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Home My WebLink About21-058RESOLUTION RECOGNIZING MAY 2021 AS MENTAL HEALTH AWARENESS MONTH WHEREAS, Half of the population will experience some type of mental health challenge over the course of a lifetime; and WHEREAS, Mental health challenges are one of the most common health conditions in California, affecting one out of six adults and impacting both the person experiencing mental health challenges and those persons who care and love the person facing the challenge; and WHEREAS, One out of every twenty-four Californian's with a mental illness have difficulty functioning in everyday life and if left untreated, have life expectancies 25 years shorter than the general population; and WHEREAS, Every day, millions of people face stigma related to mental health and may feel isolated and alone, going years before receiving any help; and WHEREAS, Recovery can and does happen, and all Californians should know that support and help, is available regardless of any individual's situation; and WHEREAS, Creating a community where everyone feels comfortable reaching out for the support they deserve is cruciali to ending the stigma around mental health; and access to support and ending the stigma is of paramount importance; and WHEREAS, the Board of Supervisors of Butte County wishes to enhance public awareness of mental health NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors, thereof concurring, that the Board of Supervisors hereby recognizes May 2021 as Mental Health Matters Month in Butte County to enhance public awareness of mental health to help end the stigma. PASSED AND ADOPTED by the Butte County Board of Supervisors this 11th day of May, 2021, by the following vote: AYES: Supervisors Lucero, Ritter, Kimmelshue, Teeter, and Chair Connelly NOES: None Bill Connelly, Chair Butte County Board of Supervisors ATTEST: Andy P'ickett, Chief Administrative Officer and Clerk of thp Board of Supervisors By 4e I Ih....� II II: 11 1.0 POLICY Policy describes County's COVID-19 Prevention Program, which reduces or eliminates risk of illness through identification and correction of workplace behaviors, changes to work practices, modifications to the built environment, investigation of COVID-19 exposures, and COVID-19 outbreaks. Minimum requirements protective of employees are listed in Section 5.1. County departments must implement additional employee safeguards based on documented risk assessment. 2.0 PURPOSE County is obligated, under California Code of Regulations, Title 8, Section 3205(c), to create a written COVID-19 Protection Program that effectively reduces or eliminates employee exposure to SARS-CoV-2, the novel coronavirus that causes an infectious respiratory disease called COVID- 19. 3.0 DEFINITIONS Business day: Monday through Friday, except federal and state holidays. COVID-19: Coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) COVID-19 case: Person who has apositive COVID-19 test; is subjectto COVID-19-related order, to isolate issued by a local or state health official; or has died due to COVID-19, in the determination of a local health department or per inclusion in the COVID-19 statistics of a county. COVID-19 exposure: Being within six feet of a COVID-19 case for a cumulative total of 15 - minutes or greater in any 24-hour period within or overlapping with the high-risk exposure period. Applies regardless of the use of face coverings. COVID-19 hazard: Exposure to potentially infectious materials that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking, vocalizing, coughing, sneezing, or procedures performed on a persons which may aerosolize saliva or respiratory tract fluids, among other things. This also includes objects or surfaces that may be contaminated with SARS-CoV-2. COVID-19 symptoms: Fever of 100.4 degrees Fahrenheit or higher, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, unless a licensed health care provider professional determines the person's symptoms were caused by a known condition other than COVID-19. COVID-19 test: Viral test for SARS-CoV-2 that is approved by the United State Food and Drug Administration or has an Emergency Use Authorization form the USFDA to diagnose current infection with SARS-CoV-2 virus and administered in accordance with USFDA approval or FDA Emergency Use Authorization as applicable. Exposed workplace: Work location, work area, or common area at work used or accessed by a COVID-19 case during the high-risk period, including bathrooms, walkways, hallways, aisles, break or eating areas, and waiting rooms. The exposed workplace does not include buildings or facilities not entered by a COVID-19 case. High-risk exposure period: For persons who develop COVID-19 symptoms: from two days before they first develop symptoms until 10 -days after symptoms first appeared, and 24 -hours have passed with no fever, without the use of fever -reducing medications, and symptoms have improved or, for persons who test positive who never develop symptoms: from two days before until ten days after the specimen for their first positive test for COVID-19 was collected. Major COVID-19 Outbreak: 20 or more COVID-19 cases in an exposed workplace within a 30 - day period. Minor COVID-19 Outbreak: 3 or more COVID-19 cases in an exposed workplace within a 14 - day period. 4.0 SCOPE Policy applies all Butte County employees, except those working from home, places of employment with one employee who does not have contact with other persons, or when covered under California Code of Regulations, Title 8, Section 5199, Aerosol Transmissible Diseases. Policy sunsets subsequent to expiration of California Code of Regulations, Title 8, Sections 3205, 3205.1 3205.2, 3205.3, and 3205.4. 5.0 PROCEDURE 5.1. Risk Assessment Basic mitigation strategies applicable to all employees include: • Proper hand hygiene; • Sneeze and cough etiquette; • Resist urge to touch eyes, nose, and mouth with unwashed hands; • Frequent wipe down of personal and shared workspace with employer provided disinfectants; • Use of employee or employer-provided cloth face covering in situations mandated by CDPH; • Maintain social distance; and • Stay home, or go home, if experiencing any of the COVID-19 symptoms. In addition to initial training on the seven basic mitigation strategies, departments must post corresponding Center for Disease Control signage, or similar, throughout their facilities to remind employees how to protect themselves and others from COVID-19. COVID-19 Prevention Policy Page 2 of 8 Whether or not to implement additional mitigation strategies is based on comprehensive task - specific and work area -specific risk assessment. When conducting a risk assessment, use the applicable industry -specific &iidance document promulgated by State of California in addition to other federal, state, local, and trade association guidance. Written risk assessment is primarily a department -level managerial duty conducted in collaboration with Risk Manager, Safety Officer, and, as applicable, Public Health. Refer to Attachment A for a tool fulfilling the requirement for comprehensive risk assessment. Risk assessment is an iterative process and may require revision based on updated guidance from regulatory authorities or when investigation finds task -specific or work area -specific COVID-19 mitigation strategies ineffective. 5.2. Training and Communication At a minimum, training requirements must meet those in California Code of Regulations, Title 8, Section 3205(c)(5). Refer to Attachment B for COVID-19 Prevention training module satisfying minimum requirements. Departments may use wholly or supplement their established training materials. 5.3. Investigation of COVID-19 Cases in the Workplace by a Public Health Agency The Public Health Department may identify COVID-19 cases in the County organization. County departments should be prepared to identify those who were COVID-19 exposures to COVID-19 cases. Use time logs, operational knowledge, interviews, and other methods to compile a list of COVID-19 exposures. 5.4. Investigating COVID-19 Cases in the Workplace by Employer This procedure describes how departments reduce transmission of COVID-19 in the workplace through exclusion of COVID-19 cases and those who were COVID-19 exposures to COVID- 19 cases until return to work criteria are met. Additionally, procedure describes how County provides written notification to employees, independent contractors, and other employers who were in the exposed workplace. Refer to Attachment C for a flowchart illustrating procedure and documents satisfying assessment and notification requirements. Investigation of COVID-19 cases is primarily a department -level managerial task conducted in collaboration with Risk Manager and Safety Officer. Departments may use wholly or supplement their established COVID-19 investigation procedures. COVID-19 Prevention Policy Page 3 of 8 5.4.1. Employee Identified as COVID-19 Case Exclude the COVID-19 case from the workplace. Obtain information from the COVID-19 case needed to complete the COVID-19 Exposure Assessment Tool and COVID-19 Case Return to Work Notification located in Attachment C. Provide a COVID-19 Case Return to Work Notification to the COVID-19 case via e-mail or other delivery method. 5.4.2. Notify COVID-19 Exposures to COVID-19 Case Exclude potential COVID-19 exposures listed in the COVID-19 Exposure Assessment Tool from the workplace or, if there were no COVID-19 exposures listed, skip to section 5.4.3. Transfer applicable information from the COVID-19 Exposure Assessment Tool to the Employee COVID-19 Exposure Notification located in Attachment C. E-mail, or deliver as appropriate, an Employee COVID-19 Exposure Notification to each COVID-19 exposure. Delivery must be within one business day of the date a COVID-19 case is identified. 5.4.3. Notify all Employees Transfer applicable information from the COVID-19 Exposure Assessment Tool to the All Employee Notification located in Attachment C. E-mail, or deliver as appropriate, the All Employee Notification to those who were in the exposed workplace. Delivery must be within one business day of the date a COVID-19 case is identified. 5.4.4. Notify All Independent Contractors and Other Employers Transfer applicable information from the COVID-19 Exposure Assessment Tool to the All Independent Contractors/Other Employers Notification located in Attachment C. Delivery must be within one business day of the date a COVID-19 exposure is identified. 5.5. Monitoring for COVID-19 Outbreaks All potential and real work-related injuries and illnesses, including COVID-19 cases, are reported to Risk Management through their incident collection and evaluations sem. Risk Manager and Safety Officer regularly monitor the incident collection and evaluation system for minor and major COVID-19 outbreaks as defined in Section 3.0 of this document. Subsequent to identification of a potential COVID-19 outbreak, Risk Manager and Safety Officer conduct a preliminary inquiry in collaboration with appropriate department -specific managerial or supervisory personnel to determine whether or not identified COVID-19 cases COVID-19 Prevention Policy Page 4 of 8 constitute a COVID-19 outbreak. Inquiry may include, but is not limited to review of applicable site and task -specific risk assessments, site walkthrough, and interviews. When stakeholders identify a COVID-19 outbreak, the following actions are taken. Note: Unless the evidence examined during the stakeholders' preliminary inquiry is abundantly clear, potential COVID-19 outbreaks are reported to the local public health department and, as applicable, minor or major COVID-19 outbreak protocols are implemented, pending local public health's determination of a COVID-19 outbreak. 5.6. Compliance Inspection Departments must establish a regular inspection schedule based on site-specific knowledge. At a minimum, compliance inspections must be conducted quarterly. Safety Officer is available to assist with inspections. A COVID-19 compliance checklist is included in Attachment E. It contains an extensive list of specific control measures proven to reduce or eliminate exposure to the SARS-CoV-2 virus in the workplace. All listed control measures in the checklist may not be applicable to departments. Add department -specific questions to the checklist based on comprehensive task -specific and work area -specific risk assessments. Remove those that don't apply. COVID-19 Prevention Policy Page 5 of 8 Testing Written Risk Assessment Additional Hazard Correction Notify Health Department Minor All employees in exposed Revise task- . Examine leave • Provide Outbreak workplace during relevant specific or policies. COVID-19 14 -day period tested then work area- . HVAC system case log in tested, again, 1 -week later. specific risk evaluation. Attachment D. Employees who remain in assessment(s) . Social distancing. • Obtain workplace after 2nd round that failed to guidance from of tests must be tested mitigate local health weekly until 14 -days pass hazard. department. without COVID-19 case. Major All employees in exposed Revise task- • Install MERV 13 • Provide Outbreak workplace during relevant specific or or higher filter in COVID-19 30 -day period who remain work area- HVAC system, case log in in the workplace tested specific risk where possible. Attachment D. twice a week until 14 -days assessment(s) . Install portable air • Obtain pass without COVID-19 that failed to scrubbers with guidance from case. mitigate HEPA filters. local health hazard. . Enroll in department. respiratory protection program (N95 or greater). • Consider halting some or all operations. Note: Unless the evidence examined during the stakeholders' preliminary inquiry is abundantly clear, potential COVID-19 outbreaks are reported to the local public health department and, as applicable, minor or major COVID-19 outbreak protocols are implemented, pending local public health's determination of a COVID-19 outbreak. 5.6. Compliance Inspection Departments must establish a regular inspection schedule based on site-specific knowledge. At a minimum, compliance inspections must be conducted quarterly. Safety Officer is available to assist with inspections. A COVID-19 compliance checklist is included in Attachment E. It contains an extensive list of specific control measures proven to reduce or eliminate exposure to the SARS-CoV-2 virus in the workplace. All listed control measures in the checklist may not be applicable to departments. Add department -specific questions to the checklist based on comprehensive task -specific and work area -specific risk assessments. Remove those that don't apply. COVID-19 Prevention Policy Page 5 of 8 5.7. Cleaning and Disinfection The County uses a three -tiered approach to disrupt spread of coronavirus from surfaces to employees. The County provides a variety of products to regularly disinfect employees' personal and shared workspaces. Employees must be trained to use chemicals in accordance with the County's Hazardous Communication policy. Safety Officer is available to assist with training. On a routine basis, janitorial service providers disinfect all high touch surfaces throughout the organization. High touch surface include, but are not limited to door knobs and countertops located through breakrooms, lobbies, and other common areas. On an as needed basis, a contracted emergency restoration contractor or janitorial service providers disinfects buildings, or portions thereof, in accordance with County's written COVID- 19 Response Protocol. Only chemicals effective against the SARS-CoV-2 virus are used. Refer to United States Environmental Protection Agency website for a list of effective chemicals. 5.8. Reporting, Recordkeeping, and Access Department -level managerial personnel in collaboration with Risk Management is tasked with immediately reporting COVID-19 related serious illnesses or death of an employee occurring in a place of employment or in connection with employment to the California Department of Industrial Relations. Refer to Risk Management's Cal/OSHA Serious Injury/Illness Reporting Procedure. County's umbrella written COVID-19 policy is maintained by the Safety Officer. Department - specific COVID-19 policies are maintained by department -level managerial personnel. All COVID-19 policies, procedures, and tools are available to employees, authorized employee representatives, and representatives of the California Department of Industrial Relations (California DIR), upon request. Contact Safety Officer, Human Resources, or department -level managerial personnel to obtain copies. Risk Management's incident collection and evaluation system is the mechanism used by County to collect information on all COVID-19 cases. Safety Officer extracts required information from the incident collection and evaluation system for inclusion in the County's COVID-19 Case Log available to all employees and authorized employee representatives after removal of personal identifying information. Department -level managerial personnel tasked with notifications described in Section 5.4 must retain records for a period of at least three years. Human Resources notifies authorized employee representatives about COVID-19 prevention initiatives in accordance with established memorandums of understanding and California DIR regulations. COVID-19 Prevention Policy Page 6 of 8 5.9. Employee Leave Benefits When impacted by COVID-19, employees are entitled to a variety of federal, state, and local leave benefits during the pandemic. Checkout the U.S. Department of Labor, California Labor & Workforce Development AgLncy, and Butte County Human Resources websites for more information. Contact your Human Resources representative for information specific to your current situation. 5.10. Protection of Employee Health Information County manages COVID-19 employee health information on a need to know basis consistent with business necessity and job -relatedness. Personal identifying information about COVID- 19 cases, persons with COVID- 19 symptoms, COVID- 19 tests, or related medical services are handled in a manner that ensures confidentiality. Unredacted employee health information must be provided to local health department, California Department of Public Health, California Department of Industrial Relations, National Institute for Occupational Safety & Health, or otherwise required by law. 6.0 RELATED DOCUMENTS COVID-19 Resnonse Protocol — Butte Countv General Services Guide to &reen ing Employees Prior Io Work Vacs EntrE —Butte C ougly_y Procedure or Reporting Work -Related li cy andIllnesses — Butte County Risk Management ?Luri_ - - 7.0 REFERENCES California Code of Relations, Title 8 Section 3205, C..QVID- 19 Prevention California Code of Relations, ..Title ..8,..Section 3205.1, Multiple COVID-19 Infections and COVID-10 Outbreaks California Code of Regulations Title 8 Section 3205.2 Major COVID-19 Outbreaks California Code of Relations, --Title --8,--Section --3205.3,--COVID-19 Prevention in-Employer- Provided iHousing California Code of Relations, ..Title ..8,..Section 3205.4,--COVID-1-9- Prevention inEmployer- ProvidedTransportation to and from Work Ce':1110MIA CO VID- 19 General Checklist,I)r (?J "/ d. I 9.....c�Aj.:):,()v welxjteI. COVID-19 Employer Plavbook Suwortimz a Safer Environment for Workers and Customers -(.,.Ovjl)-19111di.isILLGi.iidatice.- Office Workspaces covidl9.ca.govwebsit COVID- 19 Prevention Policy Page 7 of 8 Guidance Lor the Be..oLFqcef2LcLzaa�s — California Department of Public Health Gi,iidaticc,..oti.I-IrcL)aritigWorIaces Lor Department COVID-19 -United States Dartmentof Labor q2 / Interim, Guidance for Businesses for E, mplovers to Plan and Respond to Disease 2019 (COVID-19) — CDC website Recovery Readiness: A How-to Guide for Reopening Your Workplace — Cushman & Wakefield I n yead OLCO VID-1 9 Leogen.Bulle CountE A Plan to &I)L)c jn..Slages while limiling the �L Reopening: Guidance for General Office Settings — American Industrial Hygiene Association Return -to -Work Guidance for Office..OLxrations — National Safety Council SaLe Production — Documentation OLCOVID-19 SORY — Volkswagen Germany COVID- 19 Prevention Policy Page 8 of 8 ATTACHMENT A Risk Assessment Tool 5.1 ` `%D mC 9 sc O N L µ— LLl O w (a aJ N t > U 4- O O ra tLo Q N N u aJ N N 4L aJ Q N aJ faQ E -0 aJ i fa Q U +� to > aJ O N 5 C E fa N N CA O i Q O >. 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E E LO 06 O 0 -0 C:LO LO OO >. �--' O m GC: C:U N cuU .- cnCh c U ._ CUU c cn r- cn mcn i m � o r- .o ~ ocu CU a) cu Om E� c�00 Qo4-0 C) E a cu � U .> N LM �o 40- cu a � >N C: �c cn a cn O4-5 U UN CU +cn r ?� O � cn Q � +r N O V E Eu O s' C o .O cu C-� a cu -1 O U cn 2 %. „% 4 ATTACHMENT C COVID-19 Assessment Tool and Notification Forms " " U ci., h„u poi 1 C � •Z f6 O f6 Y amivq amivq E ra O U fl �� ° Tor^„�� ^ �,xi N Q t U X O �io..' pl tlA aJ , w 4 U +� Ol O C , �� p I U >'� OU aJ 7 ++OE O_C ECE N O 0) O O OLn Z "I'll U c -a i pN O CL O vO C C CL CL O O aJ O. -0"aJ aJ u M a) -a a) O.aJ CtC(�o�6 i i C > E O O aJ C O O 1- > Q tl0 U LiU -CaJ C.0E M a) a) tlA 0) u CL E WE N +” O a Ln Ln O fii U i > " n p aJ O E QJ iii •N Q " 0 U CL C: 4jLn MLnc >' 110 i- li� ,nn,imi 110 O., >- aJ " O., U +'' O Q p U-0 p 1m \ aao5��a C O' p 'p U O" i" c�'o N Ln O M 1��,6i1 . 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'c6 O., N i 7 N E _G E uo E -a n +� " U a +� o O 0) _ _ of NOAYOA loll�m- " " " U W (n aJ 0 > O LA aJi O C C \l\l\\1111�111\\1\1 oIIIaI��I111� " E i N�1161111 • • • • • • • • • 13utte..,..oun '% 0 . 11 A COVID-19 Exposure Assessment Tool Employee name: Department: Work address: Date/time last in office or field: Investigator: Date employee notified management of COVID-19 case: Date employee returned list of potential COVID-19 exposures: Date 1St symptoms (if any): Date specimen collected: Date test result: Telephone: E-mail: Investigator Department: Date management asked employee to list COVID-19 exposures: Date management notified others of potential COVID- 19 exposures: COVID-19 Exposure Assessment Tool is intended to assist management with performance of a COVID-19 exposure assessment. An employee may self-report to management as a COVID-19 case, defined as a positive COVID-19 test or subject to a COVID-19-related health authority order to isolate. Management is responsible for identifying who may have had COVID-19 exposure, defined as being within 6 ft. of a COVID-19 case for a cumulative total of 15 - minutes or more in any 24-hour period during the high-risk exposure period. It does not matter whether or not face coverings were in use during the high-risk exposure period. Management establish a high-risk exposure period for the COVID-19 case. For employee who test positive who never developed symptoms, check specimen and insert the date specimen was collected on line below. For employee who developed COVID-19 symptoms, check symptoms and insert date employee first experienced symptoms. ❑Specimen ❑ Symptoms Page 1 of 6 Day One: Day Two: Day Three: Employee list activities during your high-risk exposure period when you were within 6 ft. of someone for 15 -minutes or more in a 24-hour period (COVID-19 exposure). It doesn't matter if face coverings were used. Consider co-workers, contractors, and other employers. Indicate things like working from home, working in the field, or in the office. Think about the building(s) your were in while on the job and company vehicles used. Page 2 of 6 Day Four: Day Five: Day Six: Day Seven: Page 3 of 6 Day Eight: Day Nine: Day Ten: Day Eleven: Page 4 of 6 Day Twelve: Day Thirteen: Day Fourteen: Page 5 of 6 Notes: Management review COVID-19 exposures, if any, identified by employee. Ask for clarifying information, if needed. Take notes in the space provided below. Did the employee understand COVID-19 exposure or simply list a bunch of co-workers? Did the employee provide enough information to allow you to contact others identified as COVID-19 exposures? It is possible the employee had no COVID-19 exposures with co-workers and others while on the job, if their department's COVID-19 safety protocols are highly effective. In that scenario, the employee should return the tool with a statement indicating no COVID-19 exposures Management list employees identified as COVID-19 exposures. List contractors and other entities whether or not they were identified as COVID-19 exposures. Exclude employees identified as COVID-19 exposures from the workplace within the shift in which they were identified, or, if off-duty, before next work shift. Send notification letters to employees identified as COVID-19 exposures. Send notification letters to contractors and other entities present during the high-risk exposure timeframe. Send notification letters via e-mail or postal service. COVID-19 Exposure(s) List II qii uuu uu Page 6 of 6 Buttd:ounty C A 'I F 0 R N I A COVID-19 Case Return to Work Notification [INSERT MONTH, DATE, YEAR] Dear [INSERT EMPLOYEE NAME]: Please take a moment to review important information compiled from health and safety authorities about return to work after identifying as a COVID-19 case. • Your return to work date is based on whether or not you experience COVID-19 symptoms. Symptoms range from mild to severe and include, but are not limited to: o fever or chills o cough o shortness of breath or o muscle or body difficulty breathing aches o headache o sore throat o new loss of taste or smell o congestion or runny nose o nausea or vomiting o diarrhea • SCENARIO #1: If you area COVID-19 case without COVID-19 symptoms, then a minimum of 10 days must have passed since specimen collection to return to work. Specimen collection date: / / + 11 days = Return to work date: • SCENARIO #2: If you area COVID-19 case with COVID-19 symptoms, then a minimum of 10 days must have passed since symptoms first appeared, COVID-19 symptoms have improved, and at least 24 -hours have passed since a fever of 100.4 or higher resolved without fever -reducing medications. 1st day of symptoms: / / + 11 days = Return to work date: / / Each day fever persist beyond initial return to work date, add 2 -days to calculate a revised return to work date. o Neither a medical note nor a negative test is required to return -to -work. • Seek immediate emergency medical care, if you experience any symptoms listed below. o trouble o persistent pain or o new o inability to wake or o bluish lips breathing pressure in the chest confusion stay awake or face • Stay home, separate yourself from others in your household, and monitor your health in accordance with CDC guidelines or call Butte County Public Health at 530-923-3071 for more information about isolation at home. • Telework may be an option for you. Contact your immediate supervisor for more information about the possibility. If telework is not an option or you become ill during telework, you are entitled to COVID-19 leave benefits under applicable federal, state, and local laws. Since the start of the pandemic Butte County Human Resources has provided you with regular updates via e-mail about benefits. Contact Human Resources at 530-552-3552 for benefits specific to your current situation. • Any order to isolate issued by the local or state health department supersedes any return to work date calculated using this notification as does any direction given to you by your healthcare provider. Butte,,ounty CALIFORNIA' Employee COVID-19 Exposure Notification [INSERT MONTH, DATE, YEAR] Dear [INSERT EMPLOYEE NAME]: You were potentially exposed to another employee who tested positive for COVID-19 at the Department of [INSERT DEPARTMENT NAME] located at [INSERT DEPARTMENT ADDRESSS, INCLUDE SUITE 4 IF APPLICABLE]. Investigation revealed you were potentially within 6 -feet of a COVID-19 positive individual for a cumulative total of 15 -minutes or more in a 24-hour period during the individual's contagious period, [XX/XX/XXXX — XX/XX/XX] . • You are encouraged to get tested for COVID-19. Optum Serve provides testing to Butte County employees at no cost and your effort to get tested is considered paid time. Refer to the Butte County Public Health website for testing locations. Alternatively, your department may have an on-site medical unit with testing capabilities. • Effective immediately, you are excluded from your physical place of work until your return -to -work date, [XX/XX/XX].[Use COVID-19 Exposure Tool to establish return -to -work date, which is 10 -days plus 1 -day from last COVID-19 exposure in COVID-19 Exposure Assessment Tool.] Stay home, separate yourself from others in your household, and monitor your health in accordance with CDC guidelines or call Butte County Public Health at 530-552-3050. • Neither a medical note nor a negative test is required to return -to -work. • Symptoms, if any, may appear 2-14 days after your potential exposure. Symptoms range from mild to severe and include, but are not limited to: o fever or chills o cough o shortness of breath or o muscle or body difficulty breathing aches o headache o sore throat o new loss of taste or smell o congestion or runny nose o nausea or vomiting o diarrhea • Seek immediate emergency medical care if you experience any symptoms listed below. o trouble o persistent pain o new confusion o inability to o bluish lips or breathing or pressure in wake or stay face the chest awake • Telework may be an option for you. Contact your immediate supervisor for more information about the possibility. If telework is not an option or you become ill during telework, you are entitled to COVID-19 leave benefits under applicable federal, state, and local laws. Since the start of the pandemic Butte County Human Resources has provided you with regular updates via e-mail about benefits. Contact Human Resources for benefits specific to your current situation. • Any order to isolate issued by the local or state health department supersedes any return to work date calculated using this notification as does any direction given to you by your healthcare provider. Buttd:ounty I I All Employee Notification [INSERT MONTH, DATE, YEAR] All Employees: An employee who works at the Department of [INSERT DEPARTMENT NAME] located at [INSERT DEPARTMENT ADDRESSS, INCLUDE SUITE # IF APPLICABLE] tested positive for COVID-19. The employee was in the workplace for a limited time during their contagious period [XX/XX/XXXX — XX/XX/XX]. • Privacy laws prevent identification of the employee who tested positive for COVID-19. Employees potentially exposed to the infected employee during the infected employee's contagious period were identified, promptly excluded from the workplace, and directed to seek health guidance. The infected employee and potentially exposed employees may return to the workplace when they no longer pose risk of COVID-19 transmission. • A disaster restoration contractor or janitorial services disinfected the building, or portion thereof, occupied by the infected person during their contagious period. • Janitorial services routine includes wipe down of common, high -touch surfaces and objects with disinfectants. • Please do your part to disrupt the spread of COVID-19. o Stay home, if you are sick. o Get tested, if you suspect exposure or experience COVID-19 symptoms. o Wear a face covering and maintain social distance in the workplace. o Avoid touching your face with unwashed hands. Wash your hands frequently and use hand sanitizer provided by your department. o Wipe down your personal and common workspace surfaces and objects with department provided disinfection supplies. Wipe down common, high -touch surfaces and objects (e.g. - copy machine, vehicle interiors) before and after use. • Refer to Butte County's COVID-19 Prevention Policy and your department -specific guidance for more information about disinfection and safety at the workplace during the pandemic. Buttd:ounty I I All Independent Contractors and Other Employers Notification [MONTH, DATE, YEAR] [COMPANY NAME] [STREET ADDRESS] [CITY, CA ZIPCODE] Dear [INSERT MANAGEMENT CONTACT NAME]: [INSERT NUMBER] of your employees [was or were] potentially exposed to a County employee who tested positive for COVID-19 at the Department of [INSERT DEPARTMENT NAME] located at [INSERT DEPARTMENT ADDRESSS, INCLUDE SUITE 4 IF APPLICABLE]. Investigation revealed [INSERT EMPLOYEE NAME(S)] were potentially within 6 -feet of the COVID-19 positive County employee for a cumulative total of 15 -minutes or more in a 24-hour period during the County employee's contagious period, [XX/XX/XXXX — XX/XX/XX] . • Privacy laws prevent identification of the County employee who tested positive for COVID-19. Refer to CDC, CDPH, and Butte County Public Health websites for information about managing those potentially exposed to COVID-19. • In accordance with disinfection and safety protocols in Butte County's COVID-19 Prevention Policy and [INSERT DEPARTMENT NAME] site-specific plan, County uses a variety of strategies to disrupt the spread of COVID-19 in the workplace. A few are listed below. o All employees potentially exposed to COVID-19 positive individuals during their contagious period are identified, promptly excluded from the workplace, and directed to seek health guidance. Infected and potentially exposed County employees may return to the workplace when they no longer pose risk of COVID-19 transmission. o A disaster restoration contractor or janitorial services disinfect buildings, or portions thereof, occupied by infected County employee during their contagious period. o Janitorial services routine includes wipe down of common, high -touch surfaces and objects with disinfectants. o Employees stay or go home, if sick. o Employees are encouraged to get tested, if exposure suspected or experiencing COVID-19 symptoms. o Employees wear face coverings and maintain social distance. o Employees avoid touching their face with unwashed hands. They frequently wash hands and use hand sanitizer provided by County. o Employees wipe down their personal and common workspace surfaces and objects with County provided disinfection supplies. They wipe down common, high -touch surfaces and objects (e.g. - copy machine, vehicle interiors) before and after use. Buttd:ounty I I All Independent Contractors and Other Employers Notification [MONTH, DATE, YEAR] [COMPANY NAME] [STREET ADDRESS] [CITY, CA ZIPCODE] Dear [INSERT MANAGEMENT CONTACT NAME]: An employee who works at the Department of [INSERT DEPARTMENT NAME] located at [INSERT DEPARTMENT ADDRESSS, INCLUDE SUITE # IF APPLICABLE] tested positive for COVID-19. The employee was in the workplace for a limited time during their contagious period [XX/XX/XXXX — XX/XX/XX]. In accordance with Cal/OSHA regulations, we are obligated to notify all contractors and other employers whose employees were at the facility during the employee's contagious period. Investigation revealed none of your employees were exposed. • Privacy laws prevent identification of the County employee who tested positive for COVID-19. • In accordance with disinfection and safety protocols in Butte County's COVID-19 Prevention Policy and [INSERT DEPARTMENT NAME] site-specific plan, County uses a variety of strategies to disrupt the spread of COVID-19 in the workplace. A few are listed below. o All employees potentially exposed to COVID-19 positive individuals during their contagious period are identified, promptly excluded from the workplace, and directed to seek health guidance. Infected and potentially exposed County employees may return to the workplace when they no longer pose risk of COVID-19 transmission. o A disaster restoration contractor or janitorial services disinfect buildings, or portions thereof, occupied by infected County employee during their contagious period. o Janitorial services routine includes wipe down of common, high-touch surfaces and objects with disinfectants. o Employees stay or go home, if sick. o Employees are encouraged to get tested, if exposure suspected or experiencing COVID-19 symptoms. o Employees wear face coverings and maintain social distance. o Employees avoid touching their face with unwashed hands. They frequently wash hands and use hand sanitizer provided by County. o Employees wipe down their personal and common workspace surfaces and objects with County provided disinfection supplies. They wipe down common, high -touch surfaces and objects (e.g. - copy machine, vehicle interiors) before and after use. ATTACHMENT D COVID-19 Case Log o O my 0 ATTACHMENT E Compliance Checklist Butte County COVID-19 Prevention Compliance Checklist Building Date: Time: Evaluator(s): Sianaae CDC infographic, or similar, on common COVID-19 symptoms posted in visible locations? YES NO NA CDC infographic, or similar, on 6 -foot social distancing posted in visible locations? YES NO NA CDC infographic, or similar, on proper hand washing technique posted at handwashin locations? YES NO NA Observations/Comments: YES NO NA Social Distancing - Behavior Staff possess employee or employer provided face coverings? YES NO NA Staff use face coverings in higher -risk situations mandated by CDPH? YES NO NA Staff wearing face covering during work-related travel with others? YES NO NA Staff encourage customers to use face coverings when in facilities? YES NO NA Staff maintain physical distance in common areas like break & lunch rooms? YES NO NA Staff avoid sharing hones, work supplies, & office equipment without sanitizing 1st? YES I NO NA Staff provided necessary cleaning and disinfecting products? YES NO NA Staff regularly clean and disinfect personal work area? YES NO NA Staff and customers follow directional signage? YES NO NA Staff avoid handshakes & similar greetings? YES NO NA Staff avoid direct hand-off of materials to the extentpossible? YES NO NA Staff managing large volumes of mail/packages are wearing disposable loves? YES NO NA Observations/Comments: Social Distancing — Built Environment Workstations separated by 6 -feet or partitions installed? YES NO NA Sanitizer is readily available in common areas (e.g. - customer service counters)? YES NO NA Floor markings or signs to indicate where customers should stand in line? YES NO NA Social distance room capacity signage posted? YES NO NA Separate routes for entry and exit into offices spaces clearly labeled? YES NO NA Hallways converted to one-way foot traffic clearly labeled? YES NO NA Social distance elevator capacity signageposted? YES NO NA Copies of organization -wide & department -specific policies, procedures, and YES NO NA guidelines are readily available to employees? • Butte Coanty COVID-19 Polley, • Depautment-specific COVID-19 Pohcv • COV1D-19 RA95onse Protocol • Gn de to Screening Etriloyees Prior to Voikllace Entry • Procedw-e for Re orfing iVork-Related lnyuizer and Illnesses • others? Observations/Comments: Page 1 of 2 Butte County COVID-19 Prevention Compliance Checklist Department -Specific Compliance Questions YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA YES NO NA Obserx ations/Comments: Page 2 of 2