we are operating now. Details by department are on the County’s home page and departmental web pages. Care and Shelter Establishing a hot line/call center for individuals who have no other support system to call for assistance if they are quarantined or in isolation, whether ordered or self- imposed due to age or chronic health condition. The County will then provide support as needed, either directly, or through partners if it becomes more than we can handle. We will let the Board know when it is ready and what the number(s) is(are). County’s allocation from State to help address a portion of the homeless population (specific categories, not all) is a bit over $440K (that is split between CoC and County). Shelby will provide more details once we receive the contracts from the State next week. We will be in discussions with the CoC on the plan for the funds. More to come. We have been notified that the State is sending resources for the homeless shelters/providers throughout the State. Butte County will receive resources and will disseminate to the appropriate providers. At this point we have no details on what is being sent or when it will get here. We are arranging for a location for when it does arrive. 2 There is a call tonight or this weekend with CSAC and the Governor’s Office regarding the support for a portion of the homeless population. It sounds like the State is changing direction and may be providing all of the resources (housing, wrap around services, transportation, etc.) instead of locals, but we won’t know until the call, which still hasn’t been scheduled. I will provide information once we have it. Public Health Current known lab tests are as follows: 69 tests, 30 negative, 39 pending. Public Health is following-up with outside labs to see why we have so many tests that have been pending for some time. Casey will be sending PH’s daily updates to you in the future. I will send you Thursday’s and there was not one today due to lack of time. The County should have expanded testing capabilities in about a month, as NVCF is donating $250,000 of testing equipment to the County. It’s just a matter of getting the equipment, which is in high demand, and getting it set up and tested. At some point next week we will be setting up and testing isolation tents that PH has had in storage for years, to see if they are still viable. Once they are tested, we will take them down. There will be information sent out ahead of time so that people don’t panic. Planning/Intel We are assigning staff to start gathering State, federal, and external data so that we have it available, as there is no central source for data, as well as to track federal and State legislation, rules, regulations, etc., as it is more than any of us can do given current workloads and emergency response assignments. Logistics Assisting Care and Shelter with State resources that are being sent to us. Putting cleaning contracts in place for County owned and leased facilities, with a plan for them to start next week. There are no additional cleaning supplies available through our vendors, but will continue requesting – hoping the supply chain expands. There are no additional automatic hand sanitizer dispensers for refills at this time, but will continue requesting – hoping the supply chain expands. 3 Information Systems continues to expand options for working remotely, video conferencing, and conference calls to meet the expanded demand, is assisting in standing up call centers, and is working on bringing DocuSign onboard so that we can do electronic signatures. General Information We are working with our federal representatives to add language to the third federal stimulus bill that is being considered to provide local government with at least a portion of reimbursement for the required 80 hours of sick leave we must provide, as well as paid Family Medical Leave. Private businesses get some offset, but not government. We will also be providing feedback from local businesses as to what they need to survive the COVID-19 restrictions that keep them from opening. There appears to be a robust financial support system for employees that are being laid off at this time. CSAC and/or the State have requested or will request a number of waivers for both federal and State requirements, including but not limited to: o Meet and Confer. o Wage and hour limitations for retired annuitants. o Accounting restrictions on some subvented funding sources. o Contracting requirements. o Litigation-related timeframes o Assessment Appeals timelines o Public Records Act Request deadlines o Permit streamlining timelines o Form 700 filings o Count Budget Act timelines We have a conference call with City Managers next week to continue to educate them on the Emergency Management System, how it works, and jurisdictional responsibilities. We will provide that same information to each of you, in case you are getting questions such as “why isn’t the County doing XX for our jurisdiction?”. 4 EMERGENCYOPERATIONSCENTERACTIONPLAN IncidentName:Date:Time:OperationalPeriod: COVID193/18/2020(start)1700(start)#2 3/25/2020(end)1700(end) SUMMARYOFPRIORITIES,OBJECTIVES&ACTIONS OverallEventPriorities: 1.IdentifyandexpandtheEOCstructure 2.Identifyresourceneeds 3.SupportButteCountyPublicHealth 4.MonitorandshareFederalandStateguidance,regulationsandorders 5.Prepareforcontinuityofoperations 6.Protectandsupportthehealthandsafetyofcommunity ManagementSectionObjectives: 1.KeepDepartmentHeadsandBoardofSupervisorsinformed 2.Coordinatewithoutsideagencies 3.Providethepublicwithinformationandsupport 4.DefineandcreateaSitStatreportforpublicdistribution 5.Personnelandpayrollrulechanges PIOSpecificObjectives 1.AmplifyPHmessagesbyrepostingrelevantPHsocialmediastories 2.CoordinatewithPHDOCPIOtoproviderelevantinformationto: ThepublicregardingCountyservices ThepublicregardingEOCsupportofPHDOC,suchassupportforvulnerablepopulationinselfquarantine 3.ProvidesupporttoPHDOCbymanagingrespondersandresponsestotheinformationemailservice. 4.ContactPIOsfromEnloe,OrovilleHospital,BCOE,ChicoState,CitiesofChico,Gridley,Biggs,andTownofParadise,Sheriff, ChicoPD,BCFire,andinvitetocreateavirtualJIC. 5.CreateadailyupdatereportinconjunctionwithJICpartnersanddevelopareleaseschedule. IfJICķƚĻƭƓ͸Ʒmaterialize,createdailyupdatereportinconjunctionwithPHDOCanddevelopareleaseschedule. OperationsSectionObjectives: ContinuityofOperations(COOP) 1.ProtectthehealthofCountyemployeesandclients. 2.ProvideneededresourcestoCountydepartmentstocontinueprovidingessentialandotherpublicservices. 3.WorkwiththeCAOtosendregularandfrequentcommunicationstoemployees. 4.ReviewCOOPfromCountydepartmentsandprovidefeedback. OpCare/Shelter 1.MonitorguidancefromCDSSandtheOfficeoftheGovernorandimplementasdirectedtosupportvulnerablepopulations isolatingorquarantinedinthecommunity. 2.WorkwithHomelessServiceProviderstoestablishnecessarysupportsforHomeless/UnhousedCommunityMembers 3.EstablishCallCentertosupporthouseboundindividualswithmeetingimmediateessentialgoods(medications,food,etc.) OpPublicHealth 1.Conductsurveillance,laboratorytesting,andsuspectcasereportinginaccordancewithCDPHandCDCrecommendations 2.Maintaincapacitytoprovidecaseconsultation,epidemiologicinvestigation,casemanagementandprocessingof laboratoryspecimens 3.Provideinfectioncontrolguidanceandnonpharmaceuticalcountermeasureguidancetohealthcareproviders,partners andthegeneralpublic 4.CoordinateprovisionofmedicalcountermeasuresasavailableunderCDPHandCDCguidance 5.Disseminateappropriate,timelyandaccurateinformationtothepublic,healthcareprovidersandstaff 6.Ensurewelfareandsafetyofincidentpersonnel OpBusinessAssistance 1.ExploreOpBusinessobjectives LawEnforcement 1.ProvideliaisonfunctionbetweenlawenforcementandtheEOC. EOCICS202 ORGANIZATIONASSIGNMENTLIST IncidentName:Date:Time: COVID193/16/2020(start)1300(start) 3/18/2020(end)1700(end) OperationalPeriod: #2 PhonePhone work/cellwork/cell Position&EOCPhoneNamePosition&EOCPhoneName Command&StaffOperations 5523313w 6354738c DirectorChiefCOOPSangKim ww 55233055523565 9905029c5703133c EOCDirectorShariMcCrackenCountyHRSheriWaters 5523333w5523340w 6244729c9903045c EOCManagerCindiDunsmoorCountyRiskJuliaOgonowski ww 55234805387891 9233071c8641696c SafetyOfficerMarkSheltonChiefCare/ShelterShelbyBoston 5523310w5523820w AndyPickett9901647c3609895850c PIOChiefPHDanetteYork 5523320w5387257w 2822146c9613221c PIO(Primary)MirandaMcAfeeBowersoxLawEnforcementAlSmith 5523336w 5183508c LiaisonCaseyHatcher BruceAlpert5524070w BradStephens5524070w CountyCounsel AgencyRepresentativeLogistics 5523509w 7127380c AgencyNameChiefSaraMiller 5524386w 7133073c RodDaugherty 9166124242Chief(backup)AmberBrousseau CalOES w 5523287 7747234c CommunicationsJoshKincheloe Transportation Personnel Facilities Procurement SpecialBranches/Groups Branch/Group PlanningSection 5523326w 3233330696c ChiefMariaHurtado ResourcesUnit SituationUnit FinanceSection 5523317w 5913713c DocumentationChiefKevinTaggart Damage Assessment TimeUnit RecoveryUnitCostRecovery DemobilizationUnit Purchasing AdvancePlanning Comp/Claims CostAnalysis Notes: Preparedby:Approvedby: ShariMcCracken MariaHurtado EOCICS203 Butte EOC Staffing Chart OP Period 2 (3/18/20 at 1700 – 3/25/20 at 1700) EOCDirector ShariMcCracken PIO Liaison AndyPickett CaseyHatcher MirandaMcAfeeBowersox SafetyOfficerEOCManager MarkSheltonCindiDunsmoor LegalCounsel BruceAlpert BradStephens LogisticsChief Plans&IntelChiefFinanceChief Operations SaraMiller MariaHurtadoKevinTaggart AmberBrousseau(ALT) SituationStatusUnit Care&ShelterCommunicationsUnitCostRecoveryUnit ExternalAgencies ShelbyBostonJoshKincheloeName \[\] Fed&StateGuidance KevinTaggart (fulfillingpartoffunction) COOP COOPTransportationUnit AprilBarnes SangKimName DocumentationUnit Name LawEnforcementPersonnelUnit AlSmithName AdvancePlanning Fullteam PublicHealthBranchProcurementUnit DanetteYorkName