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Home My WebLink About09.27.21 Fund balance From:Pickett, Andy To:Alpert, Bruce;Bennett, Robin;Clerk of the Board;Connelly, Bill;Cook, Holly;Cook, Robin;Hironimus, Patrizia; Kimmelshue, Tod;Lucero, Debra;Paulsen, Shaina;Pickett, Andy;Reaster, Kayla;Ring, Brian;Ritter, Tami; Sweeney, Kathleen;Teeter, Doug Cc:Jessee, Meegan Subject:Fund balance Date:Monday, September 27, 2021 2:51:44 PM Attachments:Final Fund Balance Report.pdf Board Members, You all recently received the attached from Auditor-Controller Gutierrez regarding the fiscal year 2020-21 year end results. This is positive news for the County. The current year general fund budget assumed an unassigned fund balance of $18.9 million. The actual general fund unassigned fund balance is $21.7 million, an improvement of $2.8 million. This will increase the current year appropriation for contingency and better position the County as we continue to navigate overlapping disasters and recoveries, and will provide the County with more flexibility to meet the needs of our community. This is especially helpful in light of having already used $3.3m of the budgeted Appropriations for Contingency in the current year. Staff will include a full analysis of the fiscal year 2020-21 results in the quarterly financial report this fall. In the meantime please feel free to let me or Meegan Jessee know if you have any questions. Andy Máximo A. Pickett Chief Administrative Officer County of Butte 25 County Center Drive, Suite 200, Oroville, CA 95965 T: 530.552.3310 OFFICE OF THE AUDITOR-CONTROLLER Graciela C. Gutierrez, Auditor-Controller 25 County Center Drive Ste. 120 T: 530.552.3600 buttecounty.net/auditor Oroville, California 95965 F: 530.538.7693 DATE: September 27, 2021 TO: Board of Supervisors, Chief Administrative Officer FROM: Graciela C. Gutierrez, Auditor-Controller SUBJECT: FY 2020-21 Unaudited Fund Balance and Contingency Adjustment Per Resolution 21-080, Resolution Adopting Appropriations For The Fiscal Year 2021-2022 County Budget the Auditor-Controller is requested to report all adjustments to appropriations needed to balance any fund to the Butte County Board of Supervisors. This report summarizes the unaudited fund balance for all governmental funds as of 6/30/21. The external auditors will perform their field work in November at which time there may still be unforeseen, unanticipated adjustments that may affect prior year fund balance. After the audit is complete if there are any additional changes, I will send out an additional memo finalizing the audited prior year fund balance with an explanation of necessary adjustments. The analysis below is divided into two sections. The General Fund – Unassigned Fund Balance section below displays the increase to the estimated available General Fund Balance after posting all transactions to June 30, 2021. Unassigned Fund Balance is the available amount for contingencies that may be used for appropriations as needed. The General Fund Contingency section displays the increase to the Adopted Appropriation for Contingencies based on the excess above the targeted estimate. When the recommended budget was adopted on 7/20/21 there was a recommended amount appropriated for contingencies as seen on Schedule 7. The additional increase will increase the balance available for contingencies as seen below. Please note that as of today $3,299,125 from contingencies have already been expended. The balance after the increase to contingencies will $7,512,746 available. The following pages display the total fund balance for all governmental funds broken down by category type. Restricted funds include assigned department that manage the non-operating restricted balances as of 6/30/21 including 2011 Realignment balance. These monies have an external restriction on expending therefore are unavailable for contingencies. ------ ------- ---- 104,146104,146104,146 Game Fish and ----------------- 2,727,9742,727,9742,727,974 Community Housing and Development ------- ---------- - 550,558550,558550,558 Transit ------------------ Equip 7,853,9767,853,9767,853,976 Replacement ------- ---------- - 593,138593,138593,138 Child Support --------------- 900 14,02414,924 12,166,32412,166,32412,181,248 Public Health -------- --------- - PG&E Settlement 187,337,387187,337,387187,337,387 50 ---------------- 272,813272,863 Road 11,828,95311,828,95312,101,816 - ---- ---------- - 900900 Health 30,404,62030,404,62030,405,520 Behavioral --------------- 16,89016,890 3,985,835 25,561,62129,547,45629,564,346 Social Services -- 11,605 916,087130,544990,030211,336428,660 1,058,236 2,550,169 1,414,714 6,936,591 1,890,317 5,700,998 8,000,000 8,000,000 4,001,935 4,001,935 18,577,22938,700,04421,711,87173,472,086 General Prepaid itemsRevolving LoanImprest Cash ReserveInventoryPurpose of fundClerk RecorderDistrict AttorneyAdministrationProbationSheriffFireLibraryPublic Works2011 RealignmentGeneral ReserveJail/Library/ Probation/AsProb/AssrTotal Fund Balances Nonspendable:Restricted:Committed:Assigned:Unassigned Fund Balances: 13,455 947,001130,544272,813990,030211,336428,660 Total 1,363,8132,550,1691,414,7146,936,5911,890,3175,700,9984,001,9354,001,935 Funds 22,563,06421,711,871 122,954,151165,640,030195,337,387195,337,387388,055,036 Governmental ----------------- 17,41517,41517,415 Fund Permanent ----------------- 4,949,4594,949,4594,949,459 Capital Projects fund - --------- ------- Fund 3,750,096 3,750,096 3,750,096 Debt Service ----------------- 1,181,5721,181,5721,181,572 Disaster Recovery - --------- ------- 9,796,358 9,796,358 9,796,358 Impact Fees ----------------- 76,03276,03276,032 IHSS - --------- ------- County 11,391,90911,391,90911,391,909 Service Areas