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HomeMy WebLinkAbout11.12.20 Paradise Community Drinking Water System Options Study, Monthly Call Notes From:Gosselin, Paul To:Alpert, Bruce;Bennett, Robin;Clerk of the Board;Connelly, Bill;Cook, Holly;Lambert, Steve;Lucero, Debra; McCracken, Shari;Paulsen, Shaina;Pickett, Andy;Ring, Brian;Ritter, Tami;Rodas, Amalia;Sweeney, Kathleen; Teeter, Doug Subject:FW: AR 6061 Paradise Community Drinking Water System Options Study, Monthly Call Notes Date:Thursday, November 12, 2020 2:38:43 PM Attachments:image002.png 6061_Draft_RFP_2020.11.11.docx AR 6061 Paradise Contact List 042120BG 10.14.20_owp.xlsx Board members Sacramento State held a Paradise Community Drinking Water System Options Study meeting today. I attached the materials. The two main issues is the drafting of the Request for Proposals and the development of the webpage (https://pidwater.com/options) If you have any questions please let me know. Thank you. Paul , Director Butte County Department of Water and Resource Conservation 308 Nelson Avenue Oroville, CA 95965 Office: (530) 552-3590 From: Marx, Randall E <randy.marx@owp.csus.edu> Sent: Thursday, November 12, 2020 1:16 PM To: Cross, Nadine M <crossn@csus.edu>; Ceppos, David M <dceppos@csus.edu>; Kalman, Orit <orit.kalman@csus.edu>; Beck, James S <james.beck@owp.csus.edu>; kphillips@paradiseirrigation.com; dcooper@minasianlaw.com; Gosselin, Paul <PGosselin@buttecounty.net>; Buck, Christina <CBuck@buttecounty.net>; Teeter, Doug <DTeeter@buttecounty.net>; Lucas, Steve <SLucas@buttecounty.net>; lgill@townofparadise.com; greg@calltrilogy.com; scrowder@townofparadise.com; harrimanlaw1@sbcglobal.net; mark.orme@chicoca.gov; Grima, Curtis <Curtis.Grima@asm.ca.gov>; Colleen Cecil <colleen@buttefarmbureau.com>; corp.ceo@corporatecenter.us; bryan@corporatecenter.us; Mark Mulliner <mark@lu228.org>; ed.carpetclearance@gmail.com; gtaylorxfg@sbcglobal.net; jbmerz@sbcglobal.net; Chavez, Ariel@Waterboards <Ariel.Chavez@Waterboards.ca.gov>; Kidwell, Brian@Waterboards <Brian.Kidwell@waterboards.ca.gov>; Michelle Frederick <michelle.frederick@waterboards.ca.gov>; Newton, Daniel@Waterboards <Daniel.Newton@waterboards.ca.gov>; Bean, Jessica@Waterboards <Jessica.Bean@Waterboards.ca.gov>; Nabiul Afrooz <nabiul.afrooz@waterboards.ca.gov>; Kim Dinh <kim.dinh@waterboards.ca.gov>; Kim Hanagan <kim.hanagan@waterboards.ca.gov>; Bennett, Robin <RBennett@buttecounty.net>; janice@corporatecenter.us; smcgovern@calwater.com; tlando@paradiseirrigation.com; Lucero, Debra <DLucero@buttecounty.net>; gbarber@calwater.com; Mickey Rich <mrich@paradiseirrigation.com> Cc: Phillips, Kevin <KPhillips@townofparadise.com>; Currier, Brian <brian.currier@owp.csus.edu>; Bryan M. Fortino <Bryan@delorowater.com> Subject: AR 6061 Paradise Community Drinking Water System Options Study, Monthly Call Notes ATTENTION: This message originated from outside Butte County. Please exercise judgment before opening .. attachments, clicking on links, or replying. Hi Paradise Options Study Stakeholders, Noes from our call today: Attendees – Highlighted on attached Contact List. Task 1 – Request for Proposal (RFP) – Brian Currier, OWP, reviewed the attached draft RFP that I sent over yesterday. Please email any comments back to Brian and I by 11/20/20. Concurrent with your review, we will be working with Sacramento State contracts folks to get this RFP into their template. Preliminary comments from the group today focused on the desire to speed up the schedule for the Options Study. I noted that we could make ability to expedite the schedule a selection criteria in the RFP. It was also noted that a study is underway to potentially connect the wastewater system of Paradise to Chico. This could impact the analysis in the Option Study. I noted that stakeholders should keep the content of this draft RFP confidential within this stakeholder group, as early release of this draft RFP to a bidding consultant would provide an unfair advantage to that consultant. Task 2 – Community Outreach – Orit reviewed the PID/Options Study webpage. No comments received. Next Call – Should be on your calendars for 12/9/20, 11 am. Thanks! Randy Randy Marx, P.E. Research Engineer OWP at Sacramento State Direct: 916-278-5295 | Cell: 916-221-1577 randy.marx@owp.csus.edu Community of Paradise Options Study * Request for Proposals Background The Paradise Irrigation District (PID) serves drinking water to the Community of Paradise (Paradise) (approximately 4,290 residents) through approximately 1,300 connections. PID’s drinking watersupply sources, infrastructure, and water rights are described in the attached documents. As a result of the Camp Fire in November 2018, PID lost approximately 90% of its customers, as well as sustained damage to its infrastructure, which have significantly impacted operations. A comprehensive analysis of water supply options is desired to ensure a long-term, sustainable water supply for the area served by PID. To support Paradise, the California State Water Resources Control Board entered into an agreement with the Office of Water Programs at Sacramento State (OWP) to provide technical assistance. Pursuant to the Technical Assistance Work Plan (Work Plan) (attached), an Options Study (Study) will evaluate long-term options for improvements to the PID water system infrastructure and finances to ensure the long-term sustainability of the community’s water system(s) as well as to support redevelopment post fire. The Study will include significant community outreach and stakeholder involvement. Roles The Work Planspecifies two tasks: 1) Task 1 is to develop an Options Study, for which OWP is retaining the services of a consultant via this Request for Proposal (RFP), 2) Task 2 is to develop and implement a Communication Plan, which will be performed by theConsensus and Collaboration Program (CCP) at Sacramento State. Stakeholders and roles are described in the attached Communication Plan. Scope of Work In accordance with Task 1 of the Work Plan, the consultant will perform an Options Study to identify and evaluate options to provide for the long-term sustainability of water supply for the Community of Paradise. Options Identification Report The Work Plandescribes categories of options to evaluate. Options will be evaluated for each option category and presented in a draft Options Identification Report. The goal is to identify options that are comprehensive and address stakeholder needs (as informed through the communication and engagement process). The Options Identification Report will contain at * Note this RFP document will be incorporated into the Sacramento State, University Enterprises, Inc., RFP Template prior to sending to consultants. 1 least a half-page description of each option. The Options Identification Report will also include an Options Evaluation Methodology. This methodology will present quantitative evaluation criteria and quantitative scoring and ranking for each criterion. The evaluation criteria may expand upon the list presented in the Work Plan, which are: “feasibility, cost, community acceptance, environmental permitting, environmental impacts, administrative hurdles, etc.” Comments from stakeholders on the draft Options Identification Report shall be addressed by the consultant in a final Options Identification Report. Options Study Report The consultant will evaluate and rank all options presented in the final Options Identification Report according to the Options Evaluation Methodology. The consultant will construct a table of weighted scores for each criterion to develop an overall ranking and subsequent recommendations. Comments from stakeholders on the analysis in the draft Options Study Report shall be addressed in the final Options Study Report. The draft and final Options Study Report will include, at a minimum, the following sections: Background and Problem Description Options Identification (from the final Options Identification Report) Options Evaluation Methodology (from the final Options Identification Report) Options Evaluation and Comparison Summary and Recommendations References Contractor's Reports and Meetings The consultant will attend meetings, coordination calls, and other events to support the Community Outreach efforts as described in the attached Communication Plan. To support public engagement and stakeholder feedback, the consultant will assist in presenting the Options Identification Report and Options Study Report as outlined in the Communication Plan developed by CCP. The consultant shall submit progress reports at least once a month to allow the OWP Project Manager to determine if the consultant is performing to expectations, to provide communication of interim findings, and to afford occasions for airing difficulties or special problems encountered so that remedies can be developed. The consultant shall meet with the OWP Project Manager as needed to discuss progress on the Consultant Agreement. Deliverables and Project Timeline The consultant will submit to the OWP Project Manager, and maintain, a project schedule, which is expected to generally meet the following schedule: 2 Deliverable Due date after contract execution Draft Options Identification Report 2 months Final Options Identification Report 3 months Draft Options Study Report 10 months Final OptionsStudy Report 12 months Contracting Timeline The contractingsteps are expected to occur in approximate accordance with the following schedule: Contracting Elements Completion Time Requests for clarification 7 days after RFP Issuance Response to requests for clarification 14 days after RFP Issuance Proposal submissions 30 daysafter RFP Issuance Short List selection 14 days after proposal submission Interviews 7 days after short list selection Contractor selection 7 days after interview Contract development and execution 30 days after contractor selection Consultant Selection Criteria For selection of the consultants to be invited to the interview, i.e., the short list, submittalsthat are deemed to be complete will be evaluated by the following criteria: Evaluation Criteria Evaluation Weighting Qualifications of the consultant organization(s) to perform the 20 scope of work Organization of the consultant team, time availability of key staff, 15 and accessibility of team leadership Experience of key staff 15 Technical approach and project understanding, including cost 15 evaluation approach for options Applicability of example projects 10 Familiarity with state and local water rights, infrastructure, and 10 governance References 5 Consultant cost estimate 5 Proximity of Key Project Staff to Paradise 5 Following selection of the Short List, the final selection of a consultant will be based on the following selection criteria: 3 Selection CriteriaSelection Weighting Written Proposal 50% Interview (including up to 20-minute virtual presentation by the 50% consultant) Proposal Content a.Provide a description of your company (and key subconsultants)and project approach that includes: i.The type of services it offers. ii.The length of time that your company has been in the business of providing the services described in (a)(i) above. iii.Location of the office(s) performing the Scope of Work. iv.Statement of qualifications to perform the Scope of Work v.A description of your technical approach to the Scope of Work, including a demonstration of project understanding. vi.Experience of key project staff. vii.A description of the project team and organization chart, including resumes for all staff. viii.A description of the time availability of key staff throughout the term of the project. ix.A description of client communication strategy, including accessibility to project management personnel. x.A listing of relevant project descriptions. xi.Three references. xii.A verification statement that certifies the proposed project team, including any subconsultants, are free of conflicts of interest to perform the work. b.Provide a detailed cost estimate, including costs by task and subtask. For each task and subtask, identify staff names, hours per staff, hourly labor rates, and other direct costs. Proposal Submittal Instructions Please submit proposals by email to Nadine Cross, nadine.cross@owp.csus.edu, by 5:00 pm on January 20, 2021. Questions on this RFP should be emailed to Randy Marx, OWP Project Manager, at randy.marx@owp.csus.edu. All questions and responses will be shared with all consultants via internet posting. Attachments Technical Assistance Work Plan No. 6061-A 4 Community of Paradise Drinking Water Options Study Communication Plan PID Urban Water Management Plan 2015 PID Reserving Fund Policy 2016 PID Debt Management Policy 2017 PID 2020-2021 Budget PID Summary of Water Rights and Pending Actions Community of Paradise Drinking Water Options Study Fact Sheet 5 AR 6061 - Paradise Community Project 9/30/2020 Project RoleOrganizationContactPhone NumberEmail Technical Assistance (TA) RecipientParadise Irrigation DistrictTom Lando, Interim General Manager Dustin Cooper, District Counsel Mickey Rich, Information Systems Manager Paul Gosselin, Director Department of Water & Local Government StakeholderCounty of Butte Resource Conservation Christina Buck, Assistant Director Department of Water & Resource Conservation Debra Lucero, District 2 Supervisor Butte County LAFCOSteve Lucas, Executive Officer Town of Paradise Kevin Phillips, Town Manager Greg Bolin, Mayor Steve Crowder, Town of Paradise Council Town Representative - TBD Richard Harriman Local NGO Representative Northern California Enviromental Defense Center City of ChicoMark Orme, City Manager California State AssemblyCurtis Grima, Assemblyman Gallagher's Office Local Water StakeholderButte County Farms BureauColleen Cecil George Barber, District Manager California Water Service, Chico Shannon McGovern Del Oro Water CompanyBob Fortino, Representative Labor UnionMark Mulliner, Representative Miocene Canal CoalitionEd Cox, Spokesman Local Salmon and Steelhead Advocacy Gaylord Taylor, Representative Friends of Bidwell Park, Audubon Society John Merz, Representative Vina Groundwater Sustainability AgencyRepresentative - TBD (Paul Gosslin) Prop 1 ConsultantConsensus & Collaboration Program Dave Ceppos, Managing Senior Mediator Sacramento State - College of Continuing Orit Kalman, Senior Facilitator/mediator Education State Water Resources Control Board SWRCB, Division of Drinking Water (DDW)Ariel Chavez (SWRCB)Brian Kidwell Michelle Frederick Daniel Newton Jessica Bean SWRCB, Division of Financial Assistance Nabiul Afrooz, Prop 1 Grant Manager (DFA)Kim Dinh, Senior Engineer Kim Hanagan, Senior Engineer - Drinking Water for Schools Grant Program TA ProviderCalifornia State University, Sacramento Randy Marx, Project Manager Brian Currier, Research Engineer (CSUS) - Office of Water Programs (OWP) Nadine Cross, Administrative Services Manager James Beck Recommended additions Friends of Butte CreekAllen Harthorn Suellen Rowlison Board of the Rock Creek Reclamation District.Aimee Raymond Former Paradise ResidentRobin Huffman Wyandottle Creek Subbasin GSA BoardBill Bynum Oroville Public Interest AdvocateTasha Levinson dave garcia Susan Dobra AquAllianceJim Brobeck Gayland Taylor Maggie Scarpa Danielle Baxter John Scott Northern California Regional Land TrustJohn Hunt Sierra ClubJane Coleman Jon Luvaas Jennifer Jewell Barbara Castro John Merz Sierra Club Grace Marvin Sierra Nevada, Business ownerKen Grossman Mechoopda Indian Tribe Colin Klinesteker,Director of Environmental Planning. American Whitewater. Dave Steindorf Butte Environmental Council PGE representative Butte County Planning Commission Butte County cattlemen Dr. Dave Daley OES Recovery effort 11/12/2020 3:13 PM