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Home My WebLink About10.16.20 FW_ AR 6061 Paradise Community Drinking Water System Options Study, Monthly Stakeholders Meeting Notes From:Gosselin, Paul To:Alpert, Bruce;Bennett, Robin;Clerk of the Board;Connelly, Bill;Cook, Holly;Lambert, Steve;Lucero, Debra; McCracken, Shari;Paulsen, Shaina;Pickett, Andy;Ring, Brian;Ritter, Tami;Rodas, Amalia;Sweeney, Kathleen; Teeter, Doug Subject:FW: AR 6061 Paradise Community Drinking Water System Options Study, Monthly Stakeholders Meeting Notes Date:Friday, October 16, 2020 2:49:50 PM Attachments:image002.png Paradise Communications Plan.pdf PID - Factsheet 1 Communication Plan.pdf UEI_ 6061-A Paradise Irrigation District.pdf AR 6061 Paradise Contact List 042120BG 10.14.20_owp.xlsx Good afternoon Board – I am forwarding the summary from yesterday’s Paradise Community Drinking Water System Options Study. It was a very short meeting. Take care, Paul Paul Gosselin, Director Department of Water and Resource Conservation 308 Nelson Ave Oroville, CA 95965 530-552-3590 office From: Marx, Randall E <randy.marx@owp.csus.edu> Sent: Thursday, October 15, 2020 2:26 PM To: Cross, Nadine M <crossn@csus.edu>; Cross, Nadine M <crossn@csus.edu>; Marx, Randall E <randy.marx@owp.csus.edu>; Ceppos, David M <dceppos@csus.edu>; Kalman, Orit <orit.kalman@csus.edu>; Beck, James S <james.beck@owp.csus.edu>; kphillips@paradiseirrigation.com; dcooper@minasianlaw.com; Gosselin, Paul <PGosselin@buttecounty.net>; Buck, Christina <CBuck@buttecounty.net>; Lucero, Debra <DLucero@buttecounty.net>; Teeter, Doug <DTeeter@buttecounty.net>; Lucas, Steve <SLucas@buttecounty.net>; lgill@townofparadise.com; greg@calltrilogy.com; scrowder@townofparadise.com; harrimanlaw1@sbcglobal.net; mark.orme@chicoca.gov; Grima, Curtis <Curtis.Grima@asm.ca.gov>; Colleen Cecil <colleen@buttefarmbureau.com>; gbarber@calwater.com; corp.ceo@corporatecenter.us; bryan@corporatecenter.us; Mark Mulliner <mark@lu228.org>; ed.carpetclearance@gmail.com; gtaylorxfg@sbcglobal.net; jbmerz@sbcglobal.net; Chavez, Ariel@Waterboards <Ariel.Chavez@Waterboards.ca.gov>; Kidwell, Brian@Waterboards <Brian.Kidwell@waterboards.ca.gov>; Michelle Frederick <michelle.frederick@waterboards.ca.gov>; Newton, Daniel@Waterboards <Daniel.Newton@waterboards.ca.gov>; Bean, Jessica@Waterboards <Jessica.Bean@Waterboards.ca.gov>; Nabiul Afrooz <nabiul.afrooz@waterboards.ca.gov>; Kim Dinh <kim.dinh@waterboards.ca.gov>; Kim Hanagan <kim.hanagan@waterboards.ca.gov>; Bennett, Robin <RBennett@buttecounty.net>; janice@corporatecenter.us; smcgovern@calwater.com; tlando@paradiseirrigation.com; mrich@paradiseirrigation.com Cc: Phillips, Kevin <KPhillips@townofparadise.com>; Currier, Brian <brian.currier@owp.csus.edu>; Costa, Shannon <SCosta@buttecounty.net> Subject: AR 6061 Paradise Community Drinking Water System Options Study, Monthly Stakeholders Meeting Notes ATTENTION: This message originated from outside Butte County. Please exercise judgment before opening .. attachments, clicking on links, or replying. Hi Paradise Options Study Stakeholders, Notes from our monthly status call this afternoon: Attendees: Those highlighted in yellow on the attached Contact List. Call Purpose: Third monthly status call with project stakeholders to provide the status of our Team’s execution of the tasks assigned to us under the project Work Plan (attached), as well as to receive stakeholder feedback and answer any questions. Community Outreach: Orit Kalman, lead for this task, reviewed the attached revised Communications Plan (10/14/20). This revised version is based on input from stakeholders received at our last 9/25/20 stakeholders meeting. This will be the document that specifies our approach to engaging with the Paradise community and project stakeholders on this project. Everyone is encouraged to provide comments to Orit on this document, as this will be a living document maintained throughout the life of the project. Orit also reviewed the attached proposed Factsheet (10/14/20), which is planned to be posted on the PID website, and otherwise can be used by project stakeholders to inform interested parties on the Options Study project. Orit requested any Factsheet comments be provided to her by 10/23/20, after which she will work with PID to post the Factsheet, and distribute to all of you for your use. Options Study - Request for Proposal (RFP): Brian Currier, lead for this task, reviewed progress on the RFP. Valuable feedback was obtained from stakeholders at the 9/25/20 stakeholders meeting, which Brian has incorporated into the latest version. We are working hard to push up the schedule for RFP issuance, and hope to have a version ready for stakeholder review in mid-November, with a release date to potential bidders in early December. The selection process with be held in two stages: 1) Written proposals, followed by, 2) An interview of a short list of consultants. Next Call: 11/12/20, 11 am. Thanks all! Randy Randy Marx, P.E. Research Engineer OWP at Sacramento State Direct: 916-278-5295 | Cell: randy.marx@owp.csus.edu QBSBEJTF!DPNNVOJUZ!! ESJOLJOH!XBUFS!TVQQMZ!!DPNNVOJDBUJPO!QMBO PQUJPOT!TUVEZ Dpnnvojdbujpo!Qmbo!Qvsqptf;!Tfswf!bt!uif!spbenbq!gps!tvddfttgvm!dpnnvojdbujpot! uispvhipvu!uif!qspkfdu!jodmvejoh!SGQ!efwfmpqnfou-!Tuvez!dpotvmubou!tfmfdujpo!boe!Tuvez! jnqmfnfoubujpo/!Fotvsf!bo!pqfo!gmpx!pg!jogpsnbujpo!boe!pqqpsuvojujft!gps!joqvu!uispvhipvu!uif! qspdftt/!Uif!Qmbo!xjmm!cf!vqebufe!sfhvmbsmz!up!nffu!uif!offet!pg!uif!qspkfdu/ Pqujpot!Tuvez!qvsqptf;!Jefoujgz!boe!fwbmvbuf!mpoh.ufsn!pqujpot!gps!jnqspwfnfout!up!uif!Qbsbejtf! 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Dpnnvojuz! dpoevdufe!wjsuvbmmz!)vtjoh!\[ppn*!evf! jogpsnbujpobm!fwfou+ up!DPWJE/!Bt!dpoejujpot!jnqspwf!boe! dibohf-!bdujwjujft!dbo!cf!fbtjmz!npejgjfe! Dpnnvojuz!xpsltipq+ gspn!wjsuvbm0pomjof!fwfout!up!jo!qfstpo! Tublfipmefst!Hspvq! fwfout!jodmvejoh!tublfipmefs!bttfttnfou! Nffujoht! joufswjfxt-!dpnnvojuz!jogpsnbujpobm! fwfout-!dpnnvojuz!xpsltipqt-!boe! Qspkfdu!Ufbn tublfipmefst!hspvq!nffujoht/ Qspkfdu!Dpowfofs +Sfnpuf!qbsujdjqbujpo!bt!qfs!DPWJE.2:!sfrvjsfnfout Email tlando@paradiseirrigation.comdcooper@minasianlaw.commrich@paradiseirrigation.compgosselin@buttecounty.netcbuck@buttecounty.netdlucero@buttecounty.netslucas@buttecounty.netkphillips@townofparadi se.comgreg@calltrilogy.comscrowder@townofparadise.comharrimanlaw1@sbcglobal.netmark.orme@chicoca.govcurtis.grima@asm.ca.govcolleen@buttefarmbureau.comgbarber@calwater.comcorp.ceo@corporatecenter.usma rk@lu228.orged.carpetclearance@gmail.comgtaylorxfg@sbcglobal.netjbmerz@sbcglobal.netdceppos@csus.eduokalman@csus.eduariel.chavez@waterboards.ca.govbrian.kidwell@waterboards.ca.govmichelle.frederick@w aterboards.ca.govDaniel.Newton@waterboards.ca.govjessica.bean@waterboards.ca.govNabiul.Afrooz@Waterboards.ca.govkim.dinh@waterboards.ca.govkim.hanagan@waterboards.ca.govrandy.marx@owp.csus.edubrian.c urrier@owp.csus.edunadine.cross@owp.csus.edu Phone Number 530-624-2939 530.533.2885 work530.588.2880 cell 530-624-2939 530.552.3590 work530.574.7443 cell530.552.3593530.538.7784530.876.2034 work530.518.6696 cell530.514.8066 cell530.343.1386530. 896.7210530.893.6375 work530.321.5192 cell(661) 510-0911(530) 521-0222(530) 345-3050916.539.0350 cell916.278.5015 work530.848.1567(916) 322.9601(209) 948-3963(831) 655-6948(916) 449-5596(916) 341-5849(916) 341-5660(916) 341-5729(916) 323-0624(916) 278-5295(916) 278.8109(916) 278-8100 9/30/2020 AR 6061 - Paradise Community Project Contact Tom Lando, Interim General ManagerDustin Cooper, District CounselMickey RichPaul Gosselin, Director Department of Water & Resource ConservationChristina Buck, Assistant Director Department of Water & Resource ConservationDebra Lucero, District 2 SupervisorSteve Lucas, Executive OfficerKevin Phillips, Town ManagerGreg Bolin, MayorSteve Crowder, Town of Paradise CouncilTown Representative - TBDRichard HarrimanMark Orme, City ManagerCurtis Grima, Assemblyman Gallagher's OfficeColleen CecilGeorge Barber, District ManagerShannon McGovernBob Fortino, Representative Mark Mulliner, RepresentativeEd Cox, SpokesmanGaylord Taylor, RepresentativeJohn Merz, RepresentativeRepresentative - TBD (Paul Gosslin)Dave Ceppos, Managing Senior MediatorOrit Kalman, Senior Facilitator/mediatorAriel ChavezBrian KidwellMichelle FrederickDaniel NewtonJessica BeanNabiul Afrooz, Prop 1 Grant ManagerKim Dinh, Senior EngineerKim Hanagan, Senior Engineer - Drinking Water for Schools Grant ProgramRandy Marx, Project ManagerBrian Currier, Research EngineerNadine Cross, Administrative Services ManagerJames Beck California State University, Sacramento (CSUS) - Office of Water Programs (OWP) Organization Paradise Irrigation DistrictCounty of ButteButte County LAFCOTown of ParadiseLocal NGO RepresentativeCity of ChicoCalifornia State AssemblyButte County Farms BureauCalifornia Water Service, ChicoDel Oro Water CompanyLabor UnionMiocene Canal CoalitionLocal Salmon and Steelhead Advocacy Friends of Bidwell Park, Audubon Society Vina Groundwater Sustainability AgencyConsensus & Collaboration ProgramSacramento State - College of Continuing EducationSWRCB, Division of Drinking Water (DDW)SWRCB, Division of Financial Assistance (DFA) Project Role Technical Assistance (TA) RecipientLocal Government StakeholderLocal Water StakeholderProp 1 ConsultantState Water Resources Control Board (SWRCB)TA Provider 10/19/2020 3:31 PM Prepared by California State University, Sacramento Consensus and Collaboration Program October 2020 CONTENTS I. Introduction and Project Background and Purpose .............................................................. 2 II. Communication Plan Purpose and Guiding Principles........................................................... 2 Guiding Principles of Engagement ............................................................................................... 3 III. Levels of Engagement and Participation ................................................................................ 3 Project Convener ......................................................................................................................... 4 Project Team ................................................................................................................................ 4 Stakeholders Group ..................................................................................................................... 5 Community Members .................................................................................................................. 6 IV. Overview of Communication Tools and Public Participation Opportunities ........................ 7 V. Outreach and Engagement Workplan (ongoing update) ........................................................ 9 Press releases and media ............................................................................................................ 9 Factsheets .................................................................................................................................... 9 Stakeholders Assessment interviews .......................................................................................... 9 Survey .......................................................................................................................................... 9 Listserv and Social Media .......................................................................................................... 10 Project Website ......................................................................................................................... 10 Community Events: informational and workshops ................................................................... 11 Project WorkPlan ....................................................................................................................... 11 Page 1 of 13 I. INTRODUCTION AND PROJECT BACKGROUND AND PURPOSE As a result of the Camp Fire in November 2018, Paradise Irrigation District (PID) lost approximately 90% of its connections, making continued water supply operations unsustainable until recovery and rebuilding is completed. Therefore, the community needs to perform an Options Study (Study) to identify and evaluate long-term options for improvements to its water system infrastructure and finances to ensure the long-term sustainability and resiliency of the as well as support redevelopment of the community. This Study is also a mandated requirement to ensure that PID can obtain funding for its drinking water system improvements from the California State Legislature. The Study will include a significant outreach and stakeholder component and consider the community as a whole as well as the overarching potential for future sustainability. To ensure that all relevant interests and affected communities are involved in the selection of the Study consultant, and subsequent completion of the Study in a transparent manner, community outreach and engagement will be conducted using the tools described in this Communications Plan (Plan). The Study will: Identify a range of options to ensure the long-term sustainability and resiliency of water supply for Paradise. Evaluate the feasibility of each option evaluation criteria include cost, community acceptance, environmental permitting, environmental impacts, administrative hurdles, etc. Costs include upfront capital costs as well as the present worth of long-term (40-50 years) operation and maintenance costs. Rank options and provide recommendations for consideration by decision makers. The Study will be prepared by a private consultant, selected through a public competitive process administered by the Sacramento State, Office of Water Programs (OWP) through a Technical Assistance Work Plan from the State Water Resources Control Board. The Study consultant will be selected through the use of a Request for Proposal (RFP) and associated selection steps administered by OWP as informed through public input. II. COMMUNICATION PLAN PURPOSE AND GUIDING PRINCIPLES This Plan serves as the roadmap for successful communications throughout the project. The activities outlined in the Plan are meant to support RFP development, Study consultant selection and Study implementation by ensuring an open flow of information and opportunities for input throughout the process. The Plan will be updated regularly to meet the needs of the Study. Page 2 of 13 GUIDING PRINCIPLES OF ENGAGEMENT Successful engagement requires adherence to a set of guiding principles. The items listed below are intended as core components. All outreach and engagement activities and communications materials will be: Additive: Recognizing that there are several ongoing engagement efforts as part of the Town of Paradise rebuilding efforts, outreach and engagement should leverage these other efforts, build off of previous efforts, and efficiently utilize stakeholders and community members time and expertise. Intentional: All engagement opportunities need to be explicit in their purpose and differentiate between outreach and community engagement to ensure that expectations for the process are understood. o Outreach: Provide opportunities to inform the community about the process and educate on technical issues. Outreach activities promote trust, transparency, and accountability. o Engagement: Provide opportunities for stakeholders to learn from each other, envision together, own the process, give feedback and weigh in on decisions. Accessible: Ensure that those who wish to engage are part of this effort. Utilize a diverse suite of outreach tools to engage a broad audience. Consider all variables that can impact a , including but not limited to event location, time, language, information format, and economic and physical impediments. Open and transparent: Provide necessary information about process, timeline, and content. Be transparent and open about how decisions are made. COVID-19 Health and Safety Compliant: The process will be consistent with current COVID health and safety requirements prescribed by State and local governments. Any conflicts between such requirements will be reconciled by the SWRCB as the funding organization of this effort. III. LEVELS OF ENGAGEMENT AND PARTICIPATION Defining anticipated levels of engagement for all stakeholders involved in the Study is an essential first step in the outreach and engagement process. This section defines each anticipated major group involved in the Study development, as well as their expected level of input in the process. Figure 1 represents the desired nesting of the different levels of engagement, where information is shared throughout, and decisions are informed by all levels of engagement. Page 3 of 13 Figure 1. Levels of Engagement PROJECT CONVENER ROLES AND RESPONSIBILITIES The project convener, with the support of the project team, is responsible for the administration of the Study and any related decision making. MEMBERSHIP CSUS-OWP is the project convener during the Study development phase and will provide technical information that others can use to make future decisions related to the water supply system. The Study will be a public document that will be available to all stakeholders and the public upon its completion. While it is anticipated that PID will assume the project convener sustainable post-fire operations, it is the express purpose of the Study that other parties may also use the results to help further regional water resiliency and partnerships. PROJECT TEAM ROLES AND RESPONSIBILITIES The Project Team is responsible for ongoing management of the study. The Project Team is expected to develop all communications materials and conduct outreach and engagement activities. Page 4 of 13 MEMBERSHIP Sacramento State, Office of Water Programs (OWP), is under contract with the State Water Resources Control Board, Division of Financial Assistance (DFA) to provide technical assistance to disadvantaged communities for planning and design services related to water system improvements. OWP will manage the Study project to evaluate water system alternatives for the community of Paradise. Sacramento State, Consensus and Collaboration Programs (CCP), is responsible for the development and execution of this Plan in consultation with the Project Team and the Stakeholders Group. State Water Resources Control Board (SWRCB) administers Proposition 1 funds made available to support drinking water-related efforts, including this study as administered by OWP. Divisions of SWRCB involved in the Study include the: o Division of Drinking Water (DDW) o Division of Financial Assistance (DFA) o Other Divisions may be included as needed Paradise Irrigation District (PID) and Town of Paradise is the Technical Assistance (TA) recipient. Study consultant (TBD) is responsible for preparing the Study and for providing information to support the outreach and engagement throughout the Study development. STAKEHOLDERS GROUP ROLES AND RESPONSIBILITIES The Stakeholders Group works with the Project Team and provides input to define critical components of the Study. The Stakeholders Group serves as a proxy for public input, representing a range of key perspectives. Members will be asked to share information and solicit input from their own networks to inform the Study. The Stakeholders Group will meet monthly to receive general information about the status of the Study (goals, activities, timelines, etc.). In addition, special topic sessions will be scheduled to allow sufficient time for dialogue and solicitation of input. Meeting minutes will be prepared for all monthly meetings. When possible, the special topic sessions will be scheduled and coordinated with the monthly status report meetings. At a minimum, the Stakeholders Group will be asked to weigh in, review, and provide input on the following: 1. RFP development process: a. Review and provide input on the consultant evaluation criteria b. Review and provide input on the draft RFP 2. Consultant selection: OWP, with the support of the Project Team, will review proposals, interview a short list of consultants, and select a project consultant. Stakeholders Group will be informed throughout the selection process. 3. Study development: Page 5 of 13 a. Review and provide input on the List of options for consideration b. Review and provide input on evaluation parameters c. Review and provide input on draft Study and recommendations MEMBERSHIP The stakeholders group includes representation of the following interests: Technical Assistance (TA) recipient: PID and the Community of Paradise Local Government representatives: County of Butte, Butte County Local Agency Formation Commission (LAFCo), Town of Paradise, City of Chico, California State Assembly Local Non-Governmental Organizations (NGOs) representatives Local water representatives Local Union 228 Yuba City State Water Resource Control Board TA provider: OWP Environmental justice groups COMMUNITY MEMBERS In addition to the Stakeholders Group, the Project Team will solicit input from and inform the public in the Town of Paradise and throughout Butte County. Table 1 below provides a summary of the types of engagement efforts that will be offered throughout the project and their intended outcome. Specifically, each engagement effort will include suggested guidelines to inform and involve the public in RFP development and the Study. Page 6 of 13 Table 1. Outreach and Engagement Tools Task/Event Inform Gather Discuss/ Provide Deliberate Decision Input Connect Choices Making Press release and media Factsheets Stakeholder Assessment Interviews Survey Project website Social media Community informational event (remote participation as per COVID-19 requirements) Community workshop (remote participation as per COVID-19 requirements) Stakeholders Group Meetings Project Team Project Convener IV. OVERVIEW OF COMMUNICATION TOOLS AND PUBLIC PARTICIPATION OPPORTUNITIES Consistent with terms introduced in Table 1, this section describes specific engagement tools and methods to be used throughout the project. Digital Engagement: Digital engagement is an approach that involves online exchange of information. Information provided through online media can be provided as hardcopies as well to ensure that information is accessible to all interested stakeholders. As shown in Table 1, digital engagement may include: Press Releases and Media: All efforts associated with Paradise rebuilding efforts are anticipated to attract significant attention from interested stakeholders. Consistent messaging using press releases and local media to inform all interested stakeholders of key Study outcomes and events will reach a large audience that may not be directly involved in specific outreach efforts. Page 7 of 13 Factsheets: Fact sheets help provide useful overviews of critical Study information and can be posted to a variety of digital platforms including local media, social media, and the project website. Factsheets are used to inform interested stakeholders. Surveys: Surveys are a useful tool for gathering initial feedback on Study components and concepts. Because they can be easily distributed to a large and diverse audience, surveys can solicit input from a wide range of sources. However, they do not readily offer the opportunity for two-way communication and follow up should the need arise. Project Website: Information about the Study will be available on the PID website. The project webpage will be regularly updated to ensure that stakeholders are informed about Study activities. The project webpage will serve as the primary clearinghouse for all publicly available Study information. Links can be easily shared with any interested parties. Social Media: Social media is a useful tool for informing, soliciting feedback from, and connecting diverse groups of stakeholders with other interested members of the community. It can be used simultaneously to update stakeholders of important Study milestones and events and provide a portal for information sharing and surveys. In-Person Engagement: As noted, all initial outreach and engagement will be conducted virtually (using Zoom) due to COVID. As conditions improve and change, the tools listed below can be easily modified from virtual/online events to in person events. Stakeholder Assessment Interviews: Stakeholder assessments give the Project Team the opportunity to engage with a representative cross section of interested stakeholders. They provide an opportunity to tailor early Study concepts and components to the specific stakeholder needs and concerns based on a targeted set of questions and give Project Team staff the opportunity to ask follow-up questions. Community Informational Events: Informational events can take many forms from o standalone open houses. The purpose of informational events is primarily to inform interested stakeholders of Study concepts and components, but they also provide an opportunity to connect Project Team staff directly with community members. Community Workshops: Community workshops are structured events to showcase Study components to interested stakeholders. They are useful in connecting stakeholders to Project Team staff and creating dialogue between decision makers and the community. Stakeholders Group Meetings: Stakeholder group meetings provide targeted discourse between Project team staff and key stakeholders in the community. These events occur regularly and offer the highest level of engagement for a pre-determined set of stakeholders (as defined above) to carefully review Study components and provide targeted feedback on Study options through deliberative dialogue. Page 8 of 13 V. OUTREACH AND ENGAGEMENT WORKPLAN (ONGOING UPDATE) The Outreach and Engagement Workplan is meant to be a working document that will be regularly updated per input from the Stakeholders Group to meet project needs and to ensure a transparent process and ongoing PRESS RELEASES AND MEDIA CCP, in coordination with the Project Team, will develop and distribute press releases and media advisories that correspond with Project milestones. An initial list of media outlets is provided below. The Paradise Post: https://www.paradisepost.com/ Town News and Events: https://www.townofparadise.com/ Chico Enterprise Record: https://www.chicoer.com/ Town of Paradise - Butte County: https://buttecountyrecovers.org/ FACTSHEETS CCP, in coordination with the Project Team, will prepare topical factsheets to be shared with the Stakeholders Group and the public. STAKEHOLDERS ASSESSMENT INTERVIEWS The CSUS team has conducted interviews to gather information and input to inform the Plan development and subsequent outreach and engagement related to Study preparation. Interviewees were asked to respond to questions in three key areas: (1) the role and perspectives of the interviewee regarding the Study and subsequent related activities, (2) PID water system characteristics prior to the fire and the interviewee vision for PID moving forward, and (3) public engagement and outreach opportunities and considerations. The interviewees are a subset of the Stakeholders Group and included representatives of: State Water Resource Control Board Community Miocene Canal Coalition PID Butte LAFCo Butte County Farm Bureau Cal Water Butte County Department of Water & Resource Conservation Butte County Board of Supervisors SURVEY CCP may develop and administer surveys to solicit input from the public. Survey links will be Page 9 of 13 provided through the project webpage on the PID website. LISTSERV AND SOCIAL MEDIA CCP will coordinate with PID to share information using PID Facebook page (https://www.facebook.com/PIDWater/) PID twitter (https://twitter.com/pidwater?lang=en) PID Nextdoor (https://nextdoor.com/agency-detail/ca/butte-county/paradise-irrigation- district/) PID Listserv Social media and listserv announcements will provide general information about the process (goals, activities, timelines, etc.) and the status of the Study, current opportunities for participation, and other timely and important information. Members of the Stakeholders Group are encouraged to serve as communication partners and help distribute announcements using their social media and listservs to their members. PROJECT WEBSITE CCP will coordinate with PID to post project information on the PID website. The primary purpose of the project website page is to inform interested stakeholders and provide a centralized location for information about the Study, related material, progress updates, and opportunities to engage and provide input. The website page will make information easily accessible and allow interested parties to track the status and development of the Study. The website page is not intended to serve as a discussion forum. Information to be provided on the website includes: 1. General project information a. Project purpose and scope b. Timeline and milestones c. Project convener contact information 2. RFP process b. RFP with information on how to respond to the RFP c. Announcement on consultant selection 3. Public Engagement a. Communication plan and timeline \[to be updated as needed\] b. Stakeholders Group monthly meeting agendas and summaries c. Scheduled public engagement opportunities 4. Options study information a. Relevant information and related reports b. List of options to be evaluated as part of the Study c. List of evaluation criteria d. Study report Page 10 of 13 COMMUNITY EVENTS: INFORMATIONAL AND WORKSHOPS CCP, in coordination with the Stakeholders Group, will facilitate community events designed for informing and engaging non-technical audiences. The open house meetings/webinars will provide general information about the Study (background information, goals, activities, timelines, etc.) and its status. In general, the open houses will solicit public input on the same topics that will be discussed with the Stakeholders Group. However, materials will be tailored to be accessible to general audiences. PROJECT WORKPLAN As shown in Table 2 below, the Plan is designed to support and link with key milestones of the RFP development and the Study. Outreach and engagement activities identified in Table 2 will be updated regularly to ensure ongoing and transparent communication about Study activities. Table 2. Outreach and Engagement Activities to Support Project Milestones Anticipated Options Study Stakeholders Group Community Outreach Completion Milestone Input Date Ongoing Pre-Engagement Identify local Media Outlets: Activities Initial identification of local, regional, and state media outlets likely interested in Town of Paradise water supply issues. Connect with other engagement efforts in the Town of Paradise and surrounding areas as appropriate. Identify opportunities for outreach presentations with special interests groups (such as the County Water Commission; League of Women Voters) to provide short updates on the study and encourage participation. Page 11 of 13 Anticipated Options Study Stakeholders Group Community Outreach Completion Milestone Input Date Sept 2020 RFP Development Meeting (09/25/20) Website Development in Meeting Purpose: collaboration with PID. Clarify and solicit input on engagement roles, draft Communication Plan, and draft RFP consultant evaluation criteria. TBD Finalize and Factsheet: inform community Advertise RFP members on the RFP scope, evaluation criteria, and schedule Social media/Press release/website: inform community members on RFP process and schedule TBD RFP Response Meeting: Update on Period responses to the RFP TBD Consultant Meeting: update on Selection consultant selection process TBD Contract Social media/Press development and release/website: inform execution community members of selected consultant, qualifications, and Options study process (options list development and Options evaluation) 2 months Draft Options List Meeting: Provide Public Forum: (1) Provide post input on public foundational information on the contract engagement related PID system (where water comes execution to options list. from, water rights, operations, Page 12 of 13 Anticipated Options Study Stakeholders Group Community Outreach Completion Milestone Input Date capacity, etc.); (2) solicit input on options for consideration. Press Release 3 months Finalize Options Meeting: Provide Ongoing communication through post List and input on list of options Social media/Press contract Description for consideration; release/website execution options evaluation Factsheet: Options list and process descriptions Public meeting to provide an update on options to be considered 10 months Options Multiple Meetings: Public meeting Open post Evaluation Progress and input on house/Gallery of options contract options evaluation Ongoing communication execution process; initial findings through Social media/Press release/website 12 months Finalize study Meeting: Update on Social media/Press post Results and study results and release/website contract Recommendations recommendations execution Page 13 of 13 7/7/2020 4 he of 300 , 1 Page The upstream Rev. 01/30/2019 ns. through approximately 1 ) , 2034 - Downstream of Paradise Dam, storage Little Butte Creek conveys surface water The District supplies the majority of t Groundwater . A pump station was installed at the base of 876 - 290 residents , feet. - half mile north of the community of Magalia and 530- being utilized because of a lack of storage. Due to y one ater W approximately 4 Storm In 2007, a bypass pipeline was installed to provide gravity water to the , Paradise Irrigation District, feet, as the reservoir operating level has been reduced due to dam seismic Assistance (TA) Work Plan - Wastewater Options Study the Community of Paradise ( feet of additional water rights that are not District Manager- Water The PID has three water permits allowing diversion of water from Little Butte Creek: two storage A -ervoir to the treatment plant. 12806 Drinking- ommunity of Paradiseommunity of Paradise Proposition 1 Technical D16December 20, 2019CKevin Phillips, kphillips@paradiseirrigation.com6061CJune 16, 2020 ded by two reservoirs impounded by the Paradise and Magalia Dams located north of Paradise. serves drinking water to (PID) Storage is provi System Contact A - The District has approximately 6,000 acre . : 6061 PID currently relies predominately on surface water sourced from the Little Butte Creek watershed residents using a gravity distribution system and storage facilities with a total capacity of approximately 9.5 million gallo No. he Paradise Irrigation District TA Type:Grant Agreement No.:TA Start Date:TA Recipient(s):Community/System Contact:Additional Community/(if applicable):Work Plan Work Plan Title:Work Plan Submittal Date: Work Plan No. Scope of Technical Assistance Water System Description and Compliance Issues:Tconnections.and storm runoff into the Paradise Reservoir and Magalia Reservoir; the latter is located approximatelapproximately one mile north of the PID’s service area.rights and a direct flow right.reservoir, Paradise Lake, is the main storage facility with a storage capacity of approximately 11,500 acrebehind the Magalia Dam is presently restricted to approximately 800 acrestability concernsthe reduced water level behind Magalia Dam, gravity feed to the water treatment plant was no longer possible.Magalia Reservoir to pump raw water from the restreatment plant in addition to serving as an alternative source location if Magalia Reservoir is contaminated. community’s ) 4 the of of the 2 /RFQ system business (RFP Page . Rev. 01/30/2019 d in the project. community. Thus, improvements to its options drinking water for , so these parties can be Qualifications its ely involve 50 years) of operation and - outreach efforts, community support redevelopment for options stewardship term term (40 - - /Request for operations unsustainable until recovery as well as fact sheets, ) term sustainability of water supply for s - ( obtain funding nce, environmental permitting, environmental lawsuit settlements, grants, or other Study document. project stakeholders and the s environmental evaluate longup to consultant selection the long to other PID can ons, collaboration with combining resources consider the community as a whole as well as overarching (Study) and to provide for . person consultant interviews and a transparent selection process. - e.g., rate increases, consultant tasks cost, community accepta options provided ew business lines, or s will be evaluate requirement to ensure that term sustainability, perform an Options Study - sustainability of the community’s water system term - mandated identify and mmendations Considers needs of other organizati - issuance, proposal reviews, in tudy to /RFQ and reco S include upfront capital costs, as well as the present worth of long is also a , public involvement. The effort will include a Communication Plan, will ensure the long Temporary water rights transfer, sale of treated drinking water (wholesale approach), bottled water supply Because of the high level of interest in this project from numerous stakeholders, it is critical to obtain the services - ize Study egislature. such as acquiring new customers, n to the community needs to – n Options ch media coordination. This A critical factor in the success of this project is coordinating with the - Obtaining funds to support long /Multipurpose Benefits pproach and A – Therefore, advertisement, RFP will then be rankedLegal consolidation, interagency agreement include significant outreach and stakeholder development Develop a - Evaluation criteria for each option includes feasibility, – pproach will California State L A /RFQ Outreach ptions A O -sustainability. tudy Study Continue with existing water system, with potential upgrades as needed and possible S – egional of options to evaluate should include, but not be limited to, the following: 6061 from the Paradise. R the Camp Fire in November 2018, PID lost approximately 90% of its connections making continued infrastructure and finances Consolidation The website development Community Options administrative hurdles, etc. Costs – - Baseline Localized, Intermediate Local Broad Funding Augmentation revenue generating opportunities categories Work Plan No. As a result of and rebuilding is completed. water systemcommunity.potential for future improvements TA Scope of Work:The scope consists of the following two tasks: Task 1 community of impacts,maintenance costs. The Individual options will be identified for each option category, and then analyzed in a draft and final Option Task 2 community outreach efforts will be performed throughout the project to ensure the public and project stakeholders are adequatThis will ensure transparency and maximmeetings, Work Plan Funding Phased Approa of a qualified, objective consultant to perform the Study. Thus, it is proposed to complete a full Request for Proposalprocess, including RFPThe initial budget for this Work Plan will be limited to OWP and Community Outreach 4 of 3 Page Study Rev. 01/30/2019 /1/20 – /1/20/30/21 /15/20 9103/30/215 8 –– –– – Due Date RFP/RFQ TA Work Plan ) Options Complete b e amended to add in all 1a) –2a) Draft Final 2Draft Final 3a) Communications Plan 3b) Community Outreach MaterialsOngoing staff Randy MarxRandy Marx applicable) (also list consultants, if Lead TA Provider CSUS: CSUS: Consensus and Collaboration Program, College of Continuing Education, CSUS: Dave Ceppos fact and evaluate Activities olicit S the Options Study . stakeholder meetings, this project. . : to . and media coordination. criteria, and provide a prioritized schedule and budget , discussed above Communication Plan assistance related evaluation ific from team members Prepare an RFP/RFQ document, to assist in the selection of a consultant to conduct Identify and provide descriptions of options from categoriesAfter approval by stakeholders of options to evaluate, perform a feasibility analysis of each option.Perform a comparative analysis of the options, using specranking of options.Document findings in an Options Study Report. Prepare Preform community outreach efforts, includingsheets, community meetings, website development deliverables Notes and Details Regarding Related technical , Hold kickoff meeting to identify project needs and Work Plan scope. Prepare draft and final Work Plan, identifying project scopeproposals more detail on project deliverables. , as well as A - Study lan P Deliverable 6061 ork Options W a) Summary of Proposed Deliverables and Activities b 1a) Technical Assistance (TA) 2a) RFP/RFQ 2 Community Outreach 3a) Communications Plan 3b) Community Outreach Materials A. 123 Work Plan No. involved in the Study consultant selection process. After the Study consultant is selected by OWP, then this Work Plan will bsubsequent project costs Other TA Providers:No other TA Providers are currently providing 4 of 4 Page Rev. 01/30/2019 6/30/21 Any costs parian andy Marx R Grant Manager. CSUS: Requested Total Amount . 25,23657199,999 $ $ 0$ 0$ $ $ 125,806 1 State Water Board 2 / 20 SFY 20 16,37257179,999 $ $ 0$ 0$ $ $ 96,942 (CCR, Title 14, Article 18, Section 15262) this work plan is consistent with one of the following CEQA exemptions: up questions from the State - project deliverables. are submitted through the 20 . /ells, boreholes, etc. (CCR, Title 14, Article 19, Section 15306) 9 ultural resources areas, you must notify your GM of the nature and deliverables SFY 201 per State Fiscal Year (SFY) * all 8,86420,000 $ $ 0$ 0$ 0$ $ 28,864 Provide oversight of TA team throughout the planning workEnsure that State Water Board’s Financial Assistance Application Submittal Tool (FAAST)Assist in responding to followWater Board upon review of irect costs, including fringe) d ( (>$5,000) A - Budget Category 6061 PersonnelExpenses and SuppliesEquipmentTravel Professional and Consultant Services Feasibility and planning studies with no ground disturbing activities Also includes information collection via pilot studies, test w Costs may be shifted between SFY’s and line items upon written approval from the Estimated BudgetA.B.C.D.E.Total Costs *exceeding the total amount requested will require an amendment to this work plan. California Environmental Quality Act (CEQA) Certification Please indicate if all the work you will implement in connection with If proposed work includes ground disturbing activities in an area(s) with a potential for environmental impacts, including rihabitat, wetland, endangered species habitat or sensitive cscope of such work and receive approval prior to commencing ground disturbing activities. Project Management B. 4 Work Plan No.