HomeMy WebLinkAboutMUP15-0004 CF Business Emergency Plan White Ranch Events
Emergency Operations Plan
2019
Organizational Approval
This document is White Ranch Events Emergency Operations Plan (EOP) and states our
understanding of how we manage and conduct actions under emergency conditions.
This EOP has been reviewed and approv d your organization's leadership.
Approved By:
Signatiire
Printed Name/Title
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Date
Section 1. Rapid Response Guide
Follow these steps if you recognize a potential or actual emergency that may threaten or impact:
• The health and safety of participants(including volunteers,staff and vendors),or
• The environment or property
Step 1:Protect yourself and those in immediate area from harm. If appropriate,call 9-1-1 for
emergency response and notify event staff. For non-life threatening emergencies,notify event
staff and follow procedures as outlined within the EOP.
Step 2:Take a deep breath and assess the situation. Gather basic facts:type of incident,
including specific hazard/agent,location of incident,number and types of injuries,and what you
have done so far.
Step 3: Notify additional authorities if appropriate.
CRITICAL PHONE NUMBERS:
Name/Title Primary Phone Secondary Phone
Tom White/Owner 530-570-3868 530-342-6530
Donna White/Owner 530-521-3888 530-342-6530
EMERGENCY CONTACTS:
Type Number
Chico Police Department 530-897-4900
Chico Fire Department(842 Salem Street,Chico 530-897-3400
First Responder EMS Ambulance Service 530-897-5503
Enloe Medical Hospital 530-332-7300
Nearest Prompt Care:376 Vallombrosa Ave,Chico 530-891-1676
Paratransit 530-432-0221
Power Company(PG&E) 800-743-5000
Butte County CAL Fire 530-533-6363
Butte County Sheriff 530-538-7321
Venue Profile
Venue Name: White Ranch Events
Venue Address: 214 Hagenridge Rd, Chico CA 95973
Venue Location: North Chico Area. Nearest cross street is Keefer Rd
Venue Telephone #: 530-342-6530
Approximate # Staff: 4
Staff Training
All event staff will go through an initial training including a safety briefing and site familiarization
prior to the event. Staff will be provided emergency numbers and contact information for the
event coordinator. Staff will conduct a full walk-thru of evacuation procedures prior to the event.
All staff will read through and be provided a copy of the EOP.
All volunteer staff will be provided a safety and security brief prior to starting their shift.
Evacuation routes and maps will be posted in conspicuous locations to aid in directing traffic in
case of emergency.
The remainder of this section provides specific information on the initial activities that may be
undertaken in response to specific types of threats or emergencies (see table below). We
recognize that there is no substitute for awareness and good judgment based on the unique
circumstances of our venue, including location (proximity to threats), participants, and the result
of our Hazard Vulnerability Analysis (HVA). Initial activities always include a vigilance for
potential threats that may or may not be identified through our HVA process.
The results of our HVA that identify the most relevant threats to our event have been
incorporated into our EOP (See Annex A- Hazard Vulnerability Assessment)
Types of Incidents Page
• Minor Medical
• Bomb Threat
• Extreme Weather
• Fire- Facility or Wildfire
• Mission Person
• Active Shooter/Armed Intruder
Actions
• Shelter in Place
• Evacuate
INITIAL ACTIONS
Minor Medical
A first aid kit will be located on site for the duration of the event. Should any injury exceed the
first aid kit capability, EMS will be notified immediately.
Bomb Threat
1. Call 9-1-1 to report the threat. Notify event staff immediately.
2. If the bomb or suspicious package is found on site: Do NOT approach, disturb or touch
the potential threat. Immediately evacuate anyone in areas surrounding the potential
threat. Instruct staff to calmly and safely evacuate participants to a safe area. Initiate
EOP full evacuation plan. (See Annex B)
3. If the threat is called in be calm and courteous. If you are not in danger, attempt to
collect information from the caller that will help to identify the location of the potential
bomb. For example: Where is the bomb; What does it look like; When will it explode;
What kind of bomb is it; What is your name. Record this and any other information you
collect, such as whether the caller is male or female, characteristics of the caller's voice
and any background sounds you notice. It is best to write this information down.
4. Communicate relevant information to law enforcement.
Extreme Heat/Cold
1. Prior to event local and national weather forecasts will be checked to determine potential
effect on the event. Maximum effort will be used to notify attendees regarding inclement
weather and proper attire.
2. During the event staff will continually assess attendees for signs of distress and/or
discomfort.
3. Call 9-1-1 if any staff or participant appears to be suffering from heat or cold-related
illness such as heat cramps, heat exhaustion, heat stroke or hypothermia.
4. If conditions warrant, initiate procedures to shut down event and begin orderly
evacuations.
Facility Fire or Wildfire
1. Call 9-1-1 and notify event staff in the event of a fire.
2. Event staff will fight incipient stage fires only. (those that can safely be extinguished with
an extinguisher).
3. During a fire emergency staff will follow the evacuation plan (Annex B) to move all
participants to a safe location.
Missing Person
In the event a person is reported missing the following steps shall be taken:
1. Record the time that the individual was discovered/reported missing and when and
where he/she was last seen.
2. Notify lead event staff.
3. After an initial search is performed by event staff an announcement will be made over
the PA system.
4. If the missing person is not found following an expedient search, call 9-1-1.
5. Coordinate with public safety agencies in searching for the missing person
6. Once the person is found, notify the responsible party/nexst of kin, facility staff and
public safety agency representative.
Active Shooter/Armed Intruder
1. Call 9-1-1 immediately if there is any threat of violence that cannot be handled by the
event staff or involves a firearm or other deadly weapon.
2. If a dangerous or armed assailant is in the area, flee the dangerous area if possible.
Run, hide, fight.
3. Assist staff and participants to take cover behind vehicles, buildings, trees or the ground.
4. Maintain contact with 9-1-1 to provide and receive information.
5. If there is an argument without physical contact, try to de-escalate the situation by:
Avoiding threatening body language, maintain calm voice, avoid arguing, ask the
individual to leave the premises. If the individual does not immediately leave, dial 9-1-1
and request assistance.
SECONDARY ACTIONS
Shelter In Place
An important decision to make is whether to stay or go in response to a threatened or actual
emergency. This decision is always based on the best interests of the participants; shelter in
place is often the preferred method over evacuation due to the stress and confusion to
participants associated with evacuation to another location. If the threat is fast moving, the
decision may be made rapidly, without the opportunity to consult with local fire, law, or county
emergency management officials. Situations that may warrant shelter in place:
1. Severe Weather
2. Wildfires
3. Active Shooter
Procedures
Once a decision to shelter in place is made, the following activities occur:
1. If not already completed, notify Law Enforcement or 911 to report an unusual
occurrence.
2. Complete staff notification and assignments
3. Assess participants frequently and provide open communication and reassurance.
4. Periodically, brief staff on the incident, check in on their well-being and performance of
assignments. Reassign staff and volunteers as the situation changes.
5. Identify any unsafe areas related to the threat and take those measures available to
mitigate them. For example- roping off unsafe areas or posting security.
6. Advise and remind all participants, volunteers and staff to remain in the designated area
until further notice. They should be told why they are being asked to stay, the expected
duration, and exactly what they should do to remain safe.
7. If the event is HazMat related remember to stay upwind and uphill if possible to reduce
risk of contamination.
Evacuation
An evacuation of the venue may be necessary based on the type of emergency, location of
emergency, and immediate risk to life.
If the order is given to evacuate, all activities will cease and instructions will be given over the
PA system as to the nature of the emergency and what the evacuation route will be.
Upon notification of need to evacuate, the event coordinator will designate staff to assist with
those persons needing assistance including but not limited to: Elderly, children, and persons
with disabilities. Once the area has been evacuated the event coordinator will ensure
accountability of staff and volunteers. The owners will ensure nobody returns to the area until
local EMS or law enforcement has declared the area safe.
See attached maps for specific evacuation routes and plans.
White Ranch-Onsite Map Key
1 Main Parking
2 Ceremony Area
3 Garden
4 Playground
1 5 Reception Area
6 Bridal Suite
7 Restrooms/Sink
8 Vendor Parking
9 Barn/Storage
61
7
2 5 8 9
3
4
White Ranch Evacuation Map
1 < < 1
White Ranch
2 3
V
V
Evacuation Routes < 2
1 Hagenridge to Keefer Bella Roble Rd V
This is the main entrance/exit Kiwi Fields
2 Bella Roble Rd to Hagenridge V < 3 <
Take Hagenridge to Keefer
3 Dirt road through Kiwi Fields V
Proceed to Hagenridge Rd 1
Then back to main rd Keefer 3 < 3
V
1
Keefer Rd